Attch 14 Ft Eustis Specific Instructions.docx

SOLICITATION NO. FA4800-11-R-0002

ATTACHMENT NO. 14

FORT EUSTIS – SPECIFIC

SPECIAL INSTRUCTIONS

(REVIEWED 11 APR 07) SPECIAL WORK REQUIREMENTS AND RESTRICTIONS:

NOTE: If there is a conflict between these codes or regulations and these contract specifications, the most stringent requirements shall apply at all times.

1.3 SUBMITTALS

The following items specified herein shall be submitted in accordance with SUBMITTAL PROCEDURES:

Information, shop drawings, certificates, test data, etc., listed on the attached AF Form 66, Schedule of Material Submittals, shall be submitted for approval by the Contracting Officer, or his/her designated representative in accordance with the General Provisions. Whenever in this contract materials or drawings are required to be submitted by the Contractor to the Contracting Officer for approval and the material or drawings submitted are at variance with the specifications or Government drawings, but are, nevertheless, approved by the Contracting Officer, inadvertently and without consciousness of the variance, and regardless that a closer review could have revealed the variance, then such approval shall not be final unless the Contractor expressly noted in a memorandum to the Contracting Officer, on the material submittal or drawing that “this material or drawing varies from specifications in the following aspects –” or uses other works of similar clear meaning. In the event of such an inadvertent, erroneous approval, the Contracting Officer, upon discovering the variance at any stage, have the right to require the Contractor to do such rework and/or material replacement as is necessary to obtain compliance with the specifications, and the expense of such rework and/or material replacement shall be borne solely by the Contractor.

2. POST REGULATIONS:

The site of the work is on a military reservation, and all rules and regulations issued by the Commanding Officer, Fort Eustis covering safety and sanitary requirements, shall be observed by the Contractor.

2.1 Personnel Restrictions:

Personnel will be limited to the immediate site area and shall under no circumstances enter buildings or facilities not involved in the work. All employees of the Contractor will be subject to all rules and regulations of Fort Eustis, which pertain to personnel. The Contractor shall erect any necessary fences or signs and be responsible for the restrictions of all personnel.

2.2 Transportation Facilities:

The facility is served by an all weather surfaced road network. Road(s) within the military reservation proposed to be used by the Contractor, shall be subject to prior approval of the Post authorities and such roads, if used, shall be maintained throughout construction and shall be restored to as good condition as existed prior to their use.

2.3 Road and Post Entry Restriction:

The movement of all vehicles within the Post shall be confined to the roads designated and shall comply with traffic regulations within the post. Other roads may be used only with the approval of the QAI. The Contractor shall keep all roads free of mud and other foreign material resulting from his operations. Parts of Fort Eustis are restricted access where private owned vehicles are not allowed and special identification for each person’s entry is required. Coordinate with Fort Eustis Security personnel all access requirements prior to starting the work.

2.4 Personnel Transportation:

Contractor owned vehicles shall be used to transport workers from the approved staging areas to work sites.

POVs used by Contractor personnel to commute to work are required to park in existing parking lots. Contractor or Contractor’s employees, including subcontractors, shall not park any personally owned vehicle (POV) or company and/or delivery vehicle on grassy areas near or in the construction site without prior approval from the Contracting Officer, or his/her designated representative. When allowed, parking on grassy areas will only be for short-term delivery purposes (to include heavy tools, equipment, construction materials, etc.). Use designated hard surfaces or existing parking lots near or within the project site for parking of POVs or company and/or delivery vehicles. Tire and track impressions (ruts) created on wet or soft soil by vehicles and/or equipment used in the Contractor’s operations shall not be left for more than one day after removal of such vehicle or equipment that cased the rutting. The Contractor shall restore the affected area(s) of the site to its original condition within that one-day period.

Loading shall be limited to five tons axle unless approved otherwise. The Contractor shall keep all roads clear of all obstructions and free of mud and other foreign materials resulting from operations. Post speed limits and traffic controls will be observed.

3. INSPECTION:

Government representatives will conduct inspections during the work process. Defective Contractor furnished materials and/or deficiencies in workmanship in progress shall be replaced or corrected to the satisfaction of the Contracting Officer at no additional cost to the Government.

3.1 Hold Point Inspections:

Project hold points will be identified at the kick-off meeting, and at a minimum, conform to hold points listed in the IBC (Sec 109), International Plumbing Code (Sec 107) and the International Mechanical Code (Sec 107). Inspections will be annotated on the project schedule. Contractor shall notify the QAI one day in advance for each hold point inspection. All work related to subject inspection shall not continue until the inspection has been completed and approved.

