Amendment_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to do the follow ing:

(1) Extend the deadline for Volumes I, II and III of the Proposals to 1 December 2016 at 2:00 PM HST.

(2) Provide the updated Wage Determinations and Construction Wage Rates.

(3) Update the evaluation criteria for Volume III of the Proposals.

(4) Provide answ ers to the third round of questions received.

For more details concerning the aforementioned, please see the summary of changes and any associated attachments.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5215-16-R-0002

X 9B. DATED (SEE ITEM 11)

03-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Nov-2016

CODE

766 SPECIALIZED CONTRACTING SQDN FA5215

90 G STREET BLDG 1201

JB PEARL HARBOR-HICKAM HI 96853-5320

FA5215 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5215-16-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

THIRD ROUND OF QUESTIONS

***Third Round of Questions***

Question 1: Instructions to Offerors B.3 Volume III – Past Performance Proposal: Will the

Government consider excluding the Table of Contents, Summary Page, Client Authorization

Letters and List of Questionnaire recipient requirements from the 20 page allotment?

Answer 1: Only the Table of Contents and Client Authorization Letters will be excluded from the 20 page allotment. The 20 page limit consists of up to 5 contracts with an individual page limit of 4 pages each.

Question 2: Instructions to Offerors B.3 Volume III – Past Performance Proposal: Will the

Government treat past performance information from predecessor companies, key personnel, and subcontractors as irrelevant when evaluating offeror past performance?

Answer 2: As stated in the Addenda to FAR 52.212-2, Paragraph(D)(1), “Past performance regarding predecessor companies of the offeror and/or subcontractors that will perform major aspects (as identified in PWS Section 2, Services Summary paragraph 2.1) of the requirement, if applicable (see 52.212-1(m)B.3(e)), will not be rated as highly as past performance information for the principal offeror.” There are no key personnel position identified in the Performance

Work Statement and the Government will not consider the past performance of positions determined by the offeror to be Key Personnel.

Question 3: Attach 1 – PWS 4.0 Logistics: Will the Government provide the M32 for

September for the past 3 years?

Answer 3: The M32 is not applicable to our operation; however, Appendix 28 provides annual workload factors and item count of key logistics/supply programs modeled after the M32.

Question 4: Attach 1 – PWS 4.2 Pickup and Delivery: What is the number of deliveries daily or monthly?

Answer 4: Deliveries from the Logistics Center is made daily with two weekly deliveries to the

Maui Space Surveillance Complex and three weekly deliveries to our Kihei facilities.

Question 5: Attach 1 – PWS 4.3 Warehouse and Stockroom Operations: What are the hours

Warehouse and Stockroom required to be staffed?

Answer 5: Monday – Friday, 0700-1600.

Question 6: Attach 1 – PWS 4.3 Warehouse and Stockroom Operations: How many line item and units are stocked?

Answer 6: The total line items for logistics support can be found in Appendix 28. Additionally, there are an additional 200 line items in temporary/courtesy storage.

Question 7: Attach 1 – PWS 4.12 Customer Support: What hours are Customer Support required to be staffed?

Answer 7: Monday – Friday, 0700-1600.

Question 8: Attach 1 – PWS 6.9 Drawings: What are the numbers of drawings that updated or maintained yearly?

Answer 8: The site has several thousands of real property drawings in both hard copy and CAD;

drawings are required to be tracked, indexed, updated and created as necessary to meet mission needs.

Question 9: Attach 1 – PWS 7.3 Customer Service Unit: What is the house customer service unit must be staffed?

Answer 9: See PWS paragraph 7.3.2.

Question 10: Attach 1 – PWS 7.14 Potable Water and 7.15 Wastewater Collection Systems:

What CLIN are they assigned against as currently Schedule B does not include them?

Answer 10: PWS 7.14 Potable Water and 7.15 Wastewater Collection Systems are assigned to

CLINS 0007, 1007, 2007, 3007 and 4007 “Subsistence” as stated in Attachment 2 - Pricing

Schedule, of the solicitation.

Question 11: Attach 1 – PWS 7.16 Storm Water Systems: How many storm water locations are there?

Answer 11: Storm water drainage manholes exist at MSSC and 550 Lipoa.

Question 12: Attach 1 – PWS 7.17 Backflow Prevention: How many backflow devices are there on this contract?

Answer 12:

LEGEND:

RP = reduced pressure

DC = double check

DCDA = double check detector assembly

PVB = pressure vacuum breaker

AVB = atmospheric vacuum breaker

AIR GAP

TOTAL:

RP 3

DC 4

DCDA 1

PVB 0

AVB 52

AIR GAP 39

Question 13: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How much irrigated grass is there to cut in acres?

Answer 13: 550 irrigated grass area to cut = approximately 10,320 sf / 0.236 acres

(No other facilities have irrigated grass)

Question 14: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How much non-irrigated grass is there to cut in acres?

Answer 14: No facilities have non-irrigated grass that requires cutting.

