Attch 11 Section 01 12 00.docx

SOLICITATION NO. FA4800-11-R-0002

ATTACHMENT 11

SECTION 01 12 00

ASSET MANAGEMENT SPECIAL CONDITIONS

REVISED MARCH 2011

SOLICITATION NO. FA4800-11-R-0002

ATTACHMENT 11

SECTION 01 12 00 – ASSET MANAGEMENT SPECIAL CONDITIONS

1. ASSET MANAGEMENT: All work is to be performed in a manner that prevents pollution, protects the environment and conserves natural resources.

CONTRACTOR ENVIRONMENTAL DELIVERABLES:

The following contract deliverables are due to the LAFB project manager and Contracting representative who will in turn provide them to the Environmental Element (633 CES/CEAN).

Before Contract Start (30 days) Asbestos Abatement Plan (if applicable) Lead-Based Paint Abatement Plan (if applicable) Hazardous Material Usage Request Forms Green Procurement Planning Use Forms Environmental Management System (EMS) training certifications Stormwater Permit (if applicable) Stormwater Pollution Prevention Plan (if applicable) Clean Soil Certifications Wetland Permits if applicable (submitted to and approved by the Virginia Marine Resources Commission Allow 60 days for this) During Contract Monthly Hazardous Materials Usage Report Quarterly Refuse/Recycling Reports Generator permit information Hazardous Waste/Lead/Asbestos Manifests (to be signed by LAFB Environmental Reps) End of Contract before contract close Green Procurement Exemption Form (if applicable) Green Procurement Final Usage Report All return Asbestos Manifest (signed by receiving landfill)

1.1 WASTE DISPOSAL:

1.1.1. SOLID WASTE DISPOSAL.

1.1.1.1. Compliance With Regulations All waste materials generated by any work under this contract performed on a Government installation shall be handled, transported, stored, recycled, and disposed of by the Contractor and by his/her subcontractors at any time in accordance with these specifications, all applicable Federal, state or local laws, ordinances, regulations, court orders, or other types of rules or rulings having the same effect of law. These include but are not limited to the Resource Conservation and Recovery Act (RCRA) (40 CFR 260-270); Federal Water Pollution Control Act, as amended (33 USC Sec 1251 ET SEQ); The Clean Air Act, as amended (42 USC Sec 1857 ET SEQ); The Endangered Species Act, as amended (16 USC Sec 1531, ET SEQ); The Toxic Substances Control Act, as amended (15 USC Sec 2601, ET SEQ); The Solid Waste Disposal Act, as amended (42 USC 6901 ET SEQ); the Archaeological and Historic Preservation Act, as amended (16 USC Sec 469, ET SEQ), and the Virginia Solid Waste Management Regulations (9VAC 20-80).

The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the Contractor and approved by the Contracting Officer. The Contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this Contract. The Contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work on LAFB.

As proof of proper disposition of solid wastes, the Contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the Contracting Officer within ten calendar days after the transaction.

Under no circumstances will any solid waste or hazardous materials be left at LAFB at the end of the project. Before the project is turned over to the government, the Contractor will remove all solid wastes and hazardous materials from the installation. Those items include but are not limited to dirt piles, concrete piles, asphalt piles, and rubbish piles. No materials will be left for the future use of the government UNLESS instructed to do so in writing by the government. This is to include the before mentioned items and also regular or touch-up paint, plaster, solvents, etc. If it is determined that the Contractor left materials behind, services may be terminated and/or a penalty payment to include the cost of disposal of the material by the government may be withheld from the project payment.

NOTE: Hazardous materials are different from hazardous wastes so be careful not to confuse the two. For hazardous wastes, they will not be removed from the installation without the 633 CES Hazardous Waste Managers signing the Hazardous Waste Manifest. The LAFB Hazardous Waste Managers can be contacted at 757-764-1132/1133 if needed.

1.1.1.2. CONSTRUCTION/DEMOLITION DEBRIS DIVERSION:

As good stewards of the environment, the government is committed to diverting its waste away from landfills to the greatest extent possible. This can be done through recycling, reusing (when directed by the government), and donating construction and demolition debris materials. The Contractor shall recycle all construction/demolition debris to the maximum extent possible. The Contractor shall make every effort to recycle materials such as but not limited to concrete (including concrete with rebar), brick, asphalt, all metals, wood, roofing materials, wallboard, ceiling tiles, etc. With prior coordination through the CO and 633 CES/CEAN, the Contractor may take scrap metals to the Langley AFB scrap metal yard for recycling. The following are some suggested local sites for recycling construction and demolition debris:

Local Sources of Recycling

Memorial Hwy

Armistead Ave

CrushCon Aggregates

1.1.1.2.1 RECYCLING AND DISPOSAL REPORTING: The Contractor shall report on a quarterly basis the tonnage of the items recycled and the amounts disposed of by landfill and amounts disposed of by regular or waste-to-energy incineration to the Project Manager, the Contracting Officer, and 633 CES Environmental Element (633 CES/CEAN) by the fifth day of each quarter (Jan, Apr, Jul, Oct) during the period of performance. This report will be for the previous quarter. The report shall list the title of the project, the project number, the Contractor’s company name and point of contact, phone number, the type items (i.e. concrete, concrete with rebar, asphalt, brick, scrap metals, wood, wallboard, etc) and the tonnage of those items recycled. For all items that could not be recycled, the Contractor will provide a brief reason as to why the items could not be recycled.

