Attachment_1_-_PWS_Dated_26_July_16_v3_FINAL.pdf

MAUI BOS

PERFORMANCE WORK STATEMENT

FOR

MAUI BASE OPERATIONS SUPPORT (BOS)

SERVICES MAUI, HAWAI’I

26 July 2016

MAUI BOS i

TABLE OF CONTENTS

Table of Contents i

Introduction iii

Part I Description of Services

1.0 General 1-1-1

2.0 Safety 1-2-1

3.0 Security 1-3-1

4.0 Logistics 1-4-1

5.0 Non-Secure Communications 1-5-1

6.0 Civil Engineering – Engineering Project Planning 1-6-1

7.0 Civil Engineering – Facility Operations and Maintenance 1-7-1

8.0 Fuels 1-8-1

9.0 Environmental Management 1-9-1

10.0 Phase In/Phase Out 1-10-1

Part II Services Summary 2-1

Appendices

Appendix 1 – Documents and Reports A1-1

Appendix 2 – Abbreviations and Acronyms A2-1

Appendix 3 – Definitions A3-1

Appendix 4 – Applicable Documents A4-1

Appendix 5 – Government Furnished Property, Equipment and Vehicles

A5-1

Appendix 6 – Mission Essential Systems/Equipment Listing A6-1

Appendix 7 – Air Force Custodial Standards A7-1

Appendix 8 – Regularly Scheduled Meeting Requirements

Appendix 9 – Land Mobile Radios

A8-1

A9-1

Appendix 10 – Regular Inspections

Appendix 11 – Records Management

Appendix 12 – Custody Authorization/Custody Receipt Listing (R-14) and

Organizational Visibility List (R-15)

A10-1

A11-1

A12-1

MAUI BOS ii

Appendix 13 – Utility Monitoring and Control System

Appendix 14 – Tool Inventory

Appendix 15 – Above-Ground Storage Tanks

Appendix 16 – Fuel Receiving Standard Operating Procedures

Appendix 17 – Government Provided Training

Appendix 18 – Pressure Vessels

Appendix 19 – Fire Extinguishers, AEDs, First Aid Kits, and Oxygen Bottles w/Masks

Appendix 20 – Lifting Devices

Appendix 21 – Custodial Maps

Appendix 22 – MSSC, RME, 550 Facility Land Use

A13-1

A14-1

A15-1

A16-1

A17-1

A18-1

A19-1

A20-1

A21-1

A22-1

Appendix 23 - Exterior Signs

A23-1

Appendix 24 - Power Glitch Checklist

A24-1

Appendix 25 - Historical Data For Design and Construction Projects

A25-1

Appendix 26 – Recurring Work Program

A26-1

Appendix 27 – Direct Scheduled Work (DSW) and Work Orders (WO)

A27-1

Appendix 28 – Logistics/Supply Workload

A28-1

Appendix 29 – Hazardous Waste Workload

A29-1

Appendix 30 – Power Conditioning & Continuation Interface Equipment (PCCIE)

A30-1

Appendix 31 – Fire Detection, Alarm and Suppression System

A31-1

Appendix 32 – Work Control Process Map

A32-1

Appendix 33 – Grounds Plan

Appendix 34 – Water and Sewage Estimates

Appendix 35 – Security Systems

A33-1

A34-1

A35-1

MAUI BOS iii

INTRODUCTION

0.1 Scope

0.1.1 This is a nonpersonal services contract as defined in Federal Acquisition Regulation (FAR) 37.101

Performance Based Contracting. The requirement of this contract is the seamless and effective operation of the

Maui Space Surveillance Complex (MSSC) on Haleakalā; the Remote Maui Experiment (RME) located at 805

Lipoa Parkway, Kihei, HI; the building located at 550 Lipoa Parkway (550 Facility), Kihei, HI; and Photovoltaic

(PV) Farm on the island of Maui, Hawaii. This Maui base operations support (BOS) provides facility and infrastructure support.

0.1.2 The scope of the Maui BOS services includes all management personnel, equipment and services necessary to operate the facilities, including administration management and customer support, facility and infrastructure repair, maintenance and support, operations (physical plant operations), grounds maintenance, refuse collection and disposal, limited architect/engineer services (planning, programming, design and construction management), and logistics support (material control) for Det 15 AFRL and mission partners working on site.

Military-construction (MILCON) funded projects are not within the scope of this contract. This Maui BOS also does not include operation or maintenance of the 21st Space Wing (SW) Ground-Based Electro Optical Deep Space

Surveillance (GEODSS) system, operation and maintenance of mission equipment, and operation and maintenance of communications systems and the Air Force local area network (LAN). This BOS, however, does provide all of the indirect facility and infrastructure support for these activities.

0.2 Performance-Based Requirements. This Performance Work Statement (PWS) has been developed in compliance with performance-based guidelines. It describes the outcomes of the service the Government expects.

To the maximum extent practicable, the requirements are stated in terms of “what” the Government expects rather than “how” the Contractor must accomplish the work.

0.3 PWS Organization. The requirements have been organized in a manner that facilitates clear and concise description. The grouping of requirements is not intended to imply a preferred Contractor organizational structure.

In addition, the requirements of one Section may apply to some or all Contractor operations. The Contractor is expected to understand the interrelationship between the requirements and to perform accordingly.

0.4 Maui Mission. Discover, refine, and implement emerging ground-based optical technology and computational analysis to lead Air Force Space Situational Awareness (SSA) capabilities, as well as manage and provide for computation support, research, development, maintenance, operations and management for the Maui

High Performance Computing Center.

