FA485521R0002 - Q and A V4_2 Mar 21.pdf

# Reference Issue Question Answer Date

Posted

Attachment 18 – Paragraph 12

In order to submit an offer on a solicitation, each business concern in a teaming agreement must be a small business under the designated NAICS size standard.

QUESTION: As currently stated, this would eliminate the teaming with “other than small” entities and severely limit competition. SBA’s Mentor/Protégé program is largely made up of Large/Small business participants and all would be eliminated from competition as currently stated.

RECOMMENDATION: Remove the following sentence from Attachment 18 – Paragraph 12: In order to submit an offer on a solicitation, each business concern in a teaming agreement must be a small business under the designated NAICS size standard.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (JUN 2020) ADDENDUM

(Attachment 18), section I.A., paragraph 12, has been amended as follows: Proposals may only be submitted by Small Business firms. At the time of initial contract offer and at time of award, each business must be a Small Business under the designated NAICS size standard. For Small Business firms submitting an offer with a Small Business Teaming Arrangement, as defined in the Federal Acquisition Regulation (FAR) 2.101, each business concern must be a Small Business under the designated NAICS code. If a Small Business firm is not submitting an offer with a Small Business Teaming Arrangement, the Prime contractor must be a Small Business under the designated NAICS code and comply with FAR 52.219-14 Limitations on Subcontracting.

20-Jan-21

Attachment 18 – Section F – Paragraph 2.1.3

The description of the subcontracted work these proposed firms are to perform.

The tasks that are required to be reserved for 8(a) subcontractors are as follows:

2.1.3.1. Facility management (see PWS section 3.2)

2.1.3.2. Wildland Fire Management Services (see PWS section 3.7)

2.1.3.3. Paramedic Services (see PWS section 3.9)

QUESTION: How does the requirement to subcontract an estimated 40% of a Total Small Business requirement support the growth of the Small business prime contractor? It is highly unusual for the Government to REQUIRE a SB prime to subcontract ~40% of the effort to an 8(a) firm. Furthermore, it’s even more unusual for the Government to direct exactly what work must be subcontracted to the 8(a). In this case, two major areas, the Wildland Fire Management and Paramedic services, are niche capabilities that are not typically performed by 8(a) firms. Please verify that these potential competition limiting requirements are accurate and your intent for the procurement. If so, we strongly believe that keeping these requirements would highly favor the incumbent and would severely limit the amount of competition you receive.

RECOMMENDATION: Remove the prescribed 8(a) workshare requirement to ensure there is maximum competition on this requirement.

The Government verifies that in accordance with

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (JUN 2020)

ADDENDUM(Attachment 18), Section II. F, paragraph 2.1.3., Facility management, Wildland Fire Management Services, and Paramedic Services are required to be reserved for 8(a) subcontractors.

This is a firm requirement.

Offerors may choose to take exception to this firm requirement, if desired. However, offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in accordance with FAR

52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (JUN 2020) ADDENDUM

(Attachment 18), section II.G, paragraph 1.6.

Further, in accordance with FAR 52.212-2

EVALUATION--COMMERCIAL ITEMS (OCT

2014) ADDENDUM (Attachment 19), Section I.A, paragraph 4, by submission of its proposal, the offeror thereby acknowledges and accepts all solicitation requirements, including the terms and conditions, representations and certifications, and technical requirements, as well as those identified as evaluation factors or subfactors. Failure to meet a requirement may result in a proposal being

20-Jan-21

# Reference Issue Question Answer Date

Posted

Attachment 1, PWS 2.11.7

PWS 2.11.7 states "Range 7 is a status 15-lane non-contained small arms 100m qualification range currently in development ."

Please clarify the following:

1) Where in the development stage is Range 7?

Is it still being designed, design has been approved, or has ground work started?

Ground work has begun on Range 7 and is estimated as 50% complete. Remaining tasks include spreading of caliche, creating pits for pop up targets, creating the firing line, and installing pop up targets.

All materials necessary to complete Range 7 have been procured and will be made available to the contractor.

9-Feb-21

Attachment 1, PWS 2.11.7

PWS 2.11.7 states "This range also includes a range office tower… ." Please clarify if this is one structure or two, a separate range office and a separate tower or is it one structure.

PWS 2.11.7 states "This range also includes a range officer tower, three target storage shipping containers, a gravel parking area, a trash dumpster, and bleachers." This is a range safety officer observation tower, not an office. It is approximately 12 feet tall, has a 10x10 (approx.) ground footprint and provides an elevated position to for the range safety officer to view the complete firing line. One structure, Government provided.

9-Feb-21

Attachment 1, PWS 2.11.7

PWS 2.11.7 is unclear on what the contractor is to construct. Cannot tell if it is only the down range grounds and parking lot or does this also include construction of the range office tower, storage area and bleachers.

Please provide details/instructions on exactly what the contractor must build so adequate labor can be estimated.

Clear vegetation for 20 firing lanes, prep area for target lifters (x120) (small berm and pad using dirt, gov't provided RR ties and caliche on site), installation of target lifters and 30 stationary targets.

Lifter protection berms will consist of six foot crossties, stacked three high in a U fashion to protect lifter, then the center filled with 6 inches of caliche, packed and leveled. Gov't will provide bleachers for contractor to place. Parking lot will be 100'x50' caliche.

9-Feb-21

Attachment 1, PWS 2.11.7

PWS 2.11.7 states "The Contractor shall include in the proposal the appropriate staffing to complete development ." This is extremely vague and the PWS provided no data, drawings or construction estimates for the contractor to develop staffing for a fixed price contract.

