AFI24-203.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 24-203

13 APRIL 2007

Incorporating Through Change 2, 9 July 2009

Transportation

PREPARATION AND MOVEMENT

OF AIR FORCE CARGO

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: This AFI is available for downloading from the e-Publishing website at http://www.e-publishing.af.mil/.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFMC LSO/LOT Certified by: HQ USAF/A4RM

(Col Philip F. Waring)

Supersedes: AFI24-201, 10 March 2005;

AFI24-202, 5 September 2003

Pages: 182

This instruction implements AFPD 24-2, Preparation and Movement of Air Force Materiel, and supplements DOD 4500.9-R, Defense Transportation Regulation (DTR), Parts I-VI. It assigns responsibilities and provides guidance and procedures on the planning, documentation, funding and other actions associated with the movement of Air Force cargo in support of peacetime, exercise, humanitarian and contingency operations. It also prescribes uniform procedures that govern packaging requirements IAW Department of Defense (DoD) 4140.1-R, DoD Supply

Chain Materiel Management Regulation, AFJMAN 24-206, Packaging of Materiel and MIL-

STD-2073-1, Standard Practice for Military Packaging during shipment, handling and storage of materiel. Foreign country laws and Defense Cooperation Agreements (DECA)/Status of

Forces Agreements (SOFA) may limit or slightly modify the application of this instruction. The objectives of this instruction are to empower Logistics Readiness Squadron Commanders

(LRS/CC) with authority and responsibility to meet the cargo preparation and movement needs of their customers, to identify references, and to provide necessary procedural guidance. This instruction applies to U.S. Air Force total force unit personnel who prepare, certify, handle, ship and store materiel. It promotes continuously improved standard practices, simplified operations, recycling procedures and environmental awareness. Moreover, proper packaging ensures protection and performance of critical Air Force spare parts and maximizes the life cycle of materiel to accomplish mission support objectives. Attachment 1 lists references, acronyms, terms, and other supporting information used in this instruction. If a conflict exists between the

DTR and information contained in this instruction, the DTR will take precedence. Refer recommended changes and questions about this publication to the Office of Primary

Responsibility (OPR) using the AF IMT 847, Recommendation for Change of Publication; route

AF IMT 847s from the field through the appropriate functional‘s chain of command. Field http://www.e-publishing.af.mil/

2 AFI24-203 13 APRIL 2007

activities must send implementing publications to the higher headquarters functional OPR for review and coordination before publishing. No waivers may be granted for any part of the publication. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AFMAN 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/. NOTE 1: Many of the publications and sources of information referenced throughout this instruction can be found on the worldwide web through the home pages of the responsible industry or government agency.

SUMMARY OF CHANGES

This interim change (IC) 2 implements additional guidelines for Nuclear Related War Materiel

(NWRM), to include revised AF Forms 4387 and 4388 checklists, to clarify shipping and receiving procedures for NWRM shipments. Additionally, it has revised guidelines for the reusable container program (RCP). IC 2 also adds shipping, handling and management of Wood

Packaging Material (WPM). A margin bar indicates newly revised material.

Chapter 1—RESPONSIBILITIES 11

1.1. HQ USAF/A4RM, Supply Chain Management Division

1.2. Air Force Materiel Command (AFMC)

1.3. Major Commands (MAJCOMS)

1.4. Installation/Wing/Air Logistics Center (ALC) Personnel

1.5. Logistics Readiness Squadron/Aerial Port Squadron Commander

(LRS/CC or APS/CC) will:

1.6. The Installation Transportation Officer (TO)/Traffic Manager

1.7. Squadron Commanders

1.8. Organizational Flight Personnel

1.9. Managers and Supervisors

1.10. Other Personnel Responsibilities

Chapter 2—CARGO ROUTING AND MOVEMENT POLICY 17

2.1. Introduction

2.2. Establishing Priorities of AF Shipments

2.3. Air Force Expedited Service

Table 2.1. Delivery Standards

2.4. Mode/Method Eligibility

2.5. Carrier Selection

2.6. Export/Import of Goods

https://www.my.af.mil/gcss-af61a/afrims/afrims/

AFI24-203 13 APRIL 2007 3

2.7. In-transit Visibility (ITV) Program

2.8. Increased Liability Coverage and Excess Valuation

Chapter 3—SHIPPER, TRANSHIPPER, AND RECEIVER PROCEDURES 24

3.1. Processing Material for Shipment

3.2. Assigning Transportation Priority

Table 3.1. MILSTRIP Shipments

Table 3.2. Non-MILSTRIP Shipments

3.3. Shipment Planning

3.4. Shipment Clearance Requirements

3.5. Purchase of additional liability coverage or excess valuation

3.6. Same Day Service (SDS) criteria

Figure 3.1. Certification of Same Day Service

3.7. Express Carrier Shipment Documentation

3.8. Releasing Freight

3.9. In-transit Visibility (ITV)

3.10. Receiving Freight

Table 3.3. Consignee Pickup Time Standards

3.11. Tracing Shipments and Reporting Discrepancies

3.12. Other Shipment Requirements

3.13. Personal Property shipments in the DTS

3.14. Green Sheet Procedures

3.15. Purple Sheet Procedures

3.16. Cargo Inventories

Chapter 4—HAZARDOUS MATERIALS (HM) 39

4.1. Hazardous Materials Definition

4.2. General Requirements

Table 4.1. Applicable Directives and Certification Requirements by Mode/Method:

