Saber_Preproposal_Conference.pdf

Execute – Posture – Develop

UNCLASSIFIED//FOR OFFICIAL USE ONLYUNCLASSIFIED//FOR OFFICIAL USE ONLY

UNCLASSIFIED//FOR OFFICIAL USE ONLY

2019 SABER PREPROPOSAL

CONFERENCE

JEFFREY GRELCK, 30 CONS/PKA, 13 MAR 2018

UNCLASSIFIED//FOR OFFICIAL USE ONLY

WELCOME TO VANDENBERG AFB

AGENDA

UNCLASSIFIED//FOR OFFICIAL USE ONLY

• Acquisition Plan

• Locations

• Specifications

• Basis of Award

• Technical Capability

• Price/Cost

• Coefficients

• Proposal Evaluation

• Questions/Open Discussion

Acquisition Plan

• Small Business Set-Aside: Competitive 8(a) − California SBA Districts

− Joint Ventures & Mentor Programs are expected and encouraged

• Awards: Up to Three (3) Contracts

• Selection: Lowest Price Technically Acceptable (LPTA)

• Contract Type: Multiple award IDIQ w/ Firm Fixed Price task orders − Minimum Guarantee is $2K per contract, base year only

− Task Orders based on LPTA or Best Value

• Term: One base year with four one year options

• NAICS Code:

− 236220 Commercial and Institutional Building Construction

Locations

• Vandenberg AFB, Santa Barbara County

• Anderson Peak Optical Tracking Station, Monterey County

• Point Mugu, Ventura County

• Pillar Point AFS, San Mateo County

• Santa Ynez Optical Tracking Station, Santa Barbara County

• Orcutt Hill, Santa Barbara County

Locations

Locations

North VAFB

South VAFB

VAFB Facts

• 99,604 acres (155.65 square miles), 3rd largest AF base after Eglin AFB and

Edwards AFB

• 44.74 miles of coastline

• 104.48 perimeter miles (coastal/internal/external boundaries)

• 2,2092,101 buildings/facilities

• 626 building/6,458,933 sq ft of buildings

• 621 miles of roads; 307 miles unpaved & 314 miles paved

• One 15,000 ft x 200 ft main runway, one 8,800 ft x 75 ft parallel taxiway, and two 1,000 ft x 200 ft overruns

VAFB Natural Environment

• 17 threatened (T) or endangered (E) species

– 1 Mammal – Southern sea otter (E)

– 3 Birds – California least tern (E), southwestern willow flycatcher (E), western snowy plover (T)

– 3 Fish – Unarmored three-spine stickleback (E), tidewater goby (E), southern steelhead trout (E)

– 1 Amphibian – California red-legged frog (T)

– 1 Reptile – Leatherback sea turtle (T)

– 5 Plants – Gaviota tar plant (E), Gambel’s watercress (E), Lompoc yerba santa (E), beach layia (E), Vandenberg monkey flower (E)

– 1 Insect – El Segundo Blue Butterfly (T)

– 1 Macro Invertebrate – Fairy Shrimp (T)

– 1 Marine Invertebrate – Black Abalone (T)

• Wildlife includes 329 species of birds, seals, sea otters, mule deer, coyote, feral pigs, ground squirrels, mountain lions, bears, etc.

• 469 miles of natural streams

• 7,847 acres of wetland

• 9,107 acres of sand dune/shrub combination

• Includes 1,863 aces of pure sand dunes

• 1,200 acres available for farming (beans, oats, and barley)

• 27,000 acres available for grazing cattle (up to 800 head of cattle)

Specifications SABER Master Specifications provides guidance in the following areas:

DIVISION 1: GENERAL REQUIREMENTS

01 00 00 Construction General Requirements

01 04 00 Unit Price Book and Software Requirements

01 31 01 Project Management

01 33 00 Submittal Procedures

01 35 00 Special Provisions For Working on or Near the Airfield or Airfield Hangars

01 35 29 Safety and Occupational Health Requirements

01 45 00 Contractor’s Quality Control

01 55 01 Security Requirements (Vandenberg Air Force Base)

01 57 20 Environmental Protection

01 78 00 Task Order Close-out Requirements

01 78 23 Operation and Maintenance Data

01 00 00 General Requirements

• Key Points

– Task Order Participation

• Contractors will be required to propose on all task orders unless written approval is received from the contracting officer before the proposal due date

– TO Proposal Preparation

• The cost of preparation of basic contract and TO offers shall be the responsible of the contractor and not directly reimbursable. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the basic contract and TO

• Contractor will typically have 2 weeks from date of the site visit to submit an offer.