Please consider making this a separately negotiated Task Order after contract award (similar to what PWS 3.11 allows). This will allow the contractor to evaluate all drawings, material lists, design notes, designer estimates, and related information needed to estimate the required labor level-of-effort (LOE).

Range 7 will be a separate project within the process of PWS paragraph 3.11, Additional Support Requirements. All materials necessary to complete Range 7 have been procured and will be made available to the contractor. The statement "The Contractor shall include in the proposal the appropriate staffing to complete development." will be remove from the PWS. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 2.11.7

It is unclear if sufficient heavy equipment to perform all the horizontal and vertical construction is presently on the range or must the contractor price in leasing additional equipment to accomplish this task (Range 7 development) since the current equipment will be in use for routine day-to-day range O&M task work only.

1) Please provide the designer’s estimated heavy and construction equipment required/needed and the duration of that need.

Equipment to complete project is presently within the GFE. However, use of the equipment for this purpose prevents its use in other PWS performance areas. Estimated equipment is 1 loader, 1 bulldozer and 2 dump trucks.

9-Feb-21

FA485521R0002 - MAFR OM&S Solicitation Questions and Answers (SET 1)

FA485521R0002 - MAFR OM&S Solicitation Questions and Answers (SET 2)

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

Questions and Answers V4 - 2 Mar 21

Attachment 1, PWS 2.11.7

PWS 2.11.7 provides no timeline for this project. To develop labor, an estimated Start and Finish time need to be specified as this directly impacts the staffing needed.

Please provide what the Government intended timeline is as well as the designer's estimate of time to complete the project.

Range 7 will be a separate project within the process of PWS paragraph 3.11, Additional Support Requirements. Ground work is begun on Range 7 and is estimated as 50% complete. Remaining tasks include spreading of caliche, creating pits for pop up targets, creating the firing line, and installing pop up targets. All materials necessary to complete Range 7 have been procured and will be made available to the contractor. The Government intended timeline for completion of this project is 120 days.

9-Feb-21

Attachment 1, PWS 2.11.7

Since this is new construction work and not range O&M, this may invoke the DOL Davis Bacon Act wages for new construction work.

Please provide the DOL's reading on the application of the Davis- Bacon Act and if it does apply, please provide the appropriate DB Wage scale.

In accordance with Federal Acquisition Regulation 22.402(b)(2), Wage Rate Requirements (Construction), formerly known as the Davis-Bacon Act, do not apply.

9-Feb-21

Attachment 1, PWS 2.11.7

It is unclear if the contractor is to install all targetry and control systems or will this installation be done by the targetry OEM as it is normally done on new ranges. The LOE to install targetry and control systems will impact labor LOE estimates to finish Range 7 development.

It is unclear if the contractor is to install all targetry and control systems or will this installation be done by the targetry OEM as it is normally done on new ranges. The LOE to install targetry and control systems will impact labor LOE estimates to finish Range 7 development. Please clarify the following:

1) Is the contractor to install all targetry and control systems or will this be done by the targetry OEM?

Is the contractor install to include a complete list of targetry, control stations and other items (cabling)?

Yes, the contractor is to install the targetry. All targetry, controllers, and accessories are already present on MAFR in storage. This system is wireless so no cabling is required.

9-Feb-21

Attachment 1, PWS 2.11.7 &

2.12.2

PWS 2.12.2 prohibits the contractor from performing routine maintenance on vertical structures “The Contractor may not perform any non-emergency maintenance on “vertical” real property facilities .” This seems to be in conflict with PWS 2.11.7 if we are to construct a range office tower as part of Range 7’s development completion.

Please clarify the apparent conflict on vertical structures and what the contractor can and cannot do.

PWS 2.11.7 states "This range also includes a range officer tower, three target storage shipping containers, a gravel parking area, a trash dumpster, and bleachers." This is a range safety officer observation tower, not an office. It is approximately 12 feet tall, has a 10x10 (approx.) ground footprint and provides an elevated position to for the range safety officer to view the complete firing line. The vertical structure prohibition is applicable to real property. The range officer tower is a piece of equipment, already assembled, and does not fall under the reference in 2.12.2. The Government has already procured the range officer tower and it is presently on MAFR.

9-Feb-21

Attachment 1, PWS, 2.11.7, 3.2.2.2, and 3.3.4, and TE #2 Table 7

We are unable to determine if the two dump trucks provided in TE #2 Table 7 is sufficient to haul the required rock, dirt and caliche to complete Range 7 (PWS 2.11.7), all the road work (PWS 3.2.2.2) and the LZ, HLZ, DZ maintenance since no estimates of the amount of rock, dirt and caliche has been provided.

Please clarify if the contractor needs to provide additional dump trucks or dump trailers to meet the yearly Government estimated rock, dirt and caliche?

It is anticipated that the contractor will have to provide additional heavy equipment, including dump trucks or trailers and semi-tractors, to meet all PWS requirements. The Government provides approximately 40,000 tons of caliche each year for vehicle route, MOUT access, ranges, and other needs on MAFR. Product is staged when delivered but additional movement is often necessary. Dirt (sandy loam) movement on the range has traditionally been less than 10,000 tons/yds. per year.

9-Feb-21

Attachment 1, PWS 2.11.8 &

2.11.9

It is unclear if the contractor has any construction responsibilities under the fixed price labor for Ranges 8 and 9 at any time during the period of performance.