For items disposed of, one total tonnage can be given for items landfilled and one total tonnage for items incinerated (specify waste incinerator or waste-to-energy incinerator) instead of reporting disposal figures for the various items. For items that cannot be accurately measured, estimates will be sufficient. Use the form at Attachment 1 (Construction/Demolition Debris Recycling and Reporting) to report this information to the Contracting Officer, Project Manager, and to 633 CES/CEAN.

To send it to 633 CES/CEAN, email it to 633ces.cea@langley.af.mil or mail it to:

633 CES/CEAN

Attn: Pollution Prevention Mgr Bldg 328, Room 253 37 Sweeney Boulevard Langley AFB, VA 23665

1.1.1.3 Contain Loose Debris. Loose debris on trucks leaving the site shall be loaded in a manner that shall prevent dropping/releasing of materials on streets and conform to local ordinances/laws. Fasten a suitable cover, such as a tarpaulin, over the load before entering surrounding streets.

1.1.1.4 Trip Tickets. Contractor shall submit all trip tickets from the landfill facility, incinerators, and recycling companies to show all debris is being landfilled, incinerated, or recycled in accordance with all Federal requirements and in an approved location. These trip tickets will be submitted to the Contracting Officer who will in turn give them to the Project Manager.

1.1.2. SOIL AND PETROLEUM CONTAMINATED WASTE:

1.1.2.1. Contaminated Absorbents. All petroleum spills/releases must be cleaned up using absorbent materials. Spills caused by the Contractor will be the Contractor’s responsibility to containerize and dispose of the contaminated absorbent material. Spills caused by the government will be the responsibility of the government. Contact the base hazardous waste Contractor, Chugach at 225-5808 or 225-5809 to arrange for pick-up.

1.1.2.2. Soil. ALL soil must be tested to determine if it contains any contaminates prior to relocating it on base or disposing of it off-base. Testing and disposal of soil shall follow Virginia Solid Waste Management Regulations 9VAC-20-80-700 (soil contaminated with petroleum products). Testing shall include: Total Petroleum Hydrocarbon (TPH), Total Organic Halogens (TOX), Benzene, Toluene, Ethyl Benzene, and Xylene (BTEX), and Toxicity Characteristic Leaching Procedures (TCLP). If test results determine “other than clean”, the material will have to be transported to an appropriate landfill or processing center based on the contaminants identified. Contaminated soils, in sludge or slurry form, shall be containerized and managed as either hazardous waste or non-regulated waste, depending on what contaminate was spilled. The containerized contaminated soil shall be the responsibility of the Contractor to dispose of such. CEA must review the sample results and sign all hazardous/non hazardous waste manifests prior to disposal. Contact 633 CES/CEANC Hazardous Waste Program Managers for additional information.

NOTE: UNDER NO CIRCUMSTANCES will soil, clean or contaminated, from Langley AFB be delivered to or donated to off-base sources (other than an appropriate landfill or processing center based on the contaminants identified) for use. Soils donated to off-base entities for use will be the sole liability and responsibility of the Contractor.

1.1.3. UNIVERSAL WASTE:

1.1.3.1. Fluorescent Lamps. The Contractor shall use environmentally-friendly green tip fluorescent lamps during lamp replacement. Upon removal of old Sylvania lamps and high intensity bulbs, the Contractor will box the lamps and manage them as universal waste. Other lamps (i.e. GE and Phillips) may be disposed directly in to regular trash. Contact the base hazardous waste Contractor at 225-5808 or 225-5809 to arrange for pick-up, except in cases where lamp replacement is part of the contract. Lamps will be properly disposed of by the Contractor with waste manifest being signed by 633 CES/CEANC Hazardous Waste Program Managers.

NOTE: UNDER NO CIRCUMSTANCES will bulb/ lamps be crushed on Langley AFB.

1.1.4. HAZARDOUS WASTE.

1.1.4.1. SITE MANAGEMENT. All material containers must be closed when not in use. Materials are to be covered as protection from weather. Each container is to be properly labeled. Do not store hazardous materials near storm drains. Upon completion of this project, the Contractor shall remove all hazardous materials and hazardous waste (for associated manifest requirements see paragraph 1.1.4.3.)

1.1.4.2 Waste Characterization Samples for Floor Renovation: Waste characterization samples must be collected to determine if its meets the RCRA definition of a hazardous waste. It is the responsibility of the contractor to take and provide the sample analysis to 633 CES/CEAN. Waste debris from floor stripping or floor blasting performed on Langley AFB must be sampled for TCLP Metals for solid debris and must add corrosivity test for liquid stripping. Additionally, it is the contractor’s responsibility to dispose of the waste generated on this project. See manifest requirement in 1.1.4.3

1.1.4.3. MANIFESTS. 633 CES/CEANC will review all lab analysis or MSDS of wastes prior to signing manifests. All hazardous waste manifests must be signed by 633 CES/CEANC prior to removal of such waste from the base. The generator copy of the manifest must be returned to 633 CES/CEANC, 37 Sweeney Boulevard, Langley AFB, VA 23665.

