CTFS_Site_Visit_Questions_ _Answers.docx

CTFS Site Vist Questions and Answers

FA4819-14-R-0004

Q1. Do you have an established rate per hour for the ABM Pilot position? If not is it the intention for Contracting to have all Offerers bid based on the Pilot Occupational Code 31010 and allow the successful Offerer to follow the guide lines of Form SF 1444 in order to establish the new ABM rate after award?

A1. It is the intention for Offerers to bid based on the Pilot Occupational Code 31010 and allows the successful Offerer to follow the guide lines of Form SF 1444 in order to establish the new ABM rate after award.

Q2. PWS paragraph 1.4.2. Transmit/receive on FAA VHF frequency bands, (118 MHz to 149.750 MHz)". It is thought that current commercial aircraft VHF frequencies between 118 to 136.95 MHz may be satisfactory to meet user requirements. Can the government please confirm and change the VHF specification in the PWS?

A2. VHF transmit/receive requirements are 118 MHz to 136.95 MHz. A VHF frequency range above 136.95 MHz is not required.

Q3. PWS paragraph 1.8.2.1. states, "The contractor shall be required to support ATIS mission review groups and ATIS operational working groups as required with at least one person who has a Secret security clearance." Please confirm that this requirement is still required?

A3. Contractors will not be required to hold a security clearance. If a working group is held and a security clearance is required, the contractor will be excused.

Q4. Please confirm that all pricing associated with PWS paragraph 1.8.3 (Aircraft/Instrumentation Integration and Test) should be included in CLN 0003 (Transition Period)?

A4. Offeror’s may choose to price their proposals as they deem best, if PWS paragraph 1.8.3 pricing is better suited in another CLIN that is up to the offeror.

Q5. PWS paragraph 1.8.3.6.3 states, "The contractor shall ensure and certify to the government prior to IOC . . .” During the Site Visit it was stated by the user that IOC for the ATIS instrumented aircraft could be around September 2015 to be technically acceptable (i.e. 6 months after contract award).” Please confirm IOC does not need to be before September 2015 to be technically acceptable?

A5. The contractor will be granted until 1 September 2015 to meet IOC requirements in support of ATIS missions.

Q6. Please confirm that support for Banner Missions (referenced in PWS paragraph 1.8.4) are not required?

A6. Banner missions are not a required.

Q7. Please confirm that the TEP will include CLNs 0001, 0002, X001s and X002s and 5001?

A7. The TEP will include all CLINs, 0001, 0002, 0003, X001s and X002s and 5001. An amendment to the solicitation will be posted to FBO.

Q8. It is understood that this contract’s aircraft receive government fuel support from on base sources. It is also understood that the government user will have to budget/pay for this contract’s aircraft fuel use through the government’s internal fuel accounting system. And of course, everyone can agree that Jet Fuel is not “free” no matter who supplies the fuel or what accounting system is used. With these understandings of required government fuel support, why wouldn’t this Solicitation require CTFS fuel requirements not only to coordinate base support but to evaluate what it will “actually” cost the government and tax payers per hour to operate aircraft on this contract?

A8. Fuel cost is not included in this contract and will not be evaluated as such.

Q9. The base period in CLIN 0001 is five (5) months and 1250 hours subject to no extensions to the incumbent contractor. Would you please confirm that the contract is only guaranteed for the five (5) month base period and no more? Therefore at the option of the USAF you could cancel the contract after the base period with no obligation to any option years?

A9. Yes that is correct, as with any contract the government reserves the right not to exercise options past the base period. This could be due to numerous reasons, such as changing requirements, funding, etc.; however, at this time the government anticipates fully executing the base and all options on this requirement.

Q10. PWS, Page 13, Section 1.13.4.2 states that “The Contractor is responsible for office equipment, administrative supplies and commercial telephone/communication service(s)” however on Page 17, Section 3.1.3 Government Furnished Supplies it states in part that “the government will furnish computer equipment and necessary application software, reproductive support, and office phones (digital and/or analog)” and Section 3.3 Telephone Service states “The government will provide base, local and long distance commercial telephone service”. Please clarify as to whom is responsible for the costs of both the equipment and services as the information is contradictory.

A10. The government will provide telephones and three lines/extensions for use in the office areas. The land lines provided by the government will support base, local, and long distance commercial calls, but are designated for official government business only. Cell phone or any additional commercial services and associated communications equipment will be at the contractor’s expense.

All government furnished electronic equipment is outlined in Appendix E, Page 40, of the PWS. Application software and technical support for government furnished equipment only is provided. Reproductive support entails three furnished printers. Any office or administrative equipment/supplies in addition to the government furnished equipment set forth in Appendix E is at the contractor’s expense.

Q11. PWS, Page 17, Section 3.5.2 States in part “Contractor will coordinate, schedule and oversee government refueling operations of contractor owned aircraft that are in support of contract missions” but the follow on sentence states that “Contractor personnel performing refueling tasks will be required to satisfactorily complete local training and/or certification in refueling tasks and equipment before commencing refueling operations under this contract.” Please clarify if refueling operations are performed by government employees or contractor employees.

A11. Government fuel trucks will transport fuel to the contractor’s aircraft(s) refueling/parking site only. Once on-site, the contractor will then be responsible for refueling their own aircraft. Contract personnel will accomplish safety training with the Logistics Readiness Squadron prior to performing refueling duties to assure safe operations and adhere to environmental rules and regulations. Training will be accomplished during the 45-day transition period.

Q12. PWS Page 19, Section 4.1.3 States in part that the Pilots must have a minimum of one year experience in Battle Management Command and Control (BMC2) procedures. What satisfies the requirement of having the “one year” experience?

A12. Battle Management Command and Control experience is constituted as having been a qualified pilot for at least one year in a fighter Mission-Design Series (MDS) type aircraft that required reoccurring training working with a Ground Control Intercept (GCI) facility for which they were directed by a controller in the execution of air-to-air or air-to-ground missions.

Q13. In providing flight publications (i.e. aeronautical approach charts, departure procedures, etc.) does the contractor have to provide these or does the government?

A13. The contractor will be placed on the flight publication distribution list through Airfield Operations when new publications are released.

Q14. Re: 4.13 page 22 Staffing Levels:

Can there be any extension given to the requirement to fill a vacant position within 15 days?

A14. The contractor shall make every effort to fill a vacant position within 15 days to mitigate operational impact. If the contractor is unable to fill a vacant position in the allotted time, the contractor will advise the Contracting Officer Representative (COR) on the status of the vacancy. An extension may be granted at the discretion of the COR.

Q15. Does the USAF at Tyndall AFB require two contract personnel to refuel each aircraft?

A15. Fuel trucks are commonly outfitted with two refueling hoses to enable simultaneous refueling. Two contract personnel are required for simultaneous refueling operations, one person to operate each hose. The contractor shall exercise utility and efficiency during the refueling process to prevent undue delays by optimizing simultaneous refueling operations to the maximum extent possible. When fuel trucks are not outfitted or capable of simultaneous refueling, only one contract person is required. Government personnel accompanying the fuel truck will not refuel contractor aircraft.