Atch_6 (CSP_ Rev 21 Sep 20).pdf

UNCLASSIFIED//FOR OFFICIAL USE ONLY

CONSTRUCTION SECURITY PLAN

Building 103

Camp Zama, Japan

Project No. A-19-106 Page

I. Purpose ........................................................................................................…3

II. Organizational Roles, Responsibilities, and Definitions

1. United States Army Intelligence and Security Command (INSCOM) .3

2. United States Army Garrison – Camp Zama (USAG-CZ)

3. United States Army Garrison – Japan Directorate of Public Works (DPW) 3

4. Accrediting Official (AO)

5. Special Security Representative (SSR)

6. Site Security Manager (SSM)

7. Construction Site (CS)

8. Secure Storage Area (SSA)

9. Installation Access Pass

10. Secure Construction Site Access Pass

11. Construction Phase

III. Facility Construction and Design Considerations

1. Construction Material Acquisition

2. Construction Material Transportation

3. Construction Site Security

4. Administration

5. Labor

6. Access Procedures and Personnel Screening

7. Vendor Screening

8. Physical Security Procedures

9. Construction Surveillance Procedures

10. Attachments………………………………………………………….10

11. Signatories……………………………………………………………11

(21 Sep 20)

DOCUMENT

HISTORY DATE DESCRIPTION & LOCATION WITHIN PMP OF REVISION DATE APPROVED

Original

Revision # 1

Revision # 2

Revision # ___

Revision # ___

I. PURPOSE :

1. This construction security plan (CSP) will apply a risk-based rationale to obtain the highest level of security at the lowest cost. The testing protocols for the CSP will be “Timely,” “Adequate,” “Sustainable,” and “Cost Effective.” This process will be maintained for the entire project life cycle, which is outlined below.

2. This document will address these CSP activities:

a. Construction Material Acquisition

b. Construction Material Transportation

c. Construction Site Security

d. Administration

e. Labor

f. Access Procedures and Personnel Screening

g. Physical Security Procedures

h. Construction Surveillance Procedures

3. This CSP is a living document that will be regularly reviewed, and updated as required, to reflect changing conditions and the current status of the project. Significant changes to the plan will be addressed by an amended CSP.

4. This CSP will be issued to the contractor and incorporated as a part of the overall construction contract.

II. CSP Organizational Roles, Responsibilities, and Definitions:

1. INSCOM. United States Army Intelligence and Security Command is higher headquarters to the 500th Military Intelligence Brigade. INSCOM G2 will determine its appropriate staff section for each referenced task or responsibility.

2. USAG-CZ. The United States Army Garrison – Camp Zama is the owner of the facility and manager of the installation. USAG-CZ is responsible for the maintenance of the facility and all non-mission systems of the facility.

3. DPW. Directorate of Public Works may be referred to as “DPW” and will include all US employees directly employed by the DPW as well as all vetted contractors and subcontractors associated with this project. The DPW will be the administrative point of contact for contracted engineers, technicians, and construction personnel. The DPW Project Manager will determine its appropriate staff section for each referenced task or responsibility.

4. AO. The Accrediting Official is responsible for the accreditation of this facility and may include any other divisions as required for this construction project. The AO will provide program management and approval for this Construction Security Plan (CSP). The AO will determine additional staffing requirements for the CSP. The AO is A5141.

5. SSR. The Special Security Representative from the 311th MI Battalion is appointed by the Special Security Officer ( 513th MI BDE SSO) and is the point of contact for all security matters related to the facility and, with respect to this CSP, and is the local representative for the AO.

6. SSM. The Site Security Manager will be is the point of contact for all security matters related to the construction site and will be present on site during duty hours from start to finish of the construction project. The SSM will have copies of documentation related to this project, such as the work schedules, access rosters, scope of work, construction review meeting minutes, inspection reports, and any security violation reports. The SSM will provide individuals with briefings on Department of Defense security policies and procedures, including prohibited items.

The SSM will have adequate staff of support personnel to implement this CSP.

