Vance_FOS_Draft_PWS_Q A_Responses_(28_June_2013).pdf

Vance FOS Draft PWS Questions and Responses

FA3002-13-R-0008

Technical 02 - Applicable to All Services

1 2-1-2

2.1.3.2.3.

re: "Provide updates as they occur"

Is the expectation that the ACO be notified each day a new employee starts or is terminated?

Yes

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

2 2-1-6

2.1.4.2.

Is there a workload estimate associated with this requirement?

Annual requirement according to AFI90-201. Workload not broken out separately.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

3 2-1-7

2.1.5.9.

Is the service provider expected to assign or asses RAC codes? Are all CORs to be notified?

Yes for both, then the Wing Safety Office assesses. Functional area CORs are to be notified on all

SP correspondence

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Friday, June 28, 2013 Page 1 of 35

Technical 02 - Applicable to All Services

4 2-1-8

2.1.6.1

3rd sentence states " . . .if facility is already cleared, the personnel must be cleared no later than 15 calendar days after contract award date." This seems unrealistic as any incumbent personnel are unlikely to be hired 15 days after award.

What is the Government's planned transition period? Does the Government expect that all SP personnel will be cleared within 15 days of award?

60 day mobilization period. Yes

Comment:

Question:

Response:

Non Proprietary

There is no DD-254 available at this time and it is unknown how many personnel require a clearance.Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

5 2-1-8

2.1.6.4.

Intent of the 3rd sentence should appears to be "The SP's personnel shall…"

Paragraph 2.1.6. (Security Requirements) and subparagraphs have been revised.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

6 2-1-9

2.1.6.5.1.d.

What areas if any are considered "restricted", and is the intent for the entire workforce to have restricted area badges?

There are currently no restricted areas-just controlled

Comment:

Question:

Response:

Non Proprietary

In order to evaluate the work load we would need to asses the exposure/requirement for the mx work force.

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 2 of 35

7 2-1-14

2.1.10.2.

Is there a workload estimate associated with this requirement or is it covered in the Appendix 2H, 3H, 6H, and 21H sections?

Workload estimates have been added to Appendix 2H, 3H, 6H, and 21H.

Comment:

Question:

Response:

Non Proprietary

We want to confirm there is not an "overhead" requirement that is not covered by the individual sections of the PWS.

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

8 2-1-15

2.1.14 Note. The SP

shall provide all equipment, n materials, supplies, labor, etc., for the cleanup and housekeeping of GOCO facilities. Also 2.1.9.3 and 3.1.5.8

2.3.3.16. Custodial Service. The Government will provide custodial services through the base custodial contract, to include equipment, materials, supplies/consumables, labor, etc., for administrative offices, latrines/restrooms, break rooms, hallways, and common areas in all buildings occupied by the SP.

The base custodial contract is subject to change. 3.1.5.8. General Housekeeping.

Provide all equipment, materials, supplies, labor, etc., for the cleanup and housekeeping of GOCO facilities.

These paragraphs seem to conflict.

Request clarification as to what is expected by the SP and what will be provided by the government.

The Government will provide custodial service (trash pickup and vacuuming for administrative offices) and basic janitorial services for latrines/restrooms break rooms, hallways, and common area). SP is responsible for housekeeping in administrative offices (dusting/cleaning) and all work areas (hangars, shops, work areas, etc.).

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 3 of 35

9 2-1-17

2.1.17.1

6.1.1.14.1., 6G-1?, and 3.1.17.2.9

DAA endorsement is nearly impossible to achieve unless there is a contracted requirement.

Since the 2.1.17.1 paragraph states "manage" can the SP assume this system will be government provided? If not is there a time period after contract start that will be allowed? Is there a workload estimate for this effort?

Yes, the Quality Manager Information Systems (QMIS) will be provided by government, if the service provider elects to use QMIS. However, the service provider is responsible for maintaining the FOS QMIS database on the Government server. Workload estimate is 4-6 hours daily.

Paragraph 2.1.17.1 has been revised to read, '2.1.17.1. The SP shall furnish (or use the current government provided web application [Quality Management Information System (QMIS)]) and manage a web-based application to be used for program management of the contracted area. The

SMART must provide control and visibility of all contract processes in support of operations at

Vance AFB while meeting prescribed standards for security, interoperability, supportability, sustainability, and requirements to be used on the AF network. …" Also, Paragraphs 2.1.17.1.1 -

2.1.17.4 have been revised. Note 1: The service provider may use the Government server for service provider software if the service provider elects to use a web-based application; however, the software must be on an approved list

(https://cs.eis.af.mil/afdaa/Lists/COTSGOTS%20Software/EPL.aspx) or go through the certification process. Also, see DFAS 252.239-7001, Information Assurance Contractor Training and

Certification.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

10 2-1-18

2.1.17.10

3.1.10.1

2.1.17.10 prescribes managing CBT in the contractor's system.

