REPLACEMENT_SOW_Pool 4_Architecture_Amd_0001.pdf

REPLACEMENT SOW – Amendment 0001, 08 May 2026

STATEMENT OF WORK

FOR ARCHITECT-ENGINEER (A-E) SERVICES

IDIQ POOL 4: ARCHITECTURE & RENOVATION

OFFUTT AFB PROJECT: SGBP XX-XXXX

TITLE: XXXXXX

1.0 GENERAL SCOPE

The work covered by this Statement of Work (SOW) establishes the requirements for a single-award Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract. The A-E firm shall furnish all labor, equipment, and materials; perform all necessary travel and services to compile engineering data;

and furnish plans, specifications, design analyses/computations, and cost estimates for projects issued via individual Task Orders (TOs). This IDIQ Pool is for Architecture & Renovation. The scope focuses on comprehensive architectural services, interior design, and programming, with an emphasis on the renovation and modernization of existing facilities. This includes, but is not limited to: new facility design, interior and exterior renovations, space planning, building envelope analysis and repair, roof replacement design, and ensuring compliance with life safety and accessibility codes.

2.0 REQUIRED DISCIPLINE AND PERSONNEL

The A-E shall be capable of providing the full range of professional and technical disciplines required to execute specialized task orders.

2.1 Key Personnel: The Contractor shall provide the Key Personnel evaluated during the source selection, including a Project Manager, Lead Registered Architect, Lead Interior Designer (NCIDQ or equivalent), and Lead Cost Estimator.

2.2 Supporting Disciplines: To execute comprehensive architectural renovations, the A-E shall also be capable of providing (in-house or via subconsultant) supporting disciplines including Structural Engineering, Mechanical Engineering, Electrical Engineering, Fire Protection Engineering, Landscape Architecture, and CAD/BIM Management.

3.0 ADMINISTRATIVE PROCEDURES

The A-E shall assign a qualified Project Manager (PM) for each TO who will serve as the single point of contact for that project. The Contracting Officer (CO) or designated representative shall be advised in writing of any change in this appointment.

4.0 GOVERNING CRITERIA AND STANDARDS

Design for all TOs shall comply with all latest applicable regulations, criteria, and standards, including but not limited to:

4.1 Government Criteria:

• Unified Facilities Criteria (UFCs) and Unified Facilities Guide Specifications (UFGSs)

• Engineering Technical Letters (ETLs)

• Offutt Installation Development Plan (IDP)

• Intelligence Community Directives (ICD) and Standards (ICS), particularly ICD/ICS

• Geospatial Positioning Accuracy Standards

• Most current edition of the City of Omaha Standard Specification for Public Works

Construction

4.2 National Codes and Regulations (Latest Edition):

• Applicable Building Codes per UFC 1-200-01 (IBC, etc.)

• National Fire Code (NFC) / NFPA Publications

• National Electrical Code (NEC)

• Occupational Safety and Health Administration (OSHA) Regulations

• Uniform Federal Accessibility Standards (UFAS)

• Environmental Protection Agency (EPA) Regulations

4.3 References: Air Force manuals, publications, and guide specifications will not be furnished by the Government. They may be acquired from the Air Force E-Publishing website (www.e-publishing.af.mil). A copy of most applicable Air Force and Corps of Engineers publications, as well as commercial standards, are available on the Whole Building Design Guide website (www.wbdg.org).

5.0 GOVERNMENT-FURNISHED MATERIAL AND INFORMATION

For each TO, the Government will provide available existing information, which shall be used for general information only and shall not be relied upon without complete site verification by the A-E.

This may include record plans, cost estimate formats (UNIFORMAT II), Offutt-specific cover sheets and title blocks, and special conditions specifications. 55CES/CEIE ENVIRONMENTAL SPECIAL

CONDITIONS WILL BE PROVIDED; TASK ORDERS WILL SPECIFICALLY STATE WHEN THEY ARE

APPLICABLE.

6.0 GENERAL DESCRIPTION OF WORK

The A-E shall perform all services required to prepare and furnish complete and functional construction documents within the programmed cost and scope.

6.1 Design Changes: The Government reserves the right to make changes through the 35% design phase at no additional cost. Government-imposed changes after the 35% design approval will be subject to negotiation. Changes due to A-E error shall be made at no cost to the government.

