ReplacePg_PWS-Rev.pdf

Attachment 1 to Solicitation No. FA5209-12-R-0041

Amendment 0002 / Replacement Page

PART I - DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of

Department of Defense (DOD) personnel for shipment and/or storage and related services through the

DPM. Work to be performed shall be those services in the Schedules awarded to the contractor as outlined in individual items in the Pricing Schedule. Tasks by type of move are reflected in Table G-

1. Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices shall be the minimum acceptable standard and practices.

1. PREMOVE SURVEY. The contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Any pack/pickup date changes will be coordinated with the ordering officer.

2. WEIGHING.

a. The Government will provide scales (one (1) truck scale and one (1) platform scale) that may be used to perform this service. See Section Part II.1 below. When the Contractor utilizes its

Contractor-furnished scale under this contract, the gross, tare, and net weight of all shipments shall be determined through the use of scales properly certified by an inspector of weight and measures in accordance with the applicable laws and regulations of Japan. The Contractor shall submit the certificate of its scale to the Contracting Officer at the frequency required by the GOJ or local prefectural laws and regulations. The Contractor’s personnel designated to operate the scales shall be licensed or otherwise qualified as weight masters if required by the

GOJ laws and regulations. When a metric scale is utilized, the contractor shall use 1 kilogram per 2.2 pound for conversion.

(1) Net weight -- full loads. The net weight of the shipment shall be determined by deducting the tare weight of the vehicle (determined by weighing on a certified scale the empty vehicle with all blankets, pads, chains, dollies, hand trucks, and all other necessary equipment inside the vehicle) from the gross weight of the vehicle

(determined by weighing on a certified scale the fully loaded vehicle before arrival at destination).

(2) Net weight -- part loads. The net weight of the first part load shall be determined in the same manner as specified for a full load. The net weight of the second part load shall be determined by using as the tare weight of the vehicle the gross weight of the vehicle containing the first part load and deducting this weight from the new gross weight

(determined by having the loaded vehicle weighed again, in the same manner as specified for the full load). The same procedure shall apply for each succeeding part load.

b. The contractor will submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW the GOJ laws and regulations to the ordering officer with documentation (Contract Data Requirements List (CDRL) 0002).

4. PREPARATION, PACKING, LOADING, AND CONTAINERIZATION.

a. Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow or sun) and theft at all times.

(1) Items of unusual nature may require disassembly/assembly service by a third party. The contractor shall not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service shall be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party

Company’s invoice. Examples of such items are: Shrunks, wall units, and grandfather clocks.

(2) The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee shall be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Member/Employee Packed Items. Items already packed by the member/employee shall be inspected and repacked by the contractor, with the exception of Exhibits, Pricing

Schedule, Schedule I, Item x006 (and corresponding items in options), Outbound

Service-Unaccompanied Baggage Packed by Member/Employee and Item x007 (and corresponding items in options), Outbound Service-Unaccompanied Baggage Packed By

Member/Employee-Consolidated Shipments/Government Facility. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs will ensure that items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) Let the carrier pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or

(b) Let the member/employee provide an already-packed tote/tub. The carrier will then inspect and decide the following:

1 Empty the tote/tub and place its contents in a carton, or

2 Ship the tote/tub as is with contents. It will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement. Tape may not be placed directly on the tote/tub.

(c) The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub since the carrier assumes liability for the tote/tub and the contents.

Shipping Label for Personal Property, requires human-readable information as well as linear and 2-dimensional bar codes. The human readable and linear bar coded portions of the MSL are prepared as described below and the 2-dimensional bar code is prepared

IAW PWS Appendix G (DTR Appendix R), by the Government. If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label shall be attached to a general purpose tag or a placard. The general purpose tag or placard shall be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

(6) Reserved.

THIS SECTION IS INTENTIONALLY LEFT BLANK.

THIS SECTION IS INTENTIONALLY LEFT BLANK.

(7) Carriers may optionally stencil shipment markings in addition to the MSL on the outside of containers. Freehand marking is not acceptable. Markings shall be proportional to the available space on the container. Old markings not applicable to the current shipment shall be permanently obliterated before the container’s arrival at the member’s/employee’s residence. One copy of the member’s/employee’s orders shall be placed in each container used to ship UB. When an order applies to more than one member/employee, the name of the member/employee to whom the baggage belongs shall be identified.

(8) Overflow Containers. Overflow containers (Schedule I, Item x003 and corresponding items for options) will be limited to use for those items that accumulate over and above that which can be packed into a ASTM-D4169-01 or SDDC Pamphlet 55-12 container.

The construction of an overflow container will be IAW ASTM-D6251. The overflow container normally is of lesser size than ASTM-D4169-01 or SDDC Pamphlet 55-12 containers and will be limited to one per shipment.

(9) Oversize Containers. Oversize containers (Schedule I, Item x003 and corresponding items for options) will be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM-D4169-01 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. One or more of this type may be required per shipment. These containers will be constructed IAW ASTM-D6251 and the exterior container dimensions furnished to the ordering officer.

