Pre-Prop Conf Q&A & Info.pdf

DEPARTMENT OF THE AIR FORCE

22D CONTRACTING SQUADRON (AMC)

MCCONNELL AIR FORCE BASE KANSAS

22 ARW…WE ARE A/R!

12 February 2020

MEMORANDUM FOR RECORD

FROM : 22 CONS/PKB

SUBJECT: Meeting Minutes for the Fort Riley/McConnell AFB Sunflower SABER – 2020 Solicitation Pre-Proposal Conference

1. A Pre-Proposal Conference was conducted for the Fort Riley/McConnell AFB Sunflower SABER – 2020 Solicitation on 12 February 2020 at 1:00 PM. A list of attendees is attached as Attachment 1 – Conf Attendees.

2. The meeting started with a reminder to all that the discussions are non-binding as only the CO can enter into obligations on behalf of the Government. There were no questions regarding this reminder.

3. The key government personnel were introduced and their responsibilities were discussed.

The current requirements of the SABER contract were reviewed, highlighting that the contract ceiling is $75M, with a period of performance of 1 June 2020 to 31 May 2021 with four option years through 31 May 2025. The Current SABER contract performance up to 5 Sep 2019 was higlighted.

4. The Construction Wage requirements statute was discussed. It was noted that workers must be paid not less than weekly the full amount of wage and fringe as called out in the wage determination for their classification. Workers can have multiple classifications dependent upon the work performed. Deductions to wages are only allowed via the regulations issued by DOL. It was also noted that the Wage Determination and Davis Bacon Act Poster must be posted on site where it can be seen by workers. If there is a need for additional classifications that are not addressed in the wage determination, a new rate can be added with the approval of DOL.

Finally, it was indicated that the fringe benefits may be paid to the employee, third party, or a bona fide benefit plan or program.

5. The Davis Bacon Act requires a wage determination for projects. Attachment 6 contains the multiple wage determinations that will be utilized for the SABER projects. Wage determinations for Task Orders will be selected based on the project, and will be pulled from one of these wage determinations listed. These wage determinations will be updated annually at the award of the option year. Additionally, it was noted that Labor interviews will be conducted monthly at a minimum, while work is in progress and the worker selected is required to comply with the labor interview.

6. The Schedule of Materials Submittals Form, AF Form 66, was highlighted as a requirement to be utilized to detail the submittals that will be submitted for the project. It was noted that the Schedule of Materials Submittals is utilized to track submittals in order to ensure all the necessary approvals are received.

7. The technical specifications and Construction Task Catalog were highlighted as important documents. The technical specifications contain not only the detailed specifications, but also the General specifications for McConnell and Fort Riley. The Construction Task Catalog serves as the unit price book for the project. The Construction Task Catalog is updated annually to ensure CTC values represent current rates for option year awards.

8. Ordering will be completed through a Task Order Proposal Request for each Task Order.

Once the proposal provided is negotiated and accepted by the government, a SF 1155 will be issued for each Task order award.

9. Typically government property is not provided unless it is called out in the SOW for the Task Order. It should be noted, though, that facilities on base will be provided for the contractor’s office space. This consists of an office location and laydown yard at McConnell AFB, and a site at Fort Riley for a trailer and laydown yard.

10. CPARS assessments will be performed on an annual basis for the entire contract effort.

CPARS will not be performed at the Task Order level.

11. There are multiple security requirements as called out by FAR/AFFARS clauses in the solicitation. It should be noted that the contractor that receives the award will receive a McConnell AFB Security Handbook at the Pre-Construction meeting. The badging process utilizing CVARS was also highlighted at this point.

12. The documents associated with the solicitation were highlighted. Attachment 1, the price schedule is required to be submitted with the proposal, and indicates by SLIN what the Coefficient being proposed is. The technical specifications and the Fort Riley Construction Task Catalog which will be used for the proposal are Attachments 2 and 3. Attachments 4 and 5 are the Seed project Statement of Work and Drawings and are to be utilized to develop proposals for the seed project. Attachment 6 is the listing of incorporated Wage Determinations as mentioned earlier. The NAF General Provisions are included for the possibility that a NAF project might be included. The NAF General Provisions will only apply to NAF specific projects which are rare for the SABER program. Attachment 8 is the Past and Present Performance Questionnaire (PPPQ) which is to be completed and submitted by Project Owners. PPPQs will not be accepted from the offeror. The Invoice, Receipt, Acceptance, and Property Transfer (iRAPT) Worksheet is included to provide the codes that will be required to route documents through iRAPT. It does not have to be filled in or submitted with the proposal. The final attachment is the McConnell AFB Construction Task Catalog, which is to be utilized to develop proposals for McConnell projects. This will not be utilized for the seed project as the seed project is located at Fort Riley.

13. Contractor’s must be registered in the SAM database to be considered for award. All information as prescribed in FAR Clause 52.204-7 must be included in the SAM database. The SAM Representations and Certifications record within SAM must be current, active and complete.

14. Per DFARS 232-7002, the use of electronic payment requests is mandatory. Wide Area

Workflow (WAWF/iRAPT) will be utilized for invoicing. Attachment 9 provides the codes that will be required to route documents through iRAPT.

15. Badges are required for base access. A base access request must be provided at least five duty days in advance, and be submitted on the latest Contractor/Vendor Access Request/Authorization (CVAR v5/21 Nov 2019). Requests submitted with less than five duty days to process may not be approved on time due to processing constraints. Badges must be returned to the government upon project completion.

16. The evaluation of the proposals as indicated in sections L&M will be a best value tradeoff utilizing technical, Past Performance and Cost Price factors. The technical factor consists of two sub factors, management approach and Seed project proposal subfactors.

