Precon.Minutes.12R0041.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

11 Feb 13

MEMORANDUM FOR DISTRIBUTION

SUBJECT: Minutes of Preproposal Conference for Request for Proposals (RFP) No. FA5209-12-R-0041, Household Goods Packing and Crating Services at Yokota AB

1. In accordance with the Notice of Offerors for subject solicitation, the subject conference was conducted on

30 Jan 13 at Bldg. 620, 374th Contracting Squadron (CONS), Yokota AB from 13:00 hours. Participants are as listed below:

Government

374 CONS/LGCZ:

Ms. Mangubat Chief, Specialized Flight (Opening Statement)

Ms. Maki Kodama Team Lead, Specialized Flight/Contracting Officer (KO)

Ms. Emi Yasuda Contract Specialist

374 LRS/LGRDF, Personal Property Shipment Office (PPSO):

Ms. Keiko Hamasaki Ordering Officer

Mr. Akira Moritani Contracting Officer’s Representative (Primary COR)

Prospective Offerors

2. Introduction. Ms. Mangubat, Flight Chief of Specialized Flight made an opening statement. Ms. Yasuda introduced the Government representatives at the conference.

3. Additional remarks such as for agenda, hands-out, facility information, and attendance sheets were provided to the offerors.

4. Ms. Yasuda provided explanations of the following solicitation package:

a. Policies and Procedure for Doing Business with the U.S. Government

b. Notice to Offerors

c. Standard Form (SF) 1449

d. Exhibits – Pricing Schedule for Schedules I, II, and III

e. Performance-based Work Statement (PWS) (Attachment 1 of SF1449)

f. Quality Assurance Surveillance Plan (QASP) (Attachment 2 of SF1449)

g. List of Reference for Present/past Performance Information (Attachment 3 of SF1449)

h. Present/Past Performance Survey (Attachment 4 of SF1449)

5. Following are where emphasized or supplementary explanations were provided:

a. PWS

Part I, Description of Services, paragraph A

(1) Para 1 Premove Survey: The member’s counseling will be conducted by PPSO when the member’s order is issued, then the contractor will coordinate the date of survey with the member via telephone after the member’s counseling with PPSO.

(2) Para 2 Weighing:

(a) a. The Government will provide truck weighing scale as listed in the Government Furnished

Property (PWS Part II, page 18 of 90). When the Contractor-furnished scale is utilized, certificate issued by public weight masters must be submitted to the KO at the frequency required by the GOJ or local prefectural laws and regulations.

(b) k. Billing Procedures. Yokota Air Base is categorized as “Overseas” under this PWS.

Therefore, shipments are payable on the actual net weight shipped.

(3) Para 3 Time Requirements: Performance time schedule, workdays, conditions for overtime in the paragraph were emphasized. The contractor shall not pick up or deliver other than regular hours without prior approval from the Ordering Officer. Ms Kodama emphasized that the solicitation does not require contractor’s representative to be physically stationed at Yokota Air Base, but they must be available for the Government during the operation hours between the hours 800 and

1700 on “Workdays” (except for U.S. legal holidays).

(4) Para 4 Preparation, Packing, Loading, and Containerization:

(a) Following key points were emphasized: (1) Packing, loading and containerization shall be performed at the member’s/employee’s residence; (2) the Contractor shall not arrange for third party servicing for unique items without prior authorization of the Ordering Officer; (3)

The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas and similar articles (These are listed in the inventory); (4) Member/Employee Packed Items are required to be inspected and re-packed by the contractor except Items A006, A007 and any corresponding items in Options. PPSO noted that members will disassemble radios, TVs, and antennas.

(b) Subparagraph d, (1), when firearms (ammunitions not included) are included in the outbound shipments (Schedule II), it shall be containerized and security marked at the specific facility

(armory) within the Yokota Air Base, and weighing shall be performed at the AMC terminal.

Frequency of this service is approximately once a year; (6) Packing materials and other debris shall be removed from the member’s/employee’s residence by the contractor.