Weed control is required for approximately 3.5 acres of gravel xeriscape at the RME site and approximately 0.5 acres of gravel xeriscape at MSSC as part of the recurring work program.

Question 15: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How many sprinkler heads, valves and piping must be maintained?

Answer 15:

Heads = approx. 80

Valves = 8

Piping = approx. 3,000 linear feet

Question 16: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How much grass must be fertilized?

Answer 16: 550 irrigated grass area to be fertilized = approximately 10,320 sf / 0.236 acres

Question 17: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How many shrubs and hedges are pruned?

Answer 17: All shrubs, hedges and trees at 550 Lipoa must be trimmed and pruned as seen during the pre-proposal site visit. Shrubs & hedges = approx. 17,000 sf / 0.3902 acres.

Question 18: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How many lots are stripped or linear feet of striping done?

Answer 18: Three lots are striped: AEOS Upper lot (approximately 10 Stalls); AEOS Lower lot

(approximately 30); 550 Lipoa (approximately 100).

Question 19: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How many lighting fixtures are maintained?

Answer 19:

550 Lipoa has 7 walkway lights and 6 parking lot/drive way light poles.

RME has 18 perimeter light poles.

MSSC has approximately 20 walkway/pathway lights that are currently unused; the Government may ask for these light fixtures be removed in the future.

Question 20: Attach 1 – PWS 7.20 (Appx 33) Grounds Maintenance: How many windows must be washed?

Answer 20: All exterior and lobby windows at the 550 Lipoa Facility as well as the AEOS vestibule and lobby windows.

Question 21: Attach 1 – PWS 7.21 (Appx 7) Custodial Services: What is the quantity to be maintained by the contractor for the following task areas?

- MSSC and RME

- Sweep floors

- Mop floors

- Maintain/strip floors

- Vacuum carpet

- Clean walk-off mats

- Trash collection/removal (centralized locations)

- Clean glass doors/windows at entrances

- Lunch/Break Rooms

- Trash collection/removal

- Clean all counters and tables

- Clean floors

- Rest rooms (all tasks/services)

- Re-supply rest rooms

- Clean, sanitize drinking fountains

- Clean all surfaces

- Sweep/damp mop floors

- Clean/disinfect rest rooms

- De-scale toilets and urinals

- Remove trash

Answer 21: See Appendix 21 Custodial Maps A21-1 through A21-6; Map on page A21-7 is erroneous and should be ignored. Also, see area estimates below.

Question 22: Attach 1 – PWS 8.0 Fuels: What CLIN is this associated with as it is not identified in RFP Schedule B?

Answer 22: PWS 8.0 Fuels is assigned to CLINS 0007, 1007, 2007, 3007 and 4007

“Subsistence” as stated in Attachment 2 - Pricing Schedule, of the solicitation.

MSSS Bldg. AEOS Level 1 AEOS Level 2 Butler Bldg. 550 Lipoa RME

Sweep floors – Yes; ~2,300 SF Yes ~4,000 SF Yes; ~5,090 SF yes; ~4,100 Yes; ~840 SF Yes; ~1,480 SF

Mop floors – Yes; ~2,300 SF Yes ~4,700 SF Yes; ~5,090 SF yes; ~4,101 Yes; ~840 SF Yes; ~1,480 SF

Maintain/strip floors Yes; ~2,300 SF Yes ~4,700 SF Yes; ~5,090 SF Yes; ~2,650 Yes; ~840 SF Yes; ~450 SF

Vacuum carpet Yes; ~2,600 SF N/A Yes; 2,650 SF N/A Yes; ~23,400 SF N/A

Clean walk-off mats Yes; 1 Yes; 1 Yes; 1 Yes; 1 Yes; 1 Yes; 1

Trash collection/removal (centralized locations) and offices Yes Yes Yes Yes Yes Yes

Clean glass doors/windows at entrances N/A N/A Yes N/A Yes N/a

Lunch/Break Rooms

Trash collection/removal Yes N/A Yes N/A Yes Yes

Clean/disinfect sink Yes (1) N/A Yes; 1 N/A Yes; 3 Yes; 1

Clean all counters and tables Yes; ~170 SF N/A Yes; ~250 SF N/A Yes; ~60 SF Yes; ~6 SF

Clean floors Yes; included in rows 4,5,6 N/A

Yes; included in rows 4,5,6 N/A Yes Yes

Rest rooms (all tasks/services)

Re-supply rest rooms Yes Yes Yes Yes Yes Yes

Clean, sanitize drinking fountains N/A Yes; 1 Yes; 1 Yes; 1 Yes; 2 N/A

Clean all surfaces Yes Yes Yes Yes Yes Yes

Sweep/damp mop floors Yes Yes; ~250 SF Yes; ~300 SF Yes; ~70 SF Yes; ~750 SF Yes; ~120 SF

Clean/disinfect rest rooms and Showers Yes Yes Yes Yes Yes; 4 showers Yes

De-scale toilets and urinals Yes Yes; 8 fixtures Yes; 10 fixtures Yes; 5 fixtures Yes; 18 fixtures Yes

Remove trash Yes Yes Yes Yes Yes Yes

MSSC Kihei (sea-level)

Question 23: Attach 1 – PWS 8.0 Fuels: How many deliveries are made yearly or monthly?