4.3. Hazardous Materials Procedures

4.4. Management of Hazardous Material Data

4.5. Hazardous Waste

4.6. Radioactive Waste

4.7. Radioactive Commodities

4.8. Reshipment/Transshipment Procedures

4 AFI24-203 13 APRIL 2007

4.9. Secure Holding Areas (Formerly Safe Haven)

4.10. Personnel Qualifications

4.11. DOT Special Permits (formerly Exemptions)

4.12. Competent Authority Approvals (CAA) and Hazard Classifications

4.13. Certifications of Equivalency (COE)

4.14. Documentation Retention

Chapter 5—CLASSIFIED AND PROTECTED CARGO AND ARMS, AMMUNITION, AND

EXPLOSIVES (AA&E) 44

5.1. Need for Special Procedures

5.2. Description of Classified Material on a BOL

5.3. Controlled Inventory Item Codes (CIIC)/Physical Security Codes (PSC) and Mail

Handling Procedures

Table 5.1. Controlled Inventory Item Codes and Risk Categories

Table 5.2. Mail Handling Procedures

5.4. Classified and Protected Cargo Movement Codes (Transportation Level of Protection) 48

Table 5.3. TPS Codes and Protection Requirements

5.5. Movement and Handling Requirements

5.6. Packaging Classified Material:

5.7. Special Instructions for Small Arms and Other Weapons

5.8. Explosives

5.9. Escort Criteria of AA&E for Carrier Load/Off-Load and Base Surface Movements. 51

5.10. Report of Shipment (REPSHIP)

5.11. Pilferable Cargo Protection

5.12. Movement of Classified Shipments via DOD Domestic Express Small Package

Service (DESPS) Carriers

5.13. Movement of Small Shipments of CAT IV ammunition and explosives via the

DESPS Carriers

5.14. Secure Holding Areas (Formerly Safe Haven, Refuge and Secure Holding Areas). 55

5.15. Defense Transportation Tracking System (DTTS)

5.16. Emergency Hot Lines

Chapter 6—BILLS OF LADING 57

6.1. Commercial Bill of Lading (CBL)

6.2. SF Form 1103, GBL, and SF Form 1109, GBL Continuation Sheet

6.3. Consignee Copies

AFI24-203 13 APRIL 2007 5

6.4. SF 1103 GBL Control Procedures

Chapter 7—AF TRANSPORTATION FUNDING 60

7.1. Transportation Funding Policy

7.2. Transportation Funding Procedures

7.3. Funding Categories

Table 7.1. SMAG Divisions

Chapter 8—PACKAGING AND HANDLING 64

8.1. Uniform Procedures

8.2. Packaging Operations

8.3. Facilities

8.4. Authorization of Equipment

8.5. Packaging Line Layout

8.6. OSHA and AFOSH Standards

8.7. Packaging Cost Control

8.8. Preserving and Packing Items of Supply and Equipment

8.9. Packing

8.10. How to Pack Items

Figure 8.1. DoD Pest Free Mark

Figure 8.2. ISPM 15 Certification Mark

Figure 8.3. This End Up - Orientation Arrows

Figure 8.4. Uniform Load

Figure 8.5. Topheavy Load

Chapter 9—AIR FORCE REUSABLE CONTAINER PROGRAM 84

9.1. General Information

9.2. Serviceable Reusable Containers

9.3. Categories of Reusable Containers

9.4. Types of SPI Containers

9.5. Packaging Engineering and Repair Capabilities

9.6. Controlling Reusable Containers

9.7. Excess Reusable Containers for Redistribution

9.8. Selecting and Designing Specialized Long life Containers

9.9. Container Standardization

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9.10. Reusable Container Program Implementation Guidance

Chapter 10—DISCREPANCY REPORTS AND TRACING PROCEDURES 101

10.1. Inspection

10.2. Responsibilities of the Shipping Activity

10.3. Damage Control in Receiving Activities

10.4. Procedures for Stored Items

10.5. Damage to Issues

10.6. Discrepancy Reporting

10.7. FMS Discrepant Materiel

10.8. Suggestions for Improved Packaging

10.9. Tracer Action

10.10. Disposition of Misdirected Shipments

10.11. Tracing Process

10.12. Transportation Tracer Listing (TTL)

10.13. Delinquent Shipment Listing or R40 Procedures

10.14. Additional procedures for CMOS operating locations

10.15. Tracing OCONUS DTS Shipments

Chapter 11—CLEARANCE OF AIR FORCE CARGO AND SHIPPER SERVICES 108

11.1. CONUS Distribution Management Cell (CDMC)

11.2. Theater Consolidation Shipping Point – Europe (TCSP-E)

11.3. Air Force Eligibility and Challenge Procedures

Table 11.1. TP - RDD Relationship

Chapter 12—TRANSPORTATION PAYMENT PROCESSES 112

12.1. PowerTrack Payment Process

12.2. Dispute Resolution

12.3. Third Party Billing (TPB)

12.4. Use of Government-wide Purchase Card (GPC) for DESPS shipments

Chapter 13—CONTRACTOR SUPPORT 119

13.1. Transportation and Traffic Management Guidance

13.2. Traffic Management Support

13.3. Assistance to Contracting

13.4. Depot-level Reparable Shipments

AFI24-203 13 APRIL 2007 7

13.5. Contractor Prepaid Shipping Instructions

13.6. Air Force Government-Wide Purchase Card (GPC) Program Procedures

13.7. Local Purchase

13.8. Packaging

Chapter 14—MANAGEMENT OF MODULAR, INTER-MODAL CONTAINERS AND 463L

ASSETS 122

14.1. AFMC LSO Responsibility

14.2. TO Responsibility

14.3. Leased Container Management

14.4. Non-USAF owned/common-use containers and MILVANs

14.5. Munitions Containers

14.6. Outbound Container Shipments

14.7. Inbound Container Shipments

14.8. Defective Containers

14.9. ISU 60/90 Management and Repair

14.10. 463L Asset Management

14.11. RFID Procedures

Chapter 15—AIR FORCE PACKAGING TECHNOLOGY & ENGINEERING FACILITY

(AFPTEF) CHARTER 125

15.1. AFPTEF Mission

15.2. Responsibilities of HQ USAF

15.3. Responsibilities of Major Commands

15.4. Responsibilities of Air Force Materiel Command (AFMC)

15.5. Responsibilities of AFPTEF

15.6. Procedures for Requesting AFPTEF Mission Support

Chapter 16—TRAINING 128

16.1. Training Requirements

16.2. School of Military Packaging Technology (SMPT)

16.3. Local Training

16.4. PowerTrack Training

16.5. Shipment Funding Training

16.6. CMOS Training

16.7. Lackland AFB Transportation Course Listing

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16.8. Convention for Safe Container (CSC) inspection course