Please clarify how training other than CBT is to be managed in Government or contractor systems.

Each functional area maintains their own personnel training records within the SMART system except for Airfield management which is required to develop training plans IAW AFI 13-204 v3, chapter 19. Refer to each individual functional area for specific training requirements and tracking.

Comment:

Question:

Response:

Non Proprietary

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Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 4 of 35

11 2-1-18

2.1.17.12

2.1.21.

Is the intent CORs or are there also going to be QAEs? If so what is the difference?

CORs and QAEs are Synonymous. Please note in the near future the term QAE will no longer be used.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

12 2-1-20

2.1.22.

2.1.17.6 and AFI 33-360 paragraph 1.2. Roles and Responsibilities. Note: Only civilian employees (including direct-hire foreign national employees, but not including contractors or indirect-hire foreign national employees) and/ or military members of the Air Force are authorized to serve as the POC for, provide coordination on, certify, and /or approve official Air Force publications and forms, including interservice publications where the Air Force serves as the lead service.

Plans have been interpreted as an official Air Force publications and units found not compliant during UCIs and CUIs because they had contractors "coordinate" on the plans.

Is the intent for the SP to provide subject matter expertise?

Yes, coordination is for review as the subject matter expert.

Comment:

Question:

Response:

Non Proprietary

The PWS would have a requirement that is prohibited by AFI 33-360.Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

13 2-1-20

2.1.23.

There are documented instances of the SPO making data base errors, and they can not be corrected by organizational, intermediate or depot level maintenance.

Would the contractor be considered compliant if they identify the error? If so would constitute identification.

SP will not be held responsible for errors made by government.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 5 of 35

14 2-1-20

2.1.23

It was widely reported in the press that the Air Force has abandoned ECSS

Is there a workload estimate associated with this requirement?

Currently ECSS is not used at Vance; however, other Management Information System(s) (MIS) are being utilized in support of the flying training mission.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

15 2-1-21

2.1.25.1

What is the Government's planned transition period?

60 day mobilization period.

Comment:

Question:

Response:

Non Proprietary

If the pre-inventory report is required 30-days prior to contract start, SP will require access to inventory records and conduct inventory at least 60-days prior to contract start.

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

16 2-1-21

2.1.25.2

Referenced paragraph states; "Submit requests for additional or replacement Government-furnished

Non-Equipment Authorized In-use Detail (EAID) . . ." which is confusing.

Is the intent of this paragraph to address EAID or non-EAID?

Both

Comment:

Question:

Response:

Non Proprietary

Equipment Authorization Inventory Data/Detail (EAID) per 23-110Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 6 of 35

17 2-1-22

2.1.27.3.

Can the SP use government computers to access web-based time card systems?

Yes, if government approved and does not cause an added cost to the Government.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 02 - Applicable to All Services

18 2-1-22

2.1.27.6

Please describe what fall arrest system is currently in place.

No fall arrest systems are used; however, the deicing equipment requires the user to be connected to a harness.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

19 2-1-23

2.1.28.1

Off station recovery crosses a lot of support lines normally associated with a Logistics Readiness

Squadron. Transportation of jet engines require specialized trailers (air ride) and there is some T-6 recovery equipment that will not fit in a 1.5 ton truck.

Is the SP to assume no LRS support? If so should there not be a requirement for a semi truck and air ride trailer?

If required, to return the aircraft to mission capable status, the engine is placed in an off-station support trailers (enclosed trailer large enough to carry the engine on an engine trailer with support equipment). The contract (Service Provider) provides the vehicle to tow the trailer(s) Please note that 3 each trailers are assigned to maintenance.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 7 of 35

20 2-1-24

2.1.28.12

Does this requirement apply to contractor owned vehicles / support equipment?

Yes

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

21 2-1-24

2.1.28.19

This seems overly restrictive.

Is the intent to mean zero vehicle maintenance, or would small maintenance tasks be allowed, e.g.;

Checking oil, fluids, air, changing a flat tire?