(5) Para 5 Tagging, Inventorying, and Packing List: (1) All tags, inventory, and Packing List must be written in English. (2) PRO-GEAR (professional items) shall be identified in the inventory and weighed separately.

(6) Para 6 Appliance Servicing and Unservicing: The Contractor is responsible for assembling and disassembling appliances, general furniture such as bed, however, if third party servicing or unservicing is required, it must be approved in advance by Ordering Officer.

(7) Para 7 Containers and Vehicles:

(a) Subparagraph (2) was explained that all Government-Owned Containers (GOCs) and contractor-furnished containers must conform to U.S. Department of Agriculture (USDA) requirements for wood packaging material (WPM) and all WPMs must be constructed from

Heat Treated (HT) lumber and certified as specified in the PWS. The most frequently used

Government-owned containers’ sizes were given in centimeters (cm); “113cm (width) x

213cm (length) x 215cm (height)” and “110cm (width) x 113cm (length) x 210cm (height)”.

(b) Subparagraph f, (5) PPSO will provide completed military shipping label for DPM HHG and

UB containers (MSL) and the work order (along with other documents) to the contractor.

(c) Subparagraph, f, (8) Overflow Containers: The contractor shall provide overflow containers constructed in accordance with (IAW) ASTM-D4169-01 or SDDC Pamphlet 55-12.

(d) Subparagraph, f, (9) Oversize Containers: Examples of oversized items were given, such as carpets, surfboards, boat, canoe, etc.

(e) Subparagraph f, (10) Other Shipments: If already at least one regular container is required, then “Other Shipments” will not be applied, and it will be categorized as “Overflow

Containers”. Other Shipments will be applied for small shipments as defined in the PWS.

(8) Para 8 Outbound Documentation and Movement:

(a) Subparagraph a, PPSO will provide TCMD when Work Order is issued.

(9) Para 9 Storage: First two sentences, “Paragraphs “a” thru “d” and “h” below apply to both the Contractor-furnished facilities. Paragraph “e” thru “i” apply to the Contractor-furnished facility.” will be removed since there is no Government-furnished facility for this requirement and all subparagraphs from a. through i. apply to the Contractor-furnished facility.

(10) Para 10 Facilities:

(a) The Contractor’s facilities (i.e., warehouse) shall meet the guidelines outlined in PWS

Appendix H, Contractor’s Warehouse Requirement. The warehouse shall also be inspected by the COR by the frequency required in the PWS.

(b) The Contractor shall maintain and furnish to the Contracting Officer evidence of the types and minimum amounts of insurance covering throughout the contract period of the following policies: (1) Workmen’s Compensation Insurance and (2) Comprehensive General Liability

Insurance minimum ¥20,000,000 for each warehouse.

(11) Para 11 Cargo Insurance: The minimum cargo liability coverage for both Domestic and

International shipments are $50,000.00 (or its equivalent yen amount) per shipment. The contractor will provide the Contracting Officer, a 30day written notice of any changes, expiration or cancellation of said policy.

(12) Para 13 Claims: The liability limit for Full Replacement Value (FRV) is the greater of $5,000.00 per shipment, or $4.00 times either the Household Goods (HHG) shipment or Unaccompanied

Baggage (UB) shipment, in pounds, not to exceed $50,000.00. It was recommended to the

Contractor to keep records of a shipment’s condition in order to avoid potential issues, especially because the contractor at destination is liable for damages unless otherwise proved where the responsibility rests.

(13) Para 14 Contractor Manpower Reporting Requirements (CMR): This is a new requirement for the

Contractor which mandates submittal of reports for the service contracts. The contractor shall report all contractor labor hours including costs required for this contract. The contractor must report the data to the U.S. Government directly through the website and the Contracting Office will not have access to the information.

Table G-2, Services Summary (SS): Importance of SS was emphasized to recognize critical tasks.

Part II, Government-Furnished Property and Services:

The items/services listed here will be provided by the Government.