Answer 23: Fuel deliveries have been infrequent, i.e. … not enough to establish yearly or monthly baseline. MSSC has fuel capacity of 8660 gallons. Fuel consumption of MSSC

Generator at full load is approximately 30 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 60% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable. RME has fuel capacity of 1913 gallons. Fuel consumption of RME

Generator at full load is approximately 20 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 50% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable.

Fuel trucks (tankers) are owned and operated by the vendors.

Question 24: Attach 1 – PWS 8.2 Fuel Ordering: How much fuel is ordered yearly or monthly?

Answer 24: Fuel Ordering has been infrequent, i.e. … not enough to establish yearly or monthly baseline. MSSC has fuel capacity of 8660 gallons. Fuel consumption of MSSC Generator at full load is approximately 30 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 60% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable. RME has fuel capacity of 1913 gallons. Fuel consumption of RME Generator at full load is approximately 20 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 50% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable.

Question 25: Attach 1 – PWS 9.2.1 Unit Environmental Coordinator: Is this a full time position?

Answer 25: The function must be available full-time.

Question 26: Attach 1 – PWS 9.4.4 Compressed Gas Cylinders: How many cylinders are associated with this requirement?

Answer 26: Approximately 3 per month.

Question 27: Attach 1 – PWS 9.5.2 Hazardous Waste: How many manifest are accomplished yearly?

Answer 27: Average 2 or 3.

Question 28: Attach 1 – PWS 9.8.1 Det 15 Water Quality Program: Will you provide the Det 15

Water Quality Program for review?

Answer 28: Water Quality Operating Instruction is attached.

Question 29: Attach 1 – PWS 9.9 Storm Water: Will you provide the Haleakala Observatories

Management Plan (HOMP) for review?

Answer 29: The HOMP can be found at the following Link:

http://www.ifa.hawaii.edu/haleakalanew/LRDP/images/HO%20Mgmt%20Plan-060810.pdf

Question 30: Attach 1 – PWS 9.10.1 AFI 32-7042: Will you provide the Hazardous Waste

Management Plan for review?

Answer 30: Hazardous Waste Management Plan is attached.

Question 31: Attach 1 – PWS 9.12 Natural Resources Management: Will you provide the

Integrated Natural Resources Management Plan (INRMP) for review?

Answer 31: Document provided.

Question 32: Attach 1 – PWS 9.13 Cultural Resources Management: Will you provide the

Integrated Cultural Resources Management Plan (ICRMP) for review?

Answer 32: Document provided.

Question 33: May offerors provide a copy of their current Dynamic Small Business Search on the SBA’s site as proof of Section 8(a) status?

Answer 33: IAW Addenda to FAR 52.212-1, Paragraph(B)(1)(e), provide a copy of the letter from the Small Business Administration (SBA) showing proff of Section 8(a) status.

Question 34: PWS Section 4.13-4.13.9: How many GFV are covered under this section?

Answer 34: See Appendix 28.

http://www.ifa.hawaii.edu/haleakalanew/LRDP/images/HO%20Mgmt%20Plan-060810.pdf

Question 35: PWS Section 4.13-4.13.9 Clarification for location of GVM Fleet: Where will these vehicles be located during the contract period?

Answer 35: Non-BOS GMV-fleet will be parked in Kihei, parking areas at Bldgs 550, 590B and

RME.

Question 36: How many relevant contracts may be provided for the Subcontractor in a teaming agreement? Is this inclusive of the five total?

Answer 36: No more than five (5) TOTAL of the most relevant contracts performed and/or being performed for Federal agencies and commercial customers by the prime, subcontractors, teaming partners, or joint venture partners performend within the last three (3) years from the solicitation issuance date, with contract performance of at least six months (See Addenda to

52.212-2, paragraph (d)(1)). If more than five (5) contracts are submitted the Government will only evaluate the first five. If a provided contract exceeds the four (4) page per contract limit the

Government will only evaluate the first four (4) pages.

Question 37: Is the “joint effort” referencing a teaming arrangement for subcontractor?

Answer 37: Joint effort refers to a teaming arrangement, per Addenda to FAR 52.212-1

Instruction to Offerors – Commercial Items (Oct 2015), paragraph 3 Volume III – Past

Performance Proposal, subparagraph f.

Question 38: Will the Government consider adding the following language used by the

Government in similar RFPs? “All proposers, including the incumbent, are required to propose all labor at the minimum service level. A minimum level of service means that the offeror is only to propose on a union employee at a basic wage level with having less than three years of service. An adjustment will be made after award to account for actual years of service and wages in accordance with the CBA.”

Answer 38: This language will not be added.

