Section_J _Attachment_2 _Integrated_Team_Process_User's_Guide.docx

USSTRATCOM COMMAND AND CONTROL SOFTWARE ENGINEERING AND SUPPORT III (C2SES III)

Integrated Team Process (ITP) User’s Guide <Insert Date>

*Verbiage in red to be changed upon contract award Section J, Attachment 2 <Insert Contract Number>

Section J, Attachment 2 C2SES III ITP User’s Guide V1.0

1. PURPOSE:

This document establishes the framework for using the Integrated Team Process (ITP) to better define requirements. The goal of the ITP is to establish an open and effective line of communication between the Government and contractor that promotes and enhances the way requirements are identified, and defined or developed. It is important to the organizations involved to reduce cycle time and rework through improved communications, commitment, and cooperation. The concepts contained herein are provided to improve the commitment, communication, and cooperation necessary to fulfill the requirements that support the respective mission. These include, but are not necessarily limited to:

2) Empowering ITP Team members to make real time decisions

2. SCOPE:

The use of the ITP may apply to all requirement changes unless otherwise mutually agreed to by the appropriate authorities of the Government and contractor. The Contracting Officer (CO) is the only individual authorized to legally bind the Government. Utilization of the ITP does not constitute relief from compliance with applicable Federal laws, Federal Acquisition Regulations, and/or all supplements thereto.

3. CRITICAL CONCEPT:

The process outlined herein is based on the essential concept of achieving a win-win outcome in the acquisition process. All parties must be forthright, professional, and consistent in their dealings with each other.

4. PROCESS SUMMARY:

An ITP overview is shown in Attachment 1, with further details for each step of the process provided in Attachment 2.

5. PROCESS RESULTS:

Although not intended to be all inclusive some of the results the Government intends to attain by using the ITP include:

a. Mutual understanding of objectives and/or requirements, available resources, perceived risks, etc.

b. Shorter cycle times and elimination of rework -- from requirements understanding, to award execution

c. Contract administration cost savings

d. A basis for better Government decisions.

ATTACHMENT 1

ITP FLOW CHART

The following flow chart was developed to provide guidance for people using ITP. It provides an overview outlining the steps and activities included in each phase of the process, along with some additional guidance detailing the activities performed. This guidance is purposefully general in nature as the method(s) for achieving the result of each phase may vary based on the unique circumstances of any requirement. Each step is detailed further in Attachment 2. The strategic premise of the ITP is open interaction between the Government and contractor.

ATTACHMENT 2

PROCESS GUIDELINES

Step 1: Technical Development & Documentation

A. PURPOSE:

Working jointly the Government and contractor develop the best technical understanding and associated risks to best meet the requirement.

B. PROCESS SUMMARY:

1. Government provides the contractor with the Performance Work Statement to include the technical specifications.

2. ITP sessions focus on an understanding of the requirement and reaching a consensus for the best technical understanding including PWS revisions, deliverables, materials, schedule, dependencies, unique terms and conditions.

3. Identify the life cycle sustainment requirements, if applicable.

4. 55 CONS must be included in any ITP sessions.

5. Refer any unresolved issues to 55CONS CO for resolution with the contractor.

6. The Government will ensure the results of the ITP are properly documented.

ITP Process

Normal contract procedures apply

Step 2: Program Decision

A. PURPOSE:

Determination by the Government to close the IPT and enter AFICA contracting procedures or re-enter to step 1.

B. PROCESS SUMMARY:

1. Government develops its cost estimate.

2. AFICA contracting procedures begin.

Step 3: Negotiation & Develop Contract Modification / Task Order

A. PURPOSE:

Government issues RFP, contractor develops its proposal and Government evaluates the contractor’s proposal.

B. PROCESS SUMMARY:

AFICA Mandatory Procedures

Step 4: Contract Clearance and Committee Review

A. PURPOSE:

Obtain contract clearance approval.

B. PROCESS SUMMARY:

AFICA Mandatory Procedures

Step 5: Award

A. PURPOSE:

Execution of contract modification or task order for obligation of funds and incorporation of requirement(s) into the contract/task order, as applicable.

B. PROCESS SUMMARY:

1. Contractor signs contract modification or task order.

2. Government CO signs modification or task order.

3. Finalized modification or task order is distributed accordingly.

Business Memorandum of Agreement

Successful application of the Integrated Team Process (ITP) requires a commitment on the part of both the contractor and the Government. To ensure that all parties understand and accept the ITP, a signature page is included in this guide. By signing this ITP User’s Guide, a Business Memorandum of Agreement (BMOA) is completed between the C2SES III Program Manager, 55th Contracting Squadron (55CONS), and the contractor. This BMOA is not a contract but rather a philosophical commitment on the part of everyone involved.

<Insert Name> Deputy Branch Chief, C2SES III, USSTRATCOM/J864

<Insert Contractor Name>

Contracting Officer, 55 CONS/LGCZ

APPROVAL:

Director of Business Operations, 55 CONS/DBO image1.emf oleObject1.bin

TECHNICAL

DEVELOPMENT &

DOCUMENTATION

Understanding of requirement(s)

Joint development of approach for meeting requirement deliverables, etc.)

NEGOTIATE &

DEVELOP

CONTRACT MOD /

TASK ORDER

Government releases RFP

Contractor responds with formal proposal

Gov’t review of Ktr proposal

Require Business Clearance

Negotiate (if applicable)

- Develop Draft modification or task order

PROGRAM

DECISION

Develop Gov’t IGCE

Decision to proceed with effort and close the IPT or to re-enter IPT at step 1

ITP Process

Normal contract procedures apply

- Finalize and execute contract mod or task order

AWARD

AFICA CLEARANCE

PROCESS

Obtain approval to issue modification or task order image2.emf oleObject2.bin

Technical

Development &

Documentation

Negotiate & Develop

Contract Mod

/Task Order

Award

AFICA

Clearance

Process

Program

Decision image3.emf oleObject3.bin

Documentation

Negotiate & Develop

Contract Mod

/Task Order

Award

AFICA

image4.emf oleObject4.bin

Documentation

Negotiate/ & Develop

Contract Mod

/Task Order

Award

AFICA

image5.emf oleObject5.bin

Documentation

Negotiate & Develop

Contract Mod

/Task Order

Award

AFICA

image6.emf oleObject6.bin

Documentation

Negotiate & Develop

Contract Mod

/Task Order

Award

AFICA