Attachment_01-_SABER_General_Requirements_-_12_Jan_2018.pdf

Attachment 1 FA4855-18-R-0003

GENERAL REQUIREMENTS

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

For

CANNON AFB, NEW MEXICO

12 January 2018

27 Special Operations Civil Engineer Squadron

Cannon Air Force Base, New Mexico, 88103

GENERAL REQUIREMENTS

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS

(SABER)

1 DEFINITIONS/TERMS/REQUIREMENTS…………………………………………..….3

2 GENERAL REQUIREMENTS………………………………………………….……

• REQUIRED CONTRACTOR PERSONNEL

3 PHASE-IN PERIOD/GOVERNMENT FURNISHED AREA…………………………..19

4 CONTRACTOR-FURNISHED MATERIALS……………………………………...…...20

5 GENERAL DESIGN REQUIREMENTS…………………………………………

• TECHNICAL REFERENCES

• PROJECT ESTIMATING/DESIGN ORDERING PROCEDURES

6 SUBMITTALS…………………………………………………………………….……….35

7 GENERAL SITE REQUIREMENTS………………………………………………

8 CONSTRUCTION PERFORMANCE CRITERIA………………………………….….47

9 CONTRACTOR INSPECTIONS AND QUALITY CONTROL……………….………53

10 GOVERNMENT-FURNISHED EQUIPMENT & MATERIALS, GOVERNMENT

FURNISHED AREA………………………………………………………………………54

1.0 DEFINITIONS/TERMS/REQUIREMENTS

1.1. AF Form 103, Base Civil Engineering Work Clearance: A form listing all utility and regulating agencies and the notification requirements. This form is required on every Task Order

(TO). The Government will provide the form. The contractor will be required to coordinate all notifications prior to any work. Any time contractor personnel are on site, a copy of this form will be available for inspection by the Government. The contractor Superintendent/ Quality Control

(QC) will be designated to manage this requirement. (See Attachment 16, AF Form 103v10, Work Clearance Request.

1.2. Active Projects: Active projects shall be any project beyond award for construction through

100% completion.

1.3. Bare Cost: Items of work listed in the Unit Price Book (UPB), which is RS Means, and are listed under the Bare Cost column consisting of only material, labor, and equipment. Bare cost items are considered to be Pre-Priced Items (PPI) on the Cost Proposal.

1.4. Calendar Day (CD): Each day of the calendar year to include holidays and weekends (Saturdays and Sundays). All references to days in this contract are considered to be stated in Calendar Days.

1.5. Coefficient: The coefficient is the contractors price multiplier representing the contractor’s mark-up (including, but not limited to, such elements as overhead, profit, minimum design costs, New Mexico Gross Reciepts Tax, General and Administration expenses and bond premiums) of the Cost Proposal items included in a TO. Offeror’s coefficients must contain overhead, profit, additional bond premium, insurance and all other contingencies as no allowances will be made.

The coefficient must also be inclusive of cost for design, working drawings, clean up, special clothing for workers, insurance for employees, portable toilets, traffic barricades, flag persons, additional supervision or paperwork fees associated with a particular TO.

1.6. Commercial/Institutional Construction: This industry comprises establishments primarily engaged in the construction (including new work, additions and major alterations) of commercial and institutional buildings and related structures, such as stadiums, grain elevators, and indoor swimming pools. This industry includes establishments responsible for the on-site assembly of modular or prefabricated commercial and institutional buildings. Included in this industry are commercial and institutional building general contractors, commercial and institutional building operative builders, commercial and institutional building design-build firms, and commercial and institutional building construction management firms.

1.7. Concentrated work: Encompasses work associated with such things as natural disasters (i.e.

blizzards) and/or other emergencies/contingencies.

1.8. Construction Specifications Institute (CSI): Master Format system used as the numbering system for both RS Means line item data and the MASTERSPEC specification. This is also the format used to reference line items of the UPB and estimating software database.

1.9. Contracting Officer (CO): A U.S. military member or Department of Defense (DoD) employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

1.10. Contracting Officer's Representative: The Base Civil Engineer or the authorized representative is designated as the Contracting Officer's Representative (COR) (Construction Manager), for the purpose of technical surveillance and evaluation of the work performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

1.11. Contractor’s Proposal Package (CPP): Provided and compiled by the contractor, the CPP is the contractor’s complete package of recommendations and the technical requirements needed to fully execute and complete a project consisting of the following items: Drawings, Cost Proposal, SABER

Guide Specifications listing, Management Schedule, material information, equipment, Statement of

Work (SOW), and other references that would clarify project needs. Actual proposals will be provided as Phase 1 and Phase 2, detailed below, and will include the products listed as appropriate. The CPP performance period is the amount of time allotted for the proposal and will be determined based on the complexity of the project but will not exceed 30 calendar days unless additional design engineering is required and approved by the CO.