Yes, user inspections and small maintenance (Checking oil, fluids, air, changing a flat tire) is allowed. Paragraph 2.1.28.19 (vehicles) renumbered now paragraph 2.1.27.10. Paragraph

2.1.27.10.19 removed "off base" from paragraph.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

22 2-3-6

2.3.3.15

Paragraph states "Government fuel products MAY be available…."

Under what circumstances would they not be available?

If the government determines fuel shortage then government vehicles have priority.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 8 of 35

02 - Applicable

23 2-1-17

2.1.17

Discussion: Paragraph 2.1.17 requires the offeror to manage an on-demand web-based program management system titled "SMART" (Systematic Management and Reporting Tool).

Question: Is

SMART a management system provided by the Government and currently in-use at Vance AFB, or is the Service Provider expected to bid a system that meets the requirements as stated in PWS paragraph 2.1.17?

Please see response to ID 9.

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

24 2.1.22

2.1.27.3.

2.1.1.1.

Will the Government allow us to install a company internet line on Vance AFB?

Yes, IAW local guidance at no cost to or modification to facilities without approval.

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

25 2.1.3

2.1.28.11.2.

3.1.16.

Will the Government provide the types of explosives and munitions the SP will be transporting/ handling? Also the classes of explosives?

Small arms, base defense munitions, signal kits, flare, detonating cord, cartridge and pneumatic actuated devices and associated egress items. HC/D 1.3 Mass Fire

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 9 of 35

26 2.1.3

2.3.2.1.

3.1.1.4. Appendix 21FB (not included in Draft)

Will the Government provide all the laptops required to use E-TO's and to comply with the e-Tools

Program?

Yes

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

27 2-1-2

2.1.3.2.2

Providing a list of supervisory personnel by the pre-proposal conference may not be possible, depending on the date. Recommend providing supervisor names NLT contract start date.

Changed paragraph to read, "Furnish, in writing, to the CO and the 71 FTW Information Protection office (71 FTW/IP) the names and phone numbers of the contract manager not later than the pre-performance conference and all SP management and supervisory personnel not later than contract start date."

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

28 2-1-5

2.1.3.11

Can a workload estimate for the EWCMRA reporting requirement be provided?

No workload history

Comment:

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Response:

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Friday, June 28, 2013 Page 10 of 35

29 2-1-8

2.1.6.1

Can we assume that personnel performing locksmith services are assigned to the BOS contractor?

Yes

Comment:

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Response:

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

30 2-1-11

2.1.6.11

Do base procedures require the contractor to post sentries during normal operations, exercises or actual emergencies?

Yes, as required by OPLANs and by local guidance and real world or exercise contingencies

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 02 - Applicable to All Services

31 2-3-2

2.3.1.10

Does this requirement include grass cutting and snow removal?

Each building is required to have a Primary and Alternate Facility Manager assigned from the occupants of that building. Facility Managers are responsible for snow removal on sidewalks within

50 feet of their building. The Government will be responsible for snow removal on roadways, taxiways, etc. The Government will be responsible for grass cutting and tree trimming. Any flower beds are the building occupants responsibility.

Comment:

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Response:

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 11 of 35

Technical 03 - Aircraft

Maintenance

32 3-1-12, 3-1-13

3.1.9.10.9 thru 3.1.9.10.12.2, 3.1.12.13.3., 3.1.17.2.11.3.1., and 3.1.17.2.11.3.1.1.

3BB.2.

The FSA estimate seems accurate for the 71OG support, but we do not see any workload estimates for the paragraphs noted.

Does the government have a work load estimate for all the FSA support required?

Functional System Administrator (FSA) requirement is now under BOS

Comment:

Question:

Response:

Non Proprietary

Based on experience on other contracts that this requirement is not clearly understood because historically it has been handled by other agencies.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 03 - Aircraft

Maintenance

33 3-1-19

3.1.11.14

If travel costs are not reimbursable for off station recoveries and are to be included in the SP's FFP, why is Contracting Officer approval required?

Travel costs are reimbursable under the Travel CLINs; however, labor costs are not. All travel must be approved by the ACO.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

34 3-1-18 & 19

3.1.11.12

What program is in use currently, and is the data transferrable to TC MAX?

Checkmate is the current system. We do not have the information on the compatibilities of the two systems.

Comment:

Question:

Response:

Non Proprietary

If the transition is to be made from the current system to TC-MAX it possibly may be very labor intensive to manually load all information to the system.