7. CS. The Construction Site includes the entire facility and surrounding limits of Building 103.

Access control will be in a location to be determined by the SSM, with consultation with prime contractor to minimize the disruption to ongoing operations. During non-working hours, the construction site will be secured and under constant surveillance. The SSM will determine the after-hours surveillance method, which may include video surveillance and IDS during non-working hours. The USAG-CZ military police will routinely patrol and conduct periodic inspections of the construction site.

8. SSA. The Secure Storage Area will be determined after contract award. All construction material, unless otherwise specified and approved by the SSM, will be delivered to and stored at the SSA until required by the construction contractor at the construction site. At the SSM’s discretion, the SSA may also be manned or under 24/7 video and IDS surveillance during non-working hours.

9. Installation Access Pass. All contractor personnel assigned to the construction project will have an installation access pass as required by USAG-CZ. The only exception to this will be delivery personnel making deliveries directly to the construction site. This requirement will not be waived.

10. Construction Site Access Pass. Prior to starting work in the CS all personnel and vendors shall be approved by the AO. At the SSM’s discretion, a separate distinctive CS access pass shall be issued to each contractor approved for CS access. Personnel and vendor screening are described in Section III Paragraph 6.

11. Construction Phase. The construction phase begins when the construction contractor is issued the Notice To Proceed (NTP) for construction and ends when the work has been accepted.

III. Facility Construction and Design Considerations:

1. Construction Material Acquisition:

a. The construction contractor will submit a detailed list of materials to be procured for use on the exterior and interior of the project. The list will identify the item, vendor and method of procurement and shipping. Any vendor within Japan may be used once vetted and approved by the SSM. In the event that another source is used after approval, the contractor will provide the SSM with the source information prior to ordering of the material.

b. All interior non-inspectable items will be procured by the government and provided to the contractor for installation. All interior inspectable items will be provided by the government or randomly procured and inspected by the SSM prior to introduction.

c. The following procedures will be observed for obtaining and using construction materials on the construction project:

1) OPSEC, secure storage and visual inspection are the prime risk mitigation strategies for construction materials.

(a) The construction contractor will use “Directorate of Public Works, Camp Zama, Building 103” as the destination for all construction material, unless specifically instructed otherwise by the SSM. Delivery documentation will only include this delivery address and will not include any customer or project sponsor identification.

(b) Construction materials will be stored in a secure and monitored facility. The SSA will be the primary site; however, the construction site may be used for those items that are too bulky to handle twice, such as large air handlers; items that will be installed outside the facility boundary, such as compressors; or items approved by the SSM.

(c) The procurement and shipping documentation will not identify the intended function for the facility in question nor will it include any customer or project sponsor identification.

2) All construction material, with the exception of larger materials like those noted above, will be delivered to the SSA at least 7 days prior to being used at the construction site and will not be immediately available to the contractor. The contractor must coordinate deliveries to the SSA with understanding that these materials may not be available prior to expiration of the 7 day window. The SSM will make reasonable efforts to reduce the delay between delivery to the SSA and their availability to the construction contractor on the construction site.

3) In the event of an unforeseen situation that requires an immediate purchase of commonly available material, the construction contractor will notify the SSM. The SSM may permit the local purchase of small quantities from a randomly selected source.

(a) The SSM will make the determination for the source of the material in question.

The SSM’s decision will not be made known until the materials in question are to be procured.

(b) SSM assigned personnel will accompany the construction contractor and select the materials. Neither the vendor nor the construction contractor will suggest or offer the material purchased.

(c) No prior notice will be given to the vendor that the materials in question will be procured from their establishment.

(d) Procured materials will be escorted by SSM personnel to the construction site or secure storage area without delay.

2. Construction Material Transportation:

a. With some exceptions, each vendor will make all deliveries to the SSA. The location of the SSA will be specified after award of the task. There are no restrictions to the frequency of deliveries made by each vendor provided they are from vetted sources within Japan.

b. The construction contractor will provide suitable transportation for material between the SSA and the construction site. Once the vehicle and driver have been screened at the initial entry point, they will not be screened again as long as the SSM personnel accompany them during the transportation.

