Attch_1_-_VELA_MACC_SOW_08-23-2017.pdf

FA4610-17-R-0002

Attachment 1

Rev: 23 August 2017 VELA MACC Statement of Work

VANDENBERG AFB, EDWARDS AFB, AND LOS ANGELES AFB

MULTIPLE AWARD CONSTRUCTION CONTRACT

(VELA MACC)

STATEMENT OF WORK

Rev: 23 August 2017 VELA MACC Statement of Work

INDEX FOR VELA MACC STATEMENT OF WORK

Section Title Page

1. Definitions 1

2. Description of Work 5

3. Construction Wage Rate Requirements Statute 9

4. Performance and Payment Bonds – Applicable To Individual TOs 9

5. Commencement, Prosecution, and Completion of Work 10

6. Designation of Government Inspector 10

7. Notice of Constructive Changes 11

8. Performance Evaluations 11

9. Design Documents, General 11

10. Progress of Work 16

11. Material Approval Submittals 16

12. Progress Payments 16

13. Payment for Materials Store On Site 17

14. As-Built Drawings 18

15. Operation and Maintenance Manuals 18

16. Warranty of Construction 19

17. Program Management 20

18. Quality Control 21

19. Subcontracting Support Capability 21

20. Project Execution and Technical Support 21

21. Government Furnished Equipment / Materials 22

22. Government Equipment On Site 22

23. Disposal of Waste 22

24. Construction Site Maintenance 22

25. Work in Special Security Areas 24

26. Delays in Entering and Leaving Work Area 24

27. Holiday Work 24

28. Safety and Health 25

29. Security Requirements 26

30. Environmental Requirements 30

31. Precautions Against Hazards 31

32. Use of Tobacco Products in Air Force Facilities 32

33. Toilet Facilities 32

34. Airfield Requirements 32

35. AF Form 103 33

Appendix 34

Rev: 23 August 2017 VELA MACC Statement of Work Page 1 of 33

VELA MACC STATEMENT OF WORK

1. DEFINITIONS

a. 35% Design - In general, documents which show the essential components of the proposed design and convey that the Contractor fully understands the Task Order Request requirements and that its proposed price includes all required elements of work to complete the project. The documents will include the following minimum information, as applicable to the project; drawings, a list showing sections to be incorporated in the specifications, and any other design components relating to the 35% design as identified in the Task Order (TO). Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams and appropriate load calculations. All utilities and structures shall be shown with applicable design calculations. Drawings shall also include the following, as applicable:

(1) All required controlling dimensions. Site plan showing proposed location of work including benchmarks, access from main roads, and surface or sub-surface drainage concepts.

(2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot.

Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

(6) For heating, air conditioning, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated.

Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

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(7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time.

Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(8) Provide separate lists of all Government-furnished equipment to be installed by the

Contractor and equipment furnished and installed by the Government, if applicable.

b. 65% Design - Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30% progress in all disciplines which may include site plans, floor plans, elevations, wall sections, details, and all other elements as identified in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included. The Contractor shall stop work until the Contracting Officer issues a Notice to Proceed to the next design milestone.

c. 95% Design - Documents building upon the prior design submittal. This will include, for review, final and complete drawings, specifications, and analysis. All project requirements identified in the most current TO revision, site visit minutes, modifications, or review comments must be incorporated. The Contractor shall stop work until the Contracting Officer issues a Notice to Proceed to the 100% design.

d. 100% Design - Documents building upon the prior design submittal which include final contractor accomplished corrections based on the Government's review of the prior design documents.

e. TO Request (TOR) – A document prepared by the Government and issued to the

Contractor which contains the general requirements and parameters of the proposed project.

Included in the TOR is the TO Statement of Work defining specific technical requirements for the project. Also included is information such as budget limitations, magnitude of construction, type of solicitation, and design certifications and drawings required to be prepared by the Contractor.

f. TO Statement of Work (TO SOW) – A document prepared by the Government and issued to the Contractor as part of the TOR. Included in the TO SOW are the specific technical requirements for the project. The TO SOW will be included in the award of the

TO.

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g. Invitation for Bid (IFB) – A package of documents issued to a contractor requesting a firm price for construction and the required design documents for a project based on the TO.