1.2 FUEL, SEWAGE AND OTHER SPILLS: In the event of a fuel, sewage, and other toxic spillage during the performance of this contract, the Contractor shall be responsible for its containment, clean up, and related disposal costs and will notify 633 CES/CEANC immediately. The operator shall have sufficient spill response supplies readily available on the pumping vehicle and/or at the site to contain any spillage. In the event of a Contractor-related release, the Contractor shall immediately notify the Asset Management Office and the Contracting Officer and take appropriate actions to correct its cause and prevent future occurrences. If the federal, state, or local authorities assess any monetary fine, penalty, or assessment related to the release of any substance by the Contractor, his/her employees, or agents during the performance of this contract, the Contractor shall be solely liable for its payment, authorizes the United States Air Force to withhold such from payment and otherwise indemnify and hold the United States Air Force harmless.

1.3 ASBESTOS OR LEAD BASED PAINT [Contact 633 CES/CEANC to determine any known presence of these materials]

1.3.1. ASBESTOS PRESENCE: [Tests have indicated that asbestos is not present in the areas affected by this work //or// Tests have indicated the presence of asbestos in the areas affected by this work.] If asbestos not previously known to exist is exposed, the Contractor shall cease work in the affected area and notify the Contracting Officer.

1.3.1.1. ABATEMENT PLAN: [Include if project requires asbestos removal] Abatement plans are to include but not limited to the description of how abatement is to be accomplished, required notifications, required licensing, employee safety requirements, and air sampling. Abatement Plan shall be submitted to 633 CES/CEAN for review.

1.3.1.2. ASBESTOS ABATEMENT OR REMOVAL NOTIFICATION: [Include if project requires asbestos removal] Contractor is responsible for disposal of Asbestos debris. Contractor is subject to OSHA, EPA and Commonwealth of Virginia compliance and inspection for asbestos removal. Contractor must perform asbestos abatement in accordance with these specifications and EPA National Emissions Standards for Hazardous Air Pollutants (NESHAPs) for asbestos and any subsequent updates thereto. This includes state and EPA Region 3 notifications that shall be accomplished at least 20 days prior to starting any asbestos abatement or removal. A copy of the notification shall be submitted to the Contracting Officer and to 633 CES/CEAN.

1.3.1.3. ASBESTOS MANIFESTS: [Include if project requires asbestos removal] All asbestos waste manifests shall be signed by 633 CES/CEANC (37 Sweeney Boulevard) prior to removal of asbestos waste from the base. A copy of the completed manifest (signed by the receiving landfill) shall be submitted to 633 CES/CEANC.

1.3.2. LEAD BASED PAINT PRESENCE: [Tests have indicated that lead based paint is not present in the areas affected by this work //or// Tests have indicated the presence of lead based paint in the areas affected by this work.] If lead based paint not previously known to exist is exposed, the Contractor shall cease work in the affected area and notify the Contracting Officer.

1.3.2.1. ABATEMENT PLAN: [Include if project requires lead based paint removal] Abatement plans are to include but not limited to the description of how abatement is to be accomplished, required licensing, employee safety requirements, and air sampling. Abatement Plan shall be submitted to 633 CES/CEAN for review.

1.3.2.2. LEAD BASED PAINT DISPOSAL. Once removed, lead based paint shall be disposed of as hazardous waste. Disposal of lead debris containers is the responsibility of the Contractor. Lead contaminated debris must be sampled to determine the concentration level of lead. The analysis will determine waste management procedures. 633 CES/CEANC will inform the Contractor on management procedures. If wastes are determined to be hazardous by regulatory criteria, the containers cannot leave the installation until a completed manifest is reviewed and signed by 633 CES/CEANC. The Contractor must contact Chugach at 225-5808/09 to store full drums of lead contaminated waste at the <90-day site located at 510 Poplar Road. The drums must be in good condition, labeled properly and closed. The Contractor has less than 90 days of storage on base before the containers must leave the installation.

1.4 AIR QUALITY

1.4.1. VOLATILE ORGANIC COMPOUNDS: All coatings and solvents used in the performance of this contract shall meet the required performance specifications and shall not exceed the volatile organic compound limits of the Air Pollution Control Districts where they are used.

1.4.2. DUST: [If the project is likely to create dust emissions, the following requirement applies] Mitigation of fugitive dust emissions shall be accomplished in accordance with 9 VAC5-40-90, Standards for Fugitive Dust/Emissions.

1.4.3. BOILERS: [Include if a boiler is installed as part of this project]: To meet permit requirements, submit required data (mm-Btu/hour) for each boiler installed to 633 CES/CEANC.

1.4.4. GENERATORS: [Include if an emergency generator is installed as part of this project] To meet permit requirements, submit required data (Kilowatt (KW) rating) for each emergency generator installed to 633 CES/CEANC sixty days prior to installation.