Question 39: Without knowing the condition of the truck and forklifts, the scope of repairs that may or may not be needed, or when the government plans to procure the vehicles listed in paragraph 1.14 of the PWS, we request the Government bear all repair and maintenance costs associated with the upkeep of the vehicles.

Answer 39: GFV listed in Appendix 5, paragraphs A5.2.1 and A5.2.2 are provided in “as is” condition and the Government will not bear maintenance or upkeep costs for these vehicles.

Question 40: In the provided DD254, are 1a and b reversed? 1a would need to be SECRET if 1b is SECRET.

Answer 40: DD254 shall be modified to 1a = SECRET and 1b = None.

Question 41: In confirming the latest revision of the Wage Determination sent with the RFP

(Attachment 5, WD 2005-2153 Rev 21 (first posted 1/5/16)), it appears that the Statewide

Hawaii Wage Determination has been revised to 2015-2153 Rev 2 (first posted 8/16/16). For pricing purposes, which is correct?

Answer 41: This amendment incorporates the most recent Wage Determination and

Construction Wage Rates.

Question 42: Will the Government please provide the seniority data for the current CBA employees?

Answer 42: The Government does not have this information as the current employees are not

Government employees, they are contractor employees.

Question 43: Will the Government please provide the hire date for the current CBA employees, so that offerors can too determine the correct wage rates to propose?

Answer 43: The Government does not have this information as the current employees are not

Government employees, they are contractor employees.

Question 44: Are subcontractors’ past performance to be included in the past performance volume? If so, is this included in the allowable five references?

Answer 44: With this newest amendment, the aforementioned section has changed. Please see

Summary of Changes for further details.

Question 45: Based on the timeline for questions to be submitted, and questions regarding the past performance, would the Government consider extending the deadline for past performance submittal?

Answer 45: With the last amendment, the proposal due dates for Volumes I, II and III were extended to 28 November 2016.

Question 46: Will the Government also exclude Cross References and List of Tables and

Drawings from the page count?

Answer 46: Only Cover pages, Table of Contents, and Tabs will not be counted against the page limits. Additionally, see Question 47.

Question 47: In addition to the Cover Page, will the Government exclude the Offeror’s

Transmittal Letter, which includes the data required by FAR 52.215-1(c), Submission, Modification, Revision, and Withdrawal of Proposals

Answer 47: Yes, the information required by FAR 52.215-1(c) will not be included in the page count.

Question 48: As SAM registration is a requirement for all proposals, are we still required to prepare the fill-ins in proposals if we have completed SAM Reps and Certs?

Answer 48: Yes.

Question 49: There is no indication that we need to submit a technical volume for this solicitation. Is that correct?

Answer 49: Technical volumes are not required. Refer to Addenda to FAR 52.212-1 Instruction to Offerors – Commercial Item (Oct 2015)

Question 50: The CBA provided with the RFP provides 3 Exhibits for direct labor rates (Two

Exhibit As and an Exhibit B). The second occurrence of Exhibit A looks to combine the first

Exhibit A and Exhibit B, however, the General Maintenance Worker is removed. Does this table

(second occurrence of Exhibit A) supersede the two previous Exhibits (A and B)? From which

Exhibit A should the rates be pulled?

Answer 50: Please reference page 30 of Attachment 8 – CBA.

Question 51: Given the short timeline between the site visit and when questions are due, would the Government consider extending the due date for Questions?

Answer 51: The due date was extended to 4:00 PM on 21 October 2016 from the original due date. Any questions not received before by that deadline will not be considered.

Question 52: Given questions submitted prior regarding past performance and the amount of time required for shipping via FedEx from the continental U.S. (tomorrow COB) to ensure an on-time delivery of the volume, would the Government consider extending the Past Performance

Volume due date until the 28th?

Answer 52: With this amendment, the proposal due dates for Volumes I, II and III are hereby extended to 1 December 2016 at 2:00 PM HST to avoid any potential obstacle for the offeror in delivering their proposal.

Question 53: How often does the access road between the Photovoltaic Farm and the Maui

Remote Experimental Site require repaving?

Answer 53: The road is original from circa 1988; if the Government requires the road to be repaved it will occur as either an Over and Above Work Order or by a third party Government

Contract.

Question 54: If the contractor is responsible for purchasing all repair parts for HVAC, Solar, fire suppression and security (IDS, AC and CCTC), can the Government provide the maintenance records for these systems for the last three years?

Answer 54: Maintenance data is not available prior to March 2014. See attached spreadsheet titled “Repair Workload Data” for the applicable records contained in separate tabs within the spreadsheet. In addition, IDS maintenance data is not available as it was covered under a GSA services contract for maintenance, repair and testing as a single cost.

Question 55: What is the annual consumption of the two 1,000-Gallon water pods at the MRES and the 73K water pod at the MSSC?

Answer 55: MSSC water usage is approximately 300,000 gallons; this can be greatly affected if a fixture is broken and sticks open for a long period of time. RME water usage is approximately

15,000 gallons annually; with same caveat as MSSC fixtures.