Please confirm that the labor priced for the fixed-price CLINS will not include any labor for the development of Ranges 8 and 9 anytime during the period of performance.

Ranges 8 and 9 will be separate projects within the process of paragraph 3.11, Additional Support Requirements.

9-Feb-21

Attachment 1, PWS 2.13.3

PWS 2.13.3 contains the acronym TTSNS yet it is not defined anywhere in the text or acronym list.

1) Please define TTSNS. TTSNS is an acronym for Test and Training Space Needs Statement. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 3.2.2.4

PWS 3.2.2.4 states "The Contractor shall provide all consumable materials needed for routine landscape maintenance. This includes herbicides, pesticides, and other vegetation applications ." It is unclear if these are reimbursable materials or to be included in the fixed-price?

Please clarify if the materials listed in PWS 3.2.2.4 are reimbursable. The materials listed in PWS 3.2.2.4 are not reimbursable. Historical consumption for the materials identified in PWS 3.2.2.4 average approximately 2250 gallons/year of finished (not concentrate) product, 64 gallons of concentrate.

Product is procured as concentrate presently.

9-Feb-21

Attachment 1, PWS 3.2.2.4

If the contractor is to provide the materials in PWS 3.2.2.4 there are no historical data provided.

Please provide the historical consumption for the last 5-years for these materials.

Historical consumption for the materials identified in PWS 3.2.2.4 averages approximately 2250 gallons/year of finished (not concentrate) product, 64 gallons of concentrate. Product is procured as concentrate presently.

9-Feb-21

Attachment 1, PWS 3.3.2.5.1 and TE #2 Table

PWS 3.3.2.5.1 seems to imply the need for a tractor with fifth wheel and a large flat-bed trailer or low-boy trailer. It is unclear what GFE vehicles are available in TE #2 Table 7 that can be used to meet this requirement.

Please clarify if the required transportation equipment of a tractor with fifth wheel and flat-bed/ low-boy trailer will be GFE or CFE.

PWS 3.3.2.5.1 is applicable to off-range transportation of DLA targets. The Government will either supply a vehicle for this purpose or DLA will provide a line haul. The contractor may have to provide a driver (CDL requirement is located within the PWS) or use one of the GFE trailers to move the targets. The pickup truck to pull the GFE trailer is contractor owned, contractor operated. There is no semi-tractor listed in either Table 7 of the PWS nor the GFE listing. The contractor must provide a semi-tractor for other routine maintenance on MAFR, not moving target material from a DLA facility off-range within 300 miles.

9-Feb-21

Attachment 1, PWS 3.3.3, and TE #2 Table 2-1

PWS states work load estimates are included in TE-2. However, TE-2 only shows quantity and maintenance requirements, there is no operational work load provided. Note PWS 2.2.2.1.5 stated that this data was collected in the Operations Tend Chart and was tracked by monthly, calendar and fiscal years periods.

Please provide operational support work load estimates for Smokey SAMS (i.e. number of launches per month, MH of operational support or other operational work load data).

There were 62 launches in Fiscal Year 2020.

Operational support is pre and post event inspection and cleaning, and monthly and annual Periodic Maintenance Inspections (PMI's).

9-Feb-21

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

PWS 3.5, 3.5.5,

3.11 and TE #2 Table 7

It is unclear what GFE vehicles are available in TE #2 Table 7 that can be used reconfigure the MOUT Containers above stacking two high. It seems if additional construction equipment (i.e. cranes) is required, these would be an allowable cost under PWS 3.11.

Please clarify the following:

1) What GFE (Table 7) equipment is capable of stacking MOUT containers 3 or more levels high?

2) Is the contractor responsible for the cost of such construction/MHE equipment to stack MOUT containers 3 or more levels high?

What percent of the estimated annual 20% reconfiguration requires stacking MOUT containers 3 or more levels high?

There is no equipment listed in the GFE (PWS Table 7) that is capable of stacking MOUT containers 3 or more levels high. The Government will provide equipment capable to meet this requirement as needed. The percentage will vary based on mission need but can be estimated up to 100% of the 20% annual reconfiguration may involve containers 3 and 4 levels high.

9-Feb-21

Attachment 1, PWS 3.5.1

PWS 3.5.1 states "Opportune maintenance should be minimized... ” It is unclear what is meant by “opportune.”

Please define "opportune" as used in this context. Opportune is unscheduled maintenance that is conducted in areas or on equipment not in use.

9-Feb-21

Attachment 1, PWS 3.6.2

PWS 3.6.2 requires reporting of the JAWSS but TE#2 does not include the JAWSS or any of its subsystems. It is unclear why there is a requirement to report something you don't have.

Please clarify if contractor is required to perform reporting of the

JAWSS.

The JAWSS requirement will removed from PWS paragraph 3.6.2. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 3.6.7.6.1

PWS 3.6.7.6.1 states “The Contractor shall create a threat validation schedule for the MUTES and TRAINS ”.

Is the TRAINS system still in use on MAFR? The TRAINS requirement will be removed from PWS paragraph 3.6.7.6.1. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 3.8

PWS 3.8 states “The MAFR Scheduling Authority site lead or deputy will assign a primary scheduler responsible for each of three phases of scheduling… ” It is unclear if this position is a contractor or Government position.

Please confirm if the MAFR Scheduling Authority site lead or deputy is a contractor position.

The MAFR Scheduling Authority site lead or deputy is a contractor position. Naming convention and organizational structure is the prerogative of the contractor.