1.4.5. OZONE DEPLETING SUSTANCES (ODS)

Contracts may not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation or maintenance of any system, subsystem, item, component, or process. Contracts may not require the delivery of any items of supply that contains a Class I ODS or any service that includes the use of a Class I ODS.

1.5 STORAGE TANKS: [Include only if work includes or is in area of storage tanks; contact 633 CES/CEANC to determine any known history or presence of storage tanks]

1.5.1. STORAGE TANK REGISTRATION NOTIFICATION: [Include if an AST or UST is going to be installed]: Notify 633 CES/CEANC thirty days prior to the tank being put into service to meet regulatory documentation requirements.

1.5.2. DISPOSAL OF PETROLEUM CONTAMINATED SOIL: [Include if excavating around any removed, abandoned, or in-service AST or UST]: Contaminated soil may be encountered in proximity to previous and current tank sites. Disposal of such soil must be funded as part of this project. Waste must be disposed of IAW previous WASTE DISPOSAL paragraph, 1.1.2.2, along with applicable State and Federal regulations. If contaminated soil is discovered, notify 633 CES/CEANC Hazardous Waste Program Managers prior to disposal.

1.5.3. ABOVEGROUND STORAGE (AST) TANKS: [Include if there is going to be an AST temporarily or permanently installed]: Any above ground storage tanks (ASTs) allowed on site shall have secondary containment, venting and spill/overfill protection. Anti-siphon valves are required. The Contractor shall visually inspect such tanks daily for leaks. All ASTs shall be installed or erected in accordance with VR 680-14-13, NFPA 30 and 40 CFR 112.7.

1.5.3.1. NOTIFICATION: If Aboveground Storage Tank (AST) is removed or re-located, the Project Manager is required to notify the 633 CES/CEANC prior to the action so regulatory documentation can be initiated and submitted.

1.5.4. UNDERGROUND STORAGE TANKS: [Include if there is going to be construction or excavation where there is an abandon UST]. Underground Storage Tanks (UST) located within project area present an underground hazard and the work should to be routed around the site or other provisions made. Contact 633 CES/CEANC for additional information.

1.6 WATER QUALITY: [Include if there is going to be exterior material laydown, construction or excavation].

1.6.1. EROSION AND SEDIMENT CONTROL: All construction operations shall comply with the requirements of the Virginia Erosion and Sediment Control Act. An Erosion and Sediment Control Plan shall be prepared prior to initiating groundbreaking activities. A copy of the E&SC Plan shall be forwarded to 633 CES/CEANC (Water Program Manager). Hay bales shall not be used for erosion control and inlet protection from storm water run-off. The Contractor shall submit alternate methods of protection to the Contracting Officer at the preconstruction conference for review and approval. The Contracting Officer will notify the Contractor of his/her decision prior to issuance of Notice to Proceed (NTP).

1.6.2. STORMWATER PERMIT. If >2,500 square feet are to be disturbed as part of the project, the contactor shall obtain a Stormwater General Construction Permit from the Virginia Department of Conservation and Recreation (VDCR). A stormwater pollution prevention plan (SWPPP) shall be prepared to support the stormwater permit; a copy of the SWPPP shall also be forwarded to 633 CES/CEANC (Water Program Manager). The Contractor is solely responsible for obtaining, funding and complying with the terms of the permit. A copy of the permit shall be forwarded to 633 CES/CEANC (Water Program Manager).

1.7. HAZARDOUS MATERIALS MANAGEMENT

1.7.1. Hazardous Materials Usage and Reporting: In compliance with AFI 32-7086 dated 1 Nov 2004 and AFI 32-7086 ACC Sup 1, all Contractors are required to report the usage of all hazardous materials to the government for all projects and contracts including service contracts executed on LAFB. In accordance with FAR Clause 52.223-3, each offeror (Contractor) must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. In accordance with AFFARS Clause 5352.223-9303, Contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the HAZMART.

Hazardous materials are any substance defined by OSHA as a hazardous substance requiring a Material Safety Data Sheet (MSDS). Hazardous materials that need to be reported include but are not limited to chemicals, paints, thinners, sealing compounds, strippers, glues, solvents, all petroleum products including oils, hydraulic fluids and fuels stored on-site (fuels in vehicles are exempt), pesticides, adhesives, acids, flammables, corrosives, oxidizers, compressed gases (such as but not limited to oxygen, acetylene, propane, flammable and non-flammable gases), all aerosols and all materials containing hazardous substances.

The Contractor shall request the proposed usage of all Hazardous Materials by completing the “Contractor Hazardous Material Worksheet” at Attachment 2 (Contractor Hazardous Material Worksheet) for each hazardous material and shall submit a copy of the Material Safety Data Sheet (MSDS) for each item to the Contracting Officer (CO) prior to bringing the items on the installation. The Contractor shall submit to the CO the information for each item within 10 days after award of the contract or project and/or not less than fourteen calendar days prior to bringing the items on the installation. For short notice contracts or projects, the Contractor will submit this information to the CO as soon as possible. An electronic version of the Contractor Hazardous Material Worksheet can be obtained through the Project Manager or 633 CES/CEAN.

The CO will immediately provide this information to the Project Manager who will in turn provide it to 633 CES/CEAN immediately.