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 12 of 35

35 3-1-21

3.1.11.15.3

The "Data Base Management Course" no longer exists and has not for many years.

Would you better define "or equivalent"?

Paragraph 3.1.11.15.3 changed to read, "Appoint a database manager to perform the MIS database management function and serve as host database management IAW AFI 21-101. The MIS database manager shall have 4 plus years Air Force aircraft database management experience with IMDS-

CDB/GO81 or equivalent military maintenance management database experience. Personnel who do not meet the above requirement shall not access the MIS database internal files."

Comment:

Question:

Response:

Non Proprietary

Ensuring the SP provides personnel that meet the intent of "or equivalent"Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

36 3-1-24

3.1.12.4

There should be a waiver authority by the MDS Manager to evaluate the workload accomplished during the shift by the individual who will perform the work.

The Government is good with the current language and requirement in this paragraph.

Comment:

Question:

Response:

Non Proprietary

Last sentence limits and adversely impacts the SPConcern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 03 - Aircraft

Maintenance

37 3-1-35

3.1.15.2.2

Duplicate paragraph number

Paragraph 3.1.15.2.2 renumbered to paragraph 3.1.15.2.3.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 13 of 35

38 3-1-44

3.1.17.2.9

2.1.17

The Government's intent on the QC database requirements is unclear. In 2.1.17, it states they will manage the system, which would infer it already exists. 3.1.17.2.9 discusses "establish" a database.

Please clarify if the successor contractor will manage the current system or if the requirements is to establish a new system.

QMIS or SP-provided equivalent system will be required IAW paragraph 2.1.17. Please see response to ID 9

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

39 3-1-60

3.1.24.2

What does the word "test" refer to?

"test' changed to "inspect"

Comment:

Question:

Response:

Non Proprietary

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Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

40 3-2-5

3.2.2.C

Does this include "off station" MC aircraft?

Yes

Comment:

Question:

Response:

Non Proprietary

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Friday, June 28, 2013 Page 14 of 35

41 3BAA-8

Table 3BAA.4

There appears to be "excess" aircraft. Will these aircraft be placed in temporary storage?

No temporary storage anticipated at this time. All aircraft will be used to support the flying hour program.

Comment:

Question:

Response:

Non Proprietary

Storage aircraft have T.O. requirements and there does not appear to be any workload data estimate for it.

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

42 3BB-2

h.

Are there still aircraft UHF radios installed in vehicles?

Yes -- Wing CC, OG, and Safety.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

43 3BB-3

Note 1

Who is responsible for pick-up and delivery of these items?

The SP is responsible for pick-up and delivery

Comment:

Question:

Response:

Non Proprietary

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Area PWS SectionID Page Reference

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Friday, June 28, 2013 Page 15 of 35

44 3C-10

3C.1.10

Building 195 is labeled "T-37 Hangar", please clarify.

The building 195 has been relabeled as "T-6 Hangar"

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

03 - Aircraft

Maintenance

45 3-2-1

3.2.1

Table 3.2.1

Discussion: Table 3.2.1 identifies a performance threshold of 95% or higher for J85 JEIM Engine

Induction and Pipeline Times, and provides further details in calculating this threshold in Note

O.

Question: Do we assume correctly that this performance threshold applies only to the retained J-

85 JEIM tasks specified in PWS paragraph 3.1.14.3?

Yes, this applies to J85 engines repaired at Vance AFB. These are Jet Engine Intermediate

Maintenance (JEIM) requirements IAW TO 2-1-18.

Comment:

Question:

Response:

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Area PWS SectionID Page Reference

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Proprietary Indicator

03 - Aircraft

Maintenance

46 3BAA-1

3BAA.2

Table 3BAA.2

Table 3BAA.2 identifies an "Annual" Utilization Rate (UTE) for each assigned MDS. We believe this should actually be a "Monthly" UTE.

Table 3BAA.2 UTE has been revised to read, "monthly"

Comment:

Question:

Response:

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Friday, June 28, 2013 Page 16 of 35

03 - Aircraft

47 3BB-4

3BB.6

Discussion: Paragraph 3BB.6.1 provides workload data for the Precision Measurement Equipment

Laboratory (PMEL). Paragraph 3BB.6.2 identifies the workload data as CY06 information.

Question: What is the time period for the PMEL workload data provided in paragraph

3BB.6?