Once submitted, no revisions to the bid are permitted. Award is made to the low bidder.

h. Request for Proposal (RFP) – A package of documents issued to the Contractor requesting an itemized cost proposal for construction and design documents for a project based on the TO. Following submittal of the proposal and at the Government’s option, discussions may be held with the Contractor to clarify and / or negotiate elements of the proposal.

i. Professional Certification – The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of California.

j. Conventional Design-Build – The process by which the same contractor provides both the design and construction services for a project, completing the design before construction activity begins.

k. Fast Track Design-Build – The process by which the same contractor provides both the design and construction services for a project, beginning construction at a mutually agreed point prior to completion of the design and construction drawings.

l. Government Furnished Equipment (GFE) / Government Furnished Material (GFM)

– Items of equipment or material which the Government will supply to the Contractor for use in the construction of a project.

m. Color Board – A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

n. Lowest Price Technically Acceptable (LPTA) – A process used to evaluate proposals based on meeting evaluation factors. When used, the LPTA evaluation factors will be included in the TOR and may vary between projects. Award will be made to the lowest priced offeror that meets the minimum acceptability standards for each evaluation factor.

Each evaluation factor will be rated in terms of pass or fail and no comparative assessment will be made. Evaluations will begin with the lowest priced offeror and continue until the lowest priced technically acceptable offeror is identified.

o. Best Value – A process used to evaluate proposals based on the quality of the overall design in addition to the other criteria included in the request for proposal. When used, the “best value” evaluation factors will be included in the TOR and may vary between projects.

Award may be made to other than the low offeror. The following definitions apply to the best value process:

(1) Evaluation Factors – Those components of a project design, as identified in the TOR, which represent significant importance to the successful execution of the project, used to evaluate the overall quality of the proposed design.

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(2) Strength – A substantive aspect, attribute, or specific item in the proposal that exceeds the TOR requirements and enhances the probability of successful contract performance.

(3) Weakness – A flaw in the proposal that increases the risk of unsuccessful contract performance.

(4) Deficiency – A material failure of a proposal to meet the TOR requirements or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

(5) Rating – The application of a scale of words, used in conjunction with narrative, to denote the degree to which the proposal has met the requirements established by the

TOR.

(a) Outstanding: Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains multiple strengths and no deficiencies.

(b) Good: Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains at least one strength and no deficiencies.

(c) Acceptable: Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Proposal has no strengths or deficiencies.

(d) Marginal: Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements.

(e) Unacceptable: Proposal does not meet requirements and contains one or more deficiencies and is unawardable.

p. Design Costs – Those costs identified by the Contractor, on the Construction Cost

Estimate Breakdown, as part of the TOR process which represent the portion of the overall project cost attributed to preparation of the 100% design and construction documents.

q. Investigative Costs – Those costs identified by the Contractor, on the Construction Cost

Estimate Breakdown, as part of the TOR process which represents the portion of the overall project cost attributed to all investigative services necessary to prepare the 100% design and construction documents.

r. Investigative Services – For exterior work / new facilities, the investigative services will typically include performing a survey of the project site including topography, cross sections, drainage survey, and bench level circuit. In addition, it may include verification and documentation of the location and size of all existing utilities and pertinent surface features for inclusion on the topographic survey map. For interior work, the investigative services will typically include verification of all existing conditions affecting the design and execution of the work as described in the TO SOW.

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s. Designer of Record (DOR) - The individual accountable for specific portions of the design documents. Where professional certification is required for the design, the DOR would be the individual providing certification for that portion of the design. Where professional certification is not required, the DOR would typically be the individual who provided the design or specifications for a particular aspect of the project (i.e.: architectural, civil, structural, mechanical, or electrical).

2. DESCRIPTION OF WORK

a. Contract Scope:

The MACC will be utilized to execute a broad range of maintenance, repair and minor construction projects on real property at Vandenberg AFB (VAFB), Edwards AFB (EAFB), and Los Angeles AFB (LAAFB), California and their remote locations. The remote locations for VAFB include Pillar Point Air Force Station, Anderson Peak, Laguna Peak, Santa Ynez Peak, and Orcutt Hill. The remote locations for EAFB include Plant 42 in Palmdale, CA, and the Air Force Research Laboratory on EAFB. The remote locations for LAAFB include Fort MacArthur, DCMA support facilities, and Camp Parks. The projects will include tasks in a variety of trades such as demolition, site work, excavation, cast-in-place concrete, masonry, structural steel, electrical, mechanical (including HVAC), painting, millwork, and other specialty and general contracting work.