– TO may use either LPTA or Best Value (limited circumstances) evaluation procedures

01 00 00 General Requirements

• Key Points

– TO offer minimum requirements

• A cover page identifying the project title, total project cost, assumptions, list of requirements, performance period, material lead times and any special considerations

• A Statement of Work

– May include drawings, calculations, shop drawings, or other information needed to demonstrate an understanding of the task order requirements

• Cost Estimate

– RS Means or equivalent format

• Schedule of Material Submittals

• Construction Schedule

– Funding

• The Government may utilize an Authority to Advertise (ATA) to solicit offers in anticipation of funds becoming available.

01 00 00 General Requirements

• Key Points

– Construction Wage Rate Requirements Statute

• The most current Construction Wage Rate Requirements Statute (formerly

Davis-Bacon Act) wage determinations for each potential work location will be incorporated into the contract at award and updated when the option periods are exercised

• Wage determinations will apply to all task orders the entire year

– Performance/Payment Bonds

• Contractors shall furnish Performance and Payment Bonds (Standard Form

25/25A) to the Government on all TOs regardless of dollar value

– Performance Evaluations

• Will be completed annually to encompass all TOs below reporting threshold and the contractor’s compliance with the overall program requirements

• Will be completed on each TO over $700K

• The Government reserves the right to complete performance evaluations on TOs below $700K at the ACO’s discretion.

01 00 00 General Requirements

• Key Points

– Work in Special Security Areas

• Escorts may be required for access to restricted/controlled areas, while working on construction

• Escorts will be provided by the Government or through a separate contract

• Contractor will not be required to have a security clearance, but will be required to comply entry requirements (e.g. certain areas do not allow foreign nationals to enter)

– Delays in entering and leaving work area

• While delays at the inspection gates are typically minimal, in certain circumstances, the Contractor may encounter multiple hour delays while awaiting inspections

• No compensation will be granted for delays caused by normal operations of the Security Forces Squadrons and contractors should consider the potential for delays when preparing offers

– REAL ID

• Contractors will be required to comply with the REAL ID act requirements to enter the installations

– Safety and Health

• Contractor shall comply with all pertinent provision of the most current version of the Unites States Army Corps of Engineers Manual, EM 385-1-1

Contract Administration

• Labor checks by Contracting

• Interim Inspections by CE

• Daily Reports by the Contractor

• Payrolls and Invoices

Unified Facilities Guide Specifications (UFGS)

For Divisions 2 through 48, refer to the Unified Facilities Guide

Specifications (UFGS). The Contractor shall conform to the provisions of the most current, recent or latest issue of all standards or publications. UFGS standard specifications can be obtained from the Whole Building Design Guide website:

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

Basis of Award

Step 1 - Solicitation Compliance

Step 2 - Price Evaluation

− Summate coefficients, average, evaluate for reasonableness, then rank from lowest to highest.

Step 3 - Technical Evaluation

− Program Management Plan

− Quality Control Plan

− Demonstration Project

Step 4 - Responsibility Determination

− Meet standards identified at FAR 9.104-1

− Prime possess an active California General Contractor’s License

− Class A or Class B.

− Evidence of ability meet bonding requirements

− $3M single project & $10M aggregate

Technical Capability

• Sub-factor 1: Program Management Plan − IAW SABER Master Specifications Section 01 31 00 para 1.5.

− Key personnel, as a minimum, shall meet the requirements of the positions listed in SABER Master Specifications Section 01 31 00 para

1.1.1.1 thru 1.1.1.8.

− Organizational Chart & Narrative detail the roles, responsibilities, qualifications, and levels of authority of personnel within organization – identifies positions that will be accomplished by subcontractors.

− Narrative detailing approach to recruiting, training, and retaining sufficient qualified staff; project planning, execution info flow, reporting, Gov’t interface; selection, integration, and management of subcontractors; and ability to successfully manage multiple (5-10), concurrent projects through life of program.

Technical Capability

• Sub-factor 2: Quality Control Plan − IAW SABER Master Specifications Section 01 45 00 para 1.2.

− QCP identifies, but is not limited to, the following:

• Personnel, procedures, instructions, tests, forms, and records to be used

• Personnel identified as the Quality Control Officer

• Authority and responsibilities of Quality Control personnel

• Procedures for review/approval of all shop drawings, product data samples, or other submittals before submission to Contracting Officer to include procedures for obtaining field measurements

• Method of documenting Quality Control ops, inspection, and testing of both prime and subcontract work including form samples

• Method of documenting and tracking deficiencies including responsibilities and procedures for correcting deficiencies

Technical Capability

Sub-factor 3: Demonstration Project

• IAW SABER Master Specifications Section 01 00 00 para 1.4.13.