0.5 Units. MSSC is home to Detachment 15 (Det 15), Air Force Research Laboratory (AFRL), Directed

Energy Directorate; and the GEODSS, Detachment 3 (Det 3), 21st Operations Group (OG), 21st Space Wing (SW).

MSSC is also the host to a number of visiting experimenters throughout the year, both long and short term.

0.6 All references to the Functional Director (FD) throughout this contract denote the Det 15 Commander or designated representative.

MAUI BOS 1-1-1

1.0 GENERAL

Performance shall meet Performance Work Statement (PWS) requirements. The Contractor shall:

1.1 Management of Contractor Personnel.

1.1.1 Personnel are trained and certified as required for the satisfactory performance of this PWS. Evidence of individual qualifications is provided upon request. The Government will furnish the training identified in

Appendix 17.

1.1.2 CMRA (Contract Manpower Reporting Application)

1.1.2.1 Report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.1.2.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the

FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the

CMRA help desk.

1.1.2.2.1 Reporting Period: Contractors are required to input data by 31 October of each year.

1.1.2.2.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.1.2.2.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.1.3 Personnel must speak, read, and write English at the level necessary to perform the tasks in this PWS.

All correspondence and communication between the Contractor and the Government pertaining to this contract will be in English.

1.1.4 Any BOS employee who endangers life, property, or security, or where such employee violates reasonable and necessary regulations or local policy of the FD shall be removed from the site. Categories of violations or misconduct, which may cause employees to be removed from the site include, but are not limited to:

Security violations.

Negligence or willful damage to or destruction of property.

Injuries inflicted upon other personnel.

Illicit safety violations.

Creating a hostile work environment.

Alcohol or drug abuse.

Engagement in unauthorized private business transactions.

1.1.5 Develop and maintain a Strike Plan. The Strike Plan shall address how the contractor will provide required services in the case of a labor dispute. Submit the Strike Plan for acceptance no later than thirty (30) days after the start of the transition period. The Contracting Officer (CO) will consider accepting any changes to the plan within thirty (30) days of occurrence.

1.2 Mission Performance. Mission performance is not affected by declared crises, states of emergency, or work stoppages.

http://www.ecmra.mil/ http://www.ecmra.mil/

MAUI BOS 1-1-2

1.2.1 Support the implementation of the Det 15 Emergency Management Plan to ensure continued operations during declared crises, states of emergency, work stoppages, or storm conditions.

1.2.2 Designate a Primary and Alternate Representative to participate in emergency and contingency response planning.

1.2.3 The BOS representative shall report immediately to the Emergency Operations Center (EOC)/Unit

Control Center (UCC) when it is formed and participate until released. Exercises and real-world events may involve all elements of the scope of this PWS. Exercises requiring Contractor participation will take place within BOS established working hours. EOC members attend on-line, government-furnished training within sixty (60) days of assuming position, and annual refresher training. On-site training will also be provided at the Government’s discretion.

1.2.4 The FD, Program Manager (PM), and CO are notified of any cost impacts resulting from declared crises and states of emergencies within twenty-four (24) hours of declaration. Specific costs are provided within three (3) business days of the end of declared crises or state of emergency.

1.2.5 Maintain a presence during normal business hours every day so that they can respond to emergency and urgent DSWs accordingly. The contractor shall observe the standard federal holiday schedule as well. The business hours and holiday schedule are defined in Appendix 3.

1.3 [Reserved]

1.4 Public Release of Information.

1.4.1 The Contractor is not authorized to release any information regarding performance of this PWS without following the appropriate procedures IAW AFI 35-102 Public Affairs - Security and Policy Review Process. This information includes, but is not limited to, photographs, films, public announcements, internet transmissions, or the denial or confirmation of any of the preceding.

1.4.2 Forward all requests for information regarding the MSSC, RME, or DRDC missions to the FD prior to developing a response. All responses must be approved by the FD prior to release.

1.5 Funding Status Reports.

1.5.1 The Contractor shall provide a monthly funding status report containing current information on total funding, funds remaining, and total billing for each CLIN of the current option year. The Contractor shall provide supporting information as requested by the COR or PM.

1.6 Organizational Operations. The Government is informed of all BOS operations at or affecting the site.

1.6.1 Information and documentation generated or maintained (to include government-furnished documents) by this contract shall be maintained on the Government Installation Support Share Drive and available for

Government review.

1.6.2 Report any BOS problems affecting the Air Force mission accomplishment to the FD immediately and to the PM within twenty-four (24) hours.

1.6.3 Identify essential key contract personnel and provide roles and responsibilities for each position. Provide primary and alternate points of contact (POC) for use when key personnel are on leave. This list of key personnel shall be provided before the start of the first full performance period. An updated list shall be provided to the CO, PM and FD as changes occur.

MAUI BOS 1-1-3

1.6.4 Provide an organizational chart to include names, telephone numbers, and position title. This chart shall be provided before the start of the first full performance period. An updated chart shall be provided to the CO, PM and FD as changes occur.

1.7 Emergency Management

1.7.1 Participate in Site Emergency Management exercises and contingency operations.

1.7.2 Participate in up to three (3) exercises per year. Exercises requiring Contractor participation will take place within BOS established working hours.

1.7.3 The Contractor shall provide trusted agents to participate in the planning of exercises. Trusted agents will not reveal exercise planning information to non-trusted agents.

