FMS_Pre-Solicitation.pdf

DRAFT

This is a presolicitation for furnishings management section (FMS) on Joint Base

Elmendorf-Richardson, Alaska. The NAICS code is 561210. The PSC is S216.

The desired contract will contain a base year and four options for a year each. The contractor will maintain the furnishings management section (FMS), to include appliance and furnishings support (repair and maintenance). All labor, vehicles, equipment, tools, materials, supervision and other furnished property and services except as specified in the contract as Government Furnished Property/Services will be provided by the contractor. A fixed price contact is contemplated.

Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. To be considered, responsive offerors must register in SAM at https://www.sam.gov/portal/public/SAM/ before submitting an offer. Instructions for registering are available at the SAM website https://www.sam.gov/portal/public/SAM/

A Past Performance Questionnaire will be required from all offerors. The offerors will be evaluated as either acceptable or not acceptable past performance. Any offeror who is seen as not having acceptable past performance will not be considered for award.

The Government has attached a Performance Work Statement (PWS) for industry comment or questions. This is a draft document; this should not be considered final and should not be relied on for any future procurement that may arise from this notice. The Government is asking for industry to provide input on any possible errors or inconsistencies in the attached draft PWS. The Government also requests input if the document is out of line with current industry practices. There is no page limit to the questions or comments document. However, the Government requests the industry keep the comments and questions to brief statements or questions. Be advised that the Government will not pay for any information or administrative cost incurred in response.

The process in soliciting for this and the award would be in short duration. The following timeline is a desired goal, but may not reflect the final dates. The official dates will be released with the solicitation.

-Solicitation Release Date: 09 Feb 2017 -Site Visit: 16 Feb 2017 (5-7 days after solicitation posting) -Past Performance Questionnaire/Past Performance Volume Due Date: 13 March 2017 -Solicitation closing date: 13 March 2017 -Award of contract: 23 June 2017

Instructions to Offerors – Commercial Items

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items (April 2014)

(a) Paragraphs 52.212-1(b), “Submission of offers”, and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers”, are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals, by reference”.

(b) Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

(c) The following is inserted as new paragraph (m) of the provision:

Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts: Part I - Summary and Miscellaneous Data, Part II - Technical Proposal, Part III – Past Performance and Part IV Price Proposal.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Limited to no more than ten (10) pages. Submit one (1) electronic.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(i) Discount terms offered, if any (equivalent to SF 1449 block 12).

(ii) Contractor/Offeror business name, address, cage code, and telephone no. (equivalent to SF 1449 block 17a).

(iii) A signed statement acceding to the contract terms and conditions as written in the solicitation (equivalent to SF 1449 block 30a).

(iv) Name and title of signatory official in para. (iii), above (equivalent to SF 1449 block 30b).

(v) Date of signature of the statement in para. (iii), above (equivalent to SF 1449 block 30c).

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

(e) RESERVED

(f) If none proposed, submit an Affirmation of no Exceptions, Deviations, or Waivers.

2. PART II – TECHNICAL PROPOSAL. Limited to no more than ten (10) pages.

Submit one (1) electronic.

(a) Project Manager Qualifications Requirement: The offeror shall submit the name and the resume or similar supporting documentation for the Individual that be in this role. The supporting documentation shall clearly demonstrated that the individual identified as the Project Manager and will be responsible for the day to day operations and meet the requirements of PWS, paragraph 4.1.1.

(b) Furniture Appliance Repair: The Offeror must describe and provide narrative how they will assure that their technical solution that they will be able to comply with the requirement of PWS, paragraph 1.4.1.2.6 for Appliance a Furniture Repair. In addition they shall indicate if this work is going to be self-performed by in-house staff or subcontracted. If the work is to be subcontracted, identity the name of the company(s) with a capability statement showing how they will be performing these services.

c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

3. PART III – PRICE PROPOSAL - Submit one (1) electronic.

(a) This Part shall contain a completed copy of SF 1449 proposed pricing information along with completed copy of Attachment 2, Price Schedule.

(b) Insert proposed unit price(s) and extended amount(s) in the SF 1449 Schedule of Supplies/Services for each Contract Line Item Number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures.

(c) Use the Excel work sheet (Attachment 6) to provide the pricing information that matches the SF 1449 Schedule of Supplies/Services for each Contract Line Item Number (CLIN) 0001-0006 and for each option year (1001-1006, 2006, 3001-3006, and 4001-4006)

(d) All dollar amounts provided shall be rounded to the nearest dollar.