Phase 1 will be the design phase and will consist of, as a minimum, 15% design drawings, cost proposal, preliminary SOW defining the project as outlined in the Government Statement of

Objectives (SOO) and the initial site visit, projected time frame and any other documentation references necessary to support the SOW and the cost estimate; anything which will clarify project needs.

Phase 2 will be the construction phase of the process and will consist of a final SOW, to include specifications listing, working 35% drawings, schedule, all required submittals, etc., which will be based off of, as a minimum, the Governments SOO, negotiations and any Request for

Information (RFI) communications.

Contractor’s Statement of Work (SOW): A key component of the CPP. Written description for each Task Order (defined in para 1.37 below) with enough information a n d detail to satisfy the government, through coordination of all involved agencies and approved by the CO. In conjunction with the drawings, the SOW shall provide, as a minimum, a listing of applicable technical specifications, identification of the methods that will accomplish work, materials to be used, and identify time required for submittal processing if required, material procurement, and performance period for construction. The contractor will fill out the AF Form 66, Schedule of Material Submittals (SOMS) register (Attachment 14) and will attach it to the

SOW; listing materials a n d construction items (Attachment 24, SOW Sample), as determined by the CO. The SOW must be thorough and detailed enough to allow:

1.11.1. Government personnel to estimate the number and type of pre-priced and non-pre-priced items required to successfully perform all work and additional equipment that may be needed for chosen methods;

1.11.2. Government and contractor personnel to monitor and validate work compliance. Shall be of sufficient detail to ensure all requirements are captured in wording all involved parties understand, to ensure modifications are not required due to ambiguity.

1.11.3. The contractor to satisfactorily complete all work requirements in contracted time period, including providing required submittals and other documentation as necessary.

1.11.4. After negotiations and site survey’s, the SOW will be updated by the contractor reflecting the project requirements of the final negotiation and resubmitted to the

Government. The updated SOW will be submitted to the Government for CO approval.

1.12. Cost Proposal: The cost proposal is a key component of the CPP and is an RS Means-based estimating software printout used to compile a “detailed report” of the RS Means database of PPI, Non-Priced Item (NPI), and any custom line items. The cost proposal contains the following information: project number, project name, person who compiled the data, brief description, type of proposal, date, CSI Master Format number, line item description, quantity, crew, and man hours.

A total proposed cost is the software’s compiled PPI totals, with the Cost City Index (CCI), NPI cost, and coefficient.

1.13 Drawings: Accepted architectural graphic representations of project drawings submitted in

AutoCAD Version 2010, as a minimum, and must be compatible with the version being used by the

27 SOCES; currently AutoCAD 2014. Two copies of drawings will be provided electronically on formatted CDs (containing .dwg and .pdf formats), along with one hard copy (minimum of

“D size”) to be used for technical review, with enough information and detail to document the work required by each TO. All drawing requirements are the same and consistent for Design Drawings, Working Drawings and As-Built Drawings. The drawings are a key component of the CPP. All drawings shall meet, as a minimum, the information and detail of the contract examples

(See Attachment 03: Example Drawings in the solicitation). All drawing presentations shall follow AEC and CAFB templates and standards. Drawings will be provided along with other components of the CPP. In conjunction with all other components of the CPP, drawings must be thorough and detailed enough to allow:

1.13.1 Government personnel to estimate the number and type of pre-priced line items and non-priced line items required to successfully perform all work.

1.13.2 Government personnel to monitor and validate work compliance. The drawings shall have as a minimum:

1.13.2.1 Site Plan/Utility Plan: Defines pictorially the location of the project with respect to existing facilities in the vicinity. It shall be drawn to a standard engineer scale (example: 1” = 20’); dimension all new work to be accomplished from existing facilities; have a legend depicting removal, existing, and new construction as applicable to the TO; and include a North direction arrow.

1.13.2.2 Floor Plan, Elevations, Details (if required) shall: Define with dashed

(“hidden”) lines areas of demolition, define with subdued (“continuous”) lines areas of existing construction, and define with bolder (“p-line”) lines new construction. Areas of construction shall be drawn bolder with the graphic standard symbol to represent the type of material being used (for example: concrete symbol for new concrete).

1.13.3 Design Drawings: These drawings will be the preliminary graphical representations of the work proposed to be accomplished, 15% concept drawings. The drawings will be used to communicate and provide graphical support for the SOW and the cost proposal during negotiations. During negotiations, changes and/or corrections may occur. After the site visit, these drawing shall be submitted to the CO for approval.

1.13.4 Working Drawings: The drawings shall have enough detail to support the SOW and the cost proposal to accurately perform construction and/or demolition as determined by the final negotiations. All noted changes and/or corrections to the Design Drawings and negotiations will be incorporated. No construction work will proceed until the CO has approved

Working Drawings (35% drawings) unless more detail design is required and negotiated.