Chapter 17—SAFETY 130

17.1. Operational Risk Management (ORM)

17.2. Hazards

17.3. Hazard Abatement Program

17.4. Air Force Mishap Prevention Program

17.5. Safety Inspections

17.6. General Safety Guidance

17.7. Work Safety Guidance

17.8. Flight Line Driving

17.9. Warehouse Entry/Exit

17.10. AFOSH Guidance

17.11. Hazardous Energy Control (Lockout and Tagout)

17.12. Safety Equipment

Chapter 18—AUTOMATED IDENTIFICATION TECHNOLOGY (AIT) 134

18.1. Introduction

18.2. Primary AIT

18.3. Bar Coding

18.4. Active RFID (aRFID)

18.5. Passive RFID (pRFID)

Chapter 19—TRANSPORTATION AND PACKAGING DATA SYSTEMS AND

WEB TOOLS 138

19.1. Overview

19.2. Automated Air Load Planning System (AALPS)

19.3. Automated Special Approval Process (ASAP) System

19.4. Cargo Movement Operations System (CMOS)

19.5. DOD Activity Addr ess Code (DODAAC) Web Management System

19.6. Global Air Transportation Execution System (GATES)

19.7. Global Freight Management System - Electronic Transportation Acquisition

(GFM-ETA)

19.8. Global Transportation Network (GTN)

19.9. Hazardous Materials Information Resource System (HMIRS)

19.10. In-transit Critical Asset Tracking System (ICATS)

AFI24-203 13 APRIL 2007 9

19.11. Operation Enduring/Iraqi Freedom (OEF/OIF) Tool

19.12. PackWeb

19.13. Reusable Container Worldwide Warehouse System (RECON)

19.14. Special Packaging Instructions Retrieval and Exchange System (SPIRES)

19.15. TRACKER Data System

19.16. Transportation Account Code (TAC) Management

19.17. Virtual Vendor‘s Help Desk

19.18. Web Based Forms for Logistics

Chapter 20—COUNTER-CHEMICAL, BIOLOGICAL, RADIOLOGICAL, AND NUCLEAR

HIGH YIELD EXPLOSIVES (CBRNE) REQUIREMENTS, TACTICS,

TECHNIQUES, AND PROCEDURES FOR IDENTIFYING, MARKING, AND

MANAGING CONTAMINATED CARGO SHIPMENTS 141

20.1. General Information

20.2. Cargo Movement Responsibilities:

Table 20.1. Cargo Movement Mission Criticality Level

Table 20.2. Cargo Movement Hazard Category

Table 20.3. Cargo Decontamination Actions (Critical)

Table 20.4. Cargo Decontamination Actions (Priority)

Table 20.5. Cargo Decontamination Actions (Accelerated)

Table 20.6. Cargo Decontamination Actions (Routine)

Table 20.7. Cargo Decontamination Actions (Negligible)

Chapter 21—OTHER CARGO MOVEMENT INFORMATION AND ADMINISTRATIVE

REQUIREMENTS 150

21.1. Forecasting Cargo Requirements

21.2. SAAM Requests

21.3. Shipment of Human Remains

21.4. USAF User-Operated Small Terminal Cargo Operations

21.5. Public Highway Movements

21.6. Other Administrative Requirements

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 153

Attachment 2—PREPARATION OF DD FORM 1149, REQUISITION AND INVOICE/SHIPPING

DOCUMENT NOTE: SHIPPERS ARE TO TRANSITION TO THE AUTOMATED

DD FORM 1149 AND DISCONTINUE USE OF THE MANUAL DD FORM 1149

AS SOON AS POSSIBLE. 174

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Attachment 3—AIR FORCE PACKING LEVELS OF PROTECTION 176

Attachment 4—WOOD PACKAGING MATERIAL (WPM) AUDIT INSPECTION

CHECKLIST PHYTOSANITARY REQUIREMENTS FOR WPM

COMPLIANCE 177

Attachment 5—PROCEDURES FOR COMPLETING AF FORM 451, REQUEST FOR

PACKAGING SERVICE 178

Attachment 6—OUTBOUND TRANSPORTATION PROTECTIVE SERVICE MATERIEL

CHECKLIST 181

Attachment 7—RECEIVING TRANSPORTATION PROTECTIVE SERVICE MATERIEL

CHECKLIST 182

AFI24-203 13 APRIL 2007 11

Chapter 1

RESPONSIBILITIES

1.1. HQ USAF/A4RM, Supply Chain Management Division

1.1.1. Sole authority to establish and modify Air Force transportation and packaging policy, providing oversight and assistance where required.

1.1.2. Is the overall authority for Air Force transportation and packaging processes. NOTE:

Future organizational structure, including sub-structure within LRS Transportation and

Material Management functions, is under review and has not been finalized. Sectional responsibilities named in this chapter are therefore subject to change. This will not, however, affect the processes and policies outlined herein. Regardless of final organizational structure, LRS personnel will have the required system access and capabilities to execute transportation policy.

1.2. Air Force Materiel Command (AFMC).

1.2.1. Air Force Materiel Command Logistics Support Office (AFMC LSO), operating under

Memorandum of Agreement (MOA) between HQ USAF/A4R and HQ AFMC/A4, develops, maintains and coordinates the implementation of Air Force transportation and packaging policy, procedures and processes. HQ USAF/A4RM is the Air Staff agent for the functional aspects of this agreement.

1.2.1.1. AFMC LSO/LOT, Transportation and Packaging Policy, provides Air Force transportation and packaging policy and guidance for sustainment logistics support of weapon systems, equipment, hazardous materials and munitions. Additionally, develops proposals and recommends policy to the Air Staff in all areas of cargo movement and packaging. Serves as Air Force focal point for hazardous materials packaging waivers and DOT exemptions and Air Force Wood Packaging Material (WPM) program manager.

Programs and manages the Air Force Special Packaging Instructions Retrieval &

Exchange System (SPIRES) and Air Force DoD Address Activity Codes (DODAAC).

Responsible for the Air Force Inter-modular, Intermodal Container Management

Program and designated as the Air Force Representative to USTRANSCOM's Joint

Standardization Board for Intermodal Equipment.

1.2.1.2. AFMC LSO/LOP, Air Force Packaging Technology and Engineering Facility

(AFPTEF), establishes programs for packaging engineering, design, build and test capabilities, IAW AFJMAN 24-206, Packaging of Materiel, for Air Force activities and

Federal agencies on a cost-reimbursable basis.