4. SAFETY STANDARDS:

The Contractor shall comply with the “Occupational Safety and Health Administration (OSHA)” Safety and Health Regulations for Construction, Part 1926, for the performance of all work under this contract.

4.1 ACCIDENT REPORTS:

The Contractor shall comply with accident reporting requirements as outlined in U S Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety And Health Program. All accident reports will be reported immediately to the QAI/COR/PM.

4.2. FIRE PREVENTION AND PROTECTION:

The Contractor shall comply with all safety requirements outlined in US Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety And Health Program, Fort Eustis Regulation 420-90, Facilities Engineering: Fire and Emergency Services, Fire Prevention Program, and all rules and regulations issued by the National Fire Protection Association covering storage and use of inflammable mixtures of materials which might constitute a fire hazard.

5. HAZARDOUS MATERIALS AND WASTE MANAGEMENT:

TCFE Reg 200-6, w/Change March 2005, prescribes policies and procedures for conservation, protection and enhancement of the environment at Fort Eustis and Fort Story and supported facilities.

(http://CED-web.eustis.army.mil/enrd/ENRDDocs/ENRDReg/TCFEReg200-6-4Oct05.pdf) All Hazardous Waste (HW), Non-hazardous Waste (NHW) and Universal Wastes (UWs) excluding UW Lamps disposal must be coordinated through the Hazardous Waste Accumulation Facility (HWAF). UW Lamps should be turned-in at the SWRPPCs.

All contractors must utilize HWAF services to the maximum extent offered, including HW containers, labels, and disposal services. Contractors are prohibited from utilizing non-HWAF services to dispose of HW.

Before using any spark producing devices or open flames either inside or outside of work areas, the Contractor shall obtain a Hot Work permit from the Post Fire Department at least three (3) days in advance.

Flow in gas mains that have been shut off shall not be restored until the Government inspector has coordinated that all items serviced by the gas line have been shut off.

11.7 Digging Permit:

Digging permits, “Clearance Permit for Digging”, must be obtained prior to doing any digging work on Post. The Contractor shall be responsible to obtain all necessary digging permits, which may be necessary to accomplish his work, from the CED service technician responsible for issuing the digging permits.

11.8 Excavations

All trenches/excavations shall be back filled and compacted to 95% of maximum Proctor density. Trenches will be top dressed with no less than three inches of sifted topsoil and then compacted. The finished area will be free of all debris, rocks and then graded to conform to the surrounding area. The area will be hydroseeded in accordance with the specifications.

During the progress of the work, the Contractor shall keep a careful record at the job site of all changes, corrections and deviations from the layouts and details shown on the drawings to include all contract modifications. The Contractor shall enter such changes on project drawings promptly, but not later than on a weekly basis. Such revised drawings shall be considered “redline” as-built drawings and done IAW the appropriate UFC

The Contractor shall provide horizontal and vertical control surveys for the precise location of primary survey points for planning, engineering, construction, real estate projects, GIS applications or facility management.

13.2 Deliverable Requirements

a. The contractor shall use conventional surveying and other methods, such as a total station or Global Positioning Systems (GPS) for field data collection at an accuracy level in accordance with “Geospatial Positioning Accuracy Standards,

b. Part 4: Architecture, Engineering, Construction, and Facilities Management,” published by the Federal Geographic Data Committee (FGDC), dated February 2002. This standards document can be found at:

http://www.fgdc.gov/standards/status/sub1_5.html.

c. All geospatial data shall overlay on the installation’s most current orthorectified imagery provided by the government. The collected data will incorporate the coordinate and projection system of the imagery, WGS 1984 ZONE 18N, and have an external spatial reference (.prj) file attached that specifies the parameters of the coordinate system.

d. The contractor shall provide survey grade GPS data at an accuracy level of ±2 cm. where appropriate (as determined by the Government), and all other collection at a resource grade accuracy level of ±<0.5 meter.

e. The contractor shall provide a quality control (QC) report that must state whether all inconsistencies in the data generated were corrected, or it must detail the remaining errors by case.

f. Data on the location of contractor installed utility lines shall be captured at a minimum every 50 feet and each turn or bend in a utility line must be captured.

g. The contractor shall prepare and submit a file geodatabase (.gdb) that links the respective spatial and tabular databases through ESRI ArcGIS 9.3.1 The contractor shall utilize a topology build and clean routine and assure the following:

· No erroneous overshoots, undershoots, dangles or intersections in the line work

· Lines should all be continuous, i.e. do not create dashed lines with many small line segments