Workload for PMEL has been removed. Please note: PMEL will not be part of this contract;

however, the SP will be responsible for TMDE user maintenance, scheduling TMDE support with the PMEL, and transporting the TMED to and from the PMEL.

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

48 3.1.6

3.1.3.4.1.

Appendix 3BA

Will the Government provide any Workload Data for the support provided at Woodring Regional

Airport?

Woodring operations is considered local flying and the workload is inclusive in the flying hour program provided.

Comment:

Question:

Response:

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Technical 03 - Aircraft

Maintenance

49 3-1-20

3.1.11.14.1.3

Are there hours of operation or workload data associated with requirements at these locations?

Woodring Regional airport in Enid, Oklahoma and Kegelman auxiliary field in Jet, Oklahoma are utilized daily in support of the flying hour program. For Woodring T-6 aircraft may require preflights 1-2 per month and unscheduled maintenance for both location 1-2 times per month, respectively.

Comment:

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Friday, June 28, 2013 Page 17 of 35

50 C3-10

3C.1.10

Appears incorrectly labeled. Is this a T-6 hangar?

Yes, should be labeled "T-6 Hangar"

Comment:

Question:

Response:

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Area PWS SectionID Page Reference

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Proprietary Indicator

Technical 03 - Aircraft

Maintenance

51 C3-10

App 3C, Maps/Work Area Layout

Do not see work area layouts for Munitions (900-series buildings).

Facility layouts for Bldgs. 906 (450 Sq. Ft), 907 (385 Sq. Ft.), 909 (640 Sq. Ft) and 912 (50 Sq. Ft) have been added to Appendix 3C.

Comment:

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Response:

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Area PWS SectionID Page Reference

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Technical 03 - Aircraft

Maintenance

52 C3-8

3C.1.8

Appendix 3FA

App 3FA lists building 198 as Fuels.

Building 198 has been added to appendix 3C

Comment:

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Friday, June 28, 2013 Page 18 of 35

53 3-1-16

3.1.10.22

AFI 21-101, Paragraph 3.1 and Table 14.1

Is there any position or job classification requirement in order to be able to sign off an ER?

Requirements are outlined in AFI 21-101 Table 14.1, Mandatory Special Certification Roster (SCR) and Prerequisites

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

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Additional Cross Reference:

Proprietary Indicator

Contracting 03 - Aircraft

Maintenance

54 3-1-19

3.1.11.14

If the costs of Off-station recovery cannot be recovered under the Travel CLIN, it will be very difficult for the contractor to accurately predict the costs over 7 years in order to price them in an

FFP CLIN

Will the Government make Off-station Recovery a CPFF CLIN in Section B or some other type of

CLIN where actual costs, fee, and other loads can be recovered by the SP?

Please see response to ID 33

Comment:

Question:

Response:

Due to the large area of Vance responsibility, this could be a major area of cost for the contract. The

Government should not pay for an FFP price that is elevated to cover the SP's risk, nor should the SP be unable to recover his costs plus reasonable fee for the effort.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 19 of 35

03 - Aircraft

55 3-2-2, 3-2-4, 3-

2-5

Note A on page 3-2-2; 3.2.2 on pages 3-2-4 - 5; Note A on page 3-2-5

The AETC A4M Staff needs to address this requirement because it has the potential as written to negatively impact fleet health and significantly raise AETC's cost of contract execution, to the tune of up to 23 additional A/C Mechanic and A/C Servicer FTE on a typical AETC Aircraft

Maintenance contract

Will AETC place some reasonable limit on the number of aircraft that have to be generated daily or number of goes that should be flown, by MDS, to support the flying schedule, other than requiring the maintenance contractor to "generate an MDAR of AA?"

Note A on page 3-2-2; 3.2.2 on pages 3-2-4 - 5; Note A on page 3-2-5 have been removed.

Comment:

Question:

Response:

We see the greatest potential for damage to fleet health and contract cost escalation in the T-38C flying training squadrons, based on past experience. The daily and weekly flying and maintenance scheduling process must be disciplined in order for a Wing to complete its annual flying hour program efficiently. Let's consider a notional example of a unit with 100 T-38 aircraft AP. Given an MC rate standard of 75%, the SP could be required to generate 75 aircraft daily for the flying schedule. The commander of a T-38 FTS has no responsibility for scheduled maintenance, average fleet time or efficient use of maintenance man hours. His concern is with executing the flying schedule with as few goes per day as he can get. He can accomplish that by requiring Maintenance to generate enough aircraft for the first go to have a "one go or two go day." The SP will have to support this either by shifting manpower from scheduled maintenance (which impacts fleet time) or by pricing additional manpower into the contract to generate the aircraft, keeping in mind the AETC imposed limit of only 3 BPO/Pre-flight inspections per mechanic per 8-hr shift. Don't take our word for it. Go visit your FTWs with contractor maintenance and watch the flight scheduling process for a couple of weeks yourselves. Check to see if the local Government Maintenance Authority or any of the CORs attempt to limit the number of aircraft committed to the schedule or increase the number of goes in the name of efficiency. Then consider the potential cost of a scheduling process that lacks rules to discipline Ops as well as the Maintenance contractor.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

