Attch_7_Site-Visit_Attendance_&_Slides.pdf

Printed Name

Signature Company’s/Unit’s Name & Phone Number

Mr. Stuart McElhinney Attended 673 CONS 552-5558

TSgt Theresa Derby Attended 673 CONS 552-5623

Mr. Mark Prieksat Attended 673 CES 384-3003

Ms. Deborah Robbins Attended 673 CES 384-0092

Mr. Joel Barker Attended 673 CES 552-7852

Mr. Haywood Smith -absent- 673 CES 552-4312

Mr. Scott Otsuki Attended 673 CES 552-4312

Mr. James Ingram Attended Tanaq Government Services 907-272-9886

Mr. David Briar Attended Bowhead Logistics Solutions, LLC 907-406-0414

Mr. Richard Carr Attended Yulista Holding, LLC 623-810-5800

Mr. Jennifer grant Attended Yulista Holding, LLC 706-844-4077

Mr. David Thiede Attended Global Precision Systems, LLC 907-306-5777

Mr. Wilbert Mickens Attended Messiah Services 907-830-2316

Mr. Del Loyd Bradley Attended Messiah Services

Mr. Todd Beck Attended Avalon 253-405-0724

Mr. Donald Garner -absent- Veteran Ability 907-570-4111

Ms. Dana Mathews J Squared Services 907-351-3613

FA5000‐17‐R‐0010-A0001, Attachment 7 Site-Visit Attendance & Slides

673d Air Base Wing

673d Air Base Wing – Home of America’s Arctic Warriors

Provide and support mission ready Arctic Warriors from America’s premier Joint Base community

JBER

Pre-Proposal Conference

Furniture Management Section

(FMS)

2673d Air Base Wing – Home of America’s Arctic Warriors

CESS Pre-Proposal Conference

WELCOME!

Mr. Stuart McElhinney- Contracting Officer

SSgt Theresa Derby- Contracting Specialist

3673d Air Base Wing – Home of America’s Arctic Warriors

Schedule of Events

08:30 – 09:00 Meet at Bldg 730 (see map slide)

09:00 – 09:15 Introductory Remarks

09:15 – 09:45 Procurement Remarks

09:45 – 10:00 Walk to Bldg 724 Warehouse

10:15 – 12:00 Tour of Bldg 724 Warehouse

4673d Air Base Wing – Home of America’s Arctic Warriors

Rules of Engagement

No questions during the Pre-Proposal Conference

Submit questions in writing to CO by 7 Apr 2017

All questions and answers will be posted on FBO

No interaction/interruption to existing workforce

No photographs allowed

5673d Air Base Wing – Home of America’s Arctic Warriors

Key Events

Monitor FBO for changes & updates 29 Mar 17- Final Solicitation Release (RFP)

07 Apr 17- Suspense for Questions for Pre-Proposal Conference

10 Apr 17- Pre-Proposal Conference/Site Visit (0900-1200 AK Time)

10 Apr 17- FBO Posting; Conference Info, Amendment, Q&A#1

11 Apr 17- Q&A #2 Due by 1500 Central Time Zone

14 Apr 17- Part I Due, via AMRDEC by 1300 Central Time Zone

21 Apr 17- Receipt of PPQs Due

24 Apr 17- Parts II & III Due, via AMRDEC by 1300 Central Time Zone

23 Jun 17- Contract Award

1 Oct 17- Contract Performance begins

**** Homeland Security REAL ID Enforcement ******

**** BASE ACCESS using Alaska Drivers License *****

**** Alaska limited extension ends 6 June, 2017 *****

**** https://www.dhs.gov/real-id/alaska *******

FA5000‐17‐R‐0010-A0001, Attachment 7 https://www.dhs.gov/real-id/alaska

6673d Air Base Wing – Home of America’s Arctic Warriors

Procurement Strategy

Competitive Small Business Set Aside

Basis Of Award: Limited Trade Off

Past Performance approximately equal in value to price

Past Performance Questionnaires (PPQs)

Proposal Submission via AMRDEC

PTAC is there to help you: https://ptacalaska.org/

7673d Air Base Wing – Home of America’s Arctic Warriors

Solicitation Overview

CLIN description references track to PWS which track to Appendix 2 X001 Warehouse – Accompanied

X002 Warehouse – Unaccompanied

X003 Pickup/Delivery – Accompanied

X004 Pickup/Delivery – Unaccompanied

X005 Appliance Maintenance & Svc UPH

X006 Appliance Maintenance & Svc – Accompanied

Clauses and Provisions Evaluation factors outlined in Provisions:

FAR 52.212-1 (Addendums)

FAR 52.212-2 (Addendums)

Government Furnished Property Clause 52.245-1 Reference PWS Appendix 3A

52.245-2 Reference PWS Appendix 3B

No clause Incidental GFP Appendix 3C

8673d Air Base Wing – Home of America’s Arctic Warriors

Solicitation Overview

Solicitation Attachments:

Attach 1- Performance Work Statement

Attach 2- SCA Wage Determination (Expect an Updated WD)

Attach 3- Past Performance Questionnaire

Attach 4- Price Schedule

Attach 5- GFE (completed at award)

PWS Appendices

App 1- Glossary

App 2- Workload Estimates

App 3- GFP

App 4- Floor Plans

Exhibit A- Required Reports

Proposal Requirements

Table 1 (Page Limits & Due Dates)

Part I Summary & Misc Data

Part II Price

Part III Past Performance

9673d Air Base Wing – Home of America’s Arctic Warriors

Select Q&As

Q: What is the correct time(s) and date(s) for proposal submission?