1.13.5 As-Built Drawings: After completion of the project, As-Built drawings are the graphical representation incorporating all noted changes and modifications to the working drawings. As-Buil t Drawings are to be submitted after completion of each TO in a compatible AutoCAD format as identified in paragraph 1.13. The c ontractor QC or

Superintendent will be responsible for recording all noted changes and modifications on a site copy of the Working Drawings (Red Lines) as they occur. Upon completion of the project, the contractor may be required to update the Working Drawing; the site copy of the working drawings will be utilized to complete the as-built drawings, and submit the updated drawings (as-builts) to the Government for approval.

1.14 Final Inspection: Project completion inspection and is the final inspection of the Task Order.

The contractor shall notify the Contracting Officer of the request for final inspection seven calendar days prior to required completion date for any TO. The contractor will determine the date he expects to have all work requirements of each task order completed. A final inspection will then be scheduled and the contractor will be notified of the exact time and day. The requested inspection is conducted by the Government to verify the contractor satisfactorily accomplished all work requirements.

1.15 Government Furnished Materials (GFM): Items (i.e. equipment, materials, facilities, and services) provided by the Government, to the contractor for use in performance of this contract; shall be listed in the contract or each TO.

1.16 Line item: An item or system denoted in the UPB by a unique line item number.

1.17 Management Schedule: A component of the CPP. Both the Government and the contractor use the detailed schedule as a reference tool to validate project progress, planning and management and to communicate performance status. The Proposed Progress Schedule shall be in the form of an AF Form 3064, Contract Progress Schedule (Attachment 12) to inc lude a computer-generated line graph, or Government-approved equivalent with critical paths and percentages identified. The Contractor shall also provide a Gantt Chart type progress schedule which shall include the critical path/s. Progress shall be reported bi-monthly (mid-month and end of month) on an AF Form 3065, Contract Progress Report (Attachment 13) or Government-approved equivalent.

1.18 Negotiations: Meetings required between Government and contractor personnel to come to a full agreement on all aspects, including pricing of NPI items, quantities, technical requirements, final design, submittal due dates and performance period required for each identified TO. PPI costs are not negotiable.

1.18.1 The contractor is to complete all work requirements as agreed upon during negotiation of each TO, including providing required submittals and other documentation as required and necessary IAW specifications, SOW, and drawings.

1.19 Non-priced Items (NPI): Items of work not listed in the UPB under the bare cost column or the labor cost column (A) on the last page of the UPB. These items are within the scope and general intent of the contract that should be identified, added, and negotiated to individual TOs

(proposals/estimates) prior to award of each individual TO or added to the SABER contract at any time during the contract term. When NPIs are used in a cost proposal, the cost must be supported by three price quotes from verifiable sources (published price list, subcontractor quote with supporting documentation, manufacturer quote, or distributor quote) not to include any quotes directly from the prime contractor. The lowest quote shall be used for negotiations, unless there is extenuating circumstances preventing its use.

1.20 Notice to Proceed (NTP): A contract document issued by the Contracting Officer, after receipt of bonding, which gives the Contractor written notice to commence work and/or order materials. An NTP date is typically issued after a pre-construction meeting is held for a particular task order.

1.21 Phase-in Period: A 30-calendar day period after contract award to allow the contractor time to mobilize without being required to execute any performance requirements. This period may be waived by the CO if all parties come to an agreement to do so.

1.22 Pre-Construction Conferences: These are meetings attended by designated representatives of the Government and the contractor on or after the day of award of each TO but before the start of work to discuss all aspects of the required work for a specific TO.

1.23 Pre-Final Inspection: Optional inspection conducted to identify deficiencies prior to final inspection. May be requested by the contractor. The contractor shall notify the Contracting Officer of the request for pre-final inspection seven calendar days prior to the requested date.

1.24 Pre-priced Item (PPI): Items of work listed in the Unit Price Book (UPB) (RS Means) under the Bare Cost column or the labor cost column (A) on the last page of the UPB.

1.25 Progress Meetings: Scheduled meetings attended by designated representatives of the

Government. As a minimum, a representative from 27 SOCES, 27 SOCONS, and the Project

Manager and/or QC to discuss the progress of existing or potential TOs/projects and/or basic contract performance. The CO will schedule as required to maintain contract continuity, preferably weekly. These are contractor led meetings and the contractor shall provide weekly meeting minutes.

1.26 Quality Control Daily Inspection Report (QCDR): A daily record of project activity and status that will be maintained by the contractor and made available to the Government upon request.

1.27 RS Means: A division of Reed Business Information that provides cost information to the construction industry so contractors in the industry can provide accurate estimates and projections for their project costs. It has become a data standard for Government work in terms of pricing, and is widely used by the industry as a whole. RS Means is accessible online and it also integrated in a variety of cost estimating software packages to allow for fast and reliable estimating. It keeps track of city cost indexes, productivity rates, crew composition, contractor’s overhead and profit rates. Cost information is updated annually and is available online, via CD-ROM, or in book form.

1.28 SABER Office (CE): 27 SOCES’s SABER Program Manager will assign project management personnel from the SABER Office to represent the Government’s interest on all technical and construction aspects of the contract.