03 - Aircraft

Maintenance

56 3BAA-1

3BAA.1

Ref paragraph refers to a "Attachment Vance FY15 Cap Spare requirements worksheet," but we could not find it.

Will the Government provide the "Vance FY15 Cap Spare requirements worksheet" referenced in

Appendix 3BAA?

Appendix 3BAA has been added to the PWS

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 20 of 35

Technical 06 - Aircrew

Flight

Equipment

57 6-1-1

6.1.1.4.1

Please better define the word "enough"?

"enough" removed from the sentence.

Comment:

Question:

Response:

Non Proprietary

This word in left to interpretation and to prevent conflicting interpretations it needs to be better defined.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

58 6-1-2

6.1.1.4.2

Please better define the word "enough"?

Paragraph revised to read, "6.1.1.4.2. AFE managers, technicians, and instructors shall be on-hand to support normal flying hours. Additionally, weekend flying operations shall be supported by

AFE."

Comment:

Question:

Response:

Non Proprietary

This word in left to interpretation and to prevent conflicting interpretations it needs to be better defined.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

59 6-1-2

6.1.1.7

Does the facility meet the requirements of 15X-1-1?

The shops meet the requirements to perform the required maintenance actions when conducting periodic maintenance of oxygen equipment as it relates to AFE. Each shop is environmentally controlled by the Civil Engineering section to ensure maintenance actions can be accomplished when required.

Comment:

Question:

Response:

Non Proprietary

If the facility does not meet the requirements of 15X-1-1 it would be difficult for the SP to meet the requirement of this section.

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

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Friday, June 28, 2013 Page 21 of 35

Equipment

60 6-1-2

6.1.1.8.2

Is there historical workload available for sewing machine maintenance and are certifications required to work on the Government's sewing machines?

Sewing machine maintenance will be performed by a certified sewing machine repair facility funded by the Government. Paragraph has been revised to read, "6.1.1.8.2. Perform user preventive and operator maintenance (inspect, clean and lubricate, remove and replace presser feet, needles, and adjust thread tension) on assigned sewing machines."

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

61 6-1-2

6.1.1.8.5

Can the Government provide historical workload for these activities?

Paragraph has been revised to read, "6.1.1.8.5. Timely respond to all AFE related Red-Ball” emergencies when notified (estimated one time per day)."

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

62 6-1-3

6.1.1.14.1.

2.1.17.1, 6G-1 reference to QMIS

Is this the system referenced in 2.1.17.1.? Can the SP assume this system will be government provided?

Yes, please see response to ID09

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 22 of 35

Equipment

63 6-1-3

6.1.1.14.4

Can the Government provide these standards?

Plan of Instruction LL06 has been added to the PWS, Section 6.

Comment:

Question:

Response:

Non Proprietary

Personnel outside of the af.mil domain cannot access these documentsConcern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

64 6-1-4

6.1.1.16.1

Is the facility currently certified to store munitions or does the SP have to bring it into compliance?

The facilities meet the standards to store munitions IAW he applicable instructions.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

65 6-1-4

6.1.1.17

Can the Government provide the numbers of PMEL items assigned to AFE to determine workload?

The AFE section currently has approximately 83 items on hand that require periodic calibration

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 23 of 35

Equipment

66 6-1-4

6.1.1.20

Will the Government's QASP be provided to aid in development of a compliant QCP?

Yes, a draft QASP will be provided by the government.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

67 6-1-4

6.1.1.21

Please provide historical data for numbers of participants, flying hours, number of days of the events and flying hour window (day/night).

Information is in Section 3 of the PWS

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

68 6-1-5

6.1.1.23

Is there historical data available for AFE support required to transient aircrews?

Paragraph has been revised to read, "6.1.1.23. Support AFE related issues concerning scheduled and unscheduled transient air operations. (estimated one time per week)."