Demolition work will pertain to all parts of the base including military family housing, utility lines, and condemned buildings of all sizes and structures (dormitories, launch complexes, single story office structures, etc.). Several interior and exterior renovation projects are common at these bases. Interior renovations typically entail replacement of drop ceiling, doors, carpeting, windows, and wall locations. Most interior renovations will include a new paint scheme for the area that should be coordinated through the base Facilities Excellence Office. Several agencies on base require their work to be accomplished in a Sensitive Compartmented Information Facility or SCIF. A lot of the interior renovation at these bases requires a space to be brought up to a SCIF standard. The specific SCIF standards will be provided in the Task Order Statement of Work. Exterior renovations may come in the way of complete façade upgrades to bring a facility up to the latest Anti-Terrorism and Force Protection standards.

Exterior site work at these bases can come in many forms. At VAFB, most work will pertain to the miles of overhead & underground utility lines that it has in place. Excavation and trenching operations will be needed to repair or replace valve sections, long lengths of pipe, or to tie into an existing line for expansion of service to a building. Exterior site work can also come in the form of repair or upgrade to an existing security system. Many higher Protection Level (PL) sites contain barb wire fencing, Closed Circuit Television (CCTV) cameras, and various intrusion detection devices that will either need to be repaired or upgraded. Some sites might need to have these devices installed where there was no security system in place before.

Electrical work can come by way of repair, expansion, or upgrade of the existing high voltage overhead distribution system. Replacement of substation transformers or relocation of power poles are common work items required. Low voltage electrical work is very

Rev: 23 August 2017 VELA MACC Statement of Work Page 6 of 33 extensive on VAFB as most of the facilities on base are vintage-1960 buildings that have not been upgraded since their initial construction. Replacement of old distribution panels, wiring, switchgears, and facility transformers is common. Mechanical work typically pertains to the replacement or expansion of air conditioning services. As certain missions move into areas that were typically used for office space, the internal heat load increases to the point that mechanical cooling is required. At VAFB, due to the climate though and proximity to the ocean, most of the air conditioning work pertains to equipment and server room areas.

Office spaces can be designed with higher air changes per hour ventilation systems.

(NOTE: Military Family Housing (MFH) on VAFB and EAFB are privatized, under the scope of the MFH contractor, and the Base Water System (BWS) on VAFB is privatized, under the scope of the BWS contractor. These privatized systems are considered outside the scope of the MACC. The extent of work not to be accomplished under the MACC concerning MFH maintenance on VAFB and EAFB primarily includes, but is not limited to Change of Occupancy Maintenance (COM), Recurring Installed Equipment Maintenance, Cleaning Emergency Support Services, Major Maintenance, Playground Maintenance, Service Calls Maintenance Management, Recurring Maintenance, Appliance Installation and Service, and Exterior Facility Maintenance. The MFH contractor maintains all military family housing units. Military family housing maintenance applies to all housing units including all interior/exterior components and accessories, fences, garages, carports, storage sheds, playgrounds, tennis courts, basketball courts, and bus shelters. The extent of work not to be accomplished under the MACC concerning the BWS on VAFB includes, but is not limited to, repair, replacement and/or maintenance of water and waste water lines. If a project includes connecting to a water or waste water line or may impact the BWS on VAFB, the Contractor will be required to coordinate with the BWS contractor and comply with the BWS contractor’s specifications.)

The projects included in the MACC require the Contractor to produce a full design, partial design, or no design depending on the level of design already available and provided to the Contractor in the TO SOW. For example, a new project with no, or partial, previous design accomplished may include requirements to provide a 35% (minimum) design as part of the Contractor’s offer. Conversely, a project for which a 100% design is already available will only require an offer in the prescribed format. If awarded a TO for the project, the successful contractor will, as necessary, complete the design to the 100% level. This will include participating in design reviews, conducted at VAFB, EAFB, and LAAFB, at each design milestone (35%, 65%, etc.) described in the TO SOW.