Question 56: Can the Government tell us how many personnel the incumbent has on staff?

Answer 56: No. The Government will not provide that information.

Question 57: The PWS states that the windows at the MHPCC are to be washed 1x per month.

Would the Government please confirm that the windows to be washed are the exterior windows for the entire building? If so, can you please provide the size of the window panes to be cleaned and the number of panes on the building?

Answer 57: All exterior doors, windows and lobby windows at 550 Lipoa and AEOS must be washed.

550 Window panes = 280

Approximate surface to be clean:

550 Lipoa = 8,933 SF

AEOS = 150 SF

Question 58: Is the BOSS contractor responsible for the hazardous disposal fees or are those fees paid by the Government? If the fees are to be paid by the contractor, would the Government provide more information on what types of hazardous wastes are to be disposed and how much of each type of waste?

Answer 58: Contractor is responsible for disposal fees. MSSC is an EPA Small Quantity

Generator (SQG) of Hazardous Waste and SQG Universal Waste. RME is an EPA

Conditionally Exempt Small Quantity Generator (CESQG) and SQG Universal Waste.

550 Lipoa is an EPA Conditionally Exempt Small Quantity Generator (CESQG) and SQG

Universal Waste.

PV Farm is an EPA Conditionally Exempt Small Quantity Generator (CESQG) and SQG

Universal Waste.

Presently Waste Streams include:

Machine Shop machine tool cutting fluid/lubricant. Rags contaminated with oil. Rags contaminated with Diesel. Spent Fluorescent Lamps. PCB ballasts. Non PCB ballasts. Lead

Acid Batteries. NiCad Batteries. Lithium Ion Batteries. Broken Fluorescent lamps. Rags, wipes contaminated with Methanol & Acetone. Rags contaminated with F-listed Solvents. Lead solder waste. Rags contaminated with Glycol. Paint related material. Lead based Paint chips. Mirror

Stripping waste. Waste acids. CAVEAT: as an R&D mission it is inherent that waste steams change.

The quantity of Hazardous waste generated at MSSC is often well below the SQG threshold;

however, periodically it is close to the threshold. The quantities are variable and unpredictable to provide any meaningful baseline.

Question 59: Would the Government identify the next date it is anticipated that the 3.6 meter mirror will require recoating and therefore the use of the heavy lift?

Answer 59: The Heavy lift elevator platform must be maintained regularly and this can be done without taking off the passenger cart. The next recoat of the 3.6m primary which requires removal of the passenger cart is a soft target; however, it is expected to be required around FY17

Q4 for equipment movement. The actual 3.6m M1 recoat is scheduled for FY18 Q4.

Question 60: Would the Government identify the contents of the pressure vessels requiring inspection under the BOSS contract?

Answer 60: The contents of all pressure vessels requiring inspection is atmosphere air.

Question 61: The Government identified Maui County Water as the water supplier for the potable water tanks. Does the Government maintain a separate contract with Maui County Water for purchase of the water or is it the BOSS contractor’s responsibility to establish a contract and pay for potable water delivery to the MSSC and RME facilities?

Answer 61: The Government does not have a contract for Maui County Water purchase. It’s the

BOS contractor’s responsibility to pay for and establish potable water delivery to MSSC and

RME facilities. The Government stipulates a Maui County Potable Water source is required to ensure the potable water meets safe drinking water requirements and the point of water source is available for inspection.

Question 62: Would the Government please identify the sizes and quantities of air filters required on an annual basis for all the HVAC systems on the RWP program?

Answer 62: Please see the attached spreadsheet titled – “AMOS HVAC Filters” for filter sizes and quantities with the CAVEAT the list is approximately 90% accurate. In addition, the interior environmental conditions in the AEOS facility is very clean and on a case-by-case basis some filters may be used longer than usual and are replaced on a judgement call by HVAC technicians

(with AF concurrence), however HVAC filters shall not be in service longer than 1 year regardless of conditions. In the MSSS facility there are several mothballed HVAC units that only require an annual startup and operational check. These mothballed HVAC units do not require filter changes unless the filter is not usable. If the mothballed HVAC units are put back into an operational status routine filter changes will be required. Most other AMOS filter changes are completed on a quarterly basis.

Question 63: In the Instructions to Offerors, Addenda to FAR 52.212-1, B.3 Volume III, Past

Performance, it is requested that Client Authorization Letters be submitted. If providing subcontractor past performance data along with prime contractor data, are Consent Letters required for release of present and past performance information to the prime offeror?

Answer 63: Yes, subcontractor consent is required per the updated Addenda FAR 52.212-

1(3)(d).

Question 64: Paragraphs 1.13.2 and 4.3 requires the vendor to provide warehouse and storage space. Is it the Government’s intention that the successful offeror will be required to take over the current lease of this facility, or find other suitable warehouse space on the island?

Answer 64: The contractor will take over the current lease of this facility.