· Point features should be digitized as points, not graticules, symbols or icons

· No sliver polygons

· All polygons completely close and have a single unique centroid

· Digital representation of the common boundaries for all graphic features must be coincident, regardless of feature layer

g. Feature Attributes: The contractor shall identify the classification, type, location, ID number, and any other necessary attributes (specified by the Government) for all surveyed, mapped, designed or proposed features.

h. Entity naming conventions, attribute fields and domain names will be collected in the format defined by the Spatial Data Standards for Infrastructure and Environment (SDSFIE) release 2.6, except where modified by the government. This standards document can be found at: http://www.sdsfie.org.

i. Metadata: The contractor shall complete all metadata elements marked mandatory and mandatory-if-applicable as defined by the FGDC Content Standards for Digital Geospatial Metadata for each feature layer collected. This standards document can be found at: http://www.fgdc.gov/metadata/contstan.html.

j. Metadata must include an NSSDA accuracy statement at the 95% confidence interval & corresponding calculation worksheets as outlined in “Geospatial Positioning Accuracy Standards, Part 3: National Standard for Spatial Data Accuracy,” published by the Federal Geographic Data Committee (FGDC). This standards documentation can be found at: http://www.fgdc.gov/standards/status/sub1_3.html

k. Metadata should be submitted in ESRI ArcGIS 9.x format and stored as an XML document with the corresponding feature layer.

l. The Contractor shall provide the QAI as-built record contract drawings in AutoCAD format or other electronic format on a compact data disk within 24hrs of contract completion. Drawing names on the compact data disk shall begin with FE (or FS) and the facility number.

13.3 Topographic and Infrastructure Surveys

The Contractor shall provide surveys to consist of, but are not limited to, field data acquisition of detailed topographic, planimetric and infrastructure feature data for use in engineering site planning, cost estimating, design, as-builts and construction layouts.

13.4 Geographic Information Systems Office Point of Contact

Any questions regarding data collection efforts, deliverable formats or deliverable specifications should be addressed to the Geographic Information Systems Office, POC:

Mr. Chris Beemer, CED Program Flight GIS Analyst 757 878-3190 ex 261

Equipment Warranty / Guarantee Record Facility No: ____________________ Project No: MUHJ _______________________ Project Title: __________________ Work Order: ______ Shop Code: ____________ Item: ____________________ Location: _________ Contractor: ________________ Prefix:_________ Suffix:___________ Serial No:__________ Model No:__________ Style:______ HZ:______ Volts:______ HP:______ Size:______ Frame:___________ Purchase Cost:________ Replacement Cost:______ Manufacturer:______________ Date Purchased:____________________ Date Installed:_______________________ Effective Date:____________________ Expiration Date:_______________________ Replacement, New or Other:_________ Purchase Number:_____________________ GSA Contract Number:_________________________________________________ Contract Inspector:____________________________ Phone:___________________ Remarks:____________________________________________________________ Evaluator:______________ Grade:________ Title:________ Orgn:______________

15.9.2 EQUIPMENT WARRANTY TAGS AND GUARANTOR’S LOCAL REPRESENTATIVE:

The Contractor shall furnish with each guarantee the name, address and telephone number of the guarantor’s representative nearest to the location where the equipment and appliances are installed. The Contractor shall tag each item of warranted equipment with a data tag, enclosed in a durable, oil and water resistant clear plastic envelope approved by the Contracting Officer. Tag shall be attached to the equipment in clear sight with a metal wire. The date of acceptance and inspector’s signature shall be left blank until project is accepted for beneficial occupancy. The tag shall show the following information:

EQUIPMENT WARRANTY TAG

Contractor. .

Building No.

Type of Equipment Accepted Date Contract Completion Date Warranted Until Under Contract No.

Telephone /Address.

Inspector’s Signature .

15.9.3 PRECONSTRUCTION CONFERENCE:

After award of the construction contract and prior to the start of any construction work, an authorized representative of the Contracting Officer will schedule and conduct a preconstruction conference. The Contractor’s Project Manager, Superintendent and his Quality Control System Manager shall attend this meeting. The Contractor is encouraged to have an officer of his company (Project Manager could be this person) and a representative from each of his subcontractors at the conference. This conference will be held at a location and time as specified by the Contracting Officer’s Representative.