6.2 Asbestos: When required by a specific Task Order, the A-E shall perform comprehensive investigative services to determine the presence, quantity, condition, and type of asbestos-containing materials (ACM).

http://www.wbdg.org/

• Level of Investigation: The specific depth of inspection will be defined in the individual TO. The A-E must be capable of performing inspections ranging from limited visual surveys to comprehensive, invasive, and destructive testing

• Sampling and Analysis: Investigations shall include bulk sample collection (per AHERA) and analysis by a NVLAP-accredited facility.

• Abatement Design: Based on the findings, the A-E shall perform all required design services for the safe and compliant abatement of all identified ACM, ensuring the design provides sufficient detail to minimize unforeseen conditions and Requests for Equitable Adjustment (REAs).

6.3 Ozone Depleting Chemicals (ODC): The A-E shall ensure that no Class I Ozone Depleting Substances (ODS) are specified in the design, plans, or specifications. Furthermore, the contract documents shall prohibit the use of construction equipment that employs Class I ODS during project execution without prior written approval from the Contracting Officer.

This requirement is in accordance with the Clean Air Act, Title VI, and all applicable Environmental Protection Agency (EPA) and DoD regulations.

For the purpose of this SOW, Class I ODS include, but are not limited to:

Halons: Halon-1211, Halon-1301, Halon-2402 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217

Other Controlled Substances: Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

6.4 Cathodic Protection: Cathodic protection shall be designed for any systems where metallic components are in direct contact with the soil.

6.5 General Construction Storm Water Permit: The A-E shall include applicable provisions of the Offutt AFB Storm Water permit in the project design to minimize erosion and the discharge of pollutants in construction site runoff.

6.6 Lead-Based Paint: Where construction activities will disturb painted surfaces, the A-E shall perform an inspection for the presence, quantity, and condition of painted surfaces that may contain lead. This will include testing paint films and characterization of waste. The A-E design shall then implement the applicable Air Combat Command guidance for lead-based paint.

6.7 Confined Spaces: The A-E shall determine and identify any workplace that contains a permit-required confined space as defined by OSHA Standard 1910.146.

6.8 Energy and Operating Analysis: The designer shall provide actual or calculated energy consumption rates for the existing and new systems. Additionally, any cost savings between operating, maintaining, or repairing the existing and new systems should be identified (such as manpower savings, annual recurring savings through reduced maintenance requirements, or periodic savings through reduced overhaul or component replacement).

This information and supporting documentation is to be included with the design analysis and will be used by the Air Force to perform a life cycle cost analysis on this project.

Supporting documentation should consist of basic assumptions and engineering calculations to show how the consumption rates or savings are determined. Provide a description of how the savings can be verified (e.g., metering). All information should be provided with readily verifiable documentation and, where possible, rely on industry or Government accepted publications/guidelines or manufacturer's literature.

6.9 Force Protection: The A-E shall ensure that all reasonable and applicable Force Protection features are included in the design, including but not limited to:

• HVAC Systems: Deny the ability to introduce agents through fresh air intakes by investigating intake location, protective grates, and leak-proof dampers.

• Utility Plants: Research and incorporate the use of reinforced enclosures, standoff fencing, and other measures to preclude easy access by unauthorized personnel.

• New Buildings: Research and incorporate all AT/FP requirements for occupancy ratings, building set-backs, and construction standards.

6.10 Mechanical Systems: Provide Direct Digital Controls (DDCs) to provide real-time data accessing control. The acquisition of new HVAC chiller systems shall comply with the current AF Civil Engineer Center directive for standardized manufacturers at Offutt AFB. The standard manufacturer for Offutt AFB is Daikin (McQuay).

6.11 Energized Systems: Provide lock-out/tag-out procedures for all energized systems. These procedures shall be included in the O&M manuals and affixed to the equipment.

6.12 Temporary Utilities: Provide requirements in the specifications for the construction contractor to provide temporary heating, cooling, and electrical power for any associated outages expected to last more than 4 hours during occupied hours. Outage during unoccupied times do not require temporary utilities other than to prevent extreme temperatures from causing damage, freezing temperatures resulting in burst pipes, excessive heat and humidity resulting in condensation or mold growth, and lighting for safety purposes.

7.0 SITE AND UTILITY SURVEYS

When specified in an individual Task Order, the A-E shall be responsible for obtaining all necessary site, topographic, boundary, and utility survey data required for the execution of the design.