Part III, General Information

(1) Paragraph 2. Personnel:

Contractor’s office shall be staffed at all times during normal working hours from 0800 through

1700 hours.

(a) Subparagraph a, The Contract Manager (CM) and alternate shall be individuals who are capable of conversing in, and comprehending English.

(b) Subparagraph b, The CM shall not perform any other services under this PWS without prior coordination through the COR. The CM shall report any problems to the Contracting Officer.

(c) Subparagraph d, Third Country Nationals (TCN): It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances. TCN is also mentioned in SF1449.

(2) Paragraph 3. The contractor shall provide materials described in this paragraph.

(3) Paragraph 12. Subcontracting: The Contractor shall not use subcontractors without prior written coordination with the KO. The Prime Contractor is responsible for the performance of the subcontractors. The Government will screen proposed subcontractors against the the list of excluded parties from the Government contracts on the web site to verify if the subcontractors are currently debarred from the Government’ contracts or not.

Part IV, Appendices

(1) PWS Appendix C, Contractor Documents Requirement Listings (CDRL) / Data Item Description

(DID)

- CDRL describes what report shall be submitted to whom.

- DID describes details of each report required by CDRL.

(2) PWS Appendix F, DPM Claims and Liability Procedures

Offerors were advised to read and understand the claim procedures in this Appendix.

(3) PWS Appendix H, Contractor’s Warehouse Requirements

The Contractor-furnished facility shall be complied with the requirements identified in this

Appendix.

(4) PWS Appendix J, Warehouse Inspection Report PWS Appendix H, Contractor’s Warehouse

Requirements

CORs will inspect Contractor-furnished facility prior to performance and quarterly by using this form.

(5) PWS Appendix K, Contractor Full-Time Equivalent Reporting

As previously mentioned, this is a new requirement recently effected. Any additional information in order to submit this report will be provided to the successful offeror.

d. Exhibits, Pricing Schedule for Schedules I, II, and III

(1) Consumption Tax: Proposed prices shall exclude consumption tax since it is exempted.

(2) Estimated Quantity: Offerors must complete the “Offeror’s Guaranteed Daily Capability”, which must be equal to or exceed the Government’s minimum acceptable daily capability, for all items under Schedules I, II, and III. Unit of issue for estimated maximum and minimum daily quantity is NCWT (Net hundredweight).

(3) Contract Areas of Performance: It indicates from the Fussa gate (Gate #2) for the purpose to identify performance area. The contractor’s trucks will be allowed through “Supply Gate”

(Gate#5).

(4) Contractor’s Facility: The Contractor’s facility is required with the size of storing a minimum of

50 containers specified at Item A010 and the corresponding items for options in Exhibits and

PWS Appendix H. The containers may be placed flat or piled up to 2 containers.

(5) Unit of Pricing Schedule: Offerors shall carefully ensure unit of issue in preparing proposals, especially not to make any calculation mistakes. Excel spreadsheet is provided to the offerors which automatically calculate the extended amount and total amount, however, it is the offeror’s responsibility to ensure accuracy of each extended and total amount. As this spreadsheet contains functions in all items except items to input percentages, it is recommended that all items in Basic and Option Years be filled without specifying “Unit Prices are the same as Basic in all Option

Years”. The spreadsheet is currently protected; please notify the Contract Specialist of errors to avoid any miscalculations.

(6) Item A014AD. Services Performed by Third Party: Examples are crane services and the use of commercial parking lots.

(7) Item A014AE. Impractical Pickup and Auxiliary Services – Obtaining Permits: This item will be primarily used in association with moves in Tokyo 23-ward area where parking space for vehicles is very limited and the Contractor must obtain parking authorization from the local police. The item is to compensate the Contractor’s effort to submit requests to and pick-up issued authorization at the local police.

(8) The same amount for Recapitulation of Schedules I, II and III for Items (A001 through A013, A015 through A028, and A031 through A033) will be inserted to Sub-CLIN 0001AA in SF1449.