After the project starts, monthly usage information will be provided to the CO who will in turn provide this information to the Project Manager who will in turn provide it to 633 CES/CEAN. Attachment 3 (Monthly Report for HAZMAT) of this section will be used to report monthly usage. For contracts/projects exceeding six months, this form is required to be filled out on a monthly basis. For contracts less than six months, this form is required at the beginning and at the completion of work.

If there are any questions on how to fill out the Contractor Hazardous Material Worksheet or the monthly report, contact the LAFB HAZMART at 757-764-3837 Monday thru Friday between the hours of 0730-1630 or visit them at:

633 LRS/HAZMART

Bldg 330 23 Sweeney Blvd Langley AFB VA 23665

1.7.2. Hazardous Materials Management Process (HMMP): The LAFB HMMP team will meet on a weekly basis or an as-needed basis to review the Contractor Hazardous Material Worksheets and MSDSs to ensure there are no concerns with the chemicals being used and/or stored on the installation. If there are concerns about any chemicals and if it is determined that the Contractor plans to use an extremely hazardous chemical on LAFB, the HMMP team will notify the Project Manager and the Contracting Officer (CO) who will in-turn notify the Contractor of LAFBs concern. The Contractor will not bring any extremely hazardous chemicals on LAFB or any other chemicals that the HMMP team determines cannot be used on Langley. The HMMP team will also notify the Project Manager if all hazardous materials are authorized for use.

If the Contractor requires additional hazardous materials not previously submitted for approval, they shall submit the request as stated above seven days prior to bringing the item on the base.

NOTE: If it is determined at any time that hazardous materials are on site that were not reported in advance, the CO will be notified and the project can be stopped until the materials are submitted as stated above.

1.7.3. Hazardous Material Storage: Hazardous materials will be managed properly at all times while on LAFB. This means containers will be in good condition and will be properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc) at all times. Containers will be closed at all times when not in use, hazardous materials will be kept under cover to protect them from the elements and to prevent stormwater runoff contamination, and tanks and 55-gallon liquid drums will have secondary containment. Gas cylinders will be maintained in the upright position with caps on and will be secured with chains and locks to prevent tampering and to prevent them from falling over. Gas storage areas will have signs indicating what type gases are stored in the area (i.e. flammable, oxidizer, non-flammable, etc). NO SMOKING signs will be posted in all hazardous materials storage areas. In addition, all hazardous materials will be segregated in storage according to compatibility (i.e. flammables will not be stored with corrosives, corrosives will not be stored with oxidizers, flammable gases will not be stored with flammable liquids, etc). LAFB is subject to inspections at any time from outside agencies (EPA, Virginia Dept of Asset Management Quality and OSHA) and any violations by the Contractor will be the responsibility of the Contractor and any fines associated with the violations will be resolved at the Contractor’s expense.

1.8 USE OF RECYCLED-CONTENT PRODUCTS: (GREEN PROCUREMENT):

Whenever the potential for use of non-recycled content products exists during the construction stage of the project, the Contractor shall incorporate in this project, as a substitute, recycled-content products that are listed and identified in the Asset Management Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) for recycled-content products. The Contractor shall use recycled-content products as required by EPA and other governmental agencies and Federal Acquisition Regulation (FAR) clauses.

It is mandated by Executive Order 13423, (Strengthening Federal Environmental, Energy and Transportation Management) and Section 6002 of the Resource Conservation and Recovery Act (RCRA) that the Federal Government use recycled-content products in the construction and/or renovation of facilities. It is the intent of the Government to comply with the Environmental Protection Agency (EPA) requirement 100% of the time and use as many of the applicable listed recycled-content products as feasible and economically practical. The Contractor shall consider this a standard requirement for all aspects of the project construction.

The recycled-content products listed in the CPG can be found in the EPA website at www.epa.gov/cpg/products.htm. These products are also listed at Attachment 4 (Contract Submittal and Contractor Reporting Form). This list is subject to change at any time so it is the Contractor’s responsibility to be aware of any updates or additions.

Such products shall also comply with the requirements of the EPA Recovered Materials Advisory Notice (RMAN). The RMANs recommend recycled-content ranges for CPG products based on current information on commercially available recycled-content products. The recommended recovered materials content percentage can be obtained by clicking on the product on the website.

1.8.1. Green Procurement Forms Before starting the project, the Contractor shall complete Attachment 4 indicating the items he plans to use. The Contractor will provide this to the Contracting Officer and the Project Manager. Then during the accomplishment of the project construction, the Contractor shall complete the form again. At this time, the Contractor shall indicate the use and non-use of products that are contained in the CPG and will list the recycled-content percentage for the applicable item. In each instance where a recycled-content construction product is not used, the Contractor shall provide to the Contracting Officer (or his/her designated representative) and the Project Manager a completed Exemption Form, Attachment 5 (Recovered Materials Determination Form).