17. Bonding Capability for the performance of the contract is $2 million at the single project level, and $15 million at the aggregate level. There is also a bid bond requirement of 20% or $5M whichever is lower for the seed project.

18. Proposals are due NLT 14:00 (2PM) CST on 2 March 2020. Late proposals will not be accepted.

19. Any amendments issued must be acknowledged by the contractor. Offerors must acknowledge all amendments in their proposal, either by completing SF 1442 Block 19, providing signed copies of the amendments with their proposal (Section III) or by written notification which includes a reference to the solicitation and amendment numbers.

20. The seed project was briefly discussed. Explaining the nature of the work and indicating that the site would ultimately be the contractor’s site/laydown yard at Fort Riley, KS. It was indicated at this time that the Site Visit would occur the following day at Fort Riley, and all visitors would be escorted from the Henry gate in a bus to the site location.

21. It was reiterated that proposals are due no later than 2 PM CST on 2 March 2020.

Contractors must submit Originals plus three copies and one CD per volume. Meeting minutes and questions and answers will be posted on Beta.SAM.gov. Any final questions that arise must be submitted to the Contracting Office no later than 5 PM CST on 20 February 2020. Only those questions submitted in writing will be answered. The Q&A sheet is the official response to the questions, and may differ from the answers provided verbally during the pre-proposal conference/site visit. It is crucial that all questions asked are submitted in writing.

22. The presentation was concluded with opening the floor for questions. When no more questions or comments were fielded by any person present, the meeting ended and the contractors were released to tour McConnell Air Force base on their own and/or start their trip to Ft Riley.

Derek Owen Contracting Officer

Pre-Proposal Conference Questions

FA4621-12-R-0001 Sunflower SABER

12 February 2020

1. Q: Where will the site visit be tomorrow?

A: Meet at the Visitor Control Center at the Henry Gate off of I-70, exit 310

2. Q: For developing the seed project proposal, is it a requirement to work with eGordian software to generate the proposal? Is there a fee for using the software?

A: The use of the eGordian software is required. You are provided the use of the software without charge to complete your proposal for the solicitation. The Fee of 1% comes into play for the contractor that receives the award.

3. Q: Ft Riley is in two counties (Riley & Geary), does the Gordian Construction Task Catalog (CTC) account for the difference between the wage determinations for each county?

A: The Construction Task Catalog is developed based on the costs of the local area, and takes into account the wage determinations from both counties.

4. Q: Are these wage determinations for the entire contract? Are they applied to each task order?

A: The wage determinations are for the initial year of the contract. At the exercise of the option year, the wage determinations are updated based on the most recent wage determinations.

Each task order will utilize a wage determination assigned based on the option year.

5. Q: What if the price does not appear to be right in the CTC?

A: When you bid you should address in your coefficient some leeway for Prices in the CTC that you feel are not adequate. Your coefficient will be applied to every line in your proposal.

6. Q: What is the status of the questions that were due on 5 Feb? Why are there two question deadlines?

A: The question responses from the 6 Feb 20 response date will be provided in the first amendment package. This first set of questions is to enable us to get responses to your initial questions to you as expeditiously as possible. The second set of question period is to enable follow-up questions that may arise after the site visit.

7. Q: Are on site offices required? Are on site offices allowed?

A: An on site office will be provided at McConnell. At Fort Riley, the seed project will be the development of a site where you may place an on site office trailer.

8. Q: Are design drawings required with the seed proposal?

A: 35% design drawings are required with the seed proposal.

9. Q: Who is the current SABER contractor?

A: Olgoonik Diversified Services

10. Q: Does the 35% design drawing required for every proposal need to be stamped?

A: The 35% design drawing does not require an architect/engineer stamp. In the instances where there is a requirement for an architect/engineer stamp, it will be called out in the

Statement of Work and the contractor will be able to include a line item in the proposal to cover the costs. The only exceptions to the architect/engineer stamp requirement are those items already included in the CTC line items, and items that are premanufactured and come with an architect/engineer stamp as part of the purchase.

11. Q: Will you accept the Past Performance Questionnaire format that the Army Core uses?

A: No, only the PPPQ provided will be accepted.

12. Q: For past performance projects that have a CPARS report, are PPPQs still required?

A: Per section L.3.1.4, if a project is currently available in CPARS, the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 22 CONS office in Lieu of a PPPQ.

13. Q: Can old PPPQs be used if they are in the same format as the PPPQ for this solicitation?

A: PPPQ must be the same as the one included in the attachment and must be received from the individual completing it.

14. Q: Is Gordian involved in negotiations for Task Orders?

A: No. If there are issues/concerns with the understanding/use of the CTC, they may be contacted to provide additional information to allow the negotiations between the government and the contractor to continue effectively.

15. Q: How do specialty items that are not in the CTC accounted for/priced out in proposals?

A: Specialty items can be included as a Non Pre Priced proposal item, but 3 quotes must be provided.

16. Q: What percentage of TOs would you guess require engineering services/A&E stamp?

A: All TOs require some level of design up to 35% design level. If they require architect or engineer stamp, it will be called out in the Statement of Work and the contractor will be able to include a line item in the proposal to cover the costs. Exceptions to the architect/engineer stamp requirement are those items already included in the CTC line items, and items that are premanufactured and come with an architect/engineer stamp as part of the purchase.

17. Q: Is self performance required? Is it required for the prime contractor to have an in house work force?

A: A Deviation to FAR Clause 52.219-14 occurred in January 2019, (Deviation 2019-O0003) This deviation now requires for General construction that the contractor agrees that it will not pay more than 85% of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. It also includes a

75% limit for construction by special trade contractors.

Contractors need to have an in house work force at a minimum to manage the contracts/contract work and respond to Government requests.

18. Q: What is the NAICS code for this solicitation?

A: 236220