Atch_7 (QA_16 Sep 20).pdf

Questions and Answers for

Solicitation No. FA520920B0011

(DATE: 16 Sep 20)

(1) GFCI Materials in Area A

Drawing T‐01 – General Note 1 states “the contractor shall be supplied the construction materials in

Area “A” by government”. Select items are identified as GFCI throughout the drawings. Please confirm

ALL materials within Area A will be supplied by Government.

Answer: Yes

(2) Construction Security Plan ‐ Labor

Spec Section 011102 references ICS/ICD 705, however security requirements for labor are not disclosed.

Please provide the construction security plan so security related labor requirements can be identified.

Answer: The Government will issue a solicitation amendment to incorporate Construction Security Plan (CSP) to Section J in the solicitation. This will be signed by the Government and the Contractor after contract award.

(3) Construction Security Plan – Materials

Spec Section 011102 references ICS/ICD 705, however security requirements for SWA destine materials are not identified. Please provide the construction security plan so security related material requirements can be identified.

Answer: Please refer to Paragraph (2) above.

(4) Attachment 4 DD‐254

The DD‐254 indicates both a TS Facility Clearance and TS Safeguarding are required in performance of the contract. The construction documents provided in the solicitation do not have any handling classification. Please confirm the need for TS safeguarding. Are there any classified documents that will be distributed in a separate package?

Answer: The security area requires TS safeguarding, but no classified documents will be distributed.

(5) Mechanical GFCI vs. CFCI Equipment

Sheet M‐01 identifies ACR‐1, ACR‐2 and ACR‐3 as GFCI equipment “Mitsubishi Denki or approved equal”.

The new systems air conditioning systems being installed are refrigerant based systems that commonly paired from a single manufacturer. Please provide the exact manufacturer and model number of GFM units.

Answer: Government will purchase exact manufacture and model listed in the technical documents. Please see revised Bill of Material acquired and provided by the US

Government (Attachment 5 in Section J of IFB) dated 16 Sep 20 in the solicitation amendment.

(6) General Conditions – Personnel Management Requirements

Section 011102‐1.10 provides requirements for the Prime contractor’s onsite management. Considering the budget and project size, requirements for the onsite management team seem excessive. The personnel requirements are;

1.10.4 – SSHO

1.10.5 – Site Manager

1.10.6 – Project Manager

1.10.7 – CQC Manager

Can the requirements for multiple positions be filled by a single individual wearing multiple hats? We believe requiring separate individual capacity positions will be cost prohibitive.

Answer: The above four (4) key personnel shall not be filled by a single or fewer individuals than the positions. While Site Manager is required on site during construction all time, competent PM may supervise the contact from US. Also, SSHO and CQC manager are not required on the job site, or may be assigned to local subcontractor(s).

(7) Bilingual Interpreter

Section 1.18.2 requires the contractor to have 2 bilingual interpreters onsite at all times. Considering the size of the project, having 2 interpreters onsite at all time seems cost prohibitive. Can the interpreter requirement be reduced or removed?

Answer: This requirement will be removed in its entirety by an Amendment.

(8) Proposal Submission

Is it possible to allow for electronic proposal submissions via DoD Safe? Taking the current COVID‐19 climate into consideration, courier and mail service have not been reliable. For firms submitting proposals from the US, an electronic submission will provide reliability to the Client and submitting firms. We have successfully submitted electronic proposals via DoD Safe to US Government clients in the past.

Answer: An amendment will be issued to authorize electronic proposal submission & bid guarantee. However, the original bid guarantee shall be delivered to this office by certified or express mail not later than 16:30 on 28 Sep 2020 (Japan Standard Time) for award decision. Late delivery of the bid guarantee may be a cause of rejection of the electronic bid.

(9) Specification Standards

The specification section specific standards reference JIS and JASS standards. Are equivalent or similar US based standards acceptable for any materials that must be purchased in United States?

