NTO.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

16 Jan 2013

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-12-R-0041, Household Goods Packing and Crating Services at Yokota Air Base

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of an Indefinite-Delivery Requirements Type contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offeror must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offeror certifies that the offeror does hold applicable authorization issued under the Trucking Business Law ("Kamotsu Jidosya Unso Jigyo Hou ”) and/or the Freight Carrier-Using Transport Business Law ("Kamotsu Riyo Unso Jigyo Hou ") from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offeror shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Contracting Squadron, Bldg 620 (Conference Room 109), Yokota Air Base on 30 Jan 2013, 1300 hours for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 3 persons) to Ms Emi Yasuda or Ms Maki Kodama by fax at 042-551-0973 or e-mail at emi.yasuda.jp@us.af.mil or maki.kodama.jp@us.af.mil, prior to 25 Jan 2013, 1500 hours. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.