FA5205-15-R-0008_PreProposal_Conference_Minutes_ _Record_of_Site_Visit.pdf

Attachment 1

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-Proposal Conference / Site Visit Project No. QKKA 13-3001-P1

Improve Military Family Housing (IMFH), Weatherization Phase I

RFP No. FA5205-15-R-0008

35 CONS/LGCP

35 CES/CENM

21 Apr 15

0900 hrs

Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling instructions

CES tech briefing (Specs and Drwg)

Q&A Session

Site Visit to MFH area (see next slides)

Summary

Attachment 2

Misawa Air Base Map

Scope & Requirements

Scope & Requirements

Project Description (Sec B):

Weatherization Phase IA – Improve weatherization to 1,012 MFH units (185 bldgs, 4 twrs)

Weatherization Phase IB – Improve weatherization and A/C installation to 208 MFH units (58 bldgs)

Place: Main / North MFH area, Misawa AB, Japan

Contract Type: Firm-Fixed-Price

Performance Period: 700 CD (incl. 30 CD for mobilization)

Scope & Requirements

Solicitation

RFPComplete block 14, 15, 16, 17, 18, 19 & 20.

Fill-in

RFP

RFP - Page 2

Proposal of CLIN Amounts

Solicitation

RFP - Page 3

Fill-in

See Exhibit A

Proposal of CLIN Amounts (Cont’d)

Solicitation

RFP - Page 4

See Exhibit B

Fill-in

Fill IA Base Bid (CLIN 0001), 1B Base Bid (CLIN 0002) & Total Amount (CLINs 0001 – 0002)

CLIN & Exhibit Structure

Solicitation

Exhibit A

ELIN A001

Sub-ELIN A001AA - A001BB

CLIN 0001

CLIN 0002

Exhibit B

ELIN B001

Sub-ELIN B001AA - B001AM

Exhibit A & B – Base Bid

Solicitation

Unit price / Extended amount

Fill offeror’s name, address, signature, seal/han

Fill-in

See RFP Atch. 3 for Ref.

Total amount

Adobe Acrobat Document

Section F:

52.211-12 Liquidated Damages @¥146,076 (1st day ) & @¥130,622 (2nd day ～ )

F-901 Performance Period (PP)

PP: 700 CD (incl. 30 CD mobilization)

NTP: Within 30 CD after the date of contract award

Solicitation

RFP - Page 8

Section H:

H-901 Required Insurance Property Damage - ¥2,000,000

H-902 Performance Bond Amount Required: 100% of awarded contract amt.

Submission: Within 30 CD after contract award

Required add’l if Mod >$10K

Japanese Yen or U.S. dollar equivalent to yen-based contract amount accompanying the surety’s separate certification

FAR 52.228-15 as modified, Sec. I, page 15

Solicitation

RFP - Page 10 - 11

Section I

52.223-3 Hazardous Material

Section J

List of Documents, Exhibit & Other Attachments Atch 1: Specifications

Atch 2: Drawings

Atch 3: Exhibit A and B

Atch 4: Past Performance Questionnaire (PPQ) Cover Letter

Atch 5: Past/Present Performance Questionnaire (PPQ)

Atch 6: IMFH Weatherization Phase I Construction Timeline

Atch 7: Schedule of Material Submittals

Atch 8: Acceptable Japanese Product Substitutes

Atch 9: Manufacturer’s Cut Sheet/Catalog Information

Solicitation

Fill-in

RFP - Page 12 - 23

RFP - Page 24

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.209-7 Responsibility Matters Info

DFARS 252.204-7007 Alt. A Annual Reps & Certs

DFARS 252.247-7022 Transportation by Sea

K-800 Tax Exemption under SOFA

K-900 Contractor’s Cert

K-901 Construction Contractor License

Fill-in

Fill-in

Fill-in

Solicitation

Fill-in

Fill-in

Submit

RFP - Page 25 - 33

Fill-in

Solicitation

Section K (cont’d)

K-901 CONSTRUCTION CONTRACTOR LICENSE

Offeror shall submit 7 copies of “special construction license” under applicable law of Japan together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042.

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offeror.

Such offeror that fails in representation of the above required license will not be considered for award.

Submit

Section L

L-100 Proposal Preparation Instructions

Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements

Prepare & Submit:

Part I – Summary & Misc. Data (Submit Orig. + 2 Copies)

Part II – Price Proposal (Submit Orig.)

Part III – Past Performance Proposal (Submit Orig. + 7 copies)

Solicitation

Submit

RFP - Page 34 - 39

Section M

M-900 Basis of Award & Evaluation

Weight of Importance:

Past Performance is approximately equal to price

Evaluation Process:

Step 1. Price – Fairness and Reasonableness of price and price realism analysis

Step 2. Past Performance – Recent and Relevant performance information

Solicitation

RFP - Page 40 - 41

Section M (Cont’d)

Past Performance Factor

Recency: Work within the last 3-Yr

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation.

Integrated Assessment

The Gov’t reserves the right to award contract to other than the lowest price offeror if the difference in PP confidence rating of another offeror justifies the higher price premium.

Solicitation

Technical Briefing

CES Technical Briefing

Description of Work Requirement:

Install multi-split heat pump system in 208 MFH units

Provides energy efficient heating system Provides energy efficient air conditioning Provides de-humidifier function

Provide facility weatherization upgrades to 1,220 MFH units (includes 208 units noted above)

Install new energy efficient windows/doors Install solar film to existing windows (towers) Add roof insulation, as required

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Misawa AB, Japan

35 CES Personnel Mr. Daniel Erickson (PM)

Lt Shane Lockridge (PM)

Mr. Rocky Hartley (PM)

Mr. Yasuhiro Yonaiyama (35 CES Architect)

Mr. Fujio Harada (35 CES Engineer)

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Misawa AB, Japan

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Travel Route (Approx 2hrs):

1. Start: B656

2. B111 (3B) Inner Window Installation

3. B329 (4B) Window and Roof Repair, including Roof Vent Removal

4. B174 (ADA) Window

5. B2109 (SOQ) Window Film and Heat Pump Installation

6. B1813 (4B) Window/Roof and Heat Pump Installation

7. B1846 (2B) Window and Heat Pump Installation

8. Tower 1937 (8H) Heat Pump Installation Sample (Past Project)

9. Phantom Court Heat Pump Installation Sample (Past Project)

10. End: B656

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Misawa AB, Japan

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Questions???

QKKA 13-3001-P1, Improve Military Family Housing (IMFH), Weatherization Phase I, Misawa AB, Japan

Let’s move on to Site Visit but please remind

RFP Closing Date / Time:

2 Jun 15 / 02:30 PM (JST)

Questions shall be submitted to 35 CONS/LGCP NLT 30 Apr 15 (JST)

Bldg. 2109 Exterior

Attachment 3

Bldg. 2109 Interior