• Demonstration Project Proposal addresses the following:

− Cover Page

− Statement of Work

− Drawings

− Demonstration Project Cost Estimate

− Schedule of Material Submittals

− Construction Schedule

− AF Form 3065, Contract Progress Report

Price/Cost

• Coefficients are factors multiplied against the standard unit prices in the Unit Price Book (UPB) to calculate the overall price of a Task Order (TO).

• Coefficients remain fixed for the life of the contract.

• Offerors propose coefficients for costs to include but not limited to overhead, profit, minimum design costs, General &

Administrative (G&A) expenses, bond premiums, gross receipt taxes, and RSMeans Training.

• Any costs included in the coefficient cost pool shall not be separately priced in the RSMeans Cost Estimates provided for individual task orders.

Coefficients Period of Performance Coefficient

CLIN 0001A 14 Feb 2019 – 13 Feb 2020 1.0250

CLIN 0001B 1.0240

CLIN 0001C 1.0230

CLIN 1001A 14 Feb 2020 – 13 Feb 2021 1.0200

CLIN 1001B 1.0190

CLIN 1001C 1.0180

CLIN 2001A 14 Feb 2021 – 13 Feb 2022 1.0190

CLIN 2001B 1.0175

CLIN 2001C 1.0165

CLIN 3001A 14 Feb 2022 – 13 Feb 2023 1.0180

CLIN 3001B 1.0170

CLIN 3001C 1.0160

CLIN 4001A 14 Feb 2023 – 13 Feb 2024 1.0175

CLIN 4001B 1.0160

CLIN 4001C 1.0155

Total Sum of CLINS 15.2820

Average of all CLINS 1.0188

Proposed Coefficient for Evaluation

Purposes

1.0188

• Summate coefficients (A-C for base + 4 option years), average, evaluate for reasonableness, then rank from lowest to highest.

• Coefficients A-C will be based upon task order value

• X001A - ≤$100K

• X001B - >$100K &

<$500K

• X001C - ≥$500K

Overall Proposal Evaluation Step 1. Perform compliance review on all proposals to assess compliance with terms and conditions of the solicitation. Non-compliance with the terms and conditions of the solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Step 2: Perform price evaluations on all proposals not eliminated from consideration in Step 1 and rank them in price order from lowest to highest based on their Total Evaluated Price.

Step 3: Conduct technical evaluations beginning with the lowest priced offeror. If the lowest priced Offeror is determined to be technically unacceptable, then the next lowest priced Offeror will be evaluated. This process will be repeated until the government has identified the three lowest priced technically acceptable offerors. The government reserves the right to open discussions. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

Overall Proposal Evaluation

Step 4. Perform a responsibility determination on the three lowest priced technically acceptable offerors. In order to be determined responsible an offeror must meet the standards identified in FAR 9.104-1; possess an active California General Contractors License Type A or Type B, registered in the prime contractor’s name; and provide evidence that it is able to obtain a minimum single project bonding capacity of $3M and minimum aggregate bonding capacity of $10M from an approved corporate surety whose name appears on the list contained in Treasury

Department Circular 570 found at the website:

http://www.fms.treas.gov/c570/ or other authorized bonding source

IAW FAR 28.102. If one or more of the three lowest priced technically acceptable offerors are determined non-responsible, the Government will resume technical evaluations as detailed in Step 3. Technical evaluations will continue until the Government has identified the three lowest priced technically acceptable responsible offerors.

Overall Proposal Evaluation

• Following the completion of Steps 3 and 4; the Contracting Officer, with the approval of the Source Selection Authority (SSA), will determine if it is in the Government’s best interest to open discussions. If the determination is made to open discussions, the Government will conduct discussions with all offerors included in the Competitive Range. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award. The Government reserves the right to award without discussions. The Government also reserves the right to perform both price and technical evaluations on non-responsive Offerors to determine if it is in the Government’s best interest to open discussions. Only those Offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

Warnings

• Offerors are cautioned to thoroughly consider all potential costs, risks, economic trends and the proposal environment when developing proposed coefficients. Carefully consider consequences of a coefficient of less than 1.0000. Contract coefficients will remain fixed for the life of the resulting contract and no allowances will be made after award.

• Line Item Quantities are vital, not only do they tell us how many labor-hours and which materials you are going to use, they are used, on occasion, to de-scope a project and are required to make a equitable resolution.

• We will provide a statement of objectives, you will in turn provide a detailed statement of work in your own words telling us how you are going to complete a certain project.

QUESTIONS?