FA252325R0002_RFP Questions_and_Answers_ForRelease.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Repair Arctic Foundation Bldg 4002 (WWCX 15-1009) Pituffik Space Base, Greenland - Amendment 0001
- Solicitation number
- FA252325R0002
- Issued by
-
Department of the Air Force
About this file
This document is a Questions and Answers (Q&A) file for Solicitation FA252325R0002, a Department of the Air Force contract for repairing the arctic foundation of Building 4002 at Pituffik Space Base in Greenland. The project involves clearing arctic ducts of debris, installing new dampers, actuators, motors, controllers, and associated equipment to create a fully functional ventilation system. Key modifications include extending the proposal due date to May 16, 2025, adjusting the performance bond requirement to 15%, and expanding the period of performance to 480 days to accommodate logistical challenges.
The solicitation requires the contractor to provide 10% additional bench stock materials (bolts, nuts, washers, dampers, and actuators) for base maintenance, with all materials properly labeled. Logistics considerations include specific shipping windows for Pacer Goose cargo ships from Norfolk, Virginia, and Jutland, Denmark, with freight receipt deadlines in July 2025. Contractor housing will be provided on base, and equipment such as camera documentation tools will require security approval. The government anticipates issuing the Notice to Proceed (NTP) within 30 days of contract award, with an expected project start date of June 2, 2025.
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Sheet1
| Document | Page | Section | Question | Government Response | |
| 1 | FA252325R0002 Solicitation | 1 | 13 | Text states proposals are due no later than 5 May 2025 at 04:00PM |
Section L-4: RECIEPT OF PROPOSALS states proposals are due no later than 6 May 2025 at 04:00PM.
| Please clarify when proposals are due. | The date for receipt of proposals will be extended to Friday May 16 at 1600 CET. | ||||
| 2 | FA252325R0002 Solicitation | 13 | 52.228-15 Performance and Payment Bonds-Construction | Requirement is for both a Performance Bond and a Payment Bond for 100% of the contract value. |
Danish and Greenlandic contractors are not accustomed to these requirements. On all other similar contracts at Pituffik Space Base a 15% Performance Bond is required.
| Please consider changing the requirement. | Acknowledged. The government will set the performance bond at 15%. | ||||
| 3 | WWCX 15-1009 – REPAIR ARCTIC FOUNDATION, B4002 | 15 | SECTION 01 11 00, Statement of Work | It is stated that: "Contractor shall clear arctic ducts and headers of any debris within the areas that are causing more than 10% blockage of the airflow." |
It is our understanding, that some of the ducts are collapsed due to settlements. We presume that only intact ducts are to be cleared of debris.
| Please confirm. | The intent is that ducts that have debris in them need to be cleaned. There are no known collapsed ducts; any additional work from fully collapsed ducts would be a differing site condition and should be immediately reported to the Contracting Officer. | ||||
| 3 | WWCX151009-RepairArcticFoundationB4002-Drawings | Drawing E5-001 | The drawing details show a conduit penetration through the building facade. | ||
| Are there any special precautions to be taken when penetrating the building facade? | Yes all penetrations shall be completely sealed and protected to the same level as the existing, to inlcude all weathertightness, HEMP, corrosion protection (paint finish), etc. | ||||
| 4 | WWCX151009-RepairArcticFoundationB4002-Specifications_rev2 | multi | SECTION 23 09 13 Page 6 point 1.4 |
SECTION 23 09 13 Page 6 point 2.1.1
| SECTION 23 30 00 Page 9 point 1.4.4 | Is it correctly understood that the documentation that must be submitted is what appears in the document “WWCX151009-RepairArcticFoundationB4002-SubmittalSchedule”? | Section 23 09 00 is missing from the orignal design set. A new 23 09 00 will be provided as an attachment to the Amendment. New spec will cover testing requirements which are expected to be minimal with this work and mostly accomplished through trending data. | ||||
| 5 | 4002 E1-001 | On the drawing it says under reference point no. 6, "VERIFY CONDITION AND INTEGRITY OF AN EXISTING TEMPERATURE SENSOR. REPLACE WITH NEW AS REQUIRED." There is no reference point no. 6 on the drawing. How many should we count? | The outdoor air temperature sensor can be reused but must be verified to be accurate or replaced with new. | |||