3. Construction Site Security:

a. General: The construction site security shall be initiated prior to the construction contract Notice to Proceed, and remain under SSM cognizance from the onset of the construction process.

The AO will provide technical assistance and guidance as required.

b. The SSM is responsible for complying with and executing the CSP. The SSM is charged to protect the integrity of the facility in question until the U.S. Government accepts the work from the construction contractor. The SSM has oversight on all aspects of project security, access to the construction site and SSA and controls all security assets on the project. The SSM reports directly to the SSO.

c. The SSM personnel will provide site access control, check all personnel and deliveries entering the construction site, provide surveillance functions for construction personnel and execute all other physical security duties as assigned.

d. The SSM personnel will monitor all phases of the construction project and provide surveillance of uncleared, non-US personnel within the construction site and SSA. SSM Staff personnel will not interfere with the work-persons. The SSM personnel will not be a substitute for the DPW or contractor QA/QC personnel.

4. Administration

a. All design information, such as construction drawings (paper and/or digital), specifications, contracts, statements of work, any other related documents, regardless of format or composition, such as narrative, drawings, or pictures, will be used, controlled, disseminated, stored, and disposed of in the manner specified in Attachment #B. OPSEC and classification issues are paramount. Sensitive aspects of these documents shall be classified in accordance with the project classification guidelines and identified critical program information. The End User and DPW will maintain a set of final drawings that reflect redlines and as-built configuration, and the set will be available for technical security and life-safety assessments.

b. The SSM will audit the use of these documents, and will provide guidance per the classification guide and provide recommendation to the DPW. The DPW will coordinate with the SSM for distribution and use of these documents. The prime contractor will distribute drawings and related documents to the subcontractors as required for the portion of work the subcontractors have been contracted to perform. The prime contractor will require that these subcontractors restrict access to these documents upon completion of the contracted work to the prime contractor.

c. The SSM shall maintain relevant historical records and documents of this project as required by the CSP.

5. Labor:

a. Construction Firm Ownership Requirements: The prime contractor will be an U.S. owned companies or their wholly owned subsidiaries. The GC shall complete and submit a “Statement of Affiliation” (Attachment # F) to determine “Foreign Ownership and Control” prior to starting any work. These forms shall be provided to the SSM, who will forward it to the AO for review and approval. Updated forms will be submitted with any changes in subcontractor, vendor and/or material suppliers as those entities are added or removed. Only after the AO has had a chance to vet the prime contractor’s provided listed subcontractor, vendor and supplier corporations and has given approval shall the subcontractor, supplier and/or vendor be permitted on the construction site.

b. Construction labor shall follow applicable Host Country labor laws and agreements between the host country and the U.S. Forces. 100% of the work within area A (Ref. Contract Drawing No. A-01) shall be completed by U.S. Citizens under cleared escort IAW the Contract SOW. Exceptions to this will be authorized by the SSR and SSM with AO approval only. Local National (Foreign) labor is authorized for work outside Area A IAW the Contract SOW.

c. Personnel who are citizens of, or who have connections to, countries that have been identified by the United States Department of State and/or the United States Intelligence Community as posing a critical threat to U.S. interests, will not be used on this project, to include, but not be limited to, providing materials or services to this project.

d. The AO will vet all individuals as required. Only those personnel who receive a favorable vetting from the AO process will be eligible for an access pass and be allowed to work at the construction site. There will not be any waivers to this requirement The SSM will submitted favorable vetted personnel for their USAG-CZ Base Access Pass.

e. All personnel will provide the same information to the SSM for additional screening IAW ICS 705 Technical Specifications.