1.2.1.3. AFMC LSO/LOL, Logistics Management, as the Air Force military air clearance authority, controls entry of Air Force-sponsored cargo into CONUS AMC aerial ports.

Additionally, develops and implements metric processes and procedures to measure compliance with Air Force policy for the movement of materiel and packaging effectiveness. Provides MAJCOMS with metric pipeline performance measurement data for their review and analysis. Manages execution of the AF Second Destination

Transportation (SDT) Centrally Managed Allotment (CMA), to include funding policy, forecasting and budget execution, as well as manage the SDT portion of the AF

12 AFI24-203 13 APRIL 2007

Working Capital Fund (WCF). Serves as AF OPR for Third Party Provider Systems

(TPPS) and as AF PowerTrack program manager.

1.2.2. HQ AFMC/A4R, as the Air Force executive agent for air transportability, provides transportation and packaging policy on logistics acquisition and sustainment support for the

Air Force in areas of weapon systems research, development, test and evaluation (RDT&E).

1.2.3. ASC/ENFA, Air Transportability Test Loading Agency (ATTLA), as the DOD agency responsible for the approval of Air Force airlift cargo, provides certification of cargo exceeding set requirements or any item which requires special equipment or procedures for loading for air transportability and air drop. Provides assistance to all branches of the federal government and works directly with procurement offices and DoD contractors to ensure the design of new pieces of equipment allows for air transportability. Publishes

MIL-HDBK-1791, Designing for Internal Aerial Delivery in Fixed Wing Aircraft. DOD

Instruction (DoDI) 4540.7, Operation of the DOD Engineering for Transportability and

Deployability Program, outlines general procedures governing transportability and the aircraft specific cargo loading manual (-9 Technical Order (T.O.)) to identify aircraft specific potential air transport problems. Additional guidance can be found at:

https://www.en.wpafb.af.mil/attla/attla.asp.

1.3. Major Commands (MAJCOMS).

1.3.1. Direct subordinate activities in packaging and traffic management, develop instructions based on policy directives, AFIs, public law, international agreements, mission requirements and provide guidance as necessary.

1.3.2. Ensure Traffic Management Flight (TMF) personnel have sufficient training, resources and guidance available to meet mission requirements.

1.3.3. Perform staff assistance visits and review staff assistance reports for trends and/or problems requiring attention, as required.

1.3.4. Analyze metric performance measurement data and provide this information to appropriate MAJCOM staff functional managers and Traffic Management Flights (TMFs) for their review and action, as appropriate. Refer to the AF Knowledge Now Cargo

Movement Community of Practice (CoP) web page for latest guidance on specific metric data, how collected, and how reported.

1.3.5. Appoint Container Control Officer (CCO), IAW the DTR Part VI and Joint Publication

4-01.7, Joint Tactics, Techniques and Procedures for Use of Intermodal Containers, to ensure command accountability, inventory and proper control of mobility bins, modular and intermodal container assets. Provides guidance and assistance to subordinate units on transportation/shipping container related matters (purchasing, leasing, repair, etc.).

1.3.6. Appoint a primary and alternate Wood Packaging Material (WPM) Point of Contact to ensure command compliance and monitoring of WPM standards and measures. Reviews, approves and rejects WPM audits. Provides assistance, as required, to base-level units in

WPM administration, remediation and enforcement.

1.3.7. Provide assistance, as required, to base-level units in establishing an effective

Reusable Container Program (RCP).

https://www.en.wpafb.af.mil/attla/attla.asp

AFI24-203 13 APRIL 2007 13

1.4. Installation/Wing/Air Logistics Center (ALC) Personnel.

1.4.1. Installation/Wing/ALC Commanders shall ensure installation units are compliant with published details in Chapter 9 of this AFI and appoint in writing a senior logistics officer to manage the installation RCP. Normally the installation Transportation Officer (TO) or ALC

Packaging Manager is the Base Container Manager (BCM).

1.4.2. Installation/Wing/ALC RCP Manager. The installation/wing RCP manager, hereto referred as the BCM or their designated representative shall execute an effective installation RCP. Additional guidance on BCM responsibilities is found in Chapter 9.

1.4.3. Installation Radiation Safety Officers (RSOs) have overall administrative responsibility for ensuring the proper receipt, use, storage, and disposal of all radioactive materials in accordance with provisions of AFI 40-201, Managing Radioactive Materials in the U.S. Air Force, and Technical Order (T.O.) 00-110N-2, Radioactive Waste Disposal.

1.5. Logistics Readiness Squadron/Aerial Port Squadron Commander (LRS/CC or

APS/CC) will:

1.5.1. Organize, program, and manage transportation resources to include host, tenant, and geographically separated unit support agreements for transportation services.

1.5.2. Ensure TO is appointed by special order of the area, activity, or installation commander in accordance with regulations of the military departments concerned. Under no circumstances will contractor personnel be appointed as the TO. Refer to DTR, Part II, paragraph 201-C.12.

1.5.3. Ensure the TO is appointed as a limited Contracting Officer to administer

Transportation-related FAR-based contracts.

1.5.4. Certify and appoint in writing military or civilian personnel to serve as Wood

Packaging Material (WPM) Site Custodian(s) and a person to serve as WPM Site Auditor.

Personnel appointed as WPM Site Auditor must not be assigned to the Traffic Management

Flight.

1.5.5. Appoint in writing LRS personnel authorized to process, ship and receive AA&E, classified, sensitive and NWRM material. Ensure these personnel are properly trained and certified in accordance with applicable directives and Career Field Education Training Plan

(CFETP).

1.6. The Installation Transportation Officer (TO)/Traffic Manager. For the purposes of this publication, the individual performing as the Installation Transportation Officer or Traffic

Manager is hereto referred as the TO. The TO is the installation‘s single-manager for cargo movement and must be fully qualified to manage all traffic management functions incident to movement of DOD passengers, DOD cargo, and personal property for DOD personnel. This excludes shipments moved directly by individual units, such as Government Purchase Card shipments, returns to vendors, and direct delivery to Defense Reutilization and Marketing

Service (DRMS) from Materiel Management or from the Performing Activity (PA). For these types of shipments, the TO will be available to provide assistance to the shipper or PA upon request. The TO may not negotiate rates or other agreements that are the responsibility of

USTRANSCOM or its Transportation Component Commands (TCC) – Air Mobility Command

14 AFI24-203 13 APRIL 2007

(AMC), Military Sealift Command (MSC), or Surface Deployment and Distribution Command

(SDDC). See DOD 4500.9-R, DTR, Part II, Cargo Movement; Part III, Mobility; Part V, Customs; and Part VI, Management and Control of Intermodal Containers and System 463-L

Equipment. The TO will:

1.6.1. Organize, program and manage transportation and packaging resources to include host, tenant and geographically separated unit support agreements for transportation, packaging and funding support.