9-Feb-21

Attachment 1, PWS 3.8

A review of the current CBA shows two types of scheduler labor categories: a Ground Scheduler (I, II, III) and a Wing/Air Scheduler (I, II, III). However, in reviewing PWS 3.8 there appears to be no distinction between scheduling services for air operational training exercises and ground operational training exercises. For a CBA to have two separate categories with different pay rates there must be some distinction in the scheduling process for air and ground training and associated duties and responsibilities.

Please provide additional expanded explanation of any differences between scheduling air and ground training on MAFR in PWS 3.8.

The CBA is a contractor/Department of Labor document. The Government's requirement for scheduling ground and air training is described in the PWS.

9-Feb-21

Attachment 1, PWS 3.8

It is unclear if any of the contractor’s schedulers are involved in any way with SITFOR (permanent or temporary) scheduling. PWS 3.8 is totally silent on SITFOR scheduling in support of exercises.

1) Please clarify if the contractor’s schedulers are involved in SITFOR scheduling or coordination and what their specific tasks are.

The scheduling authority (SA) schedules range times and deconflicts training activity. The SA will schedule and deconflict SITFOR as a range resource per mission requests.

9-Feb-21

Attachment 1, PWS 3.10.1 and

TE #2

The (4) permanent SITFOR personnel required by PWS 3.10.1 does not provide any workload data in either PWS 3.10.1 or TE #2. Since these personnel have jobs accomplishing other PWS tasks and those tasks do not go away. Workload data is needed to accurately develop staffing calculations for backfill of these personnel when they are performing the SITFOR tasks which, by PWS, takes priority over any other work they are assigned “but SITFOR mission support requests and duties take precedence over all other duties .”

Please provide an average monthly historical workload data in Man-days (1 man-day = 8 hrs.) for the last 3 years for these permanent SITFOR personnel. If such data is not available, what is the Government estimate since they know how they will be used.

The permanent daily SITFOR is a new requirement based on user requests and no history is available.

The Government estimates 2-3 man days per week.

Numbers of personnel are driven by asynchronous requests of multiple personnel in different areas at the same time.

9-Feb-21

Attachment 1, PWS 3.10.3

PWS 3.10.3 states “The Contractor is responsible to provide personnel protective equipment to meet government standards. Safety equipment during force-on-force with simulated munitions will include torso, groin, hand, eye, face, and head and neck protection; when operating within active weapons danger zones safety equipment will include body armor, helmet, and eye protection that will mitigate the effects of fragmentary ordnance; and when operating within active laser danger zones safety equipment will include laser eye protection. ” The Government standards were not provided for the force-on-force safety equipment i.e., torso, groin, hand, eye, face, and head and neck protection.

As these are not normal safety items, please provide the exact standard the Government expects for this safety equipment especially since these are not normal safety items.

Safety equipment is in compliance with AR 385-63.

Specific standards are in TO 11W2-9-4-11/(US Army) TM 9-6920-3700-10. References to these documents will added to the PWS and publications table. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 3.10.3

Per PWS 3.10.3, it is unclear how many sets of body armor and helmets have to be provided. Again TE #2 and PWS 3.10 does not provide any workload data on how many personnel need these items.

Please provide the last 3 years of historical data on the number of SITFOR personnel that actually had to wear body armor and helmets.

Potential for all SITFOR, up to 50, exists but has historically not been exercised. Typical exercise is 10-15 personnel requiring this level of PPE even though an addition 25+ may be present outside of the hazard area. SITFOR outside of the hazard area are not required the body armor/helmet PPE.

9-Feb-21

Attachment 1, PWS, TE #2

Table 7

In a review of Table #7 there does not appear to be a GFE tractor with a fifth wheel that can move the 6500 gal water trailer.

Please clarify if the Government will provide a tractor with fifth wheel to move the water trailer and other trailers or is this to be provided by the contractor?

The tractor with fifth wheel to move the water trailer and other trailers will be contractor provided.

9-Feb-21

Attachment 1, PWS, TE #2

Table 7

We understand the Vibrating Drum Roller, CAT listed in Table 7 of TE #2 is inoperative and no longer on the range. Given the significant roads and airfield maintenance effort, it is unclear what its replacement is, or when it will be available.

Please clarify if the Vibrating Drum Roller, CAT is available, operational and on the range or when a replacement item will be available.

The Vibrating Drum Roller, CAT is available, operational and on the range. Please review GFE list attachment for full list of GFE.

9-Feb-21

Attachment 1, PWS Section 5 Deliverables

Deliverables A025 and A047 appear to be identical. Please clarify the differences between A025 and A047. Deliverable A047 is a duplicate and will be removed from the PWS. See Amendment 0002.

9-Feb-21

Attachment 1, PWS Section 5 Deliverables and numerous PWS paragraphs

There appears to be several separately numbered Maintenance Plans (A018, A019, and A045) some with the same delivery schedule. Without DD1423 instruction, it is difficult to see the differences and some data appears to be needed in multiple plans.

Would the Government consider consolidation of some of these maintenance plans?

A018 is the weekly maintenance plan for the target areas, MOUTs, vehicle routes, fire breaks, etc. A019 is the electronic warfare and C-E systems maintenance plan. A045 is the plan for facility real property. Each of these are to provide a schedule for RMO prioritization confirmation based on mission needs and deconfliction from training and other events on the range. The government will not consolidate these plans.

9-Feb-21

Attachment 2 Management

Plan, Paragraph 4.4

Paragraph 4.4 Wildland Fire Management in the Management Plan instructions appears to be based on the old current contract’s PWS not the new revised and updated PWS that was issued on 1/12/21.