The same amount for Recapitulation of Schedules I, II and III for items (A014, A029 and A034

(Additional Services)) will be inserted into Sub-CLIN 0001AB in SF1449. Offerors are requested to pay full attention to specify correct amounts by taking from Exhibits into the correct places in

SF1449.

(9) Drayage Beyond the Contract Area of Performance

These items are applicable to drayage for specified distances in each item, and will be paid in addition to the Item A001, A003 for Schedule I, A015AA, AB, AC, AD Complete Service for

Schedule II.

Schedule I: Item A012, Additional Services “A014AJ & AK”, “A014AL & AM”, “A014AN &

AP” & “A014AQ & AR”.

Schedule II: A027, Additional Services “A029AJ & AK”, “A029AL & AM”, “A029AN & AP” &

“A029AQ & AR”

(10) Exhibits (Correction to administrative errors): The following corrections will be incorporated by Amendment 0001.

(a) Schedules I, II, A014AE (Page 7), A029AE (Page 14), A033AE (Page 18) Impractical

Pickup and Auxiliary Services – Obtaining Permits, and any corresponding items in Options:

The word “off-case housing” in the descriptions will be corrected to “off-base housing”.

(b) Schedules I, II, Notes: (1) *Rate Area JA-01 “A014AQ & AR” (Page 9), “A029AQ &

AR” (Page 16): Add “Ishikawa” and remove “Saga, Shimane, Tottori and Yamaguchi.”

from the sentence.

(c) Schedule II, A015AB Complete Service – Inbound (HHGs) (Page 10), and any corresponding items in Options: First sentence, “Service shall pick up and drayage from

Government storage facility, Yokota Air Base, Japan…” word “storage” will be removed to avoid any confusion since the word simply indicating the “Government facility” such as

Cargo Terminal and other government facility.

(d) Schedule II, A028 Partial Withdrawal (Page 13), and any corresponding items in Options:

Change word “Government-furnished facility” in first sentence to “Contractor-furnished facility” since there is no Government-furnished facility for this contract.

(e) Schedule II, A029 AA, AB, AC & AD Moving and Placing Pianos or Organs (Page 13) and any corresponding items in Options: “When moving pianos or organs is involved for outbound services under Item A015 …”. Change word “outbound” to “inbound”.

e. SF1449

(1) How to fill out pages 1 thru 10 of 40:

(a) If the remittance address is different from the one at block 17a, check block 17b and specify the remittance address in page 9. The remittance charge will be deducted from the payment amount. Also, some Japanese banks could charge additional surcharge for each remittance from the Bank of America as a non-residential financial institutions and it is the offeror’s responsibility to ensure the amount in preparing proposals. Information in blocks 17b and remittance address on page 9 will affect check payments in the event the Government is unable to make the payment by Electronic Funds Transfer.

(b) Full attention shall be given not to make calculation mistakes in the offers. Total and Grand

Total shall be inserted on Page 10 of 40.

(2) Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract Minimum and Maximum Value:

Type of contract is “IDIQ”, therefore, minimum and maximum values are listed in this section.

(a) The minimum amount for the life of the contract including options is ¥83,000, and the initial task order will be issued for the minimum guaranteed amount at the time of awarding the basic contract. As soon as the actual orders reach the minimum guaranteed amount, the initial task order will be cancelled.

(3) It was briefly explained that Defense Personal Property System (DPS) implementation could take any place as indicated in Note 3.

(4) Clauses/provisions:

Addendum to FAR 52.212-4 Contract Terms and Conditions (Pages 12 through 13 of 31):

The procedure of obtaining tax exemption will be given to successful offerors.

FAR 52.216-19 Order Limitations (Page 12 of 31): Offerors must meet the requirements.

It was emphasized the contractor is recommended to honor any order exceeding the maximum order limitation described in this paragraph. If the contractor returned the order in writing within one day, the government may acquire the services from another source.

FAR 52.216-22 Indefinite Quantity (Pages 20 of 40): Type of Contract is “IDIQ”.

FAR 52.217-8 Option to Extend Services (Page 21 of 40): The KO may exercise the option by written notice to the Contractor within 30 days before the contract expires.