The Contractor shall complete this form for all items for which he or she desires an exemption from the Green Procurement Program for Recovered Materials that are being procured. Exemptions can only be taken if (1) the item is not available within a reasonable period of time (2) item fails to meet a performance standard in the specifications and (3) the item was only available at an unreasonable price i.e., the recycled-content product costs more than the non-recycled content product. The fourth reason on the Recovered Materials Determination Form, (4) the item is not available from 2 or more sources, does not apply to construction/renovation Contractors as the Government will not specify where you can get your materials from. Specific reasons why an exemption is taken will be specified on the form and documentation supporting this reason will be provided and attached.

The Contractor will sign the form as the “Procurement Originator” and the completed form will be signed by the 633 CES Programs Flight Chief or Deputy Flight Chief, 633 CES/CEP. These forms will be kept in the project folder indefinitely.

1.9 ENVIRONMENTAL RESTORATION PROGRAM (ERP) REQUIREMENTS:

[Include only if work is in ERP area. Ensure drawings define IRP boundaries and well locations.] Appropriate, additional guidance will be provided if project impacts an ERP site.

1.9.1. Contaminated Soil and Free Product: Any material (soil) that is suspected of containing petroleum products shall be reported to the Contracting Officer or his/her designated representative. If discovered, the Contractor shall mitigate any potential threat to the workers, public and environment. The area that will be disturbed under this contract has the potential to have free product migrate into and under the construction site. Comply with VR-680 and record the quantity of any fuel removed from [the line]. Contaminated soil and/or free product shall not be used for backfill or removed from the base without written approval from the Contracting Officer. Once removal is approved, Contractor shall dispose of material under guidance of the Hazardous Waste Manager (633 CES/CEANC). All hazardous waste manifests shall be prepared by the Contractor and shall be coordinated, approved and signed by Hazardous Waste Manager (633 CES/CEANC) prior to removal of such waste from the base.

1.9.2. Site Safety: Site summaries from our Management Action Plan are furnished with this contract to familiarize personnel with the potential hazards associated with construction and demolition work at these sites. Ensure workers are informed of potential hazardous exposures from working at these sites, and that the appropriate precautions are followed to minimize hazards to human health and the environment. Personnel working at these sites shall have 40-hour HAZWOPER Training. At least one individual on site should have completed the OSHA 8-hour supervisor training course. The plans identify the boundary of these IPR sites. To perform work at these sites, the Contractor must have a Health and Safety Plan and Hazardous Waste Disposal Plan for proper disposal of all regulated materials generated during execution of this project.

1.9.3. Monitoring Wells: There may be several monitoring wells installed in and around the proposed construction area. Site maps and construction drawings provide the location of these wells. The Contractor shall take all precautions to prevent any damage to wells. If the wells and associated structures are damaged during the project, the Contractor shall repair/replace all damages at no additional expense to the Government. Contractor shall dispose of all regulated materials during repair of the damaged structures and remove any free product as required by VDEQ regulations.

1.9.4. Additional Excavation: Prior to any excavation beyond the immediate area or boundary of the construction site, the Contractor shall coordinate with 633 CES/CEA and obtain the Contracting Officer’s approval.

1.10 SOIL SUPPORT PROGRAM (SSP) ACCEPTABILITY

The soils obtained from off-base sources shall meet the criteria outlined below. The soils generated during construction project excavation will be collectively referred to as project (soil) media. Soil media is not inherently waste-like, but it may contain waste-like materials, including contaminates associated with the site. Given the base history of operations, the Contractor must make a determination of whether the soil is contaminated. If the media is determined to be contaminated, then a hazardous waste determination must be made. Standards for testing are described below. The contaminated media will be managed as a solid waste and removed from base. If the media is determined to be uncontaminated and not waste-like, then it may be disposed on site in an environmentally sound manner.

1.10.1. Clean Soil. Projects requiring clean soil, including but not limited to top soil and backfill materials, to be brought onto Langley AFB or relocated within base property must meet minimum standards based on results of physical (geotechnical) and chemical testing. All materials will meet physical (geotechnical) specifications appropriate for the type of project being accomplished and are typically identified elsewhere in the project specifications. The intent of this section is to prevent contamination from borrowed sources (i.e. planned excavation) and define clean soil based on chemical specifications. Levels of chemical contamination will be determined to ensure borrow soils may be used for the current and future use of the project location. The Contractor shall implement a plan and confirm the proposed borrow soils meet clean soil requirements. The plan should incorporate borrow source information, sampling data, and testing results. As a minimum, the Contractor shall meet the following standards:

1.10.2. Borrow Source. The Contractor shall provide detailed borrow source information (e.g., location, owner, operator, past and current land use, previous chemical testing results) at the point of planned excavation to 633 CES/CEAN to determine chemical testing requirements. The Contractor shall also submit a certification stating the materials contain no asbestos, no gross contamination have been discerned by visual or olfactory observations, and no spills of a listed hazardous waste (40 CFR 261) have occurred at the borrow site. If previous chemical testing results exist and are provided, 633 CES/CEAN will evaluate those results to determine if they are sufficient and the proposed borrow soils meet clean soil requirements. If testing is incomplete, 633 CES/CEAN will review borrow source information to determine chemical sample requirements.

1.10.2.1. On-base Soil Sources. Unless otherwise provided in the contract, the Contractor shall bear all expenses of developing the source. For the site where soil is reclaimed from government land, the Contractor may be required to perform final grade and seeding according to project requirements.