There is $5,000 minimum guarantee for this contract. The Government makes no representation as to the number of TOs or actual amount of work to be ordered on this contract. The maximum aggregate amount of the MACC program, inclusive of all awarded MACC contracts and TOs across all bases, including options, shall not exceed $275,000,000.00. TOs will range from $2,000.00 to $10,000,000.

b. Participation Only the contractors awarded indefinite delivery/indefinite quantity contracts as part of the VELA MACC program will compete for subsequent TOs. All MACC contractors should participate in all site visits. The Contractor shall submit a bid/proposal on at least 80% of the TOs for which it receives an Invitation for Bid (IFB) or Request for Proposal (RFP)

Rev: 23 August 2017 VELA MACC Statement of Work Page 7 of 33 each year. In the event a contractor does not participate in a site visit and/or submit a proposal for a given TO, the Contractor shall at a minimum send a memo to the Program Contracting Officer and the Procuring Contracting Officer for the TOR identifying why it did not participate and/or submit a proposal. Failure by contractors to participate responsibly in site visits and submit proposals may result in the Government not exercising the option to extend the contract or exclusion of the contractor from further competition.

The Government reserves the right to limit task order competition utilizing Woman-Owned Small Business, Service Disabled Veteran Owned Small Business or HUBZone Certified Small Business set aside procedures should sufficient competition be available from contractors awarded a contract under the VELA MACC program.

c. TO Bid / Proposal Preparation:

Upon identification of a requirement and receipt of certified funds or authority to advertise (see subparagraph g below), the Government will issue a TOR. Except under limited circumstances as authorized by FAR 16.505(b)(2), and as identified in paragraph b above, a TOR issued under this contract will be issued to all MACC contractors and will include a TO SOW defining the project requirements. The TOR may require offers be submitted using IFB or RFP procedures. The documents the TOR may include, but are not limited to, the following, as applicable based on the level of design required:

• Government prepared TO SOW, sketches, and any available as-builts, specifications, or design information.

• Design calculations requirements.

• Construction drawings requirements including professional certifications.

• Direction regarding fast-track vs. design-build.

• Timeframes for preparing the proposal, completing design work (if awarded), and completing construction.

• Contractor prepared specification sections and version required

• Submittal requirements

• Government Furnished Materials (GFM) or Government Furnished Equipment (GFE)

• Construction Cost Estimate Breakdown with line item categories identified by the

Government to be used by the Contractor

• Recovered Materials Determination Form (RMDF)

After issuance of the TOR, the Government will conduct a site visit for all VELA MACC contractors issued the TOR. The site visit will typically be conducted within 14 days of the TOR issuance.

The costs for preparation of basic contract and TO offers shall be the responsibility of the Contractor and not directly reimbursable. The Contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the basic contract and TO.

The Contractor shall submit its offer to the Government within the amount of time identified on the TOR. Depending on the complexity of the project, the Contractor will

Rev: 23 August 2017 VELA MACC Statement of Work Page 8 of 33 typically have between from 2 and 4 weeks the date of the site visit. However, in the case of urgent requirements, the Government may request offers within 7 days of the site visit.

At a minimum each TO offer must include:

• A cover letter identifying the proposed cost and schedule

• A Construction Cost Estimate Breakdown (Attachment 4)

• A proposed construction schedule

• A technical proposal (applicable to RFP requests only)

d. TO Bid / Proposal Evaluation Criteria:

Bids received in the IFB format will be awarded to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and the price-related factors included in the TOR. Proposals received in the RFP format will be evaluated based on compliance with the TOR requirements and the proposed price. The Government will primarily use the LPTA evaluation process. The TOR will indicate the minimum requirements which must be met in order for a proposal to be considered technically acceptable. In limited circumstances, the Government at its discretion, may utilize a best value evaluation processes at the TO level. When used, the best value evaluation criteria will be described in the TOR. The following sample evaluation criteria may be used, in addition to price or cost when using the RFP format:

• Past Performance – TO past performance or prior past performance on other contracts

• Quality of Deliverables

• Ability to Meet Schedule Requirements

• Relevant Experience

• Cost Control

• Potential impact on other orders placed with the contractor

• Current Workload

• Design Capabilities

• The Contractor’s technical understanding of the work.

• The most efficient and effective plan to accomplish the work.

• Rational for the proposed materials, type, and quantities.