(10) Other Shipments. Containers constructed for other shipments (Schedule I, Item x003 and corresponding items for options) will be constructed IAW ASTM-D6251. Other shipments are defined as small shipments that require a lesser size box (container) than specified in Commercial Standard ASTM-D4169-01 or SDDC Pamphlet 55-12.

g. The contractor shall report, store and, when directed by the ordering officer, reposition government-owned HHG containers. When repositioning is ordered, the contractor shall load the GOCs on vehicles and deliver them to the site identified by the ordering officer.

(1) The outbound contractor, when directed by the ordering officer, shall pick up and store empty GOCs from other local carrier or government facilities within the contract area of performance. When the contract is awarded to different contractors, storage of the

GOCs is the responsibility of the outbound contractor unless otherwise directed by the ordering officer. The storage of containers contemplated under this contract means, as a minimum, that containers, if not stored within a building, shall be stored in a manner to protect from precipitation, ground water or other moisture.

the close of business the next workday after the day the shipment is picked up. Computer generated TCMDs are not numbered. In instances where computer generated TCMDs are used, enough copies will be made to ensure the right number of copies will be submitted. All copies of the TCMD returned to the ordering officer shall bear a legible pickup date, carrier pro number stickers, and signature of the carrier’s representative. The contractor shall furnish the ordering officer the completed inventory, packing list, and weight tickets not later than four workdays from date of pickup for HHG and three workdays from date of pickup for UB shipments.

e. On outbound overseas shipments, the contractor shall provide information on actual pieces, weight, and cube to the PPSO within one day after pickup, then the PPSO shall complete by typing information on the original TCMD, (Appendix A, Figure G1-10) and all copies, the following information:

(1) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

f. One completed copy of the TCMD shall be placed in the waterproof shipping document envelope on the number one container, three copies will be given to the carrier, and one annotated copy will be returned to the ordering officer.

g. Reserved.

h. Reserved.

i. Reserved.

j. The contractor is required to submit a weekly report showing outbound shipments on-hand which was picked up prior to the previous Wednesday (CDRL 0009, Contractor’s Weekly

Report).

k. When the contractor’s facility is located in a town, city, or metropolitan area other than the location of the PPSO, telephone notification of completed containerization or arrival of shipments will be considered as meeting the requirements for written notification. However, the contractor shall mail the written notification to the ordering officer within one workday following the day of telephone notification.

l. Reserved

9. STORAGE.

a. Identification. All outbound shipments shall be properly identified by the member’s/employee’s name, TCMD number, and call or lot number. Such identification shall be in plain view on each lot.

b. Vehicles shall not be used for the storage of shipments. Pickup and drayage includes placing the goods within the facility on the pickup date specified in the order; however, at the latest, the shipment shall be placed in the facility no later than the day following pickup. When the

APPENDIX G

(DTR APPENDIX R)

BACKGROUND AND TECHNICAL DETAILS FOR 2-DIMENSIONAL (2D)

SYMBOLOGY ON THE PERSONAL PROPERTY MILITARY SHIPPING LABEL

(MSL)

For the Contractor’s Informational Purpose Only. Refer to PWS I.A.7.f.(5).

A. TRANSPORTATION PROCESSING

1. Advance Transportation Control and Movement Document (ATCMD) Available. The MSL 2D symbol improves the accuracy of transportation in-check when ATCMD data is available in the automated information system (AIS) being used to process the cargo.

a. When the ATCMD data is available in the AIS, three TCMD bar code data points are used from the MSL 2D symbol of each shipment unit (SU) to complete the in-check: the

Transportation Control Number (TCN) of the SU, the piece number, and the consignee agents’ Department of Defense Activity Address Code (DODAAC).

b. To meet this requirement, the MSL 2D symbol label must contain the International Standards

Organization (ISO)/International Engineering Consortium (IEC) 15418 (American National

Standards Institute (ANSI) Materials Handling (MH) 10.8.2) data identifiers (DI), Department of Defense Data Element Identifiers (DEI), and related data that are mapped to the source document header TCMD prime data.

2. ATCMD Not Available. When ATCMD data are not available, the 2D symbol is also intended to improve the speed and accuracy of transportation in-check by the processing activity. The MSL

2D symbol is intended to provide selected MSL and TCMD data to resolve a “no-hit” situation that occurs during shipment in-check when header ATCMD prime and/or trailer data are not available.

3. Reprint MSL. The 2D symbol can also serve as a data file to assist in reprinting a label that has been damaged or for printing a new label when information changes. The MSL 2D symbol will contain information that is human readable on the MSL. The 2D symbol may contain TCMD coded information that will have to be converted to in-the-clear text for printing on the MSL, e.g., deletion of leading zeros from pieces, weight, cube; conversion of date/times codes to in-the-clear text; or conversion of mode code to text.

B. EXPLANATION OF MSL 2D PORTABLE DATA FILE 417 (PDF417) SYMBOL

STRUCTURE FOR CODING MSL TEXT AND TCMDS

1. Each SU must be marked with a 2D symbol shipping label and the 2D symbol will contain the data elements from Table R-2, which provides the content of the data streams for personal property MSLs. The data elements include MSL information and prime TCMD header data

(T_1) with the respective trailer data (T_5, T_8, T_9) for an export shipment. See this Defense

Transportation Regulation, Part II, Appendix X, for detailed descriptions of DI/DEIs.

2. All SU data in the MSL 2D symbol replicate data from the Transportation Operational Personal

Property Standard System or from shipment information entered in-the-clear on the MSL.