1.29 SABER Unit Price Software: RS Means-based estimating software system, such as

E4Clicks or WinEst used to compile RS Means line items, PPI and calculate the totals of cost proposals provided with the CPP. The software program shall be on the ‘Approved Air Force

Software List’ and compatible with Air Force computer systems/ requirements. The contractor shall provide any required training on the proposed pricing program and all technical support to

Government personnel assigned to the contract.

1.30 SABER Guide Specification: These specifications have been developed from the Unified

Facilities Guide Specifications (UFGS). At the time of award, the most current version available of the SABER Guide Specifications shall be used and may be valid during the life of the contract unless updates are required, submitted and approved by the government.

The intent of the SABER Guide Specifications is to furnish concise, Government approved, industrial and commercial standards for maintenance, repair, demolition, and construction of government facilities and provide conformance to the requirements set forth by the Building Codes.

1.30.1 The contractor shall establish and submit for approval Master Specifications, in the

Unified Facilities Guide Specifications (UFGS) standard format for any work not covered by the SABER specifications. These will be added into the SABER Guide Specifications for future use. All existing and newly approved specification sections will be used during the life of this contract and applied to all subsequent TOs. Approved specifications sections will not be resubmitted unless determined that previously approved specification sections need updating or revising. Resubmissions will require a review and the approval of the CO. 27

SOCES/SABER will maintain a catalog copy of the SABER Guide Specifications.

1.30.2 Each Unit Price Book (UPB, defined in para 1.39 below) line item used in project cost proposals shall have guide specifications fully identifying technical requirements and industry standards. Specifications will be identified prior to or in conjunction with submitted CPP.

The contractor shall ensure identification of applicable specifications from the SABER

Specifications (Attachment 2) for the TO.

1.31 SABER Project Manager (CE): The project manager has no authority to give directions, render interpretations, or change the contract requirements. The project manager is not present to manage the contract, direct the work, or to relieve the contractor from any obligations. The project manager cannot direct the contractor on what to do or how to do it, nor interfere in field operations unless it is to prevent something from being done improperly (i.e. safety concern). The function of the project manager is to observe the construction process and to ensure compliance with contract requirements by the contractor.

1.32 SABER Building Codes (Uniform Codes): As a minimum all construction and materials will comply to the requirements identified in the most recent editions of the following code books published by the International Conference of Building Officials (ICBO), Building, Fire, Plumbing, Mechanical Code, National Electrical Code (NEC), and the Concrete Manual of

Concrete Practice, Parts 1 through 5, as published by American Concrete Institute and as determined by UFC 1-200-01 DoD Building Code. When referenced in the ICBO the Government’s

Representative will act as the building official and inspector to provide technical support to the

CO. References in the ICBO made to the following Code Sections: Board of Appeals, Permits, Fees or Fee charts, and Certificate of Occupancy will not be used. The contractor QC personnel will monitor and be responsible for full compliance with the ICBO codes books. When a conflict with other requirements arises, the most stringent will take precedence over all other drawings, submittals, UPB line items, and specifications, unless otherwise agreed upon by all personnel.

1.33 Schedule of Material Submittal (SOMS): (Attachment 14) Is a form to identify and track required Contract/Task Order submittals.

1.34 Site Visits: Investigative visits to the proposed work location or desktop meetings conducted to gather enough information to prepare the CPP. The contractor will use this meeting to compile the necessary information needed to prepare a complete and comprehensible construction project proposal. The contractor is responsible to exhaust all non-destructive means of investigation to ensure all pertinent information is gathered to compile a comprehensive CPP capturing all requirements.

1.35 Specification: Specifications form part of the contract documents that accompany and govern the construction phase. The guiding master document is the latest edition of the CSI

MasterFormat. Specifications are numbered and organized in accordance with the 2004 CSI

Master Format. See SABER Guide Specifications. SABER specifications are initially provided as part of the SABER contract, but maintaining the currency and accuracy of the specifications will be the responsibility of the contractor. The contractor will submit updates as necessary for approval to stay current with industry standards. The contractor will identify, as part of the CPP, a list of all specifications that are to be utilized to define the necessary work to be accomplished under the TO.

Failure to identify pertinent specifications will not relieve the contractor of need to follow said specifications.

1.36 Statement of Objectives (SOO): The Government’s written description for each TO, providing the contractor with the basic requirements for the TO; the contractor will respond in their CPP with a complete SOW. An AF Form 66 Schedule of Material Submittals (SOMS) register

(Attachment 14) shall be attached to the SOO listing submittals that will be required, but is not all encompassing and may have other requirements per the TO specifications. It is the contractor’s responsibility to submit the final schedule of material submittal register with their SOW.

