Pre-Proposal Conference 3-12-20.pdf

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pre-Proposal Conference

FA5000-20-R-0016

Boiler/Water Heater Maintenance on

JBER-E

Ms. Gina Parks

673 CONS/PKD

12 Mar 2020

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Agenda

Introductions

Rules of Engagement

Solicitation Overview Contract Parameters Instructions to Offerors Evaluation Factors for Award

Requirement Overview

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Introductions

773d Civil Engineer Squadron Mr. John Suarez Mr. John Elsholz Mr. David Simmons

673d Contracting Squadron/Contracting Officers Ms. Gina Parks MSgt Daniel Morphew Mr. Robert Peters

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Rules of Engagement

All communications channeled through the Contracting Officer(s)

Contractor questions:

All questions submitted in writing to:

daniel.morphew@us.af.mil, and robert.peters.11@us.af.mil

Responses to questions will be posted at https://beta.sam.gov Questions may be asked during this briefing, however:

Written submission is still required We may defer response until later date Answers provided today are not official until incorporated in an amendment

Always refer to the solicitation!

mailto:daniel.morphew@us.af.mil mailto:robert.peters.11@us.af.mil https://beta.sam.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Solicitation Overview

Boiler/Water Heater Maintenance on JBER-Elmendorf

Acquisition is a 100% small business set aside

NAICS 811310

Single award firm fixed price contract

Contract periods of performance:

One (1) year base period

Beginning 1 Sep 2020 Three (3) one year option periods 52.217-8 “Option to Extend Services” included

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Solicitation Overview Instructions to Offerors

Proposals due 4 Apr 2020 12:00 PM

Email proposals to:

daniel.morphew@us.af.mil, and robert.peters.11@us.af.mil

DoD SAFE (Secure Access File Exchange)

Offeror’s responsibility to monitor https://beta.sam.gov and acknowledge all amendments.

Offerors are required to meet all solicitation requirements Exceptions must be clearly identified with rationale

Proposal shall consist of three (3) separate parts:

Part I – Summary and Misc Data Part II – Price Proposal Part III – Past Performance Proposal mailto:daniel.morphew@us.af.mil mailto:robert.peters.11@us.af.mil https://beta.sam.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Solicitation Overview Instructions to Offerors

Part I – Summary and Misc Data Summary & table of contents of entire proposal SF 1449 with completed blocks 12, 17a, 30a, 30b, & 30c Complete FAR 52.212-3 Reps and Certs

System for Award Management (SAM) Pages of other clauses/provisions requiring offeror fill-in Acknowledgment of all solicitation amendments Affirmation of no Exceptions, Deviations, or Waivers (If none proposed)

Part II – Price Proposal Offeror completed “Schedule of Services” SF 1449 Blocks 19-24 (continuation)

Proposed unit prices & extended amounts limited to two (2) decimals Ensure mathematical calculations are correct Do not include price data in other parts of the proposal

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Solicitation Overview Instructions to Offerors

Part III – Past Performance Proposal Provide no more than three (3) of the most relevant past performance contracts performed Furnish information requested at FAR 52.212-1 Addenda (m)(B)(3)(b)(1-10) Note #10 Include rationale supporting your assertion of relevance to the proposed effort and identify aspects (scope, magnitude of effort, & complexity) Limited to two pages per contract listed (Not including CPARS or PPQs) Past Performance Questionnaires (Attachment 3) shall be sent to the Contracting

Officer. Not back to the offeror.

The evaluation of past performance information will not take into account:

Key personnel who have relevant experience Subcontractors that will perform major or critical aspects of the requirement

Provide a copy of any joint venture agreements or teaming arrangement

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Solicitation Overview Evaluation Factors for Award

Past Performance Purpose: To assess the degree of confidence the Gov has in an offerors ability to meet solicitation requirements based on a demonstrated record of performance.

Maximum of 3 contract references

Recent within 3 years from date of solicitation

Relevant contracts include those of similar scope, magnitude, and complexity of JBER’s requirement

Performance Quality Assessment: PPQs, CPARS

Offeror will receive an integrated “Past Performance Confidence Assessment Rating”

Price All offers ranked by price

Price to include option periods and 6th month extension of services for a

TEP

Analyzed for unbalanced pricing

Government reserves the right to perform price realism analysis

Documents the fairness and reasonableness of the TEP

Subjective Tradeoff Source Selection All offers treated equally except for their prices and past performance records

Tradeoffs amongst Price and Past Performance (Past Performance = Price)

The Government reserves the right to award to other than the lowest Total Evaluated Price (TEP)

In that event, the SSA will make an integrated assessment best value award decision

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Requirement Overview JBER Boiler Maintenance

JBER Factoids How Contract Will Function Major Contract Elements Government Furnished Services Additional information Desired Outcomes

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

JBER Factoids

Joint Base Tenants In addition to 673 ABW, JBER is also home to more than 36 tenant units, including

JTF Alaska, 4th Brigade Combat Team, the 3rd Wing and the National Guard (Army and Air)

Location JBER is located in the city of Anchorage, bordered by the city, Cook Inlet, Eagle

River, Chugiak, and the Chugach National Forrest

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

JBER Factoids

Major Boiler Equipment Inventory, JBER Elmendorf

Description Quantity

Boilers less than 500 MBH (Steam) 66

Boilers Greater than 500 less than 1000 MBH (Steam) 47

Boilers Greater than 1000 MBH (Steam) 100

Boiler, Hydronic 15

Furnace 1

Hot Water Heaters (Steam) 28

Unit Heaters (Gas) 28

Back Flow Preventers 89

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Operations and Maintenance

Preventive/Corrective/Complete

Preventive Maintenance (PM) Work Task (WT)

Service Request – Data Entry – Work Request Review Board (WRRB)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Major Elements of Contract

Facility and Infrastructure Operation and Maintenance Preventive- Corrective Maintenance Service Requests/Work Tasks

Contract serves as an arm of the Operations Flight

Providing Temporary Heat During Outages

Emergency Response Time To Meet Mission Needs

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Desired Outcomes

Desired outcomes of the contractor’s efforts for this requirement are:

Boiler, Condensate Stations, Make-Up Air Units, Back-Flow Prevention Efficient and cost effective preventive and corrective maintenance of Boiler and related equipment Accurate reporting of results on combustion analysis and chemical treatment operations Annual Seasonal Boiler Start-Up and Shut Down

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Key Facilities

Key Areas:

6253 Precision Measurement Equipment Lab 8088 Iditarod Dining Facility 10488 Communications Facility 10471 Emergency Op Center 5385 SANS Base Server Farm 11535 Control Tower Aircraft Hangars/Warehouses Child Development Centers Dormitories

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Final Remarks

Monitor www.sam.beta.gov for all future updates/amendments Solicitation Number FA5000-20-R-0016 http://www.sam.beta.gov/