1.8 Quality Control.

1.8.1 Develop and implement a Quality Control Plan (QCP) IAW FAR 52.246-4 Inspection of Services - Fixed

Price. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. Submit initial QCP to the CO and FD for acceptance within thirty (30) day of the start of the transition period. Update and distribute as required to the CO and FD and within ten (10) days of changes.

1.8.2 The Quality Control Plan shall include:

1.8.2.1 A description of the inspection system to cover all tasks and services listed in the PWS outlining the specifics of the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organization placement of the inspectors. Include a requirement to ensure all submittals, reports, etc. required by the PWS are provided to the government.

1.8.2.2 A description of the method(s) to be used for identifying and preventing defects in the quality of service performed.

1.8.2.3 Control procedures for any government provided badges and lock combinations that include the turn-in of issued badges by personnel who no longer require site access, and control procedures for physical security of government property. Establish and implement methods of ensuring lock combinations are not revealed to unauthorized persons.

1.8.3 Contractor generated performance assessments shall be accurate to the degree that the Government will not identify any undocumented critical or major findings during government assessments. Submit quarterly results of quality control inspections to the CO and FD. A major deficiency or a finding is defined in section 14.1 of the

QASP.

1.8.4 Records of inspections shall be kept and made available, quarterly, to the government throughout the contract performance period.

1.8.5 All employees shall be aware of their role in the Quality Control Plan processes.

1.9 Government Inspections.

1.9.1 Cooperate with and participate in internal and external inspections to include the regularly scheduled inspections identified in Appendix 10. Summary workload data regarding the dates, purpose, and size of each inspection team shall be maintained.

1.9.2 Notify the Government of any local inspections being driven by the Contractor’s corporate offices for internal Contractor requirements no later than (NLT) thirty (30) days prior to the inspection date. Contractor

MAUI BOS 1-1-4

inspections for the purpose of internal validation, quality control, or other corporate requirements shall not take priority over contract requirements or interfere with mission requirements.

1.10 Meetings. Support meetings, briefings, working groups and technical interchange meetings in coordination with Government functional representatives. Provide required input and participation in regularly scheduled meetings. Regularly scheduled meetings are listed in Appendix 8.

1.11 Publications.

1.11.1 Contractor operations shall comply with the current version of all referenced publications. If a referenced publication requires compliance with one or more secondary publications, those secondary publications are not directive on the Contractor unless specifically required within this PWS.

1.11.2 Comply with all applicable directives cited in this PWS and Appendix 4. In the event the directives change during the terms of this contract, the contractor is required to comply as the changes come into effect if it does not impact cost or delivery schedules or if a conflict does not arise in implementation of the new procedures. If any of these conditions occur, a written evaluation along with specific backup data and estimated cost data for those changes which impact the contractor’s performance shall be provided to the CO. Do not incorporate publication changes until approved by the CO. In the event there is a conflict between two (2) or more publications, provide written evaluation along with specific backup data to the CO and the FD within fourteen (14) days of knowledge of conflict. Resolution of the conflict will be provided by the CO to the contractor. Ensure that all technical orders, regulations, instructions, manuals, pamphlets, engineer technical letters (ETLs), and forms are current and available or on order to perform all requirements of this PWS.

1.11.3 Review future updates to Det 15 created instructions, policies, checklists and plans for content and contract impact prior to initial publication or revision.

1.12 Transportation.

1.12.1 The contractor will provide necessary transportation for all BOS employees to and from MSSC. No personal vehicles shall be brought to MSSC.

1.12.2 Follow applicable federal, state, and local driving laws and regulations when driving through Haleakala

National Park.

1.12.3 All subcontractors performing work under this contract shall obtain the required National Park Service access permits through the Haleakalā National Park commercial manager at hale_commercial_manager@nps.gov or

808-572-4440.

1.12.4 At MSSC, the contractor shall be limited to six (6) daily use parking spaces for BOS vehicles.

1.13 Contractor Work Space.

1.13.1 Work space will be provided by the AF at MSSC on Haleakala, RME and 550 Facility at sea level.

RME office space is set aside for BOS use. MSSC office and storage space set aside for BOS use is 2500 sq ft in the Butler Building. This facility is a multi-use facility with a small shop area set aside for R&D contractor use.

Any additional space required will be the responsibility of the contractor. Two hot desks will be provided for use at the sea-level facilities.

1.13.2 The contractor will provide warehouse and storage space in accordance with paragraph 4.3 of this PWS.

The Government intends to transition to a Government furnished warehouse during the contract performance period.

1.14 Organizational Equipment.

The Government is pursuing the lease/acquisition of a stake bed truck and two 6K forklifts to support organizational mission requirements and will bear all repair and maintenance costs associated with the upkeep of these vehicles.

mailto:hale_commercial_manager@nps.gov

MAUI BOS 1-1-5

The contractor will be allowed to use the aforementioned vehicles in performance of this contract. Usage of the vehicles shall be in accordance with the most recent versions of:

1) 41 CFR 101-39.202

2) 41 CFR 101-39.300

3) 41 CFR 102-34

4) AFI 24-301

5) AFI 24-302

6) All base, city, county, state and federal traffic laws.

MAUI BOS 1-2-1

2.0 SAFETY

The Contractor shall:

2.1 Meet the goals of the Occupational Safety and Health Act (OSHA) Voluntary Protection Program (VPP)

IAW the AFMC/CV Memorandum “AFMC Voluntary Protection Program Implementation Guidance for

Contractors on Air Force Installations” dated 22 Jul 09.

2.1.1 Develop and maintain a safety and health program where occupational injury rates are below national average and employee participation and ownership are the hallmarks of the program. Improve safety and occupational health accountability at all organizational levels by obtaining a “Star” site certification IAW the guidance found at the VPP website: http://www.osha.gov/dcsp/vpp/index.html.