6. Access procedures and personnel screening

a. The SSM will develop and provide the “Security Information Roster for Vetting” (Attachment #C) to the AO. This information will be protected by the SSM as Personally Identifiable Information and will be transmitted only with encrypted means.

b. The U.S. Government will have up to 30 working days to review each applicant and provide a status to the SSM. Failure by the U.S. Government to return a status within this time period shall not constitute automatic approval. If the applicant is denied for any reason, the decision is final and the reason(s) for the denial will not be passed to the applicant, vendor, or DPW. Once approved by the SSM, the contractor will be added to the master access roster only for the duration required to perform the specific duties.

c. The construction site will be restricted to only those personnel on the access roster. There will not be any exceptions made for unannounced visitors.

d. The SSM may develop a unique identification badge system for all personnel requiring access to the construction site. All personnel authorized to work at the construction site will display the badge at all times.

e. The SSM will maintain the access roster for all personnel who must access the construction site, including SSM personnel, and will ensure the access control point has the current version.

f. The SSM personnel will limit access to the construction site to only personnel on the access roster.

g. The SSM personnel will maintain control of the construction site badges and identification documentation at all times and will maintain a daily logbook of workers and visitors.

h. Personnel will be required to exchange the badges if leaving the construction site, unless the reason for leaving the site is to travel to the SSA and accompanied by SSM Staff personnel for material pick up.

i. The SSM personnel shall reserve the right to challenge, escort and/or deny access to the construction site for any personnel based upon the provisions of the CSP. Resolution of conflicts which impact contract performance will require additional evaluation, coordination between the

SSM and AO, and implementation of mitigation procedures; however, the SSM is the sole authority for site access.

j. If a contractor on the access roster is terminated for any reason, the construction contractor will notify the SSM immediately.

7. Vendor Screening

a. The SSM shall approve all vendors prior to starting work on this project who meet the following criteria:

1) Vendors who provide personnel for labor

2) Vendors who provide critical end-item components that are not commonly available, such as fan coil or chiller units, power filters, or uninterruptable power supplies

3) Vendors who provide direct delivery to the CS, regardless of the material availability

b. The SSM will submit all vendor information, using the supplied spreadsheet (Attachment #D), to the AO at least 30 working days prior to using the vendor for this project. Failure of the U.S. Government to provide a status within this time shall not constitute automatic approval.

8. Physical Security Procedures

a. The SSM will conspicuously post signs in English and Japanese at all entry points. The sign will:

1) Identify the prohibited items that are not allowed in the construction site. These items include, but are not limited to computers, cell phones, cameras, radios, weapons, and explosives.

(For detailed information, refer to Attachment #E (Prohibited Items))

2) State that personal bags (excluding lunch bags), parcels, and packages cannot be brought into the area; and,

3) State that entry onto site constitutes permission for the SSM personnel to search personnel, tools, and vehicles.

b. The SSM personnel will search all toolboxes, containers, and personnel for prohibited items IAW this CSP and any applicable SOP.

c. Under no circumstances will the access control point be used to store personally-owned devices, such as cameras and cell phones, or any prohibited items.

d. Anyone discovered bringing prohibited, banned or illegal items onto the construction site may be permanently barred, as determined by the SSM.

9. Construction Surveillance Procedures

a. Construction material and personnel must be under the surveillance of the SSM personnel to the maximum extent possible.

b. The construction contractor will provide the SSM the project schedule at least two weeks in advance. This will allow the SSM to determine the number and type of SSM personnel, as well as the amount and type of materials, required for the next period.

c. All materiel will be stored IAW Section III Paragraph 1, or in secured containers within the construction security fence, at the discretion of the SSM. The SSM will maintain control of the container keys.

d. Materials used for day-to-day construction may be stored on the CS and daily access to obtain materials will be provided by the SSM personnel.

10. Attachments

a. ICD 705 “Tech Specs” (to be provided after contract award)

b. Document Control Procedures

c. Security Information Roster

d. Vendor Template

e. Prohibited Items

f. Statement of Affiliation (to be provided after contract award)

11. Signatories: The undersigned agree to the terms of this Construction Security Plan. Any modifications to this plan will be included in annexes and will be ratified by the signatories.