7.1 Requirement Trigger: The requirement for, and specific scope of, a site survey will be defined in the individual Task Order. If required, the A-E shall submit the completed survey data no later than the 35% Conceptual Design submittal to ensure the design is based on accurate, verified existing conditions.

7.2 Survey Standards: When a survey is required, the A-E shall ensure all work is performed under the direct supervision of a Professional Land Surveyor licensed in the State of Nebraska. This includes a comprehensive Utility Investigation (e.g., GPR, potholing) to locate and map all existing underground and overhead utilities. All survey data shall be provided in the Government's specified format and tied to the Offutt AFB coordinate system detailed in Section 9.5.

7.3 GPS and Survey Report:

7.3.1 Accuracy: The A-E shall provide survey-grade Global Positioning System (GPS) data at an accuracy level of +/- 2 centimeters.

7.3.2 Methodology: All survey-grade GPS data collection activities, whether Real-Time Kinematic (RTK) or post-processed, require the use of an accurately sighted base station. All base station files must be verified for accuracy. Questions regarding existing local control may be directed to the Offutt GIO (402-294-3296).

7.3.3 Survey Report: A formal Survey Report shall be delivered in both digital and hardcopy format. The report must identify the survey method, equipment list, control points, control diagrams, field data, and calibration documentation. The Survey Report and all associated drawings shall be signed by the licensed Professional Surveyor.

7.3.4 Survey Database: A Survey Database shall be produced for all surveyed points. The preferred deliverable format is an ESRI ArcGIS 10.x Personal Geodatabase.

Acceptable alternatives include ESRI Shapefiles or Autodesk AutoCAD drawings accompanied by a mapped Microsoft Access database. All point processing information must be structured to allow for easy correlation between records in the report and features in the digital files.

8.0 DESIGN PHASES AND DELIVERABLES

The A-E shall submit complete design packages at the milestones specified in the individual Task Order (TO). The specific number of hard copies and electronic copies for each submittal will be defined in the TO. The following outlines the minimum required content for each design phase:

8.1 35% Conceptual Design Submittal: A comprehensive 35% design submittal is expected.

The package shall include:

• Drawings: Conceptual site plans and floor plans showing locations of walls, partitions, doors, and major equipment.

• Specifications: An outline/index of all anticipated UFGS specification sections.

• Design Analysis: A complete design analysis covering the basis of design for all major disciplines (architectural, structural, mechanical, electrical, etc.), including assumptions and rationale.

• Cost Estimate: A complete project cost estimate based on the conceptual design.

• Supporting Data: Completed Site and Utility Surveys (if required), preliminary energy/economic analyses, and a rough estimate of the construction performance period.

8.2 65% Preliminary Design Submittal:

This submittal shall represent a mature design, building upon the approved 35% concept.

The package shall include:

• Drawings: Developed floor plans, interior elevations, and preliminary MEP and structural system layouts.

• Specifications: A more detailed and populated specification index.

• Design Analysis: An updated and more detailed design analysis with refined calculations.

• Cost Estimate: An updated and more detailed project cost estimate.

• Interior Design: Preliminary interior design boards showing intent for materials, colors, and finishes.

8.3 95% Pre-Final Design Submittal:

This submittal shall be a near-complete design package, fully coordinated and ready for final Government review. The package shall include:

• Drawings: Complete drawing sets, including cover sheet, index, legend, demolition plans, new work plans, details, and schedules.

• Specifications: Complete specifications, including all General and Special Conditions, formatted per UFGS standards.

• Design Analysis: Finalized design analysis and all supporting engineering calculations.

• Cost Estimate: A final, detailed cost estimate.

• Supporting Documents: Final interior design color boards, basis of design cut sheets for specified equipment, a draft DD Form 1354, and an updated construction performance period.

8.4 100% Final “Ready to Advertise” (RTA) Submittal:

This package shall incorporate all approved Government comments from the 95% review. It represents the final construction documents. The submittal shall include:

• Final Drawings: Corrected final plans and specifications, with hard-copy drawings signed and sealed by the responsible Registered Architect (RA) or Professional Engineer (PE) of record, as appropriate for the specific design sheets.

• Final Design Analysis and Cost Estimate.

• Final DD 1354.

• Transmittal Letter: The transmittal letter shall note the recommended construction performance period and identify any long lead-time materials.

• Electronic Files: Final electronic files for all deliverables shall be provided as specified in Section 8.7 (Delivery Media).