1.6.2. Act as the single materiel movement manager for the installation, empowered with authority to complete assigned missions.

1.6.3. When appointed by the Installation/Wing Commander as the BCM, the TO will execute all responsibilities of the RCP.

1.6.4. Appoint transportation agents as necessary by letter. Letters of appointment must be retained in the TMF office. Refer to DTR, Part II, Chapter 201, paragraph C.13. for exceptions. For appointment of transportation agents at ANG bases, see NGR 130-6/ANGI

36-2, United States Property and Fiscal Officer Appointment, Duties, and Responsibilities.

1.6.5. Ensure that all activities that receive, store, issue or ship government materiel properly preserve and pack all items (regardless of condition), to the extent of base-level operational capabilities, in such a manner to prevent deterioration and damage.

1.6.6. Provide advice to base units or activities wanting to establish small package carrier accounts for the purpose of transporting official freight shipments. These units/activities will have full responsibility for tracing, transportation discrepancy reporting, certification of hazardous declarations, and fiscal responsibility for maintaining obligation authority.

1.6.7. Ensure the fund citation provided by the shipper on a Military Interdepartmental

Purchase Request (MIPR), Miscellaneous Obligation/Reimbursement Document (MORD), or

AF Form 616, Fund Cite Authorization (FCA), is correctly entered in the shipper system and

Power Track and is correctly applied to the movement documentation.

1.6.8. Ensure approved carrier tenders, contracts, and service guides are available.

1.6.9. Appoint Cargo Movement Operations System (CMOS) administrators at CMOS operating locations and ensure they receive required training.

1.6.10. Maintain or have electronic access to current editions of all applicable publications to include those for handling hazardous materials.

1.6.11. Use mandatory GSA/AMC approved contract carrier service and USTRANSCOM, TCCs – AMC/MSC/SDDC - organic, procured or approved transportation services.

Exceptions to this policy will be IAW DTR, Part II.

1.6.12. Require prompt reporting of packaging deficiencies IAW AFJMAN 23-215, Reporting of Supply Discrepancies. Investigate reported packaging deficiencies to determine the cause. Correct procedures to prevent recurrence. Additional guidance on packaging discrepancies is found in Chapter 8.

1.6.13. Properly package, mark and label radioactive waste according to T.O. 00-110N-2.

AFI24-203 13 APRIL 2007 15

1.6.14. Comply with applicable HAZMAT shipping instructions (i.e., 49CFR, IATA, ICAO, IMDG, AFMAN 24-204(I), Preparing Hazardous Materials for Military Air Shipment, etc.)

for all modes of transport.

1.6.15. Ensure proper training is provided to subordinates to safely load, unload, handle, store, package and transport hazardous materials.

1.6.16. Provide advice to Air Force contracting offices on transportation language for the efficient and economical movement of materiel from contractor and vendor sources of supply to the contracted destination.

1.6.17. Appoint Power Track administrators and ensure they complete required training.

For ANG units, the United States Property and Fiscal Officer (USPFO) will appoint

Powertrack administrators and ensure they complete required training. Additional guidance on training is found in Chapter 16.

1.6.18. Provide support and input to the local Government Purchase Card (GPC) training and assist GPC holders, where required, on packaging inquiries to overseas forward operating locations.

1.6.19. Ensure packaging personnel access the Special Packaging Instructions Retrieval &

Exchange System (SPIRES) to verify the item‘s current SPI revision and pack the item as required.

1.6.20. Exercise overall management and maintenance responsibility for inter-modal and modular containers used by Air Force units on the installation. See Chapter 14.

1.6.21. Exercise management responsibility for 463L assets on the installation when the installation has an Air Force small terminal operation under the TO. See paragraph 14.10.

and AFJI 24-114.

1.6.22. Analyze metric performance measurement data received from their MAJCOM and take corrective action, as appropriate.

1.6.23. Ensure Terminal Facilities Guide (TFG) information for their installation is kept up to date in accordance with DTR Part II, paragraph 201-P.

1.7. Squadron Commanders.

1.7.1. Commanders shall ensure serviceable and reparable items are packaged in their prescribed reusable containers (e.g. Special Packaging Instructions (SPI) and Fast Packs) for transport during peacetime and wartime contingency, deployment and mobility operations.

1.7.2. Commanders shall ensure aircraft/vehicle fuel devices, offered for transport (air and surface), are properly drained, purged, certified and handled by qualified personnel knowledgeable IAW hazardous materials technical and safety data.

1.8. Organizational Flight Personnel.

1.8.1. Organizational Commanders will appoint responsible individuals (primary and alternate) by memorandum to act as Unit Container Managers (UCMs) and manage the RCP within their organizations. UCMs should be in the rank of SSgt or above, or civilian equivalent. Forward a copy of the memorandum of appointment to the TMF. This

16 AFI24-203 13 APRIL 2007

memorandum of appointment must contain the names and duty phone numbers of the UCMs and will be updated annually, or as required, due to changes in personnel. Memorandums of appointment should also contain signatures of UCMs for verification against AF Form

451, Request for Packaging Service. Organizational flights/units requiring packaging services must complete an AF Form 451. The UCMs are the only individuals authorized to sign AF Form 451. Additional guidance on UCM responsibilities is found in Chapter 9.

1.8.2. Organizational Flight chiefs shall emphasize recovery and re-use due to high maintenance cost and depleted inventory level requirements of reusable containers and packing materiel.

1.9. Managers and Supervisors. Comply with guidelines set forth in the Air Force Reusable

Container Program, Occupational Safety and Health Association (OSHA) and Operational

Risk Management (ORM) guidelines outlined herein.

1.10. Other Personnel Responsibilities. TMF personnel, transportation agents and others appointed by the TO who are engaged in the shipment or receipt of materiel, must comply with appropriate law, DOD and Air Force policy, official agreements and established procedures.