Question 65: Paragraph 10.7.4 requires the contractor to convert the elevator at the MSSC building to enable the movement of the telescope primary mirror for recoating, involving the removal of the inclinator penthouse, floor panels, and passenger unit, and then the reassembly of the elevator system once the telescope mirror has been returned. To accomplish such a conversion would require a licensed commercial elevator vendor to perform these operations. Is the offeror required to price the costs of the conversion operations in the Firm Fixed Price (FFP), or are these services considered Over and Above work which will enable the contractor to obtain reimbursement for these costs?

Answer 65: This item will be completed using the Over and Above work order process.

Question 66: Paragraph 4.15.5 requires the contractor to ship all Test, Measurement and

Diagnostic Equipment (TMDE) to Joint Base Pearl Harbor- Hickam (JBPHH) for calibration services. Is the vendor required to cover these shipping costs? Are costs for shipping items to

DRMO paid by the Government? If these shipments are the vendor’s responsibility, would the

Government please advise the number of shipments performed each year, and the historical costs? Are there any other shipment costs to JBPHH that the contractor must price in our FFP?

Answer 66: The contractor will bear all shipping costs for the shipping categories described in

Appendix 28.

Question 67: Paragraph 8.0 requires the contractor to monitor, order, and coordinate fuel deliveries. Is the cost of the fuel part of the FFP? If so, will the contractor be allowed to use

DLA-E as a source or must we use commercial source only?

Answer 67: The Cost of fuel is part of the FFP.

Question 68: Paragraph 8.2 – Fuel Ordering: Would the Government please provide the average gallons of diesel fuel deliveries the contractor must process every month?

Answer 68: MSSC has fuel capacity of 8660 gallons. Fuel consumption of MSSC Generator at full load is approximately 30 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 60% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable.

RME has fuel capacity of 1913 gallons. Fuel consumption of RME Generator at full load is approximately 20 gallons per hour. Planned maintenance requires approximately 12 hours of operation per year. On-hand fuel must not drop below 50% of total capacity. The remaining run time per year is due to power outages from utility disruption and inherently unpredictable.

Question 69: Paragraph 7.15.2 – Waste Water: Would the Government please provide the average number of waste system pumping performed each year for the septic tanks at the MSSC and RME?

Answer 69: MSSC has three septic systems; each are pumped once annually. RME septic system consists of a 2000 gallon holding tank. RME potable water capacity is also 2000 gallons, so when potable water is delivered the RME septic tank is pumped. the sep and is pumped when water is delivered.

Question 70: Appendix 6 provides the type of HVAC systems located throughout the AMOS complex. Would the Government please provide the quantity, types, and sizes of all HVAC filters required for quarterly replacement? Without this list, it is impossible for the offeror to effectively price the costs of these filters, which can be a substantial annual cost, particularly if there is a requirement for high-cost MERV 14+ HEPA filters, or carbon/potassium pre filters.

Answer 70: See spreadsheet titled “AMOS HVAC Filters”; also reference question 62.

Question 71: Paragraph 4.13 discusses the installation’s vehicle control program and the vendor’s responsibility to ensure the care and serviceability of the GSA fleet and other

Government Motor Vehicles (GMV). Would the Government provide the number of GSA and

GMV vehicles the vendor will use in performing the mission? Is the vendor permitted to use any of these vehicles to transport employees to and from MSSC?

Answer 71: The vehicle control program takes into account 25 GMVs with 22 GMVs leased through GSA (21 GMVs assigned for non-BOS use). The BOS contractor will have 4 vehicles

(includes 2 forklifts) with the GSA-leased vehicle listed in Appendix 12, page A12-2, provided as the replacement for the vehicle listed in Appendix 5, paragraph A5.2.2.

Question 72: Paragraph A5.2.1 lists four forklifts and one pick-up truck for contractor use in performing BOS services. Paragraph 1.14 advises the offeror that they are pursuing the lease/acquisition of two additional forklifts and a stake bed truck. Is there any information the

Government can provide to enable the offeror to estimate the number of additional work vehicles and equipment the offeror must price to support the MSSC/RME operations?

Answer 72: Clarification: Paragraph A5.2.1 identifies two forklifts (not four) currently provided to the incumbent as GFE. The intent of paragraph 1.14 is to make it known to all offerors that the Government intends to transition from the requirements described in Appendix 5, paragraph

A5.2 by reporting these same forklifts under the “Registered Equipment Management System” in order to obtain vehicle replacement preference. The same holds true for the stake bed except that the Government does not currently furnish the stake bed. The contractor will need to plan accordingly to meet the 5,000 pound delivery payload capacity described in paragraph 4.2.1.

Question 73: Paragraph A27.1 provides a rundown of historical DSW work and work orders.

Would the Government please advise if there is a maximum cost of DSW that can be applied to the FFP? Is the price of materials for DSW a FFP item or are parts purchased through the

Government?

Answer 73: Refer to PWS Table 7.1 – CE Work Categories, Labor Hours column and Material

Value column which contain the caps of DSWs that are included in the FFP. All Parts and materials are purchased by BOS.