16. QUALITY CONTROL PLAN:

Contractor Quality Control is means by which the Contractor ensures that the construction, including that of subcontractors and suppliers, complies with the requirements of the contract. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be keyed to the proposed construction sequence. At the completion of all work or any increment thereof established by a completion time, the Contractor shall conduct a Pre-Final Inspection of the work with the Government inspector to develop a “punch list” of items that do not conform to the approved plans and specifications. Such a list of deficiencies shall include the estimated date by which the deficiencies will be corrected. Upon notification from the Contractor that all deficiencies have been satisfactorily corrected a joint final inspection will be scheduled by the Contractor.

16.1 POST ACCEPTANCE TESTS:

Should completion of the project occur at such time that the required performance test must be conducted and test data recorded and submitted during a season when both heating and cooling system performance cannot be checked, the Contractor shall perform the tests and record all such data as is available with system operating automatically under the prevailing weather conditions. That part of the system operation that cannot be recorded because of the prevailing weather shall be delayed until the weather is appropriate at which time the remaining part of the required tests shall be conducted and data recorded accordingly. Portions of the tests may not be delayed without written consent of the Contracting Officer. Dates for the final tests will be set at the project final inspection.

17. CONTROL DIAGRAM:

Provide framed drawings under laminated plastic showing complete instrumentation and HVAC system control diagrams, for all equipment furnished and interfaces to all new and existing equipment, at each respective equipment location. Condensed operating instructions explaining preventive maintenance procedures methods of checking the system for normal safe operation, and procedures for safety starting and stopping the system manually shall be prepared in typed form, framed as specified for wiring and control diagrams and posted beside the diagrams. Proposed diagrams, instructions, and other sheets shall be submitted prior to posting. The framed instructions shall be posted before acceptance testing of the systems. Provide a reproducible copy of each revised diagram in addition to the framed copy.

18. FIELD TRAINING:

Upon completion of the work and final acceptance of contract, the contractor, at no cost the government, will provide instruction to Government operating personnel on the proper operation and maintenance of the equipment. O&M manuals shall be provided before the training.

19. EXTERIOR ELECTRICAL:

All electrical service on Ft Eustis is owned by Dominion Virginia Power (DVP). Contractors will coordinate directly with DVP to acquire preliminary electrical cost estimates. Upon project funding, contractor will coordinate with the CED PM for a formal cost proposal from DVP. Contractor shall coordinate with Virginia power all electrical connections or disconnections to insure proper feed to building is provided.

20. EXTERIOR WATER/SEWER:

All water and sewer service on Ft Eustis is owned by Old Dominion Utility Service (ODUS). Contractors will coordinate directly with ODUS to acquire preliminary cost estimates. Upon project funding, contractor will coordinate with the CED PM for a formal cost proposal from ODUS. Contractor shall coordinate with ODUS all water and sewage connections or disconnections to insure proper feed to building is provided.

All military construction, renovation and demolition projects shall include contract performance requirements for a 50% minimum diversion of construction and demolition waste by weight, from landfill disposal. Contract specifications will include submission of a contractors’ C&D Waste Management Plan, prior to the start of site clearance. (ACSIM MEMO dtd 6 Feb 2006)

Records shall be maintained to document the quantity of waste generated; the quantity of waste diverted through sale, reuse, or recycling; and the quantity of waste disposed by landfill or incineration. The records shall be made available to the Contracting Officer during construction, and a copy of the records shall be delivered to the Contracting Officer upon completion of the construction.

23.5 COLLECTION

The necessary containers, bins and storage areas to facilitate effective waste management shall be provided and shall be clearly and appropriately identified. Recyclable materials shall be handled to prevent contamination of materials from incompatible products and materials and separated by one of the following methods:

23.5.1 Source Separated Method.

Waste products and materials that are recyclable shall be separated from trash and sorted into appropriately marked separate containers and then transported to the respective recycling facility for further processing.

23.5.2 Co-Mingled Method.

Waste products and recyclable materials shall be placed into a single container and then transported to a recycling facility where the recyclable materials are sorted and processed.

23.5.3 Other Methods.

Other methods proposed by the Contractor may be used when approved by the Contracting Officer.

23.6 DISPOSAL

Except as otherwise specified in other sections of the specifications, disposal shall be in accordance with the following:

23.6.1 Reuse.

First consideration shall be given to salvage for reuse since little or no re-processing is necessary for this method, and less pollution is created when items are reused in their original form. Sale or donation of waste suitable for reuse shall be considered. Salvaged materials, other than those specified in other sections to be salvaged and reinstalled, shall not be used in this project.

23.6.2 Recycle.

Waste materials not suitable for reuse, but having value as being recyclable, shall be made available for recycling whenever economically feasible.

23.6.3 Waste.

Materials with no practical use or economic benefit shall be disposed at a landfill or incinerator.

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