1.37 Submittals: Are the transmission of material data, drawings, plans, etc. between the

Contractor and the Government. The contractor shall submit an AF Form 3000, Material Approval Submittal (Attachment 15) for all required items listed on the SOMS register and/or as referenced in the specifications for each TO. The contract submittals shall be identified as S-submittals (S-1, 2, 3, etc..) and the TO specific submittals shall be identified as T-submittals (T-1, 2, 3, etc..). Each submittal will be numbered accordingly starting at #1 and proceeding consecutively to infinity.

1.38 Task Order (TO): A TO is the contractual instrument issued by the Government to the contractor to order work under an existing IDIQ contract. A TO under this contract is issued unilaterally (signed only by the CO) after completion of negotiations with the contractor of all items of the CPP. Therefore, acceptance and performance of a TO shall be performed by the contractor in this contract and the Government reserves the right to direct the contractor to complete the TO. Each individual TO becomes, in effect, a firm fixed-price, contract and is administered accordingly. The requirement of the TO is based on compliance with all components of the CPP. A separate NTP shall be issued for each individual TO. The CO will determine the date the NTP is to be issued for each TO. 1.38.1 When funding for construction is anticipated or a low bid is required to procure funding, the CO may issue a TO request to the contractor for the accomplishment of a complete CPP only. Once this CPP is completed and the final cost is negotiated to a low bid, it could be shelved until funding is available. Provided the project requirements have not changed, the CO may issue a TO at any time up to one calendar year after completion and acceptance of the CPP. Cost will be revised as necessary in accordance with the most recent

Cost Data Period, as shown in below Table.

Cost Data Period

Version RS Means

Cost Data Period Effective Date Starting End Date

2018 Contract award date 20 May 19

2019 21 May 19 20 May 20

2020 21 May 20 20 May 21

2021 21 May 21 20 May 22

2022 21 May 22 20 May 23

2023 21 May 23 20 May 24

Note: Modifications that require the addition and/ or deletion of line items, made to an awarded TO, that the NTP has been issued will be made using the corresponding Cost

Data Period that was used to award that TO for deletion of line items and any new work will use the most current Cost Data .

When funding is available for construction, a TO request may be issued in two phases;

phase one for the accomplishment of the design (CPP) and phase two for construction work. Once the CPP has been completed and if the final negotiated cost indicates there is sufficient funding for construction, the contractor will be issued an NTP to proceed with the project.

1.39 Unit Price Book (UPB) (RS Means Cost Data Books): Cost proposal of this contract shall use the following specific volumes of the RS Means Construction Cost Data titles:

Building Construction Cost Data, Assemblies Cost Data, Site Work Cost Data, Facilities

Construction Cost Data, Heavy Construction Cost Data, Site Work and Landscape Data, Green

Building Cost Data, Interior Cost Data, Concrete & Masonry Cost Data, Mechanical Cost Data, Plumbing Cost Data, and Electrical Cost Data. The information contained in the UPB will provide guidance for line items used in the Cost Proposal, a requirement of the CPP. The following UPB information will be used to compile a Cost Proposal and referenced as project requirements: CSI Master Format number, line item description, quantity, units, crew and crews section, abbreviations section, labor rate Column A (when only labor is required for a task, Column A will be used), Bare Cost columns (consisting of only material, labor, equipment, and total) and the Reference Number and section. It shall be used by both the Government and contractor to develop estimates and proposals based on design drawing and requirements of each

TO. It will be used to calculate any modifications to a TO. Costs listed in the UPB are considered PPI’s and are not negotiable in this contract. See the table under paragraph 12.8 of this document for an example of a cost proposal layout, utilizing the UPB (RS Means).

1.39.1 The UPB is numbered and organized in accordance with the 2004 CSI Master

Format and supplements, Divisions 1 through 50.

1.39.2 UPB prices were obtained using the RS Means Facilities Construction Cost

Data, exclusive of overhead and profit. Rates are adjusted using the RS Means

Facilities Construction Cost Data, City Cost Index (CCI) for Clovis, NM. Only direct bare costs (i.e. labor, material, and equipment) are priced. All line items in Division 1 will not be used or allowed in the cost proposal. The cost of Division 1 (010-

Overhead, 012-Submittals, 014- Quality Control, 015 Construction Facilities &

Temporary Controls, 017-Contract Close- out, and 018-Maintenance) should be considered in the coefficient cost (refer paragraph 1.5 Coefficient). Equipment rental and A&E fees should be reflected as non-priced line items and backup documentation submitted as required in paragraph 1.19, Non-Priced Items.

1.39.3 The estimating software will be an RS Means based estimating software program, such as E4Clicks or WinEst used to compile RS Means line items. It is used to compile the RS Means (UPB) data. The RS Means UPB is updated periodically.

Refer to 1.31.1 for the schedule and effective period dates for each version of the RS

Means UPB. Cost proposal will reflect the cost data period a TO was requested. The award date of the TO for construction will determine the TO amount based on a cost of current Cost Data Period of the award. In some cases this may require the proposed lines to be updated to next the current Cost Data Period or possibly the programs quarterly updates.