(NAME) (NAME

Accreditation Official 311th MI Battalion Site Security Manager

(NAME) (NAME)

DPW US Company Project Manager General Contractor

Attachment B. Document Control Procedures:

a. (U//FOUO) All documents, for this project, provided by the U.S. Government may not be reproduced by the contractor or subcontractor, either in whole or part without approval from DPW/COR. All documentation provided by the government is to be considered UNCLASSIFIED//FOR OFFICIAL USE ONLY (U//FOUO). No document shall be released without the express permission of the U.S. Government, nor shall be posted in any open/unprotected manner on a World Wide Web (WWW) site. Only U.S. Government (DPW/COR or AO) approved encrypted or password protected portal sites will be permitted for the sharing of project documents between the General Contractor (GC), their subcontractors, and the government.

b. (U) DPW/COR shall require that the GC develop a document control process and procedures, and establish a team of contractor and subcontractor personnel, which shall be responsible for maintaining document control records. These individuals shall be represented by name, on company letterhead, in writing to the

SSM.

c. (U) The document control processes and procedures shall include, but are not limited to:

(1) (U) All documents shall be assigned a tracking number and set number.

(2) (U//FOUO) The DPW shall number all drawings, specifications, RFP materials, electronic copies (DVD, CD, CD- RW, and CD-R), RFIs or any contract documents provided to the contractor and/or subcontractors.

(3) (U//FOUO) Numbered documents shall only be provided to the contractor’s document control team.

(4) (U//FOUO) Documents that are marked (U//FOUO) will be controlled and safeguarded using the Federal Acquisition Regulations (FAR) that apply and are referenced in the contract documents.

d. (U) The GC shall maintain sufficient records to detail accountability for all copies of the provided documents. At a minimum the records must contain the company name and names of all personnel issued documents, along with a detailed description of the documents provided and an identification tracking number for all documents. The plan, including information for tracking all of the documents, will be provided to the SSM for approval prior to mobilization on the construction site.

e. (U) The GC and subcontractor designated document control personnel shall verify that all documents are returned to their control when no longer needed by personnel within their organization or their subcontractors.

f. (U) At the end of the day and when not in use all contractors shall ensure that documents are stored in a manner that does not provide access to the documents by unauthorized personnel. All (U//FOUO) documents maintained in a location without contract building security shall be stored at a minimum in a locked desk, file cabinet, bookcase, locked room, or similar place. Digital copies of the documentation shall, at a minimum, be password protected and have an identification tracking number.

g. (U) Only individuals that have been vetted and approved for the project shall be allowed access to documents marked (U//FOUO).

h. (U) At the conclusion of the project, or when the documentation and data is no longer required, whichever comes first, the GC and their associated subcontractors shall return all of the project documentation, including construction notes, drawings, and sketches generated over the course of the construction effort to the U.S.

Government. The DPW/COR is responsible for ensuring that this occurs while providing oversight to the GC.

(1) (U) To facilitate the return of project documentation/data the GC shall generate a spreadsheet identifying the title of the specific documentation/data, the date generated, the version of the document, the government/contractor assigned tracking number, the number of pages, file size, the individual to which it was assigned, and any unique information in regard to the completeness of the package, including corrupted or missing files, or damaged or missing pages, shall be assembled and provided to the SSM at the time that the documents/data are turned back over to USACE/COR. The GC is responsible for maintaining the documentation/data in an organized and logical order to facilitate the government review process.