Recommend that the Management Plan instructions for Section 4.4 Wildland Fire Management be rewritten to match up with the new PWS 3.7 Wildland Fire Services.

Paragraph 4.4 Wildland Fire Management in the Management Plan instructions are not based on the old current contract’s PWS. Attachment 18, FAR

52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (JUN 2020)

ADDENDUM, section II.C has been amended to reflect "and all corresponding sub-sections" after each applicable PWS reference for clarification. In addition, Attachment 2, Management Plan, section 4, has been amended to reflect "and all corresponding sub-sections" after each applicable PWS reference.

20-Feb-21

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

Attachment 2 Management

Plan, Paragraph 4.3

Paragraph 4.3 Air and Ground Operations states “…MAFR Complex IAW the PWS sections 2.11, 2.12, 2.13, 3.1, and 3.3 - 3.10 .” However, other sections of the Management Plan also address items within PWS 3.3-3.10 (i.e. Section 4.4 addresses PWS 3.7, 4.5 addresses PWS 3.6, 4.6 addresses PWS 3.9 and 4.7 addresses PWS 3.8). This seems disjointed and will result in a very confusing proposal and Management Plan that will be hard for the evaluators to understand.

Recommend that Management Plan instructions found in Paragraphs

4.0 to 4.8 be rewritten to conform to the new Technical requirements using PWS 3.1 to 3.10 as the outline format for the Technical subfactor.

The instructions contained in Attachment 2, Management Plan, Paragraphs 4.0 to 4.8, will not be rewritten to conform to the Technical requirements using PWS 3.1 to 3.10 as the outline format for the Technical subfactor. The Government confirms that Attachment 2, Management Plan, Paragraph 4.3, Air and Ground Operations states “…MAFR Complex IAW the PWS sections 2.11, 2.12, 2.13, 3.1, and 3.3 - 3.10.” and other sections of the Management Plan also address items within PWS 3.3 - 3.10. The technical approach for Attachment 2, Management Plan, paragraphs 4.0 - 4.8, correlate to multiple PWS references, as provided in the instructions, and shall be addressed as such.

20-Feb-21

Attachment 3 and Attachment

There appears to be only two DD1423s issued for CDRL yet there are 49 CDRLs (Deliverables).

Please provide the DD 1423’s for the other 47 CDRL/Deliverables.

DD 1423's have been added to Attachment 3, DD1423 Exhibit A CDRLs, for applicable deliverables.

20-Feb-21

Attachment 18.

II. Volume

Organization. A.

General

With the requirement for Risk Matrices in each sub-factor, staffing matrices, and the plans using 12 font throughout including graphics, is insufficient to respond to Volume II Technical requirements in 75 pages.

Recommend increasing Volume II page count to 100 pages.

Volume II page count will be increased to 100 pages. See Amendment 0002.

9-Feb-21

Attachment 18.

II. Volume

Organization. A.

General 2.2

RFP states “Print shall be no smaller than a font size of 12 ”. Given the page limitations and all the items to be discussed, suggest table, charts, graphs and illustrations be permitted to use a smaller font.

Recommend the Government permit font size for tables, charts, graphs, drawings and illustrations be no smaller than 8 point.

Volume II page count will be increased to 100 pages. Font size remains unchanged. See Amendment 0002.

9-Feb-21

Attachment 18.

II. Volume

Organization. A.

General 2.2

RFP states “Print shall be no smaller than a font size of 12 ”. Currently the default font size in Attachment 6 that the contractor must complete is a mixture of 10 and 11 point fonts.

Recommend the contractor be permitted to use the Attachment 6 default font sizes already set up by the Government.

Attachment 18, 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS (JUN 2020)

ADDENDUM, Section B.II., Table 1 *Note* identifies that Attachment 6, Past Performance Information Sheet, will not be counted against the page limitations. Font size requirements remain unchanged.

9-Feb-21

Attachment 18.

II. Volume Organization Table 1, C.

Volume II Technical, 3.

Format and Specific Content, and Attachment 2, Management Plan

These two documents are in conflict as to how the proposal is to be presented.

Attachment 18, Paragraphs 3.2 to 3.4 state “The offeror shall utilize the format and specific content requirements provided in Attachment 2, Management Plan, adhering to all template instructions .” Yet those instructions in Attachment 2, Management Plan conflict with Attachment #18 Table 1 and the Format and Specific Content requirements under Paragraphs 3.2 to 3.4.

Recommend that Attachment #18 Instruction to Offerors and #2 Management Plan be updated to flow with each other or provide instructions to bidders on how Volume II should be presented.

Attachment 18, FAR 52.212-1 INSTRUCTIONS

TO OFFERORS--COMMERCIAL ITEMS (JUN

2020) ADDENDUM, Section II. C., paragraphs 3.2 -

3.4 have been amended to clarify that the Management Approach (Subfactor 1), Staffing Approach (Subfactor 2), and Technical Approach (Subfactor 3) shall be provided as described in Attachment 2, Management Plan. In addition, the statement "The offeror shall utilize the format and specific content requirements provided in Attachment 2, Management Plan, adhering to all template instructions." has been removed from paragraphs 3.2 - 3.4. Offerors are advised to follow the format as provided in Attachment 18.

20-Feb-21

Attachment 18 Sec E. Vol IV,

2.3.1.3 Key

Personnel

Note however, that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence.

Can the government explain how the quality of an individual Key Personnel’s performance will be verified by the Past Performance Team in order to be considered in the assessment of confidence.