8.5 Submittal Procedures:

A transmittal letter listing all submitted documents shall accompany all submittals.

Established submittal dates shall require that documents be in the 55th Contracting

Squadron (55 CONS/PKA) before the end of that working day, even if submittals must be hand-carried. Following each review, the A-E shall document and address all Government comments and incorporate approved comments into the subsequent submittal.

9.0 DRAWING STANDARDS AND FORMATTING

The A-E shall prepare and furnish drawings that clearly indicate the extent, type, and detailed requirements for all related work. The documents created for construction contracts must be clear enough to allow contractors to assemble and submit a bid without a mandatory site visit.

9.1 Governing Standards: Unless otherwise authorized by the Contracting Officer, all drawings shall be prepared according to the USACE A/E/C Graphics Standard TR-12-1 and the USACE A/E/C CAD Standard TR-12-6 (or most current releases).

9.2 Title Block and Cover Sheet: The A-E shall use the Government-Furnished Title Block and Cover Sheet provided by Offutt AFB CES/CENMED in lieu of the standard USACE versions.

9.3 Software Version: In accordance with the Combined Synopsis/Solicitation, all drawings shall be prepared using AutoCAD or REVIT, version 2024 or newer. The A-E is responsible for ensuring compliance with this minimum version requirement.

9.4 File Naming Convention: Electronic drawing file names shall follow the conventions identified in TR-12-6, with the following modification to the Project Code:

• The "1-20 character Project Code" shall be replaced with a sequential numerical identifier (e.g., 01, 02, 03...). Use two digits for projects with 99 or fewer drawing sheets and three digits for projects with 100 or more sheets. This is required at the 100% submittal to ensure electronic files sort in the same order as the drawing index.

9.5 Geospatial and Coordinate System: All drawings representing exterior data (e.g., site plans, GPS survey points, utility routing) shall use the following coordinate system and projection:

• Horizontal Datum and Coordinate System: NAD83/HARN, State Plane Nebraska.

(Note: Nebraska’s HARN readjustment took place in 1995).

• Vertical Datum: NAVD88

• Unit of Measure: US Survey Feet

• Coordinate Extents and Precision:

Min X = 2,400,000 Min Y = 400,000 Min Z = 0 Horizontal Precision = Determined by data quality (e.g., measured to nearest

1/100 foot; precision = 1000) Vertical Precision = Determined by data quality (e.g., measured to nearest 1/100 foot; precision = 100) Combined Scale Factor (For Ground to Grid distance conversion) = 0.999636032

9.6 Sheet Size: All drawings shall be plotted on 22” x 34” (ANSI D) sheets. If required by the TO, half-size drawings shall be plotted on 11" x 17" (ANSI A) sheets.

9.7 Branding and Logos:

9.7.1 For projects supporting environmental programs, drawings, specifications, and reports shall not contain any company logos, names, or addresses. The A-E may only be identified in an appendix or a "prepared by" line on an inside cover.

9.7.2 For all other projects, the A-E may place the company name and/or logo on project documents as is customary practice. However, it is required that the company address, telephone numbers, and personnel names be omitted.

9.8 Professional Seals: For the protection of the Architects and Engineers, the electronic copy of the professional seal and signature shall be omitted from all electronic file deliverables.

However, the seal and signature shall appear on all hard copies of the 100% Final "Ready to Advertise" submittal.

9.9 Specifications Format: Specifications shall be prepared utilizing SpecsIntact and the latest Unified Facilities Guide Specifications (UFGS). The A-E shall also incorporate Offutt’s latest revision of Front-End Specifications.

9.10 Cost Estimate Format: Estimates shall be prepared in an open, unprotected format (e.g., Microsoft Excel) and shall be structured using the UNIFORMAT II work breakdown structure unless otherwise directed.

9.11 Design Analysis Format: The A-E shall provide a formal, bound Design Analysis document containing a complete record of the project's design criteria, assumptions, narrative descriptions of systems, and all supporting engineering calculations.

9.12 Delivery Media: The A-E shall provide electronic files on Compact Disk(s) (CD/DVD) or via an approved secure DoD file transfer method, including all native files (e.g., .dwg, .docx, .xlsx, .sec) and consolidated PDF files.

10.0 DESIGN PERIOD OF PERFORMANCE

The period of performance for each design phase will be established in the individual Task Order.