2.1.2 Ensure all employees have a comprehensive understanding of VPP and fully comply with OSHA requirements.

2.1.3 Contractors, to include subcontractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the VPP site.

2.2 Comply with OSHA (29 USC 651 et al.) and the resulting standards, OSHA Standard 29 CFR Parts

1910-1926, as applicable, and be responsible for the protection and safety of contractor and subcontractor employees. Immediately report any accidents involving contractor personnel occurring on the job to the CO and the

Installation Safety Office.

2.3 Safety Program/Plan.

2.3.1 Establish and maintain an acceptable Safety Program IAW AFFARS 5352.223-9001 Health and Safety on Government Installations.

2.3.2 Submit a Safety Plan to the CO containing the Safety Program within ten (10) days after the start of the transition period; concurrently submit a letter to the CO certifying the safety program/plan meets all Federal, State, and local laws, regulations, and standards listed in Appendix 4. The plan will be reviewed and must be either accepted or rejected by the government prior to the end of the transition period. All changes to the plan must be submitted to the CO NLT fifteen (15) days prior to the implementation of the change(s). No changes to the plan will be implemented in advance of government acceptance.

2.3.3 The Safety Plan shall include appropriate measures to promptly investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas.

2.3.4 Establish safety requirements for all subcontractors who qualify as applicable contractors.

2.4 Contractor Safety Manager. Assign a contractor safety manager who will administer the safety requirements of this PWS and will be the government’s primary POC.

2.5 Mishaps. In the event of an accident/mishap, as described in AFI 91-204, Safety Investigations and

Reports, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

2.5.1 If the government elects to conduct an investigation of the accident/mishap, all employees must cooperate fully (to include toxicology testing) and assist government personnel in the conduct of investigation.

2.5.2 Provide data collection support to the Installation Safety Office for mishaps investigation.

MAUI BOS 1-2-2

2.6 Inspections. Comply with inspectors from OSHA and/or any AF inspection agency making routine inspections of contract operations and work sites checking for regulatory compliance to standards.

2.7 Annual Reports. Provide the Installation Safety Office the Total Case Incidence Rate (TCIR); Days

Away, Restricted, and/or Transfer Case Incident Rate (DART); and OSHA Form 300A, Summary of Work-Related

Injuries and Illnesses, by the 15th of January every year for annual submission in the site annual VPP self-evaluation report.

2.8 Safety Equipment and Medical Assistance Supplies.

2.8.1 Provide first aid kits throughout the site to assist in case of an accident or injury. Ensure enough kits are available and appropriately placed to allow for quick and easy access.

2.8.2 Provide one AED throughout per building to assist in case of a medical emergency. Ensure enough systems are available and appropriately placed to allow for quick and easy access.

2.8.3 Provide portable oxygen systems throughout MSSC to assist in case of medical need. Ensure enough systems are available and appropriately placed to allow for quick and easy access.

2.8.4 Inspect all first aid kits, AEDs, and oxygen systems IAW AED manufacturer’s specifications, 15AWI

40-201 Public Access Defibrillation Program, Det 4 22 SOPS Instruction 40-101Public Access Defibrillation

Program, and OSHA 29 CFR 1910 General Industry. Check for any recalls or manufacturer identified failures and replace unit, as soon as a new unit is available, if required. Replace items as required due to use or expiration.

2.8.5 Develop and maintain an inventory of all first aid kits, AEDs, and oxygen systems. Provide initial inventory to the AFSO NLT sixty (60) days after contract award. Provide an updated inventory, to include expiration date, to the AFSO annually.

2.8.6 Provide up-to-date site maps with the locations of all first aid kits, AED, and oxygen systems to the Det

15 AFSO annually, or when major locations change, and post maps throughout the facilities.

MAUI BOS 1-3-1

3.0 SECURITY:

Requirements, restrictions, and other safeguards required to prevent unauthorized disclosure of classified information. The Contractor shall:

3.1 Site Physical Security.

3.1.1 Comply with Government provided physical measures IAW AFI 31-101 Integrated Defense (FOUO), and Intelligence Community Directive (ICD) 705 Physical Security Standards for Sensitive Compartmented

Information Facilities and other Maui Site specific guidance.

3.1.2 Comply with the Det 15 Installation Defense Plan (IDP). Comply with local security requirements established by the government for the site.

3.2 Personnel Security. Ensure that all personnel have appropriate clearances and access credentials. The minimum level of security clearance required for this contract is DOD Secret.

3.2.1 The key personnel identified by the contractor, to include the Facility Security Officer and the Customer

Service Unit (CSU) Manager, must have required security clearances NLT the first day of the transition period.

3.2.2 Maintain a workforce capable of accomplishing all tasks outlined in this PWS with the security clearances required The Contractor shall provide a list of all new employees upon hiring actions for cross-reference with the Joint Personnel Adjudication System (JPAS). Maintain records of all employees’ security clearances until the end of the contract.

3.2.3 Enter into a Visitor Group Security Agreement with the Government that will be reviewed and updated annually by the Government Site Security Officer. The Contractor shall support and comply with security inspections conducted and/or requested by Air Force personnel.

3.2.4 Access to government computer systems and secured facilities requires additional clearance checks through JPAS. Common Access Cards (CACs) require background checks prior to issuance to contractor personnel.

The process for this includes submitting personal information for each applicant to the government's Trusted Agent for input into the Contractor Verification System. The contractor employee must clear the background security checks before being issued a CAC. To avoid delays in starting work, be proactive in submitting applications for personnel security clearances.