A: Proposal Parts are due as stated in 52.212-1 Addendum Table 1

1449 block 8 is the final due date of all parts

10673d Air Base Wing – Home of America’s Arctic Warriors

Q: Will the Government consider changing to Central Time Zone to match AMRDEC for the time proposals are due?

A: Yes, the government will change the RFP to Central Time Zone (CTZ).

11673d Air Base Wing – Home of America’s Arctic Warriors

CLINs xxx5 and xxx6 descriptions don't match the Attachment 4 Price Sheet structure. Will the government be updating the CLIN Structure or the Price Sheet?

Attachment 4 "Price Sheet" will be updated to match the CLIN structure for CLINS x005 & x006

12673d Air Base Wing – Home of America’s Arctic Warriors

States 3A is subject to 52.245-2, PWS Appendix Table states Appendix 3A is subject to 52.245-1. Which is correct?

PWS Appendix 3A will be corrected to state that 52.245-1 applies.

13673d Air Base Wing – Home of America’s Arctic Warriors

Will the government authorize the contractor to lease vehicles through GSA?

No

14673d Air Base Wing – Home of America’s Arctic Warriors

Is supporting lodging a new requirement to this contract? If yes, please provide the estimated workload for supporting lodging?

Reference to supporting lodging facilities has been removed from Section A2.1 in the PWS and will not be a requirement.

16673d Air Base Wing – Home of America’s Arctic Warriors

Qs: Paragraph states, “Upon rare exception, as mission dictates, the Government may require the contractor to inventory, transport, and/or dispose furnishings and appliances for the purpose of, but not limited to: divesture, construction, renovation, or demolition of facilities. In these occurrences, work load may deviate by 10 percent of estimated workload data provided in Appendix 2.”

A:This paragraph has been removed from the PWS.

17673d Air Base Wing – Home of America’s Arctic Warriors

Q: Is the government providing any forklifts or vehicles to utilize during the contract?

A: The items listed in Appendix 3B are the only items the government will provide to the contractor. Forklifts will not be provided.

18673d Air Base Wing – Home of America’s Arctic Warriors

Procurement Remarks

Email or upload all questions to the below NLT:

1500 CTZ on Tues, 11 Apr 17

Theresa.derby@us.af.mil

Stuart.mcelhinney@us.af.mil

Monitor FBO for future updates

Solicitation Number : FA5000-17-R-0010

19673d Air Base Wing – Home of America’s Arctic Warriors

Site-Visit Map

20673d Air Base Wing – Home of America’s Arctic Warriors

FMS

Overview

FMS Objective General Scope FMS Loaner Furniture Process Government Furnished Services Contractor Assigned Facilities Desired Outcomes Site Specific Images

21673d Air Base Wing – Home of America’s Arctic Warriors

FMS Objective

Perform Furnishings Management Section (FMS) duties providing appliance and furnishings support to Joint Base Elmendorf-Richardson (JBER) bachelor enlisted/officer quarters (BEQ/BOQ), dormitories Noncommissioned Officer Academy

(NCOA), Alert Facilities, Lodging, GOH and loaner furnishings operations. Comply with all applicable laws, regulations, and standards.

22673d Air Base Wing – Home of America’s Arctic Warriors

General Scope

The Contractor shall provide all management, labor, equipment, materials, tools, and other items necessary to perform furnishings management duties which includes, but is not limited to:

Receiving, and issuing furnishings and appliances

Warehousing, redistributing, maintaining/repairing and turning in furnishings and appliances

Performing customer pickup and delivery services

Performing joint inventories and assessments of FMS stocks

Identifying items excess to the installation for reporting to MAJCOM

Performing customer services providing authorized personnel with furnishings entitlements and support

23673d Air Base Wing – Home of America’s Arctic Warriors

FMS Loaner Furniture Process

Contractor Coordinates Delivery/Pick-up

Government Approves Customer Request

Customer Request

24673d Air Base Wing – Home of America’s Arctic Warriors

Government Furnished Services

Government Furnished Services

Work Space

Security Forces (Police Services)

Fire and Emergency Services

Emergency Medical Service

Utilities

Mail Services (Official Government Mail)

Telephone Lines (Official Government Business)

Refuse Collection

Local Area Network (Official Government Business)

25673d Air Base Wing – Home of America’s Arctic Warriors

Contractor Assigned Facility

Facility Approx. SQFT BLDG #

FMS Warehouse 107,000 724

26673d Air Base Wing – Home of America’s Arctic Warriors

Desired Outcomes

Desired outcomes of the contractor’s efforts for this requirement are referenced in Section 2 of the PWS, Service Summary

SS 1 - Item Accountability

SS 2 - Customer Service

SS 3 - Warehouse Management

SS 4 - Furnishings / Appliance Repair

SS 5 - Pickups/Deliveries

27673d Air Base Wing – Home of America’s Arctic Warriors

Barracks Building 641

28673d Air Base Wing – Home of America’s Arctic Warriors

29673d Air Base Wing – Home of America’s Arctic Warriors

30673d Air Base Wing – Home of America’s Arctic Warriors

Dorms Building 7079

31673d Air Base Wing – Home of America’s Arctic Warriors

32673d Air Base Wing – Home of America’s Arctic Warriors

33673d Air Base Wing – Home of America’s Arctic Warriors

Now for the tour….

Please follow Ms. Debbie Robbins to building 724 and we will begin the tour…

Personnel are requested to refrain from asking questions during the tour

Personnel must stay with Government escort at all times

Any attempt to disrupt work being performed may result in a request to discontinue the tour