1.10.2.2. Excess Soil Work. Acceptable excess soil shall be delivered to the designated location(s) following approved haul routes. For the site where excess soil is deposited on government land, the Contractor may be required to perform final grade and seeding according to project requirements.

1.10.3. Sample Plan. At least one composite sample (6 – 8 grabs) for each undisturbed borrow source would be taken from the original point of excavation and required for each 5,000 CY of soil. For soil taken from disturbed borrow sources, samples are required for each 1,000 CY of soil. The nature of the borrow source is to be considered when determining the quantity and depth of the samples. Additional samples may be required to adequately characterize the proposed borrow source (i.e. laterally and vertically). The Contractor shall submit a Sample Plan (to include site map, excavation area, location and depth of samples) for 633 CES/CEAN review and approval.

1.10.4. Chemical Testing Standards. The analysis must be performed by a laboratory approved by the U. S. Environmental Protection Agency. Submit a copy of the chain of custody and complete validated report of analysis to 633 CES/CEA for review and approval 30 days prior to use of any borrow soils. Chemical testing of any borrow source will include sampling for the following suite of contaminants (test requirements may be reduced based on borrow source information):

· Total Petroleum Hydrocarbons (TPH) to include Gasoline Range Organics (GRO) and Diesel Range Organics (DRO);

· Volatile Organic Compounds (VOCs) [EPA method 8260B] to include Benzene, Toluene, Ethylbenzene, and Xylene (BTEX);

The soil support test suite shall also include unless generator knowledge suggests otherwise:

· Semi-volatile Organic Compounds (SVOCs) [EPA method 8270];

· Pesticides [EPA method 8081A];

· Polychlorinated Biphenyls (PCBs) [EPA method 8082]; and

· Target Analyte List (TAL) metals (including Mercury) [EPA method 6010B/7470A]

· Volatile Organic Compounds (VOCs) [EPA Method 8260] other than BTEX compound reference in the preceding paragraph.

1.10.5. Clean Soil Determination. Soils testing under the EPA screening levels and/or base “background” levels will be considered acceptable “clean” soil. Generally, acceptable clean soil must not exceed EPA Region III “Residential” Risk Based Concentrations (RBC) and the LAFB Upper Tolerance Limit (UTL) background soil concentrations. For use in current and future industrial areas, EPA Region III “Industrial” RBCs may be considered but shall not exceed UTL background levels.

1.10.6. Excavation and Delivery Screening. Common to any multiple point sampling, composite testing may not accurately characterize the entire site. Should contamination be detected (e.g. free product, stained soils, chemical odors) during excavation or delivery, soil operations shall be immediately discontinued pending 633 CES/CEAN notification and resolution. Additional soil testing and screening may be required to determine if continued use of the borrow site is acceptable.

1.10.7. Material Physical Characteristics. All soil obtained from sources within or outside the limits of government-controlled land shall meet the physical characteristics as defined in project specifications.

1.11 TREE PROTECTION, PRESERVATION AND PLANTING

1.11.1. Tree Protection – trees take generations to mature, yet they can be irreparably damaged or killed within seconds, or subjected to conditions that may take five to ten years to kill them. Improper planting may result in short-term death, structural failure, or a long-term senescence. Most situations can be prevented.

1.11.2 Because trees contribute so much to our quality of life and because they can be a potential liability, they must be actively conserved, wisely selected, well placed, well planted, routinely maintained and constantly protected. One of the most critical steps in planning for trees and cost effective ways of managing trees is to maintain adequate growing space for each tree’s roots, trunk and crown throughout the tree’s life. Remember that as a tree gets older it gets larger and the growing space it requires increases accordingly.

1.11.3. For existing trees, there is a minimum amount of area, above (for the trunk and crown) and below ground (for soil health and the root system) that is required to protect trees and preserve tree health. This area has been identified as the critical root zone (CRZ) or tree protection zone (TPZ) by various experts and is generally agreed to be equivalent to the soil area below ground and the space above ground defined by the tree’s dripline, or the greatest extent of the branches. This is depicted in Figure 1

1.11.4. However, for small trees, newly planted trees, and trees with narrow crowns, the dripline defines an area that is too small for proper protection. So it is best to define both the critical root and tree protection zones as the circular area above and below ground with a radius equivalent to the greater of 6 feet or 1.5 feet for every inch in trunk diameter at 4.5 feet above the ground. For example, a tree with a trunk diameter (dbh) of 20 inches has a CRZ and TPZ of 30 feet (20 inches x 1.5) around the tree. While the radius of the CRZ (and TPZ) is 30 feet, the diameter of the entire CRZ (and TPZ) is 60 feet.

Guide to Working Around Trees – How Trees Are Damaged During Construction Above Ground Physical injury to the trunk and crown Construction equipment can injure the above-ground portion of a tree

· Breaking Branches

· Tearing the Bark

· Wounding the Trunk

· These injuries are permanent, and if extensive, can be fatal.