CMOS administrators will assign user identifications (IDs) and control user privileges.

AFI24-203 13 APRIL 2007 17

Chapter 2

CARGO ROUTING AND MOVEMENT POLICY

2.1. Introduction. Air Force Transportation Officers (TOs) and TMFs will use DOD 4500.9-

R, DTR, Parts II, III, V and VI as their primary guide to direct their organization‘s shipping activities. This document is a supplement to the DTR and provides the TMF and other AF

Transportation shipping activities amplification, interpretation and exceptions to DOD shipping rules. There are many AF programs, tests and other efforts to enhance the movement of material throughout the AF Supply Chain and this document is set up to explain these AF unique Transportation solutions without duplicating instructions found in the DTR.

2.1.1. The Cargo Movement Operations System (CMOS) use is mandatory for all Air

Force traffic management cargo movement functions and is the CSAF IDS directed system used for wing-level deployment, contingency passenger and cargo processing. GATES can be used in place of CMOS for deployment air manifesting at AMC strategic ports/onload locations (see paragraph 3.9.2.1.1.).

2.1.2. Deployable CMOS (DCMOS) use is mandatory for deployed cargo movement activities.

2.2. Establishing Priorities of AF Shipments. Transportation Priority (TP) and applicable

Time Definite Delivery Standards are found in DOD 4140.1-R (DoD Supply Chain Materiel

Management Regulation), Appendix 8. TMFs and other AF shippers will follow the instructions identified in DTR Part II paragraph 203-B.3. for establishing movement priorities for AF Shipments. http://www.transcom.mil/j5/pt/dtrpart2/dtr_part_ii_203.pdf.

2.2.1. Air Force shipment planners assign the transportation priority based on the supply priority designator and/or RDD printed on DD Form 1348-1A, Issue Release/Receipt

Document, DD Form 1149, Requisition and Invoice/Shipping Document, or Memorandum for non-MILSTRIP shipments. See Table 3.1. for converting the supply priority designator for MILSTRIP shipments, or Table 3.2. for converting customer RDD for non-MILSTRIP shipments, to the appropriate transportation priority (TP).

2.3. Air Force Expedited Service. The AF has determined that certain material (identified by Project Code and/or other data on the issue document—DD Form 1348-1A, DD Form 1149 etc.) must be moved in accordance with Table 2.1. time standards. The following shipment categories will be afforded expedited service (sustainment or retrograde):

2.3.1. TP-1 with N**/999 RDD and eligible for small parcel express service.

2.3.2. Agile Logistics (project code 858).

2.3.3. Two Level Maintenance (2LM—project code 879).

2.3.4. Rapid Parts Movement (RPM—project code 880).

2.3.5. Source of Repair (SOR).

2.3.6. In Place Readiness Spares Packages (project code 122).

2.3.7. Mobility Readiness Spares Packages (project code 123).

http://www.transcom.mil/j5/pt/dtrpart2/dtr_part_ii_203.pdf

18 AFI24-203 13 APRIL 2007

2.3.8. Materiel Deficiency Report (MDR) exhibits that ground an entire Mission Designated

Series or items that must be evaluated because of fatalities.

2.3.9. Forward Supply Locations (FSL—project code 196) Table 2.1. provides the delivery standards for these exceptional shipments.

Table 2.1. Delivery Standards.

EXPEDITED SHIPMENT TIME DEFINITE DELIVERY STANDARDS (IN DAYS)

RETROGRADE TO REPAIR LOCATION (DEPOT OR CONTRACTOR)

PROCESSI

NG TIME

(NOTE 1)

TRANSIT

TIME

(NOTE 2)

ORIGIN CONUS

DESTINATION CONUS 1 1

GERMANY AND UNITED KINGDOM 1 2

ITALY AND JAPAN 1 3

KOREA, SE ASIA AND OTHER AREAS 1 4

REDISTRIBUTION ORDERS AND LATERAL SUPPORT MOVEMENTS

ORIGIN CONUS

DESTINATION CONUS 1 1

GERMANY AND UNITED KINGDOM 1 2

ITALY AND JAPAN 1 3

KOREA, SE ASIA AND OTHER AREAS 1 4

ORIGIN USAFE

DESTINATION USAFE 1 1

CONUS 1 2

PACAF/SW ASIA/OTHER AREAS 1 4

ORIGIN PACAF

DESTINATION PACAF 1 1

CONUS 1 3

USAFE/SW ASIA/OTHER AREAS 1 4

NOTES:

1. Materiel Management and Cargo Movement collective processing standard is 24 hours. This time starts when Materiel Management or Cargo Movement receives an item for shipment processing and ends when the selected carrier receipts for

AFI24-203 13 APRIL 2007 19

pick up. For 2LM items, 24-hour Materiel Management/Cargo Movement standard starts when Materiel Management or Cargo Movement receives a not reparable this station (NRTS) item from Maintenance for processing.

2. Transit time is calculated from the time stated in specific contracts/tenders, or from the time consignor releases shipment to carrier, or from the time AMC receives shipment from consignor when the consignor and POE are co-located, to time of delivery to ultimate destination.

2.4. Mode/Method Eligibility. Mode is a category of movement (e.g., air, surface) and method is a means of movement within a mode, such as motor or rail, AMC channel, small package air carrier, or SEAVAN. See DTR Part II, Appendix GG for complete list of mode/method codes and descriptions. The TO/Shipment planners determine the appropriate mode/method and select the carrier to move the materiel to destination consistent with the delivery requirement. When on-time delivery is not achievable, TO will select carrier/mode with closest performance to target RDD, preferably one that does not exceed the target RDD.

2.4.1. Air. The TO must move AF Expedited shipments via door-to-door commercial air express carrier service when eligible. Other TP2 shipments coded 777 or 555 can move door-to-door air express when this method proves more cost effective than AMC. Rates for comparing WWX and channel airlift over high volume routes are available on AMC‘s website https://private.amc.af.mil/A4/WWX/wwx.htm. Current year AMC rates for all channels are available at http://public.transcom.mil/j8/fin/rates_homepage.cfm. Use

AMC channel service when shipment characteristics preclude movement by commercial carrier express service, or host nation customs does not permit entry by a commercial method.