FAR 52.217-9 Option to Extend the Term of the Contract (Pages 21 of 40):

Para (a) a preliminary written notice of its intent to extend will be issued at least 60 days before the contract expires. However, the preliminary notice does not commit the Government to an extension. The Government may extend the term of this contract only by the contract modification. Para (c), the total duration of this contract shall not exceed 60 months.

FAR 52.212-1 Instructions to Offerors (Page 25 thru 30 of 40)

(a) Addendum to FAR 52.212-1 (Page 25 of 40): The offeror agrees to hold the prices in its offer for 150 calendar days from the date specified for receipt of offers.

(b) Addenda to FAR 52.212-1 (Page 29 of 40): (b) Past/Present Performance Survey

(Attachment 4): Reason/comment must be filled in order to support the relevancy of the contract performance.

FAR 52.212-2 Evaluation (Page 30 thru 33 of 40): The following were emphasized:

(a) The method of evaluation would be on an integrated assessment of price and present/past performance, with present/past performance approximately equal to price.

(b) The Government reserves the right to award a contract to other than the lowest priced offer or other than the offeror with the highest rated past performance evaluation.

(c) The Government intends to award contract without discussion with respective offerors. The

Government, however, reserves the right to conduct discussion if deemed in its best interest.

(d) Contracts that are similar to the subject requirement may contribute to an overall higher relevancy score.

FAR 52.212-3 Offeror Presentations and Certifications – Commercial Items (Pages 33 thru

39 of 40): Offerors must complete Para (h) thru (j).

DFARS 252.212-7000 Offeror Presentations and Certifications – Commercial Items (Pages 39 thru 40 of 40): Offerors must complete Para (c) (2).

f. List of Reference for Present/Past Performance Information

g. Past Performance Survey

Procedures on how to obtain Past/Present Performance Information from the references were explained and emphasized that offerors were requested to select three (3) contracting or commercial activities to respond the survey. The information should be sent directly from the referenced entity to the Government by the due date/time indicated in SF1449. Offerors were advised to submit information on relevant contracts that can demonstrate offeror’s ability to perform the proposed effort.

h. QASP

The QASP will be used by the CORs to ensure the Contractor’ compliance with the PWS. This will not be a part of the resulting contract.

i Policies and Procedures for Doing Business with the U.S. Government

All offeror’s attentions were called for to read carefully especially paragraphs b. c. and d.

j. Notice to Offeror

(1) Para 1.c. Authorization to Perform.

(2) Para 1.d. Mobilization and Phase-in Period.

(3) Para 1.e.(2) Bidders/Offerors. Any changes made to this solicitation will be amended in writing.

An amendment will be issued to correct Item Numbers in the Exhibits and PWS to comply with the numbers in Exhibits as addressed earlier.

(4) DUNS, CAGE and SAM. Obtaining DUNS, CAGE (NCAGE) are required to register System for

Award Management (SAM), which is required prior to award the contract. CCR and other related sites were migrated into SAM last year. UPDATE AS OF 11 Feb 13: Para 1.b., the first sentence, “Indefinite-Delivery Requirements” shall read as “Indefinite-Delivery Indefinite-

Quantity”.

6. The following are questions and answers at the conference. They are not listed in the sequence actually asked in order to categorize them by the area:

a. SF1449 / General Questions

(1) Question: How many contractors will be awarded?

Answer: IAW SF1449, Page 10 of 40, Note 1: The government contemplates award of a single Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract resulting from this solicitation. In accordance with FAR52.212-2(a)(i), offerors are required to enter ALL prices for all items in Exhibits, Pricing Schedule.

(2) Question: Is there a situation when an offeror is not awarded a contract due to its small scale, even when the offered price is the lowest and past performance is excellent?