Time allowed for Government review and A-E comment resolution will be factored into the overall project schedule. The A-E shall adhere strictly to the established schedule to prevent delays in the execution of the construction phase.

11.0 DESIGN REVIEW MEETINGS

The A-E shall actively participate in all design review meetings.

11.1 Review Comments: Following each design submittal, the Government will provide review comments. The A-E shall formally respond to all comments and incorporate accepted comments into the subsequent design submittal.

11.2 Meeting Minutes: The A-E shall be responsible for taking minutes at all project meetings (charrettes, design reviews, site visits) and distributing them to all attendees within five (5) calendar days of the meeting.

12.0 TITLE II (CONSTRUCTION PERIOD) SERVICES

When ordered via a specific Task Order, the A-E shall provide Title II services to support the Government during the construction phase.

12.1 Submittal Reviews: The A-E shall review and approve/reject contractor submittals, shop drawings, product data, and samples for compliance with the contract documents.

12.2 Requests for Information (RFIs): The A-E shall provide prompt, technically accurate written responses to construction contractor RFIs to prevent project delays.

12.3 Site Visits and Inspections: The A-E shall conduct periodic site visits to observe construction progress and quality. The A-E shall immediately notify the Contracting Officer and the COR in writing if they observe the construction contractor deviating from the approved design documents or employing unsafe/non-compliant construction practices.

The A-E shall provide formal written inspection reports to the COR following each visit.

12.4 Record Drawings (As-Builts): The A-E shall incorporate the construction contractor's red-line markups into the final CAD/BIM files to produce accurate Record Drawings at project closeout.

13.0 SECURITY AND BASE ACCESS

The A-E shall comply with all Offutt AFB security requirements.

13.1 Base Access: The A-E is responsible for obtaining necessary base passes and vehicle passes for all personnel requiring access to the installation. The A-E shall submit all required background check documentation to the 55 CES project manager in a timely manner to prevent access delays.

13.2 Security Clerance and Information Security: The A-E shall comply with all Offutt AFB security requirements, including those for base access. If a specific task order requires work in a classified or secure area, personnel must possess the appropriate security clearances as specified in that individual Task Order and the associated DD Form 254.

13.3 Operations Security (OPSEC): All A-E personnel shall comply with local OPSEC policies and procedures while on the installation.

14.0 QUALITY CONTROL

The A-E shall implement and maintain a comprehensive Quality Control (QC) program to ensure all deliverables are technically accurate, coordinated across disciplines, and comply with all applicable codes and criteria.

14.1 QC Plan: A project specific QC Plan shall be submitted for approval prior to the start of design.

14.2 Independent Review: The A-E shall ensure all design packages are independently reviewed by senior, qualified professionals who were not directly involved in the project's design before submission to the Government.

15.0 CONTRACTOR MANPOWER REPORTING

he A-E shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to complete all required data fields using the System for Award Management (SAM) at http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

16.0 POST-DESIGN RESPONSIBILITES

The A-E’s responsibilities extend beyond the final design submission. The A-E shall provide the following support during the construction solicitation and award phase:

16.1 Bidding Period Support: The A-E shall be required to provide written interpretations and/or clarifications or changes to the Plans and/or Specifications as requested by the Air Force during the Invitation for Bid (IFB) or Request for Proposal (RFP) period. The A-E will develop the specific information needed (at no additional cost to the Government) to enable the Government to issue an addendum to the construction solicitation to ensure all bidders are equally informed. This does not pertain to scope changes or user-requested changes.

16.2 Bid Analysis: The A-E shall be required to provide a written rationale for bid results that are 10% greater or 15% lesser than the final Government Estimate. The analysis shall address pertinent factors such as bid climate, material shortages, labor availability, and local construction activity. The A-E shall provide a professional recommendation as to the advisability of awarding the contract or re-bidding.

16.3 Errors and Omissions: During construction, should errors or omissions surface, the A-E shall provide necessary site consultations and required documents (at no additional cost to the Government) to make a Change Order to the Construction Contract. This in no way limits the future liability of the A-E where the contract design is deficient either by design error or by omission.

16.4 Post-Award Changes: When alterations are required due to Addendum/Change Orders as requested by the Contracting Officer, the A-E shall make necessary changes or additions to the specifications/drawings in the least amount of time possible to avoid causing delay to the construction project.

END OF STATEMENT OF WORK