Attachment 18, 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS (JUN 2020)

ADDENDUM, Section II.E., paragraph 2.3.1.3, has been amended in part as follows: "…Note however, that the relevancy of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence." In addition, Attachment 19, EVALUATION--COMMERCIAL ITEMS (OCT

2014) ADDENDUM, Section II.D., Paragraph 2.4.1 has been amended in part as follows: "For offerors/joint venture members or critical subcontractors that are newly formed entities (in existence less than six (6) years from the proposal submission due date) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, the relevancy of such key personnel’s performance as verified by the Past Performance Team will be considered if the submitted contract involves the key personnel performing the same role currently being proposed on the instant acquisition."

20-Feb-21

Attachment 1, PWS 3.2

PWS 3.2 states “The Contractor shall provide a five (5) year plan for assessing and reconditioning all vehicle routes. The Vehicle Route Maintenance Plan shall include a complete schedule, equipment required, and materials necessary for execution. ” No historical material estimates have been provided and consumption of such materials directly related to the MAFR and not any other range complex in DOD.

Please provide a five-year historical data sheet on materials needed for

PWS 3.2.

Historical records are not available. The Government will provide the materials (caliche).

Annual consumption of caliche is approximately 40,000 tons. No other materials are required for vehicle routes.

9-Feb-21

Attachment 1, PWS 4.6.1

PWS 4.6.1 states "The finalized QCP will be submitted to the Government at the time of the award of the contract for acceptance. ” Submitting a finalized QCP at the time of award implies the Government will provide comments on a prior submitted QCP draft. It is difficult to submit a finalized QCP prior to being on-site and inspecting and reviewing all Government documents and elements of the MAFR.

Recommend the finalized QCP be submitted at the end of the Transition Period not at time of award.

PWS 4.6.1 (paragraph 2) will be updated as follows:

The draft QCP shall be submitted within ten (10) days of contract award. The QCP shall be finalized prior to contract start. See Amendment 0002.

9-Feb-21

Attachment 1, PWS 4.6.1 and 5.0

PWS 4.6.1 states "The finalized QCP will be submitted to the Government at the time of the award of the contract for acceptance ” yet PWS 5.0 says at contract start which seem to be an the end of the Transition Period

Please clarify PWS 4.6.1 (paragraph 2) will be updated as follows:

The draft QCP shall be submitted within ten (10) days of contract award. The QCP shall be finalized prior to contract start. See Amendment 0002.

9-Feb-21

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

PWS, TE#2

TE #2’s individual Tables are ALL maintenance related workload, there is no operational workload data provided. This operational support workload data is needed since staffing is based on not only maintenance workload but operational workload support hours as well.

Please provide operational workload estimates. Previously Posted Answer: The basic minimum manning level is established to ensure safe range operations and is identified in PWS 1.6. RCO's are 100% operational support. EW utilization averages 4 personnel. Scheduled support averages approximately 191 actual sortie hours per month (multiple personnel utilized - does not equal 191 man hours). ***UPDATED ANSWER*** The basic safe minimum manning level is established to ensure safe range operations and is identified in PWS paragraph 1.6. The Electronic Warfare minimum is identified in PWS paragraph 3.6.1.

These establish the minimum garrison manning requirements for Operations.

2/9/2021 *Update* 20 Feb 21

# Reference Issue Question Answer Date

Posted

1 Q&A V1 dated 20 January 2021.

Q&A#1

In reference to the Government’s response to Question #1 regarding Attachment 18, Paragraph 12.

Please confirm that Class Deviation 2019-O0003 to FAR 52.219-14 applies to this procurement.

Class Deviation (CD) 2019-O0003 is an archived CD and was incorporated into FAR 52.219-14 dated 2 March 2020. CD 2020-O0008, Rev 2, is a current CD that will be added by full text to the solicitation.

See Amendment 0002.

9-Feb-21

Attachment 1, PWS 1.6 and Table 1.1

2 Attachment 1, PWS 1.6 and Table 1.1 Table 1.1 states the window for EWR Vulnerability is “1000-2400/70 hours per week”. It is unclear how many of the EW systems must be for the full 14-hours per day since there are several EW systems (MUTE, Mini-MUTE, TRTGs and UPQ8s) to provide the proper staffing for these days. The number of concurrent operating systems need to be known. Please clarify:

(1) What is the max number of EW systems that must be operated at any one time?

(2) What is the average operational hours for each of the EW systems per day?

Please clarify:

(1) What is the max number of EW systems that must be operated at any one time?

(2) What is the average operational hours for each of the EW systems per day?

(1) Up to four EW systems may be operated simultaneously

(2) All equipment is required to be operational for the full vulnerability period each day. Inspections, logistics chain, and routine maintenance are excusable delays.

9-Feb-21

# Reference Issue Question Answer Date

Posted

Paragraph 1.6 This paragraph states in part: "The government will have short notice changes to the flying and or ground training schedule depending on late or short-notice training requests. The Government will notify the Contractor of any changes to the schedule as soon as possible, attempting to provide notification at least three

(3) working days prior to the proposed schedule change(s)."

The Collecctive Bargaining agreement requires at least three workdays notice for all shift changes to avoid overtime charges

Please confirm if the Government will reimburse overtime charges incurred in the event of a changed shift requirement with less than the CBA required 3 day notification.

The CBA is a contractor/Department of Labor document. The government will not reimburse overtime charges incurred in the event of a changed shift requirement with less than the CBA required 3 day notification.