Answer: Yes, there could be. We are responsible to ensure that the prospective company has adequate financial resources to perform the contract, or the ability of the offeror an organization to obtain adequate resources to successfully perform the magnitude of the requirement before awarding a contract in order to eliminate potential risk of contract termination by the contractor’s failure to perform. We may contact the company’s main bank or review their financial statements in order to verify the company’s capability. There was a case in the past that awarded contractor filed a bankruptcy and it caused difficult situations for us. It would be our mutual advantages to check the prospective contractor’s capability to prevent such potential problems.

(3) Question: Are such capabilities to be satisfied by offerors addressed in figures? Or is it a gray area?

Answer: Such figures are not available because it depends on each requirement’s magnitude.

If in the event that the Government determines that it is necessary to resolve ambiguities with offers, we may open discussions with offerors.

(4) Question: When can we expect to find out the result of this competition?

Answer: We will provide 30 calendar days’ phase-in period if the contract is awarded to the contractor other than the incumbent contractor. Therefore, it is expected to be awarded by 31 May 13.

b. PWS

(1) Question: Would you give us an example for the size of container?

Answer: The standard sizes of the container are “113cm (width) x 213cm (length) x 215cm

(height)” and “110cm (width) x 113cm (length) x 210cm (height)”.

c. Exhibits

(1) Question: Offeror’s Guaranteed Daily Capability is 300 NCWT. Does this mean that the

Contractor is obligated to perform this amount per day?

Answer: Yes. PPSO would be closely coordinating with their customers and the Contractor when placing orders.

(2) Question: What is the basis of maximum daily requirement and minimum acceptable daily capability of 300 NCWT? Is this realistic based on historical records? The requirement for a warehouse, which is a minimum of storing 50 containers, is not consistent with the daily requirements of 300 NCWT per day. Please explain.

Answer: Estimated weight per regular container is 10 NCWT, however, Schedule III - Intra-

City and Intra-Area Moves, do not require storing containers at the warehouse.

Additionally, the outbound shipments under Schedule I - Outbound Services are normally picked up on the next working day from the warehouse. Therefore, the required size of warehouse does not equal to the estimated daily requirement.

(3) Question: Please explain the workflow of Outbound and Inbound services.

Answer: Inbound: Overview is as follows: First, the Contractor will unload delivered inbound shipments from the line-haul contractor’s trucks and handle them into the

Contractor’s facility or the Government facility, such as Air Mobility Command, Cargo Terminal, etc. Then the shipments will be stored at the Contractor-furnished facility (the warehouse). The contractor will coordinate with the member/employee for the date of delivery, however, if the member/employee is not able to move into their housing immediately, then the shipments will remain in the warehouse and the storage charge will occur as applicable.

Outbound: The Contractor will deliver packed outbound shipments into their warehouse, provide weight information (tare and net) to the PPSO, and complete markings. The shipments will be picked up by the Government arranged line-haul trucks normally on the next day and transported to Yokosuka (ocean port). Small shipments may stay in the warehouse about a few days in order to be combined with other shipments for pick-up. Normally outbound shipments will be out from the storage within six days before the storage charge occurs.

(4) Question: Partial Withdrawal: Can we charge for the actual weight of withdrawn items only or the entire net weight of the container that the withdrawn item was removed from?

Answer: The actual weight of withdrawn items only under the Item No. The containers will be reweighed after the items were removed, and the storage charge will be paid against the remaining weight.

(5) Question: Can the Contractor be entitled to extra charge when we move large size of furniture, as large as a grand piano, etc., at residences where no elevators or cranes can be used, or when we are in the situation without electricity and only stairs are available to move large size furniture? Extra manpower is definitely necessary to accomplish required services. Also, is it possible for the Government to include a term in the solicitation to the extent that moving an extra large size of furniture that requires additional labor for the Contractor will be ordered only when the Contractor agrees to perform it?

Answer: If members/employees brought large size of furniture that cannot be physically carried by crew members using stairs, nor by an elevator, generally the member/employee would be required to store it in a storage at their own expense or sell it because normally guidance is provided to them what they can/cannot bring to

Japan. Or they must find a residence that accommodates bringing into such furniture. The Contractor will not be able to decline orders just because there is an item which requires additional effort. However, the Government recognizes that there are cases that the Contractor would have to use additional labor. We will clarify this area and respond to all offerors as soon as possible.