3.2.5 The Contractor will ensure CACs from personnel no longer working on the installation are collected and returned to the Government within three (3) days of departure.

3.3 Facility Security Officer (FSO).

3.3.1 The appointed FSO must be a US citizen who is cleared as part of the facility clearance. The FSO will, as part of the facility clearance, obtain a JPAS account through the cognizant Defense Security Service (DSS) office.

FSO and facility clearance must be obtained NLT the start of transition period.

3.3.2 This individual shall be the single point of contact for complying with security programs and procedures

IAW with security regulations listed in Appendix 4. This individual is not required to be located at the site or solely dedicated to the BOS.

3.3.3 The FSO will supervise and direct security measures necessary for complying with applicable requirements of the NISPOM and related Federal requirements for the protection of classified information.

3.3.4 The FSO, or on site designated representative, shall complete security training as specified in the

NISPOM.

MAUI BOS 1-3-2

3.4 Security Training.

3.4.1 Contract and subcontract personnel shall complete security training IAW the security regulations listed in

Appendix 4.

3.4.2 Maintain documentation of all security training to include date, method, topics, and administrator; if applicable, include computer based or hand written signature from trainee and/or administrator. Maintain a copy upon completion of each training element IAW Appendix 11.

3.5 Anti-Terrorism (AT).

3.5.1 Upon initial notification from the ATO or ATO representative throughout Force Protection Condition

(FPCON) duration, comply with FPCON measures for the current FPCON level.

3.5.2 During exercise and real-world events, all personnel will assist the Department of Air Force Civilian

Police (DAF CP) in executing FPCON Measures. These measures will include, but not be limited to, moving vehicles at least twenty-five (25) meters from any critical facilities, conducting random checks of trash receptacles and storage containers, securing all facilities/storage areas not in regular use, inspecting interiors and exteriors of work areas for suspicious articles, screening incoming mail and commercial deliveries.

3.5.2.1 During increased FPCON levels (BRAVO and CHARLIE) expect delays upon entering the MSSC area.

All personnel (100%) will be screened for positive identification and gym bags and back packs will be inspected.

Vehicles will not be permitted on the MSSC. Non-essential meetings/visits will be cancelled.

3.5.2.2 During the highest FPCON level (DELTA) only essential key personnel will be permitted to enter the site. Non-essential personnel will not be permitted entry to the site.

MAUI BOS 1-4-1

4.0 LOGISTICS

The Contractor shall provide supply, transportation and property control support to Det 15 to include all support contracts. Support to AFSPC Det 3 and Visiting Experimenters will be identified in the applicable functional areas listed below. Coordination with Det 15 Logistics Manager may be required to execute PWS requirements involving or affecting tenant, other contractors and visiting experimenters. The Contractor shall:

4.1 Central Receiving (Includes support to Det 3 & VEs)

4.1.1 Serve as the central receiving point for all supplies and equipment purchased or acquired through the

Enterprise Solution-Supply (ES-S), local purchase sources, returned from repair or calibration, redistributed from other AF units, withdrawn from DLA, or temporary supplies and equipment in support of Visiting Experimenters.

4.1.2 Process and handle all materiel receipts with appropriate protection to preserve the reliability and maintainability that has been built into the materiel.

4.1.3 Ensure an auditable system is in-place to determine when receipts were processed, by whom, and the final distribution of receipted materiel.

4.1.4 Upon delivery of materiel, verify and off-load material, segregate, in-check, process, and delivery materiel to end user IAW AFI 24-203.

4.2 Pickup and Delivery (Includes support to Det 3 & VEs)

4.2.1 Deliver supplies and equipment to and from all site locations using a scheduled delivery concept in support of BOS, R&D, Visiting Experimenters, and Government requirements. The vehicle used for transporting property must have a minimum 5,000 pounds payload capacity.

4.2.2 Pickup equipment and supplies, including those downgraded to scrap or electronic waste from all site locations.

4.2.3 Pickup materiel from various commercial locations to include ports.

4.2.4 Transport equipment and supplies approved for on-Island disposal.

4.2.5 Obtain and provide signature to acknowledge receipt and delivery of equipment.

4.3 Warehouse and Stockroom Operations (Para 4.3.4 includes support to Det 3 & VEs)

4.3.1 Provide a secure warehouse with sound and effective circulation control to ensure the accuracy of the inventory held in storage, to include items in locked containers, and designated storage areas at AEOS and MSSC.

4.3.2 Develop a stock plan that segregates serviceable items from non-serviceable items and items that require special storage IAW AFI 23-101, Chapter 5 and AFMAN 23-122, Chapter 5.

4.3.3 Establish and maintain an effective warehouse item location system.

4.3.4 Manage the Equipment Holding Area, comprised of the in-transit property area (IPA) and property approved for temporary and courtesy storage.

4.3.4.1 Document all movement of materials in and out of the IPA with appropriate forms, which may include the AF Form 1297, DD Form 1348-1A, AF Form 2005, or equivalent.

4.3.4.2 Mark the location of each item and date and time of receipt in IPA on the forms used for processing.

MAUI BOS 1-4-2

4.3.4.3 Maintain a suspense record to ensure material in the IPA have not exceeded the 90 day maximum hold period.

4.3.4.4 Ensure that all items in the IPA are properly tagged to identify noun, condition and stock number/part number identification.