(2) (U) Digital copies of the documentation shall be permanently deleted from all hard drives and storage devices when no longer needed. The government reserves the right to perform spot checks on hard drives and storage devices used by the contractor to verify that the contractor has met the deletion requirements. All media storage devices (thumb drives, CDs, DVDs, etc…) that have been used to store or transfer project documentation/data shall be tracked and returned to DPW/COR when no longer needed. The SSM is responsible for ensuring that the media storage devices are destroyed in accordance with current U.S. Government policy.

i. (U) Electronic transmission of plans and programs of this project shall be performed in a manner approved by the DPW/COR and in accordance with ICD/ICS 705-1 F.4. Plans and supporting documents sent as attachments should be sent using encryption (EX: PKI, WinZip etc.) or password protected. When passwords are used, the password shall be sent in a separate e-mail. The DPW/COR PM and SSM will ensure that the GC and their subcontractors understand and comply.

j. (U) All drawings, specifications and documentation, including any copies made, or provided to the subcontractors, are the property of the U.S. Government, and shall be returned as part of the contract closeout. A letter certifying the return of the materials shall be forwarded to the USACE/COR within 30 days of the contract closeout.

k. (U) The following language shall be included on the cover page of the information and on the label of all magnetic media:

(1) (U) Property of the U.S. Government.

(2) (U//FOUO) Copying, disseminating, or distribution of the project construction drawings, specifications, or contract documentation to any unauthorized person is prohibited.

(3) (U) UNCLASSIFIED//FOR OFFICIAL USE ONLY.

(4) (U) Tracking identification number, set number.

(5) (U) Number of pages or file size (electronic data).

l. (U) All, including subcontractors, shall comply with the above document control policies.

Attachment C

Security Information Roster (Vetting)

Name of Project/Site Location: B103 HVAC, CP Zama

Company Name Last Name First Name Middle Name DOB SSN POB Citizenship Passport # NAT ID/Alien # Address Phone Number Email Approved Yes/No

Please note: When returning this form, put the name of the project and the site location in the email subject line. Ensure that submissions are in Excel format only, not in pdf.

ATTACHMENT D

Street City Post Code State Country B103

POC Telephone # Email Vendor Address

Project # Contractor/Vendor Construction Discipline (Feature of Work) Trade/SOW (Product)

Attachment E. Prohibited Items:

(U//FOUO) Prohibited Items: The following items are prohibited from introduction to the construction site:

a. (U//FOUO) Cameras, unprocessed film, photographic equipment, or other equipment capable of recording images. Cell phones with cameras and personal photography are only allowed with the permission of the SSM.

b. (U//FOUO) Personal or contractor owned electronic devices capable of information storage (media storage devices), cell phones, hand held tablet computing devices, iPads, portable laptops, pagers that transmit two-way radio signals, test measurement or diagnostic equipment, personal digital assistants (PDAs), photographic and audio and data recording equipment, and associated media storage devices, digital music players, and read/write CDs or DVDs are restricted from introduction into the construction site enclave and other operational areas designated by the SSM. Exceptions for electronic platforms supporting construction applications allowing the real-time sharing of construction information, i.e… field markups, progress photos and issues tracking, will be reviewed for consideration by the AOR. Any AOR approval may have stipulations and possible restrictions on the capability of the platform.

c. (U//FOUO) The contractor has the option to purchase cell phone lockers to store devices. This locker shall be exterior to the building or in an SSM approved “Non-Secure” space. No government entity assumes any liability for lost or missing tools at any time during the construction period.

d. (U//FOUO) Photography on the site will only be conducted with SSM approval, and all images are subject to review. Photographs for quality control/quality assurance must be pre-coordinated with the SSM.

e. (U//FOUO) Firearms, weapons, and ammunition. Exceptions will be made for tool items, such as multi-tools with small blades. Tools requiring the use of shells (such as .22 or .27 blank cartridges) or other charges must be submitted to the DPW and SSM for approval.

f. (U//FOUO) Explosives or incendiary devices, except as noted above.

g. (U//FOUO) Sound recording equipment, except as approved by the SSM for work related activity

h. (U//FOUO) Illegal substances

i. (U//FOUO) Alcohol

j. (U//FOUO) The Installation Garrison maintains separate regulations for prohibited items and is at their discretion. The DPW/COR is responsible for providing information to the contractors regarding regulations.

k. (U//FOUO) Prohibited and Restricted Items lists are subject to review and change, with additional items added later. DPW/COR representatives will be advised of any changes made to these lists.