• Sustainable design features

When soliciting proposals using the RFP format, the Government reserves the right to enter into discussions. Any proposal which does not address all requirements set forth in the TOR will be determined to be technically unacceptable.

e. TO Award

The Government will select an offeror in accordance with the evaluation criteria identified in the TOR, and award a TO. In accordance with FAR 16.505(a)(10)(i) the Contracting Officer’s decision as to the selection for award of a TO is not protestable unless the protest is on the grounds that the order increases the scope, period, or maximum value of the contract program. The executed TO will include the TO SOW, applicable drawings, and any

Rev: 23 August 2017 VELA MACC Statement of Work Page 9 of 33 other attachments to the TOR necessary to ensure a complete and usable end product is delivered to the Government upon completion of the TO. The Contractor shall complete the TO work in accordance with the terms, conditions and requirements of VELA MACC Statement of Work and TO SOW.

f. Access to Work Areas

The Contractor may be required to work within controlled or restricted areas. Refer to paragraphs 26 and 27 for additional information concerning security.

g. Authority to Advertise

The Government may utilize an Authority to Advertise or ATA to solicit offers in anticipation of funds becoming available. A TOR issued using an ATA will not obligate the Government to award a TO or reimburse the Contractor for costs to prepare an offeror. In accordance with AFFARS MP 5332.7, when issuing a TOR prior to the receipt of certified funds, the following statement shall be included in any such solicitation:

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation; the Government has no obligation to reimburse an offeror for any costs.

Projects issued using an ATA may be funded the same year as the TOR, the following fiscal year, or cancelled depending on the availability of funds. The TOR will identify the length of time for which a submitted offer must be valid. The Government makes no promise to award a contract.

3. CONSTRUCTION WAGE RATE REQUIREMENTS STATUTE

The most current Construction Wage Rate Requirements Statute (formerly Davis-Bacon Act) wage determinations for each potential work location will be incorporated into the contract at award and updated annually when the option periods are exercised. The wage determinations will remain valid for the entire base period and option years. See Section J. The Contractor shall utilize the appropriate wage determination for each work location when preparing its offers.

4. PERFORMANCE AND PAYMENT BONDS – APPLICABLE TO INDIVIUAL TOs

Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) with good and sufficient surety or sureties, acceptable to the Government on all TOs regardless of dollar value. The penal sums of the bond will be as shown below:

a. Performance Bond: Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each

TO.

b. Payment Bond:

(1) Shall equal 100% of the contract price for each TO

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(2) One of the following is required:

• A payment bond

• An irrevocable letter of credit (ILC)

• A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required

• Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

• A deposit of the types of security listed in FAR 28.204-1 and 28.204-2

c. Bonds are due within 10 days of the receipt of the TO.

5. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

The Contractor shall commence work within 10 days of receiving a Notice to Proceed (NTP) and complete the project in accordance with the time frames established in the TO and NTP. A NTP will not be issued until the Government receives the Contractor’s bonds. When a design-build TO is awarded, separate NTPs may be used to authorize commencement of the different phases of work.

The Contractor shall conduct a pre-final walk through inspection with the CE project manager (CE PM) and contracting representative and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The pre-final should be scheduled at least 7 calendar days in advance.

When applicable, the Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the CE PM for review when requesting a pre-final inspection. The initial draft DD Form 1354 should be submitted to the CE PM at minimum 28 days prior to expected project completion.

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The final inspection should be scheduled at least 7 calendar days in advance.

The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the CE PM or other appropriate organization for signature and acceptance, if required.

6. DESIGNATION OF GOVERNMENT INSPECTOR

The Base Civil Engineer or its authorized representative (e.g. Title II Inspector) will be designated at the TO level as the representative of the Contracting Officer for the purpose of performing Construction Contract Quality Assurance for the Government, which includes performing technical

Rev: 23 August 2017 VELA MACC Statement of Work Page 11 of 33 surveillance and monitoring workmanship and compliance with the plans and specification under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of this contract or the individual TOs.

7. NOTICE OF CONSTRUCTIVE CHANGES

No order, statement or direction of the Contracting Officer, an authorized representative of the Contracting Officer whether or not acting within the limits of his authority, or any other representatives of the Government, shall constitute a change order under the “Changes” clause of this contract or entitle the contractor(s) to an equitable adjustment of the price or delivery schedule, unless such a change is issued in writing and signed by the Contracting Officer.