2.4.2. Surface. TP-3 is shipped via surface modes. TP-3 shipments are not air eligible except for items with short expiration dates to include whole blood, perishable subsistence, biological, batteries, required refrigeration, radioactive, and like items. Shippers must ensure the ATCMD properly identifies these exceptional TP-3 shipments.

2.4.2.1. Commercial air or expedited ground service-modes/methods may be selected when the cost is equal to or less than the normal surface cost mode/method.

2.4.2.2. Deferred Airfreight (TP-4), via AMC, is a possible alternative to surface movement, depending on space considerations.

2.4.3. Deferred Airfreight/TP-4. TP-4 is non-air-eligible materiel moving by military air on a space-available basis at or near the surface/sealift cost. This includes movement of household goods to non-hardlift areas. TOs are encouraged to request deferred airfreight/TP-4 for cargo movement. Pre-clearance must be received from the ACA or port before cargo is shipped to the port for TP-4 movement. Clearance of deferred airfreight requires that TP-4 be shown in the priority field of the ATCMD. TP-4 must also be shown in the priority block of the shipping label. Hazardous, explosive and material requiring special handling intransit cannot be shipped as TP-4 without the prior approval of HQ

AMC/A4TC. See DTR Part II for further guidance.

2.5. Carrier Selection. The TO/Shipment planners will apply best value carrier criteria to the maximum extent possible when making carrier selections. Refer to Attachment 1, Terms; and

DTR, Part II, Definitions, for additional best value guidance.

https://private.amc.af.mil/A4/WWX/wwx.htm http://public.transcom.mil/j8/fin/rates_homepage.cfm

20 AFI24-203 13 APRIL 2007

2.5.1. For domestic shipments, carriers must be Power Track capable. This is accomplished by carriers establishing a Trading Partner Agreement with US Bank. See DTR Part II, paragraph 212-C2e.

2.5.2. Carriers, other than USPS, must have an approved tender of service or contract on file (hard copy or electronic) with AMC, GSA, or Surface Deployment and Distribution

Command (SDDC). Local air shipment procedures can be established when the TO can document a negative critical mission impact to justify non-usage of AMC-arranged/operated/negotiated airlift. Certain contracts specify mandatory use, with exceptions noted. Select other carriers, not within the scope of a contract, using best value criteria defined in DTR Part II. TOs may use approved munitions carriers, who have FAK rates on file, when it is determined by risk assessment decision guidance in DTR, Part II, that certain types of general commodities should be afforded added protection services.

These items include inert (non-explosive) and other non-hazardous items with new technology, high value, or by design may be perceived by the public to be hazardous.

2.5.3. Commercial air express small-package delivery service through approved AMC contracts and tenders is the norm for Air Force Expedited shipments to meet Air Force sustainment goals. Use AMC approved contracts, tenders, or operating airlift channels for other airlift eligible shipments between CONUS/OCONUS and within OCONUS.

2.5.4. DOD Domestic Express Small Package Service (DESPS)-formerly GSA

Multiple Award Schedule Blanket Purchase Agreement

(https://amclg.scott.af.mil/don/domexpress/spsindex.html). High priority shipments that meet the DESPS terms, will move via DOD DESPS carrier(s) to DOD and contract addresses to/from CONUS, Alaska, Hawaii, and Puerto Rico. The DESPS provides time-definite, door-to-door, domestic express delivery of letters and small packages. No single package may exceed 150 pounds gross weight. Therefore, Air Force Expedited shipments destined to/ from CONUS, Alaska, Hawaii, and Puerto Rico should be moving by a DESPS carrier(s) from pick-up to delivery at the consigned destination. See paragraph 5.12.

2.5.4.1. The DOD is a mandatory user of the DOD DESPS, EXCEPT in the following instances:

2.5.4.1.1. DOD shipments between 0 and 500 miles from origin.

2.5.4.1.2. DOD shipments under DOD contracts in effect prior to award of this contract until expiration of the existing contracts or agreements.

2.5.4.1.3. When required by wartime contingency operations.

2.5.4.1.4. When shipments are outside the scope of the contract.

2.5.4.1.5. Individual shipments with a gross weight of 151 pounds or more are outside the scope of this contract.

2.5.5. AMC Worldwide Express (WWX) Small Package Contract

(https://private.amc.af.mil/A4/WWX/wwx.htm). WWX is an AMC commercial contract that provides time-definite, door-to-door, international express delivery of letters and small packages. No single package may exceed 150 pounds gross weight. Service is provided from CONUS (includes Alaska/ Hawaii/Puerto Rico) to OCONUS, OCONUS to

CONUS (retrograde routes) and OCONUS to OCONUS (lateral routes).

https://amclg.scott.af.mil/don/domexpress/spsindex.html https://private.amc.af.mil/A4/WWX/wwx.htm

AFI24-203 13 APRIL 2007 21

2.5.5.1. DOD is a mandatory user of WWX.

2.5.5.2. Classified shipments are not authorized for movement by AMC WWX contract service.

2.5.5.3. Movement of hazardous material (HAZMAT) by WWX contract service is restricted. HAZMAT is not covered under WWX basic services. However, very limited

HAZMAT service is available. If a carrier handles HAZMAT as part of their regular commercial practice, then the government is authorized to use that service. If used, the

DoD customer will be charged the WWX rate, plus an accessorial fee from the carrier‘s commercial service guide.

2.5.5.4. Where two or more contract carriers are authorized to serve the same region, use best value criteria as specified in DTR Part II to award shipments. Equal sharing of tonnage IS NOT a requirement.

2.5.5.5. Shippers must provide an in the clear address to ensure delivery.

OCONUS APOs, FPOs, and PO box numbers are not acceptable for WWX shipments. Foreign postal codes must be used and may be found at:

http://www.bitboost.com/ref/international-address-formats.html#Formats.

2.6. Export/Import of Goods

2.6.1. US Import. To ensure shipments flow through US Customs, OCONUS shipping offices must provide the following information on all commercial air shipments.

2.6.1.1. Airway Bill. The first line of the shipper block must identify United States Air

Force as the shipper followed by the shipper unit. The consignee block must start with United States (sponsoring military service) followed by the recipient name and address. Providing the sponsoring component command is critical on shipments consigned to commercial contractors and vendors.