| 6 | 4002 M1-001 | Are all 50 DISTRIBUTION DUCT DIVIDER on drawing New | All duct dividers shall be new. Where there could be existing equipment it was for testing purposes only. | |||
| 7 | 4002 M5-002 | NTS 3, Should there be temperature sensors on both ends of AFAD?, or is one a common outside temperature | There are three temp sensors in this detail. Inlet air temp AASTmp; outlet air temp AASTmp; and OATmp. The inlet and outlet temperature sensors are reporting sensors. The control is ran from the OA temperature sensor. | |||
| 8 | 4002 M5-002 | NTS 3, Should there be a temperature sensor for the fan and damper or should it be understood that in section 1 (F01-05) it is T1 that controls all fans | Detail 3 on M5-002 shows a tempeature sensor for both inlet and outlet per fan stack. The fan and damper will operate together (there should be no time when the fan is running and the damper is closed). | |||
| 9 | 4002 E5-001 | Should new wires be run for the fan, damper and temperature sensors or should the existing wires be used? | New wire, cable and conduit should be expected to be run. While some may be able to be reused the contractor shall plan and bid for all new. | |||
| 10 | 26 56 00_Exterior Lighting | What is the purpose of this section for the project? | To specify exterior lighting if there was any on this project. It appears to be a superfluous section at this time. | |||
| 11 | 4002 M5-001 | Can there be any measurements on the drawing? | These detail sheets are intended to show the location of the materials and the configuration. Measurements could be taken but that isn't the intent of this sheet. | |||
| 12 | 4002 M5-002 | Can there be any measurements on the drawing? | These detail sheets are intended to show the location of the materials and the configuration. Measurements could be taken but that isn't the intent of this sheet. | |||
| 13 | 4002 A5-001 | Can there be any measurements on the drawing? | This detail sheet is intended for showing locations and fitments not dimensions. Measurements could be taken but it is not the intent of the sheet. Is there something in particular that is in question? | |||
| 14 | Should we expect there to be water or ice in the Arctic Air distrirbuttion Duct (AADD) | While the system is designed to prevent water/ice from getting into the AADD the contractor should assume that some will be present. | ||||
| 15 | Should we expect the Arctic Air distrirbuttion Duct (AADD) to be in intake mode? | It would be assumed that the contractor would be able to turn off (temporary plug) any ducts that they were actively working in for a better working environment. In the summer these ducts should be off anyway. | ||||
| 16 | 4002 M1-001 | In the drawing there are 4 places marked with reference point no. 2, is it only the 4 pieces we have to provide and install new arctic air stack (AAS) fan | Fan key note is a typical for all F-1 through F-31 AAS on this side of the building. The locations were selected to keep the drawings from becoming too busy and still readable. | |||
| 17 | 4002 M1-001 | In the drawing there are 5 places marked with reference point no. 3, is it only the 5 pieces we have to provide and install new arctic air stack (AAS) round damper (DMPR-1) and damper actuator (DA-1) | Damper and Damper Actuators are to be installed at all AAS on this side of the building. The five locations are listed as typical for all and were selected to keep the drawings from becoming too busy and still readable. | |||
| 18 | Schedule, we have to submit the offer on May 5th and then there are 90 days to approve the offer and NTP. Then the 240 days we have to carry out the project will come in a period when there are no ships to Thuls Air Base. |
| Would it be possible to move the period so that it fits with a ship. | The Period of Performance will be amended to be 480 days to account for logistical considerations. | |||
| 20 | Solicitation+-+FA252325R0002_Released | page 5 of 30 | Contractor shall provide additional 10% of the number of bolts, nuts, and washers for the arctic air stacks (AAS) for bench stock to the base maintenance contractor. |
| Can we be informed in the form of datasheets on existing bolts, nuts and washers which materials are required for stock? | The bolts, nuts, and washers for the AAS are standard M20 bolts for the flange connections as listed in the drawings. 10% beyond what is required for installation will be required as bench stock for the base maintenance contractor. | |||
| 24 | Solicitation+-+FA252325R0002_Released | page 7 of 30 | Period of Performance |
In schedule on page 7, is noted that period of Performance, is from June 02 2025 to January 30 2026.