Question 74: Paragraph 7.7.1 requires the contractor to maintain all lighting systems throughout the AMOS complex. Would the Government provide the type and size of bulbs used within the

Maui Space Center?

Answer 74: AMOS uses many different types and sizes of bulbs throughout our facilities. We do not have bulb information readily available; however, the majority of lighting uses 4’ T-8 fluorescent tube style bulbs.

Question 75: PWS 3.2: DD254 is in conflict with PWS 3.2. Block 1a, Facility Clearance

Required states, “None”, which means a Facility Clearance is not required, which would invalidate the need for Personnel Security Clearances. Block 1b, Level of Safeguarding Required requires “Secret”, is this correct? Will the contractor be required to have classified storage at their offices located on commercial property?

Answer 75: DD254 shall be modified to 1a = SECRET and 1b = None.

Question 76: Reference to the CONEX, because CONEX are not considered real property are the two (2) CONEX designated for storage at the RME site to be maintained as part of the contract?

Answer 76: There 3 CONEX at RME and 4 at the PV Farm; CONEX maintenance is not part of the contract.

Question 77: Where are the designated parking areas for the Government vehicles located?

Answer 77: Non-BOS GMV-fleet will be parked in Kihei facility parking areas at Bldgs. 550, 590B and RME.

Question 78: How many GSA vehicles are part of the contractor responsibilities?

Answer 78: Under the vehicle control program requirements in paragraph 4.13, the contractor will be responsible for 22 GMVs leased through GSA (21 GMVs assigned for non-BOS use).

Question 79: Will the contractor be required to establish an account with GSA and pay the lease and maintenance costs of the GSA vehicles?

Answer 79: No.

Question 80: What is the Make? Model? Year? Mileage of these vehicles?

Answer 80: Listing will be made available with requested information.

Question 81: What is the existing mechanical condition of these vehicles?

Answer 81: GSA vehicles are in excellent condition.

Question 82: Will the contractor be required to address any deficiencies of Government vehicles at onset of contract?

Answer 82: Linked w/Q39. GFV listed in Appendix 5, paragraphs A5.2.1 and A5.2.2 are provided in “as is” condition.

Question 83: Is the contractor required to insure the Government vehicles?

Answer 83: Yes. Insurance is required for the vehicles assigned to BOS as well as the Det 15

GSA vehicle fleet in performance of vehicle control duties outlined in PWS paragraph 4.13.

Question 84: Do the Government vehicles require special licensing?

Answer 84: The contractor is responsible for training and certifying operator qualifications for the stake bed and forklifts. Additionally, to transport hazardous materials, the operator is required to have a CDL with hazardous materials endorsement.

Question 85: Do these Government vehicles include the two (2) Government forklifts?

Answer 85: Yes. As listed in Appendix 5, paragraph A5.2.1.

Question 86: Will funding for scheduled and unscheduled maintenance differ for GSA vehicles and non-GSA vehicles?

Answer 86: Yes. The scheduled and unscheduled maintenance cost is included in the lease agreement the Government has with GSA whereas the contractor will bear the cost for scheduled/unscheduled maintenance involving the GFV listed in appendix 5, paragraphs A5.2.1 and A5.2.2.

Question 87: What is the rotation cycle of the Government vehicles to be replaced?

Answer 87: The rotation cycle for GSA-leased vehicles is typically 5 years/80,000 miles.

Question 88: What happens to old Government vehicles?

Answer 88: GSA-leased vehicles are shipped back to Oahu under the direction of the GSA field service representative. GFVs listed in Appendix 5, paragraph A5.2 and determined to be beyond economical repair are processed for disposal through DLA Disposition Services at JBPHH.

Question 89: If required, will the contractor be responsible for shipping costs for surplus

Government vehicles requiring turn-in?

Answer 89: The contractor will be responsible for the shipping costs associated with the GFV listed in Appendix 5, paragraph A5.2.

Question 90: Will the contractor be responsible for the installment of the PLMR radios on new

Government vehicles; as well as the recovery/towing of Government vehicles?

Answer 90: The contractor will be responsible for scheduling the installation and removal of

PLMRs with approved local vendor contracted by the Government. The recovery and towing of

GSA-leased vehicles may require VCO involvement to assist stranded vehicle operators;

however costs will be covered under the lease agreement the Government has with GSA. The contractor will bear the costs associated with towing and repair of GFVs listed in Appendix 5, paragraph A5.2.

Question 91: Will the contractor be allowed to use GSA vehicles in the execution of work on

Maui HMC?

Answer 91: No. Except for the GSA vehicle listed in Appendix 12, page A12-2.

Question 92: Will the contractor be responsible for establishing fuel accounts for all

Government vehicles, to include the GSA vehicles?

Answer 92: The contractor is responsible for refueling the GMVs listed in Appendix 5, paragraph A5.2.1 and A5.2.2. Otherwise, fuel is included in the lease agreement with GSA.