20-Feb-21

Paragraph 1.9

This paragaraph address workload estimates, and it states that quantities are estimated and "are not binding on the Government as a limitation on contract performance"

We understand that the historic workload is not meant to limit contract performance, ie. contract SCOPE, however, should their be significant "in scope" variance from the historic workload, how will the contractor be compensated for work (or refund the Government) for significantly exceeding (or performing significantly less than) the level of work presented in the historic workload data for this Firm Fixed Priced contract as the variation in quantities clause has not been included by reference?

PWS Technical Exhibit 2 (TE-2), Workload Estimates, are for provisional bidding purposes only.

These estimates are based on historical averages.

Upon award, the following tables contained in TE-2 will be removed from the PWS: Table 2-1, Table 3, Table 4, Table 6, Table 7, Table 8 and Table 9. The following tables contained in TE-2 will remain in the PWS upon award: Table 1, Table 2, Table 5.

20-Feb-21

Paragraph 1.10

References the GFE listing and Table 3 provides a list.

Can the Government confirm that this list is all inclusive so that bidders can accurately assess equipment capitalization requirements?

The GFE list is all inclusive. The intent of the list in the PWS is representative of most common equipment used on a daily basis.

9-Feb-21

Paragraph 1.10.2

The paragraph states the contractor will develop and maintain the Master Inventory List (MIL)

Will the Government provide a list of all MIL tool kits that will be provided for contractor use?

The Government will provide a list of all MIL tool kits that will be provided for contractor use at time of award. In addition, PWS paragraph 1.10.1, sentence 1 will be edited as follows: The Government will provide hand and specialty tools required for the performance of this PWS. See Amendment 0002.

9-Feb-21

Paragraph 2.2.1.1.2.

The paragraph discusses reporting time for the Program Manager Will the Government please confirm report time is the same for duty and non-duty hours for Program Manager (2 hours)?

Report time is the same for duty and non-duty hours for Program Manager (2 hours).

9-Feb-21

Paragraph 2.2.2.1 Throughout the PWS, the government states that reports submitted “incorrectly” will be resubmitted.

A. If the contractor is required to format reports, how will “incorrect” be determined?

B. Will the Government please clarify what the proper format is for Weekly Reports, Daily Status & Miscellaneous Reports?

Where a specific format is required, it will be provided by the Government (i.e. RCO Events Log - Form 1). Incorrect data must be corrected and resubmitted.

9-Feb-21

Paragraph

2.2.2.1.3 This paragraph addresses the submission of the RCO events log (Form 1)

Please confirm the Government is providing the “Form 1” and is responsible for all updates and formatting? Is this form an Air Force Form, Department of Defense, or local form?

The Government will provide the format. The contractor is responsible for populating the provided local form.

9-Feb-21

Paragraph 2.2.2.1.3

This paragraph refers to "daily range fire prediction” and “daily range fire behavior prediction

A. Please confirm that “daily range fire prediction” and “daily range fire behavior prediction” are the same document?

B. Will the Government provide access to, and all subscriptions required, to access the sites required for these reports?

The "daily range fire prediction” and “daily range fire behavior prediction” are the same document.

PWS paragraph 2.2.2.1.3 will be updated to ensure the language is consistent. See Amendment 0002.

Access to suggested software is the responsibility of the contractor. The USAF provides examples of sources but does not mandate those specific sources.

9-Feb-21

FA485521R0002 - MAFR OM&S Solicitation Questions and Answers (SET 4)

FA485521R0002 - MAFR OM&S Solicitation Questions and Answers (SET 3)

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

Paragraph 2.2.4.2

This paragraph stipulates key personnel and the following paragraph (2.2.4.2.1) outlines the requirements of the Program Manager.

Paragraph 2.2.4.2 further states that placement is qualification-based only.

A. Will the Government provide minimum qualifications for the other key personnel?

B. If not provided, how will personnel presented be accepted/declined/evaluated by the Government?

C. Given that placement is qualification based only, will the CBA be updated to remove seniority requirements upon selection?

A. The intent in this PWS is to allow the contractor the latitude to develop their required qualifications for these positions to meet all PWS requirements.

Key personnel descriptions updated in PWS to reflect minimum qualifications under paragraph 2.2.4.2 B. It is the contractor's responsibility to ensure that qualifications of personnel hired for these positions meets or exceeds the descriptions provided IAW PWS paragraph 2.2.4.2 C. The CBA is a contractor/Department of Labor document.

20-Feb-21

Paragraph 2.4.6

This paragraph adderesses Employee Training

A. Will the annual, range safety training be provided at the range?

B. Will it be provided during duty hours?

C. Will the Government adjust the range hours to accommodate this Government required/provided training?

A. The Government's intent is to provide range safety training at MAFR however, circumstances may periodically dictate training on CAFB. The government will make effort to accommodate training with the least impact on the MAFR training mission and with the least inconvenience on the contractor personnel.

B. Yes, training will be provided during duty hours.

C. Adjustment of range hours will be determined on a case by case basis. The Government will assess if multiple training sessions are possible to ensure all personnel receive the training. Adjusting the range hours is mission driven and a blanket restriction is not possible

9-Feb-21

Paragraph 2.11.7, Paragraph 2.11.8 and Paragraph 2.11.9

These paragraphs address Ranges 7, 8, and 9, all ranges listed as "In Development"

A. Is it the Government’s intent that the new contractor build these ranges?

B. Can the Government please provide an estimated level of effort or cost, and anticipated timelines if contractor is to build?