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 24 of 35

Equipment

69 6-1-5

6.1.1.25

Is the travel funded by the Government?

Yes, required travel to attend AFE conferences will be funded by the government.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

70 6-1-5

6.1.1.28

Please provide the number of first air kits to be maintained.

Paragraph 6.1.1.28 has been deleted and marked "Reserved".

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

71 6-1-5 & 6-1-6

6.1.1.33

Would you please define the numbers or sizes to be maintained?

Paragraph 6.1.1.33 has been revised to include minimum quantities.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 25 of 35

Equipment

72 6-2-1

6.1.1.4

Can the MTL be made available?

We have included the CFETP1P0X1 as an appendix and we have highlighted in yellow the Specialty

Training Standard (STS) tasks that are not required or applicable.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

73 6-2-1

6.1.1.8

Can the words "and remain in service." be added?

The first sentence in paragraph 6.1.1.8. have been rewritten to read, "Perform serviceability inspections and repair of all assigned AFE IAW the applicable TOs."

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

74 6-2-1

6.1.1.1

Is the schedule for observations available?

No. The schedules for scheduled observations are not available to the SP’s. They are only releasable to the Administrative Contracting Officer and the 71 FTW Program Management Office and are “For Official Use Only”

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 26 of 35

Equipment

75 6-3-1

6.3.2.2

Paragraph indicates that Tool Accountability System (TAS) will be used.

Will Life Support be using a different tool accountability system than TC-MAX?

Paragraph 6.3.2.2 has been deleted

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

76 6-3-1

6.3.2.2

Last sentence makes SP responsible for repair and/or replacement of TAS equipment regardless of how damaged.

Paragraph 6.3.2.2 has been deleted.

Comment:

Question:

Response:

Non Proprietary

Request the Government consider adding "due to SP negligence".Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

77 6B-1

6B.4

Paragraphs states "A minimum of two". Please elaborate on this statement. A minimum of two personnel of what skill class? Clarify if this is a single morning 8 hour shift and night 8 hour shift?

Paragraph 6B.4 has been deleted and changed to "Reserved"

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 27 of 35

Equipment

78 6B-5

6B.10

Please clarify how many classes may be running concurrently at any given time.

Approximately 15 classes graduated per year and future classes will be based on the flying hour program. A new class starts every 3 weeks. SUPT is a one year long program.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

79 6E-1

6E.1

Is Government provided training available for individuals assigned to perform collateral tasks?

Government provided training will be available for the individual(s) that fulfills these duties.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 06 - Aircrew

Flight

Equipment

80 6.1.5

6.1.1.33.

Will the SP be required to purchase the AFE supplies listed in Paragraph 6.1.1.33., or will they be

Government provided?

The SP will purchase the required/necessary items with governments funds provided.

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 28 of 35

Equipment

81 6C-3

6C.1.2

Please clarify "ACT??"

Updated paragraph to change "ACT" to "AFECT" classrooms

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

82 21-1-2

21.1.2.2.4

Please address regular (not special event) Saturday fly day requirements.

The SP will be required to support Saturday airfield operations for FAA Flight Checks for airfield navigational equipment. Due to the flying mission here at Vance these flight checks cannot be accomplished during the normal duty day hours on Monday through Friday.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

83 21-1-3

21.1.2.3.3

Please provide workload for training on driving and airfield licensing.

There is no workload estimate this is based upon the need to train Unit Airfield Driving Program

Managers who are responsible for training their unit personnel. This is a responsibility outlined in

AFI 13-204, and AFI 13-213. The AAFM will be the manager of the Wing’s Airfield Driving

Program. The AAFM will conduct quarterly training meetings for all unit program managers, conduct SAV’s and ensure that all unit programs are in compliance. This is currently being performed by the contractor.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 29 of 35

Technical 21- Airfield

Management

84 21-1-4

21.1.2.3.4

States :…"provide AMS to customers by supervising flightline operations and airfield maintenance services"

Please clarify how airfield management is supervising flightline operations?