1.40 Work Areas:

1.40.1 Contract: The area from the Cannon AFB Main Gate to a radius of 50 miles in any direction. This includes Melrose Air Force Range.

1.40.2 Unrestricted: Majority of the area of performance on Government property with limited security requirements, within which the contractor is normally allowed full, free access to the work site.

1.40.3 Restricted: Areas of performance on Government property with increased security requirements within which the contractor is not allowed free access to the work site (cannot enter and exit freely) and will be required to be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to one hour) due to security processing. Work in some areas of the base may require an escort and/or special briefings for the contractor’s employees (i.e. special briefings are required before work is accomplished in the flight line area).

1.40.3.1 Melrose Air Force Range (MAFR) has some unique challenges; those being location, terrain, and the operating hours as a minimum. The location is a remote and secure access area with strict operating procedures. The terrain is un-improved in most places with minimal access routes. The current operating hours are 0800 to1600 but are subject to change on short notice. There are various requirements that have to be completed prior to access to MAFR, refer to sample MAFR Standard Operating

Procedure 13-212 (Attachment 29) for more in-depth procedures. The SOP procedures can change dependent on mission requirements. New SOP’s for

MAFR will be included as an attachment to the Request for Proposal (RFP) for each project that will be required on MAFR. The non-standard co-efficient will be utilized for this area.

2.0 GENERAL REQUIREMENTS

2.1 Background: The 27th Special Operations Civil Engineer Squadron (27 SOCES) fulfills a variety of missions supporting the entire wing. Much of the 27 SOCES's work is focused on the construction, maintenance, and protection of all base infrastructure, which includes buildings, roadways, airfield pavements, utility services (such as water, gas, sewage treatment and electricity) and the surrounding environment.

The total base infrastructure inventory includes 1,060 buildings valued at $3.7 billion; a 450,000 gallon-per-day wastewater treatment plant; and 1,581 military family housing units. The Cannon infrastructure is located on more than 3,700 acres, although they maintain over 92,000 acres of land to include 70,000 acres at Melrose Air Force Range.

2.2 Contract Description: The SABER is an Indefinite-Delivery, Indefinite-Quantity (IDIQ)

Contract for execution of a broad range of maintenance, repair and minor construction projects affecting real property at Cannon AFB, or Melrose Air Force Range, New Mexico. A TO Request for Proposal (RFP) will be issued under this SABER contract to define specific project requirements involving design with follow on construction.

SABER contractor may be required to complete work as simple as room renovation to more complex development of a complete facility design, to include drawings, specifications, design analysis etc. as required. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed IAW contract requirements.

2.3 Contract Requirements: The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of repair, alteration, and/or new construction work on the installation and other real estate owned or managed by Cannon AFB. The projects will include tasks in a variety of trades such as demolition, site work, excavation, cast-in-place concrete, masonry, structural steel, electrical, mechanical (including HVAC), painting, carpentry, roofing, millwork, road repair, and other specialty and general construction work as necessary to meet the 27 Special Operations Wing

Mission.

2.4 Contract Organization: The contractor shall have available a design and construction staff capable of responding to the requirements of this multi-discipline IDIQ contract. The contractor's organizational approach shall integrate with this staff to provide project management, project design/engineering, on-site superintendence, quality control, safety, and administration.

2.4.1 Sufficient Personnel: The contractor shall maintain a sufficient staff to execute the workload of designs and project construction. The company shall possess the ability to manage a design/construction multi-discipline, multi-project program. The contractor shall have the capability to perform in-house or by subcontract each major functional discipline, to include but not limited to electrical, mechanical, heating and air conditioning, structural, architectural, paving, landscaping, painting, roofing, plumbing, and asbestos and lead paint removal.

2.4.1.1 Personnel shall meet the training, medical surveillance, safety and health program requirements specified in Occupational Safety and Health Administration (OSHA)

Standard 29 CFR 1910.120 and EM 385-1-1, ACOE Safety and Health Manual; to include

Hazardous Waste Operations and Emergency Response (HAZWOPER) training when required. Contractor shall not allow uncertified personnel on site.

2.4.1.2 As a minimum, contractor construction personnel such as the PM, project superintendent, project QC, health, and safety inspector(s), and project foremen shall be able to read, write, speak and understand United States common English. Contractors and subcontractors who operate a vehicle to perform a task shall have a valid and appropriate US state driver’s license for the vehicle(s) operated. All employees shall have valid photo identification even if they are not driving on the installation.

2.5 Employment: Contractor shall not employ any person who is an employee of the

United States Government if the employment of that person would create a conflict of interest, nor shall contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DoD Directive (DODD) 5000-7. Contractor shall not employ a Department of the Air

Force employee if such employment would be contrary to the policies contained in AFI 64-

106, Industrial Labor Relations Activities.