8. PERFORMANCE EVALUATIONS

Each base will complete a contractor’s performance evaluation on each TO over $700K that it awards. The Government reserves the right to complete performance evaluations on TOs below $700K at the ACO’s discretion. If the TO period of performance exceeds one year, an interim evaluation will be completed annually on the TO. In addition to TO performance evaluations, VAFB will submit an annual performance evaluation on the overall VELA MACC program to encompass all TOs below the reporting threshold and the contractor’s compliance with the overall program requirements. The performance evaluations will be input into the Contractor Performance Assessment Reporting System (CPARS). The evaluation(s) will take into account all aspects of the contractor’s performance. Contractors will be provided a copy of the performance evaluation and an opportunity to discuss the evaluation. The performance evaluations may have an impact on the award of future TOs and the decisions to exercise options.

9. DESIGN DOCUMENTS, GENERAL

The design documents developed by the Contractor shall comply with the following requirements:

a. Drawings:

(1) The Contractor shall receive one copy of the appropriate record drawings if available, with the TOR. The Government does not guarantee the accuracy or adequacy of the existing as-built drawings. It is the Contractor’s responsibility to field-verify all as-built drawings during preliminary site visits, planning of the project, and prior to issuance of each TO. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed.

(2) The TO SOW will identify the sizes of drawings, either Standard D (24” x 36”) or

Standard B (11” x 17”), to be submitted with the offer and each subsequent review milestone (65%, 95%, and 100%). Contractor developed drawings, included with the 35% design and submitted with the offer, may be prepared by any means which produces neat and legible documents conforming to industry standards. Contractor developed drawings beyond the 35% point shall be prepared utilizing computer aided drafting software and all drawings shall be in the same electronic format. The base’s cover sheet and title block sheets shall be used, templates for which will be provided to the Contractor by each base. All drawings shall be prepared in Standard English scale.

Rev: 23 August 2017 VELA MACC Statement of Work Page 12 of 33

The Contractor shall submit three (3) sets of Standard D or B size drawings (or as otherwise required by the TO SOW) to the Contracting Officer with its offer. Once awarded the TO for a specific project, the successful contractor shall provide a minimum of four (4) complete sets of drawings, (or as otherwise required by the TO SOW), in the same size and format, with each intermediate and final design submittal. Also, unless otherwise stated in the TO SOW, one set of Standard B drawings shall be provided with the 100% submittal. Throughout the design process, each submittal shall be clearly identified as to the level of completion (i.e.: 35% etc.). The “revisions” blocks on the plan sheets shall not be utilized to document changes to the drawings until after the 100% design is completed and accepted by the Government.

(3) The Contractor shall prepare drawings, as specified in the TO SOW, for Government approval prior to the start of construction. The drawings developed by the Contractor beyond the 35% point shall conform to each base’s most current CAD standards relating to good design and drafting practices. All completed drawings shall clearly identify the work being performed under the TO. Unless otherwise identified in the TO SOW, use of existing drawings provided by the Government will be allowed provided they are modified by the Contractor to accurately reflect the project requirements. It is not necessary for each drawing to be on an individual sheet, more than one drawing can be included on a sheet. Each sheet shall have an approved title block and border with professional certification when required by the TO SOW. The title block shall contain project information including but not limited to Project #, TO#, Project Name, and date. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the TO SOW. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and International Building Code analysis (performed to the same level as if being applied to a building permit process). The following is a list of drawings which might typically be required under this contract:

(a) Cover Sheet with Title and Approval Block (showing haul route)

(b) Existing Site Plan

(c) Final Site Plan

(d) Grading Plan

(e) Underground Utility Plan and Profiles

(f) Demolition Plan

(g) Floor Plans

(h) Elevations

(i) Finish Schedule

(j) Wall and Roof Sections

(k) Window and Door Schedules

(l) Ceiling Plan

(m) Details

(n) Mechanical Plan and Schedules

(o) Plumbing and HVAC Riser Diagrams

(p) HVAC Controls Diagrams

(q) Electrical Site Plan

(r) Power Plan and Panel Schedule

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(s) Electrical Plan and Lighting Plan with Schedule and details

(t) Fire Protection Plan

(u) Communications Plan

b. Specifications:

(1) For projects not previously designed, the technical specifications to be utilized by the

Contractor shall be the Unified Facility Guide Specifications. For fire alarm projects, please refer to the base Fire Protection Engineer or the Fire Department for the latest version of the fire alarm and mass notification specification. Three (3) sets (or as otherwise required by the TO SOW) of the specifications index for those sections, as well as other specification sections appropriate to the anticipated work and added by the Contractor, shall be included in the 35% design submitted with the Contractor’s offer.