4.3.4.5 Protect and maintain equipment held in TSA to preserve serviceable condition.

4.3.5 Maintain a copy of the approved logistics support stock (LSS).

4.3.5.1 Perform annual inspection of all LSS storage areas and maintain results of review until superseded by subsequent inspection.

4.3.5.2 Ensure annual inspection report addresses the accuracy of the LSS plan, that storage bins and listings are properly cross-referenced and items are not commingled between bins.

4.3.6 Manage the Reusable Container Program IAW AFI 24-203.

4.4 Inspection Process

4.4.1 Establish an internal warehouse inspection program aimed to preserve the identity and condition of materiel in stock.

4.4.2 Ensure stored materiel is properly marked for identification purposes IAW AFI 23-101, Chapter 5 and

AFMAN 23-122, Chapter 5.

4.4.3 Manage shelf-life items IAW DoD 4140.27-M, ensuring that expiration dates are readily apparent to aid in issuing items with the shortest life first.

4.5 Material Handling Equipment (MHE) (Paragraph 4.5.3 includes support to Det 3 & VEs)

4.5.1 Ensure all forklift operators have a valid state license and forklift operator competency certificate prior to operating forklifts. Provide proof of certification to the Government representative upon request. Vehicle operator training is the responsibility of the contractor.

4.5.2 Maintain government-furnished forklifts IAW the manufacturer’s periodic maintenance requirements.

4.5.3 Provide MHE support for loading and unloading oversized items.

4.5.4 Contractor shall adhere to paragraphs 1.14 and 4.13.3 for operator use/licensing and MHE/vehicle maintenance requirements once government-furnished property is replaced with organizational equipment.

4.6 Excess Materiel (Includes support to Det 3 & VEs)

4.6.1 Serve as the primary point of contact for all organizational and locally-directed materiel transfers to the

Defense Logistics Agency Disposition Services (DLADS) as defined in AFI 23-101, Chapter 6 and AFMAN 23-

122, Chapter 6.

4.6.2 Prepare transfer documents and process all excess equipment and supplies through the DLADS, when excess materiel is not otherwise identified for redistribution to other Air Force units.

4.6.3 Perform “Generator” responsibilities outlined in the Memorandum of Agreement between the USAF

AFRL DET 15 and DLA Disposition Services.

4.7 Shipments

MAUI BOS 1-4-3

4.7.1 Verify shipment packaging and documentation requirements to prevent damage, misrouting or other discrepancies involved in the handling of shipments

4.7.2 Provide shipment notification for property shipped to Joint Base Pearl Harbor Hickam’s Logistics

Readiness Squadron.

4.7.3 For shipment of hazardous material (dangerous goods), provide a 24-hour emergency response telephone number on shipment declaration forms for use in the event of an emergency involving the shipment of hazardous material.

4.8 Document Control

4.8.1 Establish and maintain an effective document control filing record for all receipts, DLADS transfers, shipments, and internal customer deliveries using a six year and three month retention period.

4.8.2 Research document control records as requested.

4.9 Precious Metals

4.9.1 Appoint a Precious Metals Recovery Program (PMRP) Monitor to interact with the PMRP Manager at

Joint Base Pearl Harbor Hickam (JBPHH).

4.9.2 Perform unit PMRP responsibilities as identified in AFI 23-101, Chapter 6, and JBPHH local operating instructions.

4.10 Equipment Control

4.10.1 Perform Equipment Control Function (ECF) IAW AFRLI 23-101 (Draft), to manage receipt, issue, loan, turn-in, transfer, shipment, adjustment and other property disposition of Det 15 organizational equipment using the

Automated Materiel Control System (AMCS).

4.10.2 Maintain a current custodial equipment jacket folder for each equipment account.

4.10.3 Provide equipment custodian(s) with inventory listings, labels, and bar-code readers, as necessary, to complete inventory and Item Unique Identification (IUID) requirements.

4.10.4 Reconcile, as required, with the host Logistics Readiness Squadron (LRS) on equipment record additions, deletions and changes involving Customer Authorization/Custody Receipt Listing (CA/CRL) in the

Integrated Logistics System-Supply (ILS-S)/AF Equipment Management System (AFEMS).

4.11 Property Accountability

4.11.1 Appoint an equipment custodian NLT fifteen (15) days after the start of the phase-in period to complete local training and perform a joint inventory of organizational equipment listed on R14 and R15 listings. Identify the need for a new equipment custodian at least 45 calendar days prior to the effective date. Newly appointed equipment custodian(s) shall complete the local training prior to assuming responsibility of duties.

4.11.1.1 Perform the duties of equipment custodian for Det 15 organizational equipment provided in the performance of this contract. Note: The equipment custodian cannot be assigned to the ECF.

4.11.1.2 Notify Det 15 Logistics Manager of lost, damaged or missing support equipment within 2 duty days of discovery.

MAUI BOS 1-4-4

4.11.2 Appoint a Logistics Support Stock (LSS) Monitor to manage all Det 15 operation and mission

4.11.2.1 Maintain organizational bench stock established through the host LRS IAW AFI 23-101.

4.11.2.2 Maintain shop stock and work order residue for day-to-operations.

4.11.2.3 Process excess stock for turn-in through LRS or DLADS.

4.11.2.4 Maintain accurate support stock inventory listing.

4.11.3 Supply Point

4.11.3.1 Establish and maintain supply point(s) for spares and line replacement units in support of all Det 15 operations and mission requirements.

4.11.3.2 Assist in determining critical spares requirements.

4.11.4 Government Furnished Items. Establish and maintain a written Property Control Plan for government furnished items. Submit the plan to the PM and CO NLT thirty (30) days after the start of the transition period for review and acceptance. The contractor’s plan shall be prepared IAW FAR 52.245-2 Government Property

Installation Operation Services.