2.6 Contractor Professional Qualifications and Certifications: The contractor’s key personnel who will be involved in the day-to-day accomplishment of design tasks ordered under this contract shall include, as a minimum, personnel qualified in the areas identified in this paragraph, paragraph 2.7 and it's sub-paragraphs. The contractor shall have readily available a design team with registered architectural and engineering personnel with experience in the following disciplines: Civil, Land Surveying, Geotechnical (Soils Engineer), Architectural, Interior Design, Landscape Architecture, Structural, Mechanical, Electrical, Fire Protection, and Environmental. If the contractor must change any personnel during the course of this contract, the contractor shall provide appropriate documentation to the CO that substantiates the qualifications of the replacement employee to perform the required duties of the position. The CO will verify the proposed replacement’s qualifications and reserves the right to reject the replacement or a proposed change in personnel.

2.7 Key Project Management Staff: The contractor shall provide staffing with five or more years of experience in respective disciplines to perform overall project management, site supervision, and quality control as outlined in section 9.0 of these General Requirements and subcontracting purchasing and administration. As a minimum, provide personnel qualified in the areas identified in this paragraph, Paragraph 2.7 and its sub-paragraphs.

Paragraphs 2.7.1 through 2.7.7 identify the minimum requirements, certifications, licenses, etc. required for personnel performing activities or acting in a specific capacity:

2.7.1 Design Program Manager (DPM): The contractor’s Design Program Manager (DPM) shall be as a minimum a Professional Engineer or Registered Architect with a minimum of ten (10) years of work experience in design project management, and a minimum of five (5) years of experience managing design-build projects. The Design PM is the primary POC for the CO for all contractual issues with regards to design. The Design PM is responsible for but not limited to ensuring practical and effective systems are developed and installed to meet contract objectives.

2.7.2 SABER Program Manager (PM): The contractor’s Program Manager shall have as a minimum a Bachelor’s degree in Project or Construction Management from a regionally or nationally accredited university and at least ten years of experience managing construction projects which shall include two years of commercial/institutional construction. The PM is the primary POC for the CO for all contractual issues with regards to project/program execution and is responsible for the overall management of this contract. The PM is to ensure that quality work is accomplished on schedule and assuring qualified personnel and subcontractors are assigned to complete TOs. It is the PM’s responsibility to ensure that contractor personnel and subcontractors possess the appropriate qualifications and experience to complete specified project tasks and that they comply with all statutes, regulations, as well as the contract requirements. The PM shall have and provide to CO, upon request, all required employee or subcontractor certifications/qualifications. The PM shall be physically located on Cannon AFB, NM. The manager or designated representative shall also have the ability to be on the base proper within one hour for unscheduled meetings, construction concerns, and/or project emergencies during working hours. The CO may require the contractor to submit resumes of his management personnel to assure compliance of experience and ability levels required.

2.7.3 Project Superintendent: The contractor shall assign a Superintendent with a minimum of five years of experience in construction which shall include two years of industrial construction, and two years of experience as a project Superintendent or Foreman managing construction projects. Superintendent shall not have more than five active construction projects at one time, nor shall the workload exceed their capabilities as determined between joint understanding of the contractor, contracting, and civil engineering. If there are TOs on Cannon

AFB and any of its other properties under its jurisdiction, separate Superintendents will be required for each location. Each Superintendent will follow guidelines as identified above.

2.7.4 Project Foreman: Shall have a minimum of five years experience in construction which shall include two years of industrial construction for each TO, and shall have at least two years of hands-on construction. The Project Foreman shall be employed by the prime contractor.

Note: One of the two personnel identified above (para 2.7.3 and para 2.7.4) shall be on TO specific work site at all times and will be first point of contact for the specific TO.

2.7.5 Site Safety and Health Officer (SSHO): SSHO shall have a minimum of an Associate’s degree in any field of construction or an Associate's degree in safety, health or a related field.

Additionally, Safety Manager must have a minimum of three years industrial/commercial safety experience, 30 hour OSHA Construction safety class or equivalent within the last three years.

Safety Manager will be required to be competent person trained/certified on any tasks requiring competent persons, meeting the definition and requirements of EM 385-1-1 and OSHA as required by the Task Order SOW.

Provide a locally assigned SSHO that meets the requirements of EM 385-1-1 Section 1 when there are 4 or more active projects. In the event there are less than 4 active projects, the Project

Superintendent or Project Manager can fill in as a Designated Representative (DR) as long as the individual/s meet the same requirements/training as the SSHO. The SSHO must ensure that the requirements of 29 CFR 1926.16 and EM 385-1-1 are met for each project. The SSHO or a

Designated Representative, who has as a minimum the OSHA 30 certification and fully versed on the company’s Safety Plan and Contractual safety requirements, must be at the work site at all times to implement and administer the Contractor's safety program and government-accepted

Accident Prevention Plan.