Once awarded the TO for a specific project, the successful contractor shall electronically edit the specification sections, previously identified, to correspond with the work proposed in the project. A minimum of four (4) sets of edited specifications (or as otherwise required by the TO SOW) shall be provided with each intermediate and final design submittal.

(2) In addition to the technical specifications described above, the current version of the following references are to be utilized in the preparation of project designs;

Facility Excellence Plan/Design Standards – base specific California Building Code, Unified Facility Criteria, International Building Code Uniform Mechanical Code Uniform Plumbing Code National Electrical Code (NEC) National Fire Protection Association (NFPA) American Society of Testing and Materials (ASTM) Standards;

American National Standards Institute (ANSI) Standards;

Applicable Air Force Instructions or Air Force Handbooks found at http://www.e-publishing.af.mil/ and any applicable manufacturer or industry specifications associated with material, supplies, or systems. If a discrepancy exists between these documents, the Contractor shall bring this to the attention of the Contracting Officer and shall utilize the most stringent requirement(s) in the preparation of the project design.

(3) A copy of the Facilities Excellence Plan/Design Standards for each base is included in the

Appendix. The Contractor shall have a copy of each of the other documents identified in paragraph (2) above available for use during the term of this contract.

(4) A copy of specification Section 01000 and Section 015720, Environmental Provisions.

Specification Section 01000, shall be edited, by the Contractor, to correspond to the project requirements. This section, along with a copy of the most current Specification Section 015720, Environmental Provisions shall be included in the contractor prepared specification package.

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(5) The bottom of each page shall have the following relative information indicated in the format noted:

Project Number Section Number Page Number of the Section

When the last page of a section is encountered, the following shall be noted (centered) after the last paragraph:

END OF SECTION

(6) The use or specification of materials not made in the United States is prohibited. Only American made products shall be used in this project, except as identified in clauses FAR 52.225-9; Buy American--Construction Materials, and FAR 52.225-11, Buy American-- Construction Materials under Trade Agreements, as applicable under FAR 25.1102.

(7) Submittal Schedule: Required submittals shall be listed on this form and the form included in the specifications, ensuring all items requiring submittals are annotated.

Normally, three (3) copies of printed matter and one (1) material sample are required.

Reference each submittal item on the form to the specification section and paragraph.

Consecutively number each page of the submittal, e.g. “Page 1 of 1”. Use all line number rows on one page before starting another. Number submittals consecutively beginning with “1” for each project. A copy of the Submittal Schedule form is included in the Appendix.

c. Design Analysis:

(1) As specified in the TO SOW, design calculations may be required, to include code references, as applicable for each discipline, to show compliance. Three (3) sets of these calculations shall be provided by the Contractor and included with each required design submittal. The following is a list of calculations which might typically be required under this contract.

(2) Civil/Site work:

(a) Sizing and grades for sanitary & storm sewers

(b) Sizing for water mains & services

(c) Sizing for gas mains & services

(3) Structural

(a) Foundation sizes and reinforcing

(b) Superstructure framing

(c) Wind & snow loading analysis

(d) LL & DL calculations

(e) Wall sizes and reinforcing

(f) Equipment supports

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(g) Elevated platforms

(h) Floor member sizing / reinforcing

(i) Lintel sizing

(j) Sizing for roof joists & decking

(k) Seismic analysis

(4) Mechanical:

(a) Cooling and heating load analysis

(b) Pump sizing and pump curves

(c) Pipe sizing

(d) Duct size

(e) Static pressure loss

(f) Control valve sizing

(g) Psychometric chart analysis

(h) Fan sizing and fan curves

(i) Heat exchanger selection

(5) Electrical:

(a) Load calculations

(b) Short circuit calculations

(c) Lighting level calculations

(d) Branch circuit calculations

(e) Motor feed requirements

(f) Panel sizing

(6) Fire Protection:

(a) Sprinkler layout and pipe sizing

(b) Pressure drop calculations

(c) Alarm battery voltage drop calculations

(7) Others as applicable to a specific project and identified in the TO SOW.

d. Perspective Drawing:

(1) When required by the TO SOW, the Contractor shall prepare a black line concept perspective and/or a rendered (color) perspective of the project. (May be computer or hand generated.)