2.6.1.2. Commercial Invoices. The commercial invoice will be printed on Air Force letterhead to ensure US Customs can easily identify the shipment as a DOD shipment.

Shipper and consignee information must reflect the sponsoring component command per paragraph 2.6.1.1., a clear detailed description of the item, item value, and a statement of ownership, i.e., Property of the United States Government.

2.6.1.3. American Goods Returned (AGR). US Customs requires a statement identifying AGR assets be printed on the commercial invoice. The complete statement can be found in 19 CFR (Code of Federal Regulations) 10.103 at website:

http://www.access.gpo.gov/nara/cfr/cfr-table-search.html#page1.

2.6.2. US Export. To ensure host nation customs clearance and routing requirements are met, refer to DTR, Part V. The DTR, DOD 4500.54G, DoD Foreign Clearance Guide (FCG), CFR

Titles and Customs Bulletins can be accessed at the following USTRANSCOM website: https://business.transcom.mil/j5/j5p/customs/dodcustoms.cfm.

2.6.2.1. Accurate cargo descriptions and complete addresses are essential requirements for all international shipments of DOD property, especially when commercial transportation is used.

http://www.bitboost.com/ref/international-address-formats.html#Formats http://www.access.gpo.gov/nara/cfr/cfr-table-search.html#page1 https://business.transcom.mil/j5/j5p/customs/dodcustoms.cfm

22 AFI24-203 13 APRIL 2007

2.6.2.1.1. Use of terms such as Not Otherwise Specified (NOS), Said to Contain

(STC), Freight All Kinds (FAK), Consolidated Cargo, General Merchandise, or

No Description (Blank) are not acceptable for customs clearance purposes. Also avoid generic descriptions such as ―aircraft part,‖ which can cause delays in the customs clearance process. Use the most descriptive available nomenclature based on NSN, part number, or other data presented by supply activity or vendor.

2.6.2.1.2. For shipments to DOD activities, the correct consignee address can be found in the DODAAC database at https://dodaac.wpafb.af.mil listed in the

Department of Defense Activity Address Directory (DODAAD). Use the in-the-clear name of the consignee as well as the required DODAAC address.

2.6.2.2. In accordance with 22 CFR 120.5, the export of articles covered by the U.S.

Munitions List (USML) is regulated by the Department of State, except as indicated otherwise in the subchapter. If the item is on the USML, it requires a Shipper‘s Export

Declaration (SED) for export. If it is not on the USML (i.e., a general commodity), then no SED is required IAW 15 CFR 30.52. See DTR Part V, paragraph 508-D for additional information, including how to determine if the item is on the USML or not

(http://www.transcom.mil/j5/ppt/dtrart5/dtr_part_v_504_508.pdf).

2.7. In-transit Visibility (ITV) Program. The Air Force is committed to ITV principles and is determined to improve ITV source data timeliness and quality to support the War Fighter. ITV is the ability to track the identity, status, and location of DOD units, and non-unit cargo

(excluding bulk petroleum, oils, and lubricants) and passengers; medical patients; and personal property from origin to consignee or destination across the range of military operations. The

DoD ITV tool is the Global Transportation Network (GTN). Shippers should establish GTN accounts for tracking cargo shipments. GTN effectiveness and reliability is based on our ability to provide accurate and timely source transportation data. ITV integrity must be maintained by providing data feeds to GTN according to the following standards:

2.7.1. Two hours for all intratheater and CONUS non-unit cargo movements (all modes).

2.7.2. One hour for all unit personnel and equipment movements.

2.7.3. One hour for all sustainment air cargo movements.

2.8. Increased Liability Coverage and Excess Valuation. The purpose of purchasing increased shipment liability coverage or declaring excess valuation is to increase the loss and/or damage recovery when it is in the best interests of the Government. Specific liability terms, conditions and rules must be known for each commercial carrier or contractor doing business.

2.8.1. The Government is normally considered a self-insurer. Requirements to purchase additional coverage should be minimal. Consider increased liability coverage or excess valuation for prototype and one-of-a-kind items.

2.8.2. TOs must know the shipment unit commodity and value to effectively protect the

Government interests. The cost of buying or increasing the level of protective service may outweigh a decision to buy increased liability coverage or excess valuation. In addition, the maximum amount of automatic carrier coverage for loss or damage (no accessorial charges) must also be known before determining a course of action.

https://dodaac.wpafb.af.mil/ http://www.transcom.mil/j5/ppt/dtrart5/dtr_part_v_504_508.pdf

AFI24-203 13 APRIL 2007 23

2.8.3. Small package express carriers/contractors are not always the most economical method of transport when determining if the added cost to purchase increased liability coverage or excess valuation is a sound decision. Use of small package carrier service, that is mandatory and meets Air Force Expedited shipment requirements, will not be waived for the purpose of purchasing increased carrier coverage by other methods.

24 AFI24-203 13 APRIL 2007

Chapter 3

SHIPPER, TRANSHIPPER, AND RECEIVER PROCEDURES

3.1. Processing Material for Shipment. The TO processes two types of shipments:

3.1.1. MILSTRIP Shipments (DD Form 1348-1A). MILSTRIP shipments are processed through the base level supply system and CMOS. Use DD Form 1348-1A as the shipment planning worksheet for MILSTRIP shipments. Cargo Movement Section action begins on

MILSTRIP shipments when documentation and materiel are accepted from Materiel

Management Section. The Cargo Movement Section in-checker may accept originating base

Materiel Management Section materiel as documented. A piece count is not required unless the materiel is classified, hazardous, pilferable, high-value (see Attachment 1), 999/NMCS/MICAP, or it is obvious the count is different from what is documented. Use an electronic signature for materiel where the capability exists, i.e., CMOS or the Supply Asset

Tracking System.

3.1.2. Non-MILSTRIP Shipments. Non-MILSTRIP shipments are those presented to the

TMF for shipment that are not processed through the base level supply system. Normally, the organization requesting shipment is responsible to deliver their cargo to the Cargo

Movement staging area. Shipment planners may use DD Form 1149, DD Form 250, or a memorandum from the unit to process non-MILSTRIP shipments. Shipment processing time starts when an activity offers a shipment to the Cargo Movement Element for shipping.