(e) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

4. PART V – PAST PERFORMANCE PROPOSAL - Limited to five (5) contracts with no more than five (5) pages per contract listed. Only references for past efforts/contracts of relevance are desired. Submit one (1) Electronic copy.

(a) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212- 2(d)(2))

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph (c) below).

The offeror shall send out the PPQ (Attachment 5), using the Past Performance Evaluation Cover Letter and Questions to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK

TO THE OFFEROR.

PPQs shall be sent directly from your reference to this office marked to the attention of Theresa Derby, Anthony Vaughn, and Dan Cross via fax at (907) 552-7496, or e-mail to theresa.derby@us.af.mil, anthony.vaughn.3@us.af.mil, and daniel.cross.2@us.af.mil or mailed to the following address:

673 CONS/LGCB

Attn: Theresa Derby, Anthony Vaughn and Dan Cross

Sijan Avenue, Suite 240

Joint Base Elmendorf-Richardson, AFB AK 99506

(c) Past Performance Information: Provide a list of no more than five (5), of the most relevant contracts performed for any customer in the last ten (10) years. (See addendum to 52.212-2, paragraph (d)(2))

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(d) The evaluation of past performance information will take into account past performance regarding (i) predecessor companies, (ii) will take into account past performance of key personnel who have relevant experience, and/or (iii) will take into account past performance regarding subcontractors that will perform major aspects identified in PWS Section 1 of the requirement when such information is relevant to this acquisition.

If subcontractors are going to be utilized, the prime contractor shall provide the percentage of work and type of work to be performed by each subcontractor.

(e) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

(f) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent.

Provide with the proposal a letter from each subcontractor consenting to the release of its past performance information to the prime contractor that will perform major aspects identified in PWS section 1 of the requirement.

C. Documents submitted in response to this RFP must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If a Part in a proposal exceeds the specified page limit cited in the Part Content, the excessive pages will not be evaluated.

(i) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(j) Price data of any kind shall be presented only in the Price Proposal Part.

(k) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the proposal submission:

PART TITLE ELECTRONIC

COPY

PAGE LIMIT

I Summary and Misc. Data (File Name: Part I)

CD/DVD/Email 10 pages

II Technical (File Name: Part II)

CD/DVD/Email 10 pages

III Past Performance (File Name:

Part III)

CD/DVD/Email 25 pages

IV Price (File Name: Part IV)

CD/DVD/Email No page limit

4. Format for proposal Parts I and III shall be as follows:

(a) Each written Part of the proposal shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in paragraph B, Specific Instructions, above.

(b) A page is defined as one face of a sheet of paper containing information.

(c) All pages shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(d) Typing shall not be less than 12 point font. Size of print is applicable to charts and graphs.

(e) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(f) One electronic copy of each Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2010 which includes software programs such as EXCEL, MS WORD or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in spreadsheet format, such as EXCEL, and MS WORD for price narrative. The electronic version, if submitted to our acquisition web link, shall not exceed 10 MB, or vendors may send proposals exceeding 10MB via the SAFE website, https://safe.amrdec.army.mil/safe/. When the SAFE website is used, be sure to use the non-CAC user instructions and send emails to:

Theresa Derby; theresa.derby@us.af.mil Anthony Vaughn: anthony.vaughn.3@us.af.mil

Dan Corss; daniel.cross.2@us.af.mil

USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on each CD the Part number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

(i) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(j) Price data of any kind shall be presented only in the Price Proposal Part.

(k) Elaborate formats, bindings, and color presentations are not desired or required.

D. General Information:

1. Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address by date indicated in table 1above:

673CONS/LGCB

Attn: THERESA DERBY / DAN CROSS 10480 Sijan Ave, Suite 365 Joint Base Elmendorf-Richardson, Alaska 99506

2. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Joint Base Elmendorf-Richardson has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at least three (3) hours prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215- 1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther King Birthday Third Monday in January

President Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

5. JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides (this is a total small business set-aside); however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO

CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION

OF PROPOSAL OR BIDS.