4.12. Customer Support

4.12.1 Perform item research using D043 or FED-LOG to convert part (model) numbered item requests to national stock numbered items, as necessary to properly identify in-use items.

4.12.2 Prepare and submit issue requests through normal Air Force supply channels (ILS-S) managed by the host LRS.

4.12.3 Monitor the status of items ordered through ILS-S and follow up with the host LRS until items are received.

4.13 Vehicle Control

4.13.1 Appoint a primary and alternate Vehicle Control Officer to perform the day-to-day operations of

Government Motor Vehicles (GMV) IAW AFI 24-301 and AFI 24-302.

4.13.2 Serve as the liaison between Det 15 and the host Vehicle Management Flight/Vehicle Operations on matters involving vehicle authorizations, add-on equipment, unit vehicle inspections and operator licensing

4.13.3 Coordinate and deliver GMVs for scheduled and unscheduled maintenance with approved vendors.

4.13.4 Ensure assigned GMVs are equipped with the necessary documentation to perform and document daily operator's inspection (AF Form 1800), operator's briefing guide, GSA accident report kit, vehicle credit card, and manufacturer provided owner’s manual.

4.13.5 Document and update monthly mileage through GSA.

4.13.6 Perform and document semi-annual vehicle inspection of GMV fleet IAW AFI 24-302 and provide results to AF Logistics Manager.

MAUI BOS 1-4-5

4.13.7 Maintain vehicle lesson plan(s) and provide operator training for special purpose vehicles IAW AFI 24-

301.

4.13.8 Maintain close rapport with DAF Security, CORs and AF Logistics Manager to determine changes in unit driver status; e.g., revocation or suspension of state-issued driver's license or inability to drive due to physical conditions.

4.13.9 Document and report on suspected cases of vehicle abuse and damage through Det 15 chain of command.

Assist with investigation and recommend corrective actions.

4.14 Tool Control

4.14.1 Manage the Det 15 tool program to ensure security, control and accountability of all tools IAW

AFRLI 21-101.

4.14.2 Serve as the tool issuing point and maintain “hand receipt” while tools are in-use through their return.

4.14.3 Act as the single procurement channel for ordering tools approved by designated AF personnel.

4.14.4 Ensure all tools are properly etched and assigned to a Master Inventory List/CTK prior to use.

4.14.5 Perform and document 100-percent annual inventory of all tools.

4.14.6 Report, investigate and document lost or missing tools.

4.15 Test, Measurement and Diagnostic Equipment

Test, measurement, and diagnostic equipment (TMDE) is calibrated by the Joint Base Pearl Harbor-Hickam Air

Force Precision Measurement Equipment Laboratory (PMEL) to Air Force-approved standards.

4.15.1 Appoint a TMDE coordinator NLT fifteen (15) days after the start of the phase-in period to coordinate shipments and manage all TMDE assigned to Det 15.

4.15.2 Ensure the TMDE coordinator accomplishes required TMDE training provided by the Joint Base Pearl

Harbor-Hickam (JBPHH) Air Force TMDE Flight.

4.15.3 Comply with the Technical Order (TO) 33K-1-100-2 Test, Measurement, and Diagnostic Equipment

(TMDE) Calibration Interval in the use, care, handling, and transportation of TMDE equipment.

4.15.4 TMDE is scheduled for calibration and processed IAW TO 00-20-14 (Section 3), TO 33K-1-100 (series)

Calibration Procedure for Maintenance Data Collection Codes and Calibration measurement Summaries, and AFI

21-116 Maintenance Management of Communications-Electronics, Attachment 5.

4.15.5 All site TMDE must be transported from the sites and shipped to the JBPHH TMDE Flight to meet scheduled calibration requirements IAW TO 00-20-14 (Section 3) and TO 33K-1-100 (series).

4.15.6 Calibration certification forms are kept with equipment.

4.15.7 Provide user maintenance of BOS TMDE in accordance with the Original Equipment Manufacturer

(OEM) Manual guidelines. The BOS TMDE items will be contained in the CA/CRL listing and the tools listing.

An updated TMDE schedule for existing equipment will be provided at contract award.

4.15.8 TMDE purchases must be coordinated with and approved by the government Logistics Representative prior to purchase.

MAUI BOS 1-5-1

5.0 NON-SECURE COMMUNICATIONS

Ensure BOS personnel comply with local and AF Non-Secure Communications requirements. The Contractor shall:

5.1 Pacific Land Mobile Radios

5.1.1 Use the AF provided Pacific Land Mobile Radio (PLMR) hand held and mobile (vehicle mounted) radios for communication during travel as needed for communication while working at the site and the contractor office facility. Government provided PLMR systems are detailed in Appendix 9.

5.1.2 Abide by the Det 15 Chief Information Officer (CIO) developed local training guide for use of radios.

5.1.3 Ensure all BOS personnel are fully trained on the use and limitations of the PLMR systems. PLMR training is provided on the local shared drive. Maintain PLMR training records.

5.1.4 With the written approval of the Det 15 CIO, the contractor shall have mobile radios installed/uninstalled in

BOS vehicles. Government approved installation vendors are listed in Appendix 9.

5.1.5 All problems with the PLMR systems shall be reported immediately to the CIO.

5.1.6 PLMR hand held radios will not be used in certain areas of the facilities at MSSC during normal operations due to security concerns. These areas have been identified and signs are in place. Note: During emergency operations, the PLMRs may be used anywhere in the facilities as needed.

