Attachment_3_-_PPQ_Ltr_Questionnaire.pdf

Solicitation No. FA5215-16-R-0002

Maui BOS

Attachment 3

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

WRIGHT-PATIERSON AIR FORCE BASE OHIO 45433

3 October 20 16

MEMORANDUM FOR QUESTIONNAIRE EVALUATORS

FROM: 766 SCONS/PKZ

90 G Street, I3Idg 1201

JPBHH, HI 96853-5230

SUBJECT: Request for Acquisition Sensitive Information

I. The 766th Specialized Contracting Squadron of the Air Force at Joint Base Pearl Harbor-Hickam, Hawaii, is in the process of selecting a contractor for the Maui Base Operations Support (BOS) services requirement for the Air

Force Maui Optical Supercomputing (AMOS) sites located on Maui, HI.

2. One of the considerations in proposal evaluation is the verification of the offeror's past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had first-hand experience with an offeror, for the evaluation of the offeror's performance on those contmcts.

3. Our areas of interest in the offeror are summarized in the enclosed questionnaire. Our schedule is extremely tight and we need your questionnaires submitted no later than 25 October 2016. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

4. The questionnaire may be sent electronically via e-mail to Second Lieutenant Courtney Dearth at courtney.dearth.l@us.afmil AND Captain Conner VanFossen at conner. vanfossen.4@us.afmil or mailed to the following address: Detachment 15 AFRLlRDSM, Attn: Capt Michael Holloway/ 2Lt Courtney Dearth/ Capt Conner

VanFossen, 550 Lipoa Parkway, Building 550, Kihei, Maui, HI 96753. Your completed questionnaire will become a part of the official acquisition sensitive records. Although this questionnaire was distributed by the ofleror/contractor, it is important you return the completed questionnaire to the Government Contracting Officer.

PLEASE DO NOT RETURN COMPLETED OUESTIONNAIRE TO OFFEROR/CONTRACTOR!

5. Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection. If you have any questions about this questionnaire, please contact the

Government Contracting Officer, Erika Eberhart, at 808-448-2903 or erika.eberhart@us.af.miI.

1,1<-- ~

ERIKA L. EBERHART

Contracting Officer

Attachment:

Attachment 3-1, Past Performance Questionnaire

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMA TlON lAW FAR 3.104 mailto:courtney.dearth.l@us.afmil mailto:vanfossen.4@us.afmil mailto:erika.eberhart@us.af.miI.

Attachment 3

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

ATTACHMENT 3-1

PAST/PRESENT PERFORMANCE QUESTIONNAIRE

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor name:

B. Cage Code of contractor contract was awarded to: ____________________________________________

C. Contracting agency / company:____________________________________________________________

D. Contract number: _______________________________________

E. Contract type: (e.g. Firm Fixed Price, Time and Materials, and Cost Plus): __________________________

F. Was this a competitive contract? Yes _____ No _____

G. Period of performance: __________________________________________________________________

H. Current or actual contract value including all changes and exercised options: $_______________________

I. Current or actual completion date, and if not complete, percentage of completion:_____________________

J. Complexity of the contract: _______________________________________________________________

K. Specific role of the Respondent and the person(s) and organization(s) identified as participants in the contract

(please provide name, title, affiliation, business address, and telephone and fax number for each of the team members:

L. Description of service provided:

M. Location(s) of contract (street address/city/state/zip code):

Attachment 3

SECTION 2: RESPONDENT INFORMATION

The following information will assist with the analysis of the data. Information identifying individual PPQ respondents will be kept FOR OFFICIAL USE ONLY; however, company and organizational units for the past performance may be released to facilitate discussion of any substandard performance.

Name (please print): ______________________________________________________________________

Signature: ______________________________________________________________________________

Agency/company:_________________________________________________________________________

Address: _______________________________________________________________________________

Work phone number (include area code): ______________________________________________________

FAX number (include area code): ____________________________________________________________

Your role relative to the contract: _____________________________________________________________

(Administrative Contracting Officer, Inspector, Contract Administrator, Buyer, Quality Assurance Evaluator, Other – explain)

Length of involvement in contract: ____________________________________________________________

Date the questionnaire was completed: ________________________________________________________

Do you know anyone else who can provide information regarding this Offeror’s performance?

Name: _____________________________________ Phone/Fax: ___________________________________

Name: _____________________________________ Phone/Fax: ___________________________________

Name: _____________________________________ Phone/Fax: ___________________________________

SECTION 3: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - Performance meets contractual requirements and exceeds many requirements to the

Government’s benefit. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD- Performance meets contractual requirements and exceeds some requirements to the

Government’s benefit. The contractual performance of the element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Attachment 3

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

S SATISFACTORY – Performance meets contractual requirements. The contractual performance of the element being assessed contains some minor problems for which corrective actions taken by the contractor were, or appear to be, satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance of the element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element being assessed contains serious problem(s) for which the contractor’s corrective actions were, or appear to be, ineffective.

N/A NOT APPLICABLE – Self-explanatory.

Technical Performance E VG S M U N/A

T1 Quality & repeatability of operations & maintenance.

T2 Quality of technical system testing and certification efforts

T3 Quality/integrity of technical data/report preparation efforts

T4 Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5 Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T6 Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

T7 Adequacy/effectiveness of environmental safety procedures

T8 Quality of the contractor’s technical HVAC/HVAC Controls abilities?

T9 Ability of the contractor to maintain a chiller system? If applicable, please explain tonnage in additional comments.

T10 Ability of the contractor to maintain backup electrical power systems?

T11 Ability of the contractor to maintain fire alarm and suppression systems?

T12 Ability of the contractor to use and comply with the Government’s work control system?

T13 Ability of the contractor to manage an operation utilizing hazardous material?

T14 Ability of the contractor to operate and manage a hazardous waste generating site?

T15 Ability of the contractor to manage hazardous material authorization and tracking?

T16 Ability of the contractor to comply with EPA or DOT requirements in the operations of the Hazardous material and/or hazardous waste operations?

Indicate in additional comments if any violations occurred.

T17: Did the installation have a complex logistical situation for the contractor? If yes, please explain (YES/NO)

Attachment 3

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

T18: What category of hazardous waste generator did the contractor operate? (e.g. conditionally exempt, small quantity, large quantity). _________________________________________________________________________

T19: Was the contractor operating with a “small” (20 FTE or less) or “large” (21 FTE or more) staff? Not including sub-contractors. ________________________________________________________________________________

Program Management E VG S M U N/A

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in E VG S M U N/A

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction E VG S M U N/A

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

Small and Small Disadvantaged Business Participation E VG S M U N/A

S1. Ability to meet or exceed small business and small disadvantaged business goals set forth in the approved subcontracting plan

S2. Ability to effectively manage small business participation to meet technical performance.

Attachment 3

Cost Performance E VG S M U N/A

C1 Accuracy in forecasting contract costs

C2 Ability to meet forecasted costs and perform within contract costs

C3 Ability to alert Government of unforeseen costs before they occur

C4 Sufficiency and timeliness of cost reporting

OVERALL PERFORMANCE E VG S M U N/A

O1 Based on the above, what is your overall assessment of the present/past performance for this contractor? And why?

Comments:

Based on this contractor’s overall performance, would you hire this contractor again?

YES NO MAYBE

2. Please discuss each and every response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

3. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___Pending Terminations___ No ___

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Evaluator’s Signature Date

THANK YOU FOR YOUR ASSISTANCE IN COMPLETING THIS QUESTIONNAIRE!