The SSHO must have the required training, experience, and qualifications in accordance with EM

385-1-1 Section 01.A.17, and all associated sub-paragraphs. If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative, as identified in the AHA may be used in lieu of an

Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation. SSHO shall visit the sites randomly throughout the day, as a minimum the SSHO will visit the active construction sites daily and shall monitor the construction sites and enforce compliance with government regulations, acts and local, state and federal standards. SSHO shall be capable of identifying hazardous or dangerous conditions within the construction sites.

2.7.6 Quality Control Manager (QCM): QCM shall have a minimum of an Associate’s degree in any field of construction or an Associate's degree in an administrative discipline. QCM shall also have a minimum of five 5 years combined experience as a superintendent, inspector, QC

Manager, project manager, or construction manager on similar size and type construction contracts, which included the major trades that are part of this contract. The individual must be familiar with the requirements of the EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. In addition to the above experience and education requirements, the QC Manager shall have completed the course Construction Quality Management for Contractors and will have a current certificate.

Provide a locally assigned QC Manager to implement and manage the QC program. In addition to implementing and managing the QC program, the QCM may perform the duties of project superintendent. At no time can the QCM act in the official role of QCM for a project in which they are Superintendent on and shall not be under the direct supervision of the Project Manager.

The QCM is required to perform submittal review and approval, ensure required testing is performed and provide QC certifications and documentation as required per the approved Quality

Control Plan, and this contract. The QCM is responsible for managing and coordinating the documentation performed by others.

Designate an alternate for the QC Manager to serve in the event of the designated QC Manager's absence. The period of absence may not exceed two weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the Alternate QC Manager shall be the same as for the QC Manager.

2.7.7 Construction Welders Certification: Employees who perform welding shall be certified for the welding task at hand and in accordance with Federal and New Mexico State regulatory requirements and IAW American Welding Society Standards (AWS) and American

Society of Mechanical Engineers (ASME) as a minimum. Welders shall follow all safety procedures in accordance with the type of welding being conducted.

2.8 Technical Support Staff: The contractor shall provide adequate technical staffing to fulfill the following functions and contract management requirements: project planning/design, estimating, quality control, drafting, and clerical. Skill level, experience, qualifications, list duties, and background for the personnel in these positions shall be provided to the government within one week after contract award. Personnel in each position shall have a minimum of one year experience in the proposed duties assigned.

2.8.1 Where engineering is required for a project design, the contractor shall use Registered

Professional Engineers in the appropriate disciplines. Only when requested, the CO may identify and require that a design or a phase of construction be reviewed and stamped by a Registered

Professional Engineer. Support of this contract requirements is expected to provide on an as need basis by another subcontract or engineering firm. When this additional design work is requested by the CO, the contractor will provide the cost of this work in the Cost Proposal as a

NPI for the Engineering Fees. This cost will be separate and in addition to the Scheduled Design

Fee cost. Providing Registered Professional Engineering support does not change the requirement to provide the proposal and design as identified in SECTION 5.20 PROJECT

ESTIMATING/DESIGN ORDERING PROCEDURES of theses General Requirements.

Engineering design is required for, but not limited to, mechanical, structural, and fire suppression.

It is the responsibility of the contractor to identify the need for design in the CPP.

2.9 Site Supervisor Staff: A site supervisor shall be identified to the CO, prior to issuance of the notice to proceed of each TO. The site supervisor will be on the TO specific worksite at any time work is being accomplished.

2.10 Working Hours/Days:

2.10.1 Standard: Work Day (WD), work that is accomplished during the period from 0700 to

1600, Monday through Friday, excluding Saturdays, Sundays and Federal Holidays.

2.10.2 Non-Standard: Work that is accomplished during the period from 1601 to 0659, Monday through Friday and any time on Saturdays, Sundays, and Federal Holidays. Extenuating circumstances may arise that will require the need to work outside of the normal duty hours and if so a minimum of 48 hours (2 calendar days not to include weekends) request in writing is required (acknowledged email acceptable) and requires CO written approval (acknowledged email acceptable). For weekend, holiday, and continuous long work hours, a minimum of 14 calendar days request prior is required in writing (acknowledged email acceptable) and requires

CO written approval (acknowledged email acceptable). The CO will determine and approve the need for work during Non-Standard Working Hours/Days as the requests are made.

2.10.2.1 If the Government requests and the CO directs a work schedule during non-standard working hours, the co- efficient entered for the non-standard working hours

Contract Line Item Number (CLIN) will be applied. The term “Non- Standard Working

Hours” is not to be interpreted as “overtime.”

2.10.2.2 The contractor may be allowed to work during non-standard hours at his request when approved by the CO and coordinated with the SABER Project Manager, as well as the affected organization; in these instances the Government will not pay for non-standard hours.

2.10.3 24 Hour On-Call Personnel (Standby): The contractor shall furnish as a minimum, names of two personnel along with telephone numbers; one primary and alternate that will be available 24 hours a day, seven days a week, during the life of the contract. These individuals will be the personnel contacted after standard work hours to provide response to the requirements of the government in emergency or warranty situations. These personnel will have the authority to obligate the contractor.