A. The Government intends that the contractor will build Ranges 7, 8 and 9.

B. Ranges 7, 8 and 9 will be separate projects within the process of paragraph 3.11, Additional Support Requirements.

9-Feb-21

Paragraph

2.11.12. This paragraph addresses pop-up and moving targets, and for the purpose of this question, specifically the requirement that the contractor create "a target location (pit) to stabalize the unit and protect the unit from fragmentation"

How many additional target locations (pits) are anticipated?

An average of 60 additional target locations (pits) are anticipated per Option Period. This estimated projected effort is captured in target construction and range maintenance portions of PWS TE-2, Workload Estimates.

20-Feb-21

Paragraph 2.12.1/3.3.4

These paragraphs addresses that the contractor is to "maintain, clear and creat landing areas, zones, and access routes capitalized as real property"

A. How many H/LZs area anticipated to be built?

B. How many hours are required to build one H/LZ?

C. Will this increase the overall number of H/LZs to be maintained?

D. When the numbers are increased; how will the contractor receive consideration for increase maintenance costs?

A. Average of 2 HLZ per year, 0 LZ's.

B. HLZ's average 4.5 acres per hour as captured in PWS TE-2 Table 6 C. No D. PWS Technical Exhibit 2 (TE-2), Workload Estimates, are for provisional bidding purposes only.

These estimates are based on historical averages.

Upon award, the following tables contained in TE-2 will be removed from the PWS: Table 2-1, Table 3, Table 4, Table 6, Table 7, Table 8 and Table 9. The following tables contained in TE-2 will remain in the PWS upon award: Table 1, Table 2, Table 5.

20-Feb-21

Paragraph 2.12.3

This paragraph addresses that the contractor "shall maintain, clear, or create temporary range landing areas, zones, hover holes, and access routes, as stipulated by the COR."

A. How many areas anticipated to be built?

B. How many hours are required to build each area listed?

C. Will this increase the overall number of areas to be maintained?

D. When the numbers are increased, how will the contractor receive consideration for increase maintenance costs?

A. Average of 2 HLZ per year, 0 LZ's.

B. HLZ's average 4.5 acres per hour as captured in PWS TE-2 Table 6 C. No D. PWS Technical Exhibit 2 (TE-2), Workload Estimates, are for provisional bidding purposes only.

These estimates are based on historical averages.

Upon award, the following tables contained in TE-2 will be removed from the PWS: Table 2-1, Table 3, Table 4, Table 6, Table 7, Table 8 and Table 9. The following tables contained in TE-2 will remain in the PWS upon award: Table 1, Table 2, Table 5.

20-Feb-21

Paragraph 2.12.4

The PWS states there is a Morning sync meeting. This meetings time is prior to the range opening and requires the attendance of several contractor personnel.

Does this reflect the time that all members must be on range and ready for duty?

PWS Table 1.1 Identifies that the Normal operations hours are 0800-0200. Note 1 states that this does not include startup or shutdown time. And that maintenance may begin at 0600 M-F. Personnel required to attend the meeting should consider that as "startup" time to fully prepare the range for opening at 0800. The contractor shall determine what times other personnel are required to be present to complete startup tasks prior to 0800 to ensure the range is fully operational at that time.

20-Feb-21

Paragraph 2.13.1

This paragraph addresses operations at the "Jockey" impact range.

A. When the number of targets fluctuates for mission needs, what is the variance that is anticipated?

B. How many times during the life of the contract is it anticipated that the targets will need to be moved/replaced/increased?

C. Will the contractor receive consideration of increased level of effort?

A. Up to 15% per year variance is anticipated.

B. It is anticipated that the targets will need to be moved/replaced/increased 4 times during the life of the contract.

C. The contractor will not receive additional consideration

20-Feb-21

Paragraph 2.13.2

This paragraph addresses operations at the "Spirit" ranges.

A. When the number of targets fluctuates for mission needs, what is the variance that is anticipated?

B. How many times during the life of the contract is it anticipated that the targets will need to be moved/replaced/increased?

C. Will the contractor receive consideration of increased level of effort?

A. Up to 15% per year variance is anticipated.

B. It is anticipated that the targets will need to be moved/replaced/increased 4 times during the life of the contract.

C. The contractor will not receive additional consideration

20-Feb-21

Paragraph 2.13.3

This paragraph addresses operations at the "Chariot" range.

A. When the number of targets fluctuates for mission needs, what is the variance that is anticipated?

B. How many hours are anticipated for the reconfiguration?

C. How many times during the life of the contract is it anticipated that the targets will need to be moved/replaced/increased?

D. Will the contractor receive consideration of increased level of effort?

A. Up to 15% per year variance is anticipated.

B. 240 C. It is anticipated that the targets will need to be moved/replaced/increased 4 times during the life of the contract.

D. The contractor will not receive additional consideration

20-Feb-21

Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S)

FA485521R0002

Paragraph 3.1.1.5

This Paragraph addresses setting up BASH equipment Is there a listing of what BASH equipment is provided by the Government?

BASH equipment is currently under upgrade and will have a separate maintenance/repair contract.

The Government will provide training for set up and operation.

9-Feb-21

Paragraph 3.1.4

This paragraph addresses Maintenance Control on this contract

A. When will the weekly maintenance prioritization meeting to be held?

B. Where will the meeting be held?

C. Who from the Contractor does the Government expect to attend the weekly maintenance prioritization meeting?

D. Will the Government direct the order of work to be performed on the range?

A. The weekly maintenance meeting is tentatively scheduled for Thursday each week.

B. The meeting will be held on MAFR or in the Range…