Question 93: Due to extensive number of potential Rep and Certs fill ins coupled with the other forms, letters, and affirmations required within Volume I, we recommend that the Standard Form

1449, All rep and certs fill in material, the proof of 8(a) status, and Affirmation of no waivers all be precluded from the page count. Furthermore, we recommend that the page limit be reduced to

3 or 5 pages as a result.

Answer 93: The Government will not consider this recommendation.

Question 94: Will the Government consider taking any questions that were/are received after the

21 October deadline?

Answer 94: No.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Nov-2016 08:00 AM to 01-Dec-2016 02:00 PM.

TABLE OF CONTENTS

The below Table of Contents has been added

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 12 -

Construction Wage Rates

(10-14-2016)

20 14-OCT-2016

Attachment 2 Attachment 11 - WD

2005-2153 Rev 2 (08-11-

2016)

10 11-AUG-2016

The following have been modified:

ADDENDA TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items (Oct 2015)

(a) Paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

(b) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 270 calendar days from the date specified for receipt of offers.”

(c) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes: Volume I - Summary and

Miscellaneous Data, Volume II - Price Proposal, Volume III - Past Performance Proposal.

B. Specific Instructions:

1. VOLUME I – SUMMARY AND MISCELLANEOUS DATA– Limited to no more than 20 pages.

Submit original plus four (4) copies and one (1) electronic CD copy.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications –

Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of all the solicitation amendments, if issued. Acknowledgement of solicitation amendments will not be included in the page limit of 20 pages.

(e) Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section

8(a) status.

(f) Affirmation of no Exceptions, Deviations, or Waivers if none proposed.

2. VOLUME II – PRICE PROPOSAL – Limited to no more than 14 pages. Submit original plus four (4) copies and one (1) electronic CD copy.

(a) This volume shall contain a completed Pricing Schedule submitted in the EXCEL spreadsheets provided as attachment 2 to this solicitation; the format shall not be deviated.

(b) Insert proposed unit price(s) and extended amount(s) in for each Contract Line Item Number (CLIN) or

Sub CLIN (SCLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct especially when using the Excel program and the rounding of figures, limited to two decimal places.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal. Price data of any kind shall ONLY appear in the Price Proposal volume.

Notice to Offeror(s)/Supplier(s):

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. VOLUME III – PAST PERFORMANCE PROPOSAL - Limited to no more than 20 pages with a maximum page limitation of four (4) pages per contract listed—see paragraph 3(d) below for information on the maximum number of relevant contracts. Only references for past efforts/contracts of relevance are desired.

Submit original plus four (4) copies, and one (1) electronic CD copy.

(a) Specific Content: Past Performance volume shall contain the following:

(1) Table of Contents.

http://www.sam.gov/

(2) Summary page, describing the role of the offeror.

(3) Present and Past Performance Information Sheets and Surveys (see paragraphs (b) and (c) below).

(4) Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

(5) List of questionnaire recipients (Name, organization, email, telephone number).

(b) Quality and Satisfaction Rating of Contracts Completed within the Past Three Years from the

Date of the Issuance of the Solicitation: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(1))

(c) Performance Surveys / Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The Government requires the offeror send out a

PPQ to each of the Points-of-Contact (POC) references identified in the Past Performance Proposal (paragraph (d) below).

The offeror shall send out the PPQ (Attachment 3-1), using the Past Performance Evaluation Cover Letter

(Attachment 3), to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY

WITH THE OFFEROR.

Once questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the Government—NOT BACK TO THE OFFEROR.

PPQs shall be sent directly from your reference electronically via e-mail to the attention of:

Second Lieutenant Courtney Zotto at courtney.zotto@us.af.mil AND Captain Conner Van Fossen conner.vanfossen.4@us.af.mil or mailed to the following address:

Address:

2Lt Courtney Zotto or Capt Conner Van Fossen

766 SCONS/PKS

90 G St, Bldg 1201

Joint Base Pearl Harbor-Hickam, Hawaii 96853-5230

(d) Past Performance Information: Provide a list of no more than five (5) TOTAL of the most relevant contracts performed and/or being performed for Federal agencies and commercial customers by the prime, subcontractors, teaming partners, or joint venture partners performend within the last three (3) years from the solicitation issuance date, with contract performance of at least six months (See Addenda to 52.212-2, paragraph

(d)(1)). If more than five (5) contracts are submitted the Government will only evaluate the first five. If a provided contract exceeds the four (4) page per contract limit the Government will only evaluate the first four (4) pages.

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance mailto:courtney.zotto@us.af.mil mailto:conner.vanfossen.4@us.af.mil

(vii) Location

(viii) For whom services were provided

(ix) Verified, up-to-date name, address, email address & telephone number of the contracting officer (Point-of-Contact)

(x) Comments regarding compliance with contract terms and conditions

(xi) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(e) The evaluation of past performance information will take into account past performance information regarding sister companies, predecessor companies, teaming partners, or subcontractors that will perform critical aspects of the requirement (as identified in PWS…