5.2 Telephone. Ensure appropriate use of Government provided telephone service IAW AFI 33-111 Voice

Systems Management.

5.3 Computer Network Access

5.3.1 Access to the af.mil network will be granted only after specified criteria have been met as defined in

AFI 33-115 Volume II Licensing Network Users and Certifying Network Professionals, paragraph 5 and may be suspended for cause as defined in AFI 33-115 Volume II, Section 5.6.

5.3.2 Network access will be approved IAW AFI 31-60 Security Handbook, AFI 33-115 Volume I Network

Operations and Volume II, AFI 33-202 Network and Computer Security, AFMAN 33-223 Identification and

Authentication, AFSSI 5027 Network Security Policy, and DoD 5200.40 DoD Information Technology Security

Certification and Accreditation Process (DITSCAP).

5.3.3 Ensure BOS personnel accomplish the necessary training as prescribed by AFI 33-115 Volume II, Paragraph 5.1-5.7. Failure to complete the training by dates specified IAW AFI 33-115 Volume II will result in the disabling of the offending accounts.

5.3.4 Use the site helpdesk to resolve all computer/network problems. Helpdesk contact info will be provided at award.

5.3.5 No contractor owned hardware or software shall be used on the Air Force network without the written permission of the CIO.

5.3.6 No contractor specific or other outside networks shall be installed at the site.

5.4 External Devices.

5.4.1 No Radio Frequency (RF) emitting devices or electronic devices with storage capability shall be brought into any building at MSSC.

MAUI BOS 1-5-2

5.4.2 The following devices are not allowed inside closed areas of the site under any circumstances: cell phones, still or video cameras, radios, personal data assistants (PDA), MP3 players, audio recording devices, smart watches, blue-tooth enabled devices (i.e. Fitbits), or memory storage devices (USB memory stick/thumb drives/USB hard drives etc). Government equipment will be made available if required for the performance of the work contained in the PWS.

MAUI BOS 1-6-1

6.0 CIVIL ENGINEERING – ENGINEERING PROJECT PLANNING

Provide planning services in support of the maintenance, repair, and construction of facilities and infrastructure.

The Contractor shall:

6.1 Project Planning and Execution. Facility and infrastructure projects shall be planned using a sustainable Asset Management approach to ensure effective use of Air Force real property and equipment in support of the mission.

6.2 Project Programming Support

6.2.1 Provide draft slides for the Facility Board (FB) meetings at least semi-annually or as requested by the government. The Facility Board identifies requirements for Civil Engineering activities and programs, validates and prioritizes projects, resolves space allocation issues, and identifies facility and infrastructure issues. Minutes from the FB shall be taken and reflect proceedings and decisions. Minutes are provided by the contractor to the Site Civil

Engineer (CE) and FD within five (5) business days of the meetings.

6.3 [Reserved]

6.4 Technical Support

6.4.1 Provide technical support in the administration of Government awarded Architect-Engineering (A-E) contracts.

6.4.2 Written reviews and input for government responses to bidders’ technical questions are provided.

6.5 Construction Management Services

6.5.1 Perform construction management services for all site construction projects IAW the Civil Engineering guidance in Appendix 4. Historical data on the number and size of construction projects managed on site is provided in Appendix 25.

6.5.2 All thermal hot work must be accomplished IAW AFOSH 91-5 Safety Welding, Cutting and Brazing, ANSI Standard Z49.1 Safety in Welding and Cutting, and 29 CFR 1910.252 OSHA - Welding, Cutting and Brazing.

An AF Form 592 USAF Welding, Cutting and Brazing Permit, must be approved by the Site CE and Det 15 Safety

Officer prior to the start of all thermal hot work.

6.5.3 Work is coordinated with affected agencies/organizations and building occupants to gain access and minimize disruption.

6.5.4 Routine work activities that will result in scheduled utility outages are coordinated with affected agencies and agreed upon seven (7) days in advance. Ensure scheduled work does not impact mission.

6.5.5 Coordinate access to facilities for construction contractors. Inform all construction contractors regarding the need for a NPS permit IAW para 1.12.3.

6.5.6 Provide construction escorts when required to meet security requirements.

Assist the government with accomplishing daily in-progress inspection of all construction contracts. Document all construction inspections using the AF Form 1477 Construction Inspection Record, or AF approved substitute.

6.5.7 Assist the government with construction pre-acceptance and acceptance inspections and provide technical advice on the completed work on all projects; and coordinate disposition of excess materials, supplies, and equipment (if required).

MAUI BOS 1-6-2

6.5.8 Maintain all warranty records on the Installation Support shared drive.

6.5.9 Schedule training with the installation contractor for BOS personnel on all new systems. Maintain all training records on the Installation Support shared drive.

6.6 BOS Work Order Management

6.6.1 Work Order Process (Normal). The work control process map has been included in Appendix 32.

6.6.1.1 A request for work is sent to the CSU. The CSU captures this data and inputs it into IWIMS or the successor system planned by the Air Force

6.6.1.2 The Contractor shall notify the Site CE or designated representative of the work request. The Site CE or designated representative will then determine if the work is needed. If the Site CE or designated representative determines the work is needed, the Site CE or the designated representative creates a new AF FORM 332 to ensure that all parties are made aware of the work to be completed.

6.6.1.3 Once the AF FORM 332 is complete, the 332 is sent back to the contractor. The contractor will then plan and estimate the work request. The contractor must plan and estimate all work requests within 90 days of the request.

6.6.14…