FA5215-16-R-0002-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is tw o-fold:

1) To provide answ ers to the f irst round of questions regarding the Maui BOS solicitation, FA5215-16-R-0002

2) The addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby updated. The delivery address has changed for the proposal submissions (VOLUMES I, II and III).

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5215-16-R-0002

X 9B. DATED (SEE ITEM 11)

03-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Oct-2016

CODE

766 SPECIALIZED CONTRACTING SQDN FA5215

90 G STREET BLDG 1201

JB PEARL HARBOR-HICKAM HI 96853-5320

FA5215 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5215-16-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The following have been added by full text:

***First Round of Questions***

Question 1: I’m filling out the Site Visit form and not sure what I need to fill in for the Point of

Contact info at the bottom of page 1. Is this someone OTHER than the site visit attendee? And the DOB and SSN is for that person also?

Answer 1: The site visit registration, including SSN and DOB blocks, is meant to be filled out by the person or persons who will be representing your company for the site visit. The Point of

Contact portion of the form may or may not be the same individual representing your company at the site visit.

Question 2: Are there any particular clearances needed in the performance of this contract, and if so, what might they be?

Answer 2: Please reference PWS Section 3.0 – SECURITY for clearance requirements in the performance of this contract.

Question 3: What system or systems are in conflict? Is it the optical systems or are you referencing the facilities, particulary the construction activities?

Answer 3: The AFFARS clause, 5352.209-9000 - Organizational Conflict of Interest, is hereby removed from this solicitation.

Question 4: There is no PWS requirement to perform any systems engineering or technical direction, so is this OCI clause applicable to Maui BOS? If so, can the Government provide more insight into what the conflict is?

Answer 4: The AFFARS clause, 5352.209-9000 - Organizational Conflict of Interest, is hereby

Question 5: The phrase “technical direction” is not found in the PWS and “systems engineering” is only found once and isn’t a work requirement. The only thing semi-related to these words is the work within paragraph 6.0 CE, but that work isn’t related directly to requirements of the optical systems.

Answer 5: The AFFARS clause, 5352.209-9000 - Organizational Conflict of Interest, is hereby

***IMPORTANT NOTE*** I am currently in the process of changing my email. To ensure I'm receiving your messages, please send emails to both courtney.dearth.1@us.af.mil AND mailto:courtney.dearth.1@us.af.mil courtney.zotto@us.af.mil. In addition, please CC Capt Conner Van Fossen at conner.vanfossen.4@us.af.mil.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDA TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items (Oct 2015)

(a) Paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

(b) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 270 calendar days from the date specified for receipt of offers.”

(c) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes: Volume I - Summary and

Miscellaneous Data, Volume II - Price Proposal, Volume III - Past Performance Proposal.

B. Specific Instructions:

1. VOLUME I – SUMMARY AND MISCELLANEOUS DATA– Limited to no more than 20 pages.

Submit original plus four (4) copies and one (1) electronic CD copy.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications –

Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

(e) Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section

8(a) status.

(f) Affirmation of no Exceptions, Deviations, or Waivers if none proposed.

2. VOLUME II – PRICE PROPOSAL – Limited to no more than 14 pages. Submit original plus four (4) copies and one (1) electronic CD copy.

mailto:courtney.zotto@us.af.mil mailto:conner.vanfossen.4@us.af.mil http://www.sam.gov/

(a) This volume shall contain a completed Pricing Schedule submitted in the EXCEL spreadsheets provided as attachment 2 to this solicitation; the format shall not be deviated.

(b) Insert proposed unit price(s) and extended amount(s) in for each Contract Line Item Number (CLIN) or

Sub CLIN (SCLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct especially when using the Excel program and the rounding of figures, limited to two decimal places.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal. Price data of any kind shall ONLY appear in the Price Proposal volume.

Notice to Offeror(s)/Supplier(s):

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. VOLUME III – PAST PERFORMANCE PROPOSAL - Limited to no more than 20 pages with a maximum page limitation of four (4) pages per contract listed—see paragraph 3(d) below for information on the maximum number of relevant contracts. Only references for past efforts/contracts of relevance are desired.

Submit original plus four (4) copies, and one (1) electronic CD copy.

(a) Specific Content: Past Performance volume shall contain the following:

(1) Table of Contents.

(2) Summary page, describing the role of the offeror.

(3) Present and Past Performance Information Sheets and Surveys (see paragraphs (b) and (c) below).

(4) Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

(5) List of questionnaire recipients (Name, organization, email, telephone number).

(b) Quality and Satisfaction Rating of Contracts Completed within the Past Three Years from the

Date of the Issuance of the Solicitation: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(1))

(c) Performance Surveys / Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The Government requires the offeror send out a

PPQ to each of the Points-of-Contact (POC) references identified in the Past Performance Proposal (paragraph (d) below).

The offeror shall send out the PPQ (Attachment 3-1), using the Past Performance Evaluation Cover Letter

(Attachment 3), to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY

WITH THE OFFEROR.

Once questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the Government—NOT BACK TO THE OFFEROR.