Below Ground Physical injury to the trunk and crown

· Soil compaction in the root zone

· Severing of roots

· Smothering roots by adding soil

· Split and broken branches

· New exposure to wind and sunlight

The roots of a tree will extend far from the trunk and will be found mostly in the upper 18 inches of the soil.

Soil compaction An ideal soil for root growth and development is about 50% pore space. These pores, the spaces between soil particles, are filled with water and air. The heavy equipment used in construction compacts the soil and can dramatically reduce the amount of pore space. This not only inhibits root growth and penetration but also decreases oxygen in the soil that is essential to the growth and function of the roots.

1.11.5 Tree Protection Zone Structures

· Chain link fence – 48-inch minimum height

· Snow/Sand fence – 48-inch minimum height

· Safety fence – 48-inch minimum height

Cutting of roots

The digging and trenching that are necessary to construct a structure and install underground utilities will likely sever a portion of the roots of many trees in the area. It is easy to appreciate the potential for damage if you understand where roots grow. The roots of a mature tree extend far from the trunk of the tree. In fact, roots typically will be found growing a distance of 1-3 times the height of the tree. The amount of damage a tree can suffer from root loss depends, in part, upon how close to the tree the cut is made. Severing one major root can cause the loss of 5-20% of the root system.

Complying with Wetland Regulations

1.12.1 633 CES/CEAN is not responsible for project compliance with federal, state and local wetland regulations. It is incumbent upon design and contracting personnel and contractors to determine wetland permitting and mitigation requirements. This process should begin with the preparation of the DD 1391 and DD 813. Please note that your proposed activity may be covered by a Nationwide Permit or a State Program General Permit. Allow at least 60 days for the acquisition of a wetlands permit if one is required.

1.12.2 All wetlands permitting shall be completed prior to the start of construction activities that will affect the waters of the United States.

1.12.3 Consult the Code of Federal Regulations, TITLE 33 – NAVIGATION AND NAVIGABLE WATERS, CHAPTER II – CORPS OF ENGINEERS, DEPARTMENT OF THE ARMY, DEPARTMENT OF DEFENSE, PART 330 – NATIONWIDE PERMIT PROGRAM for information.

1.12.4 To delineate wetlands and other waters of the United States, the consultant you select should be familiar with and utilize the current 1987 Corps Wetlands Delineation Manual, and subsequent guidance, to perform a wetland(s) delineation. The consultant’s findings should then be provided to the Corps in the form of a report. Corps staff will review the validity of the report and make a written and appealable agency determination on the presence and extent of wetlands and other waters of the United States on the property.

1.12.5 A Joint Permit Application (JPA) is used to apply for standard permits, also known as individual permits, for work in the waters of the United States (including wetlands) within Virginia. Such work may include construction, dredging, filling, or excavation in the waters or in wetlands. The JPA may be optionally used for a Nationwide Permit (NWP) Preconstruction Notification (PCN), but if used for a PCN must be boldly marked as a PCN and check marked on page 7 of the July 2008 revision as a PCN.

These applications are used to apply for permits from the Norfolk District Army Corps of Engineers, the Virginia Marine Resources Commission (VMRC), the Virginia Department of Environmental Quality (DEQ) and local wetlands boards. The JPA process and JPA forms are used by the United States Army Corps of Engineers (USACE), the Virginia Marine Resources Commission (VMRC), the Virginia Department of Environmental Quality (DEQ), and the Local Wetlands Boards (LWB) for permitting purposes involving water, wetlands and/or dune/beach resources, including, but not limited to, construction, dredging, filling or excavation. Read the directions on the application carefully to determine how many copies must be submitted to the VMRC, who acts as the clearinghouse for permit applications. Permit applicants may obtain paper copies of the Joint Permit Applications by calling the Corps at 757.201.7652, or by download:

http://www.nao.usace.army.mil/technical%20services/Regulatory%20branch/JPA.asp There are two different Joint Permit Applications available for use depending on the type of activity that you are proposing. If you propose to impact tidal waters, or wetlands, or dunes/beaches in the Tidewater area of Virginia, you may be eligible to use the TIDEWATER JPA, an abbreviated version of the Joint Permit Application. Activities eligible to use the Tidewater JPA include piers, boathouses, boat ramps, moorings, marinas, aquaculture facilities, riprap revetments, bulkheads, marsh toe stabilizations, breakwaters, beach nourishment, groins, jetties, road crossings over tidal waterways and utility lines over or under tidal waterways. Dredging and excavation projects in tidal waterways/wetlands MUST use the Standard JPA.

1.12.6 Your complete JPA shall be submitted to 633 CES/CEAN for review and routing to 633 ABW for the signature of 633 ABW/CC. 633 CES/CD shall be designated as the agent.

1.12.7 Contracts, specifications and bid documents/advertisements should clearly indicate that it is the general contractor’s responsibility to determine and verify the presence and location of jurisdictional wetlands, prepare permit applications and other documents for the 633 ABW per 1.12.6, submit permit fees and make any required payments in lieu of mitigation to the Virginia Aquatic Resources Trust Fund or its legal designee.

1.13 Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in Langley AFB’s Environmental Management System (EMS). The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the Langley AFB EMS. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

All on-site contractor personnel…