(2) The perspectives shall be approximately 14” x 28” in size and shall be mounted on a standard presentation board, complete with a small site plan and supporting data (i.e.

size, cost of landscaping, site work, building, etc.) affixed to the presentation board.

(3) The black-line concept perspective shall be provided with the Contractor’s offer as part of the 35% submittal. The rendered perspective shall be prepared by the successful contractor and delivered with the final design submittal when requested.

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10. PROGRESS OF WORK

Once provided a Notice to Proceed for Construction, the Contractor shall submit for approval all work schedules to the Contracting Officer within ten calendar days after start of work unless otherwise specified. The reports contemplated by the clause titled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. This requirement is applicable to all TOs.

11. MATERIAL APPROVAL SUBMITTALS

a. All equipment, products, material, and articles requiring approval, as indicated on the Submittal Schedule, shall be submitted by the Contractor using AF Form 3000. The submittals shall be submitted prior to the Contractor ordering materials. Material data sheets should be electronically submitted. At a minimum, all wall covering, carpet and other fabric type submittals will show the full pattern of material. When required by the TO SOW, all applicable product samples shall be submitted on a color board grouped to correspond with the anticipated installation. (i.e.: floor covering, paint, paneling, chair-rail, wall covering and ceiling tile). The Contractor shall include technical data with the products presented on the color board so that the items may be approved for technical compliance as well as architectural compatibility. The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. Unless otherwise identified in a TO SOW, the Government will review and approve material submittals within 10 work days.

b. Contract Closeout Book: Upon completion of the project and prior to final payment, the

Contractor shall provide to the Government a Contract Closeout Book submittal. The Contract Closeout Book shall contain: the completed AF Form 103; a completed submittal register; a completed AF Form 3064; a copy of the approved as-built drawings in Adobe Acrobat format; a completed AF 1354, if applicable; manufacturers/product warranty data;

certificates attesting the product, system, and/or materials meet specification requirements;

operation manuals, commissioning reports, and test reports not previously submitted on an AF Form 3000; recovered/salvageable materials and/or landfill disposal tickets, if applicable;

any other documentation necessary to record compliance with technical requirements, administrative requirements or terms and conditions of the task order.

c. Designer of Record Approval:

When required by the TO SOW, the DOR shall review and approve equipment, product, or material submittals and indicate compliance with the design documents prior to the submittal being forwarded to the Government for review. Those submittals requiring DOR approval shall be included on the Submittal Schedule. (Re: Paragraph 10.b.(7) above)

12. PROGRESS PAYMENTS

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a. In accordance with FAR 52.232-5 – Payments Under Fixed-Price Construction Contracts, the Government shall make progress payments monthly, or more frequently if authorized by the Contracting Officer. The progress payments shall be made based off estimates of the work accomplished as indicated on an AF Form 3064 and AF Form 3065. The Contractor shall submit its invoice through iRAPT (Invoice, Receipt, Acceptance and Property Transfer) in the Wide Area Workflow e-Business Suite and in accordance with clause 252.232-7006 on the TO. Each invoice shall be accompanied by an AF Form 3064 and AF Form 3065 covering the same period as the invoice, which have been approved by the Project Manager and Contracting Officer.

When submitting an invoice after on-site construction begins, the Contractor shall ensure that all applicable payrolls, SF1413s and Federal Funding Accountability and Transparency Act (FFATA) reports are submitted to the Government prior to invoice submittal. See clause 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards, and paragraph 20 for FFATA reporting requirements.

13. PAYMENT FOR MATERIALS STORED ON SITE

a. This paragraph implements, but does not replace, FAR 52.232-5, Payment Under Fixed- Price Construction Contracts, with regard to material payments.

b. Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The Contractor shall furnish the Contracting Officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested. Those items approved by the Contracting Officer will be entered on the AF Form 3064, Contract Progress Schedule, and AF Form 3065, Progress Report, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are likewise excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

• Certified paid vendor invoices.

• Inventory checklists, jointly validated by the contractor, contract administrator, and/or construction inspector.

• Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to a Contracting Officer approved location on-site, and certified that none will be removed without written permission of the Contracting Officer. Materials may also be stored in a bonded warehouse offsite if there is no adequate storage space on-site.

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