Airfield Management is the controlling agency for issues on the airfield. Airfield Management is responsible for ensuring that all measures are taken to ensure a safe operating environment for all aircraft operations. Airfield Management is the controlling agency for requesting work orders to repair discrepancies on the airfield, as well as request work orders to ensure that if any new requirements pertaining to the airfield are addressed to ensure that the airfield is in compliant with

FAA and Air Force standards. Airfield Management will also attend all meetings concerning the airfield and any meeting that may potentially hinder operations pertaining to the airfield and the adjacent areas near the airfield. Airfield Management will assist transit aircrews, arranging transportation to and from aircraft, coordinate fuel and maintenance request.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

85 21-1-4

21.1.2.3.9

Please clarify what "other designated rooms and areas" means. Please clarify if it is the

Government's intent that AFM provides vehicles and radios for customers? If so, provide historical data.

Airfield Management will be responsible for the Distinguished Visitor’s Lounge, the Flight Planning

Room, the Airfield Operations Section, Airfield Manager’s office, Assistant Airfield Manager’s office, the Employee’s break area, publication storage areas, and the Runway Control Structures located on the airfield. Airfield Management will be required to provide government LMR support to non-base assigned contractors that need to access the airfield to perform work on the airfield. This has always been a requirement for airfield management. It helps to ensure that airfield management is aware of any and all contractors on the airfield, where they will be working on as well as their location, to ensure proper notification is provided to the flying community. The Government will provide vehicles and radios to meet customer requests, if authorized. The service provider AFS staff shall assist the visiting base customers with obtaining support from other agencies at Vance AFB.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 30 of 35

86 21-1-5

21.1.2.6

Who provides the deceleorometer and who is responsible for calibration?

The deceleorometer is equipment that will continue to be provided by the government. The calibration will be performed by Government.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

87 21-1-6

21.1.2.8.1

Paragraph specifies frequency of visits to Kegelman during construction projects.

Please clarify frequency of visits when there are not construction projects.

The Airfield Manager (AFM) or Assistant AFM will conduct a monthly inspection of Kegelman.

They will also respond to Kegelman during emergency situations, as well as to inspection after reported damage to the airfield.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

88 21-1-6

21.1.2.9

Please clarify why prior consent is required to discard records if the contractor is following the procedures of AFI 27-138.

The AFI that governs disposition of records is AFI 37-138. The requirement for consent covers information that contains historical records, workload data, and customer feedback for the longevity of the contract. This information must be maintained for record throughout the contract for documentation.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 31 of 35

89 21-1-6

21.1.2.10

Please provide workload for training military personnel.

There currently is not a workload estimate for training military personnel. This requirement will be based upon the need to assist with hands on training of Airfield Operations Officers (13M). The estimated timeline would be approximately 6 hours per week for approximately 6 months per individual. This is an estimate, the timeline for completing the training will be based upon the individual’s progress, and the maximum timeline would be 6 months.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

90 21-2-1

21.2 Service Summary

Please provide SII checklists referenced in the Service Summary.

There currently are no SII checklists utilized at this time. The requirement is based upon guidance put out by AFFSA each year. The AFM and AAFM will be required to join the AAFSA Community of Practice (CoP) to access the updated and current requirements for all AM required checklist.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Technical 21- Airfield

Management

91 21F-1

21F.1

Who is responsible for providing the printers/copiers and papers the customer uses? If it is the SP, provide historical data on numbers of copies/prints/paper used.

The government will continue to provide printers, copiers, and paper for aircrew/government use.

The contractor will be responsible for providing supplies for use of company employees.

Comment:

Question:

Response:

Non Proprietary

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 32 of 35

Technical XX - Other92 2-1-17

2.1.17.8

Section 3, Pg. 3G-3, Definitions

Believe OSHA will be replacing MSDS with Safety Data Sheet (SDS) to align with United Nations standards.

Yes.

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Other94

Sources Sought Response

1. Would the government please provide a detailed breakout (Separation) of the BOS and Aviation contract activities?

FOS includes AFE, AM, and ACM

Comment:

Question:

Response:

Uncertain of the requirements once the Aircraft Maintenance and the BOS requirements are separated

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Proprietary Indicator

Other95

Sources Sought Response

2. Can the government provide information regarding small business participation? Our estimate is

23%.

The Small Business participation goals will be included in the Request for Proposals

Comment:

Question:

Response:

Concern:

Area PWS SectionID Page Reference

Paragraph Reference

Additional Cross Reference:

Friday, June 28, 2013 Page 33 of 35

Other96

Sources Sought Response

3. Would the government provide confirmation of anticipated aircraft workload data and programmed flying hours as they will be affected by current and projected government funding constraints?

Aircraft workload and flying hours are provided in Section 3 of the PWS

Comment:

Question:

Response:

Sequestration ConcernsConcern:

Area…