6. Questions/requests for clarifications shall be submitted in writing via email to all of the following personnel:

Theresa Derby; theresa.derby@us.af.mil Anthony Vaughn: anthony.vaughn.3@us.af.mil Dan Corss; daniel.cross.2@us.af.mil

7. Responses to questions and request for clarifications will be posted no later than seven calendar days before the SF 1449 block 8 date. No additional questions will be received after that time

(End of Addenda)

Evaluation – Commercial Items

52.212-2, Evaluation--Commercial Items (Oct 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical

(2) Price

(3) Past Performance

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

(d) BASIS FOR CONTRACT AWARD: This is a competitive Limited Tradeoff (LTO) best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure

(MP)

5315.3 in which competing offerors’ technical proposal is elevated on a pass/fail basis and past performance information will be evaluated on a basis approximately equal to price. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and evaluation factors. The government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP), if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating. The evaluation process will include the following:

(1) Technical Evaluation Factor. Each proposal will be evaluated for technical acceptability. Failure to meet any terms and conditions will result in an unacceptable technical rating. The technical ratings are defined as follows:

TABLE 1 – TECHNICAL RATINGS

RATINGS DESCRIPTION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The minimum requirements of the solicitation are defined as the following:

(1) Technical Evaluation Factor - Project Manager Qualifications Requirement: For a technically acceptable rating, the offeror must provide the name and the resume or similar supporting documentation for the individual responsible for the day to day operations that meets the requirements of PWS paragraph 4.1.1.

(2) Technical Evaluation Factor - Appliance and Furniture Repair: For a technically acceptable rating, provide a technical solution that clearly demonstrates their ability to meet the requirements of PWS paragraph 1.4.1.2.6.

(2) Price Evaluation Factor. The government will evaluate all offers by price, including all option prices. The price evaluation will document the fairness and reasonableness of the Total Evaluated Price (TEP). The government reserves the right to perform price realism analysis either to ascertain the offeror’s understanding of the requirement or to evaluate the feasibility of successful performance of the contract requirements at the proposed price.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217- 8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule (SF 1449, continuation of blocks 19 – 24) by the unit price, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLINs 0001-0006) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

Base Year = Total Cost of CLINs 0001-0006 x .5

Option Year 1 = Total Cost of CLINs 1001-1006 x .5

Option Year 2 = Total Cost of CLINs 2001-2006 x .5

Option Year 3 = Total Cost of CLINs 3001-3006 x .5

Option Year 4 = Total Cost of CLINs 4001-4006 x .5

(3) Past Performance Factor. The government will evaluate recent and relevant performance information on all offerors based on (i) the references provided by the offeror, and (ii) any past performance information obtained from survey/questionnaires (Attachment 5), and (iii) any data independently obtained by the government. If a reference identified by the offeror in accordance with 52.212-1B(3)(c) does not submit a survey/questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

Past performance regarding predecessor companies of the offeror and/or subcontractors, key personnel, and subcontractors that will perform major aspects identified in PWS Section 2.0 of the requirement, if applicable (see 52.212-1(3)(c)), will not be rated as highly as past performance information for the principal offeror.

(A) Recent past performance information includes contracts performed and/or being performed for any customer within the last ten (10) years prior to the issuance date of the solicitation.

(B) The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 1. Past Performance Relevancy Ratings

Rating Rating Definition Very Relevant Present/past performance involved essentially the same scope and magnitude of effort and complexities as the effort required by this solicitation

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(C) Performance Quality Assessment: For each of the recent past performance information reviewed, the performance quality of work will be assessed based on the

(i) Quality Assessment Criteria evaluated under Section E of Present/Past Performance Survey/Questionnaire and (ii) the evaluation ratings in the Federal Past Performance Information Retrieval System (PPIRS), if available.

(D) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance. The assessment process will result in an offeror’s overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

Offerors with no recent past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned will receive the rating “Unknown Confidence,” meaning the offeror is treated neither favorably nor unfavorably (neutral). As a result of the relevancy and performance quality assessments, offerors will receive an integrated past performance confidence assessment rating as described in Table 3 below:

TABLE 2. Past Performance Confidence Assessment Ratings

Rating Description

SUBSTANTIAL CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has an expectation that the

LIMITED CONFIDENCE

record, the government has a low expectation that the

NO CONFIDENCE

record, the government has no expectation that the offeror will successfully perform the required effort.

UNKNOWN CONFIDENCE

No performance is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

(1) The government intends to award a contract without discussions with respective offerors.

The government, however, reserves the right to conduct discussions if deemed in its best interest.

(2) Integrated Assessment. The government reserves the right to award a contract to other than the lowest price offer if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating.”