Answer: Yes

(10) Phasing

Sheet M‐01. ***Note indicates: The contractor shall perform the work in phases, divided into 5 air conditioners. Please provide clarification and more detail into the phasing requirements. Can more than one paired AC unit pair be taken off line at one time?

Answer: The facility remains occupied during repair. Therefore, the contractor shall divide the work into 5 phase to maintain the temperature in the security area. More than one paired AC unit pair shall not be taken off line at one time accordingly.

(11) Occupancy During Construction

Will the interior work areas be occupied during construction? Will occupancy effect the normal work hours specified in the contract?

Answer: The area will be occupied but it will not affect the hours specified in the contract.

(12) Existing Openings Mechanical

The existing air conditioning unit appear large in the photographs. Will the exiting units fit through existing door openings for demo and removal from the building? What are the dimensions of the existing A/C units scheduled for removal?

Answer: Demo and removal may require disassembling each unit. See following dimensions for information.

Existing A/C units EACR‐1: 1,292mmWidth x 592mmDepth x 1,789mmHight EACR‐2: 1,900mmWidth x 900mmDepth x 1,945mmHight (divide the width into two pieces, 950mm and 950mm)

Postscript, New A/C units ACR‐1: 980mmWidth x 485mmDepth x 1,730mmHight, 136Kg ACR‐2: 1,380mmWidth x 780mmDepth x 1,950mmHight, 380Kg (divide the Height into two pieces, 1,120mm and 860mm) ACR‐3: 1,200mmWidth x 635mmDepth x 1,897mmHight, 240Kg (divide the Height into two pieces, 676mm and 1264mm)

Door Corridor Security Door size: 1,000mm x 2,100mm Room Standard Door Size: 900mm x 2,100mm

(13) Elevator Size

What is the size of the elevator cab and weight capacity? Will they fit in the elevator cab? Are there alternative pathway possibilities for existing unit removal and new unit install?

Answer: (From As‐build drawing of elevator) Elevator Cab: 4'‐11"X 5'‐3"X 7'‐8" Door Size: 900mmWidth x 2100mmHight, Box size 1,600mmWidth x 1,500mmDepth Weight Capacity: 1,000 Kg

There is no alternative pathway other than entrances, stairways and elevator.

(14) Chilled Water Supply & Chilled Water Return

Sheets M‐01 and M‐03 indicated CHS & CHR lines supplying the Eastern portion of Room 301, Room

301B, and Room 303. Please confirm these lines are not to be demolished or reinstalled within this contract.

Answer: The old lines shall be demolished and replaced with new lines by the contractor under this contract.

(15) Will the Government consider providing escorts for uncleared local workers inside of the facility due to current COVID 19 restrictions? This will decrease costs of the contract significantly?

Answer: The Government will not provide escort for uncleared local workers to enter Security

Area “A” in Bldg 103. Other work outside Security Area “A” may be performed by uncleared local workers.

(16) Can the contractor have a secret clearance in lieu of top secret?

Answer: Yes, The contractor have to have top/secret clearance for Security Area “A” in Bldg 103.

Please see the Construction Security Plan to be incorporated by solicitation amendment.

(17) Can the contractor use local workers if they are escorted by cleared personnel? Currently Japan is not allowing US engineers/workers into Japan without special COVID 19 restrictions into Japan?

Answer: Local workers shall not access to Security Area “A” in any case. US cleared contractor will be provided SOFA status by the contract in accordance with Section H and DFARS 252.225‐7976 (DEVIATION 2018‐O0019) in Section I for entry into Japan.

(18) Can the CQC manager and site PM/engineer be the same person? This will help decrease cost of the contract due current COVID19 restrictions.

Answer: Please refer to paragraph (6) above.

(19) Can the CQC manager and site PM/engineer be by the subcontractor?

(20) Would the government allow the CQC manager and site PM/engineer to be a local national without clearance?