PPQs shall be sent directly from your reference electronically via e-mail to the attention of:

Second Lieutenant Courtney Zotto at courtney.zotto@us.af.mil AND Captain Conner Van Fossen conner.vanfossen.4@us.af.mil or mailed to the following address:

Address:

2Lt Courtney Zotto or Capt Conner Van Fossen

766 SCONS/PKS

90 G St, Bldg 1201

Joint Base Pearl Harbor-Hickam, Hawaii 96853-5230

(d) Past Performance Information: Provide a list of no more than five (5) of the most relevant contracts performed and/or being performed for Federal agencies and commercial customers for the prime, performed within the last three (3) years from the solicitation issuance date, with contract performance of at least six months. (See

Addenda to 52.212-2, paragraph (d)(1))

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Location

(viii) For whom services were provided

(ix) Verified, up-to-date name, address, email address & telephone number of the contracting officer (Point-of-Contact)

(x) Comments regarding compliance with contract terms and conditions

(xi) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(e) The evaluation of past performance information will not take into account past performance regarding

(i) predecessor companies, (ii) will not take into account past performance of key personnel who have relevant experience, and/or (iii) will not take into account past performance regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

(f) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

C. Documents submitted in response to this RFP must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and Government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If a volume in a proposal exceeds the specified page limit cited under Volume Content, the excessive pages will not be evaluated.

4. Format for proposal Volumes I and III shall be as follows:

(a) Each written volume of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each volume shall contain a Table of Contents, Cross

References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count towards the page limit. The number of copies of each volume is specified in paragraph B, Specific Instructions above.

(b) The proposals will be 8½” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper, but will count as two (2) pages.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1-inch top, bottom and each side.

(g) In addition to the paper copies specified for each volume, one electronic copy of each volume of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by

Microsoft Office 2007. The Price volume shall be submitted in the SAME EXCEL spreadsheet format provided in the solicitation. The electronic version shall be submitted on a compact disc (CD).

Indicate on each CD the volume number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened.

Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any.

Replacement CDs will be required to update the final proposal resulting from any discussions and updates if applicable.

(h) Each volume shall be complete in itself and shall not reference information contained in other volumes. Page 1 of a volume is defined as the first page after the Table of Contents. All pages shall be numbered.

(i) Price data of any kind shall be presented ONLY in the Price Proposal volume.

(j) Elaborate formats, bindings or color presentations are not desired or required.

5. The following table summarizes the proposal submission:

D. General Information:

A two (2)-day pre-proposal conference/site visit will be conducted at the AMOS sites, Maui, HI on 17 - 18 October 2016 for the purpose of answering questions regarding this solicitation.

The meeting time on 17 October 2016 (Day 1) will be at 0900 AM (HST). The meeting time for the second session (Day 2) will be announced during the first day. Although not mandatory, attendance is highly encouraged. Complete and submit the registration form for each attendee (limit two (2) representatives per contractor) to the POCs listed below prior to 10 October 2016. This information must be provided in advance in

VOL TITLE

ELECTRONIC

COPY (CD)

PAPER

COPY

PAGE

LIMIT

DUE DATE

I

Summary and Misc Data

(File Name: Vol I, Summary and Misc Data)

Original + 4

3 November 2016

II

Price

(File Name: Vol II, Price)

3 November 2016

III

Past Performance

(File Name: Vol III, Past

Performance)

25 October 2016 order to ensure access to the installation/conference site for the attendees. Offerors are requested to submit questions concerning this solicitation in writing to the POCs: Second Lieutenant Courtney Zotto courtney.zotto@us.af.mil AND Captain Conner Van Fossen conner.vanfossen.4@us.af.mil by NO LATER THAN

1000 AM (HST), 20 October 2016. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

1. Information regarding submission of proposals: The original proposal and copies as specified in this document shall be sent to the Government office listed below and are due no later than the closing date and time:

3 November 2016, 0800AM Hawaii Standard Time (HST). All Past Performance information must be submitted by 25 October 2016. Past Performance proposals received after 25 October 2016 will not be considered or evaluated.

Mark the front of the box containing the proposal with the following: “Proposal for Solicitation No. FA5215-

16-R-0002, ATTN: 2d Lt Zotto/Capt Van Fossen, 766 SCONS/PKS, DO NOT OPEN IN MAIL ROOM.”

Hand delivery to the below address is acceptable on time and date proposals are due but the offeror is solely responsible to take into consideration any delays due to visitor control procedures at the installation. Hand carried or mailed proposals must be delivered by the closing date and time specified above.

—NOTE: No proposals submitted by e-mail will be accepted.

Address:

2Lt Courtney Zotto or Capt Conner Van Fossen

766 SCONS/PKS

90 G St, Bldg 1201

Joint Base Pearl Harbor-Hickam, Hawaii 96853-5230

Proposal for Solicitation No. FA5215-16-R-0002

DO NOT OPEN IN MAIL ROOM

2. The sealed box or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Joint Base Pearl Harbor-Hickam has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD

BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the Government office designated in the solicitation PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this installation:

New Year’s Day 1 January

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

5. JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your Business Opportunity Specialist has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME

OF SUBMISSION OF PROPOSAL OR BIDS.”

(End of Addenda)

The following have been deleted:

5352.209-9000 ORGANIZATIONAL CONFLICT OF INTEREST OCT 2010

(End of Summary of Changes)