(6) Question: What is the percentage of DPM and ITGBL (International Through Government

Bills of Lading)? Would you provide us historical data such as actual numbers of moves?

Answer: ITGBL is not our contracting office’s responsibility, it is issued and administrated by the office in the United States. Therefore, we will not be able to provide percentage of usage between DPM and ITGBL. Peak seasons are normally from the end of April through July/August timeframe. Off-season is normally the rest of the months, however, workload may increase from the end of November to December prior to the Christmas Day. Historical data may be provided at a later date.

UPDATE AS OF 11 FEB 13: See Attachment 1 for historical data.

7. Ms. Yasuda advised the offerors that full attention should be given not to make calculation mistakes in the proposals. The submission of an offer by e-mail or facsimile will not be authorized. The offer must arrive to this building by the time of offer due date/time. Offerors were advised that they should submit any questions in writing via e-mail or other methods in English to the Government. Additional questions and answers will be provided to all offerors and will be posted on FBO website.

8. The conference was concluded at 1600 hrs.

9. The foregoing is a brief summary of the discussions held during subject conference, and additional notes for the subject items which are identified after the conference. If there should be any discrepancies between the requirements in the solicitation and verbal explanations in the conference, written requirements in the solicitation prevail unless solicitation is amended. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

EMI YASUDA MAKI KODAMA

Contract Specialist Contracting Officer cc:

374 LRS/LGRDF

Distribution:

All prospective offerors

ATTACHMENT 1

Historical Records of 2011 / 2012:

Schedule I (Outbound) Schedule II (Inbound) Schedule III (Intra-City Intra-Area)

UB HHG UB HHG

2011 shpmt QTY (lbs) shpmt QTY (lbs) 2011 shpmt QTY (lbs) shpmt QTY (lbs) 2011 shpmt QTY (lbs)

JAN 10 41838 JAN 2 10199 JAN 26 133120

FEB 10 33302 FEB 4 18761 FEB 33 105352

MAR 17 66462 MAR 2 1973 4 14112 MAR 17 59220

APR 3 1472 9 66374 APR 1 787 1 2422 APR 12 19880

MAY 14 85641 MAY 2 1558 4 2171 MAY 19 23290

JUN 2 584 19 130026 JUN 1 277 3 3036 JUN 12 34510

JUL 11 51030 JUL 1 240 2 9704 JUL 23 82110

AUG 11 44235 AUG 1 295 2 21760 AUG 41 210260

SEP 9 38055 SEP 3 2284 2 17042 SEP 1 6860

OCT 8 40437 OCT 8 20407 OCT 3 31360

NOV 5 16379 NOV 1 1119 1 5530 NOV 14 101400

DEC 14 66532 DEC DEC 8 55310

Total 5 2056 137 680311 Total 12 8533 33 125144 Total 209 862672

2012 UB HHG 2012 UB HHG 2012

JAN 1 1919 6 22412 JAN 1 13119 JAN 15 119360

FEB 1 261 9 55066 FEB 3 1882 FEB 26 174520

MAR 11 57335 MAR 5 16218 MAR 12 70830

APR 10 51407 APR 3 494 1 1649 APR 22 153460

MAY 16 83884 MAY 2 16748 MAY 11 41760

JUN 1 532 19 120057 JUN 1 370 6 41471 JUN 10 33020

JUL 15 77027 JUL 3 22046 JUL 10 13890

AUG 8 44273 AUG 4 23368 AUG 1 2640

SEP 12 54488 SEP 6 31957 SEP 1 710

OCT 1 242 5 26379 OCT 4 30392 OCT 6 18780

NOV 9 35926 NOV 3 11983 NOV 7 13730

DEC 6 25756 DEC 1 3035 DEC 6 19090

Total 4 2954 126 654010 Total 4 864 39 213868 Total 127 661790