| Based on the timeframe provided, when can the contractor expect the NTP to be issued? | The Period of Performance will be amended to be 480 days to account for logistical considerations. The NTP is anticipated to be issued within 30 days of contract award. | ||||
| 27 | 4002 E5-001 | If new electrical installations are needed for Fans, dampers and actuators, can these be carried out with new Ridget conduits on the outside of the building? | Some conduits may be exposed on the exterior where this reduces penetrations without compromising the integrity of the site it would be acceptable. Contractor would need to submit a variance with a drawing of the locations. | ||
| 28 | 4002 M5-002 | Is there an existing flow resistance for AFAD001 - 126 for the flow the contractor needs to achieve? | The exact flow resistance will differ from AFAD to AFAD but the designer believes that 8650CFM at 0.2inwc is adequate for the fan. | ||
| 29 | 4002 E5-001 | If new installations are to be carried out on the inside of the building, are any of these installations to be carried out with HEMT interruption at the entrance and exit of the rooms? | For bidding purposes the contrator shall assume all rooms are HEMP protected and all penetrations will require protection. Contractor should combine penetractions where able to reduce cost. | ||
| 31 | How many HEMT rooms are adjacent to the building facades? | For bidding purposes the contrator shall assume all rooms are HEMP protected and all penetrations will require protection. Contractor should combine penetractions where able to reduce cost. | |||
| 32 | WWCX 15-1009 - REPAIR ARCTIC FOUNDATION, B4002 | page 277 of 277 Multifan datasheet | MANUFACTURER NOTE: The proposed model with part number (P6E82K0M11100/ 0.00 in. wg 11300 CFM ) is no longer in active production. |
Proposed updated model with part number (P8E82KAM71200/ 0.00 in. wg 9890 CFM).
| Can the proposed replacement be used for the project? | This fan is likely an acceptable replacement but the fan curve would need to be verified to ensure that the meets the spec. Any fan that meets the specifications can be accepted, verify flow, voltage, etc. Note that Vostermans is still listing the tube fan that was the basis of design on their USA site. | |||
| 36 | Pacer Goose cargo ships | For the execution of the project, we are seeking a 2025 schedule on Pacer Goose ship freight from Norfolk, Virginia and Jutland, DK. | For Pacer Goose (Norfolk embarkation), cargo must be received at Pier 8 no later than Monday 7 July. Specific instruction will be provided to successful offeror. For embarkation from Denmark, freight must be received by 7 June (first ship) or 4 July (second ship). Port and specific instructions will be provided to successful offeror. | |
| 37 | Air freight from US | Please advise us of air freight rates from McGuire to Pituffik Space base, with US Air Force. | Rates may differ due to size and weight. Offerors are encouraged to obtain a price quote and space availability based on specific freight size and weight from 821 SPTS/LG at +1-406-544-1167. | |
| 38 | Security clearance | Does photo/video camera equipment for documentation of the ventilation ducts have to be security approved for use in the work? |
| If security clearance is required, how far in advance must the authority receive the equipment in order to clear it before the start of the Project and which authority will receive the equipment? | Yes camera equipment must be approved prior to use at the site. Equipment for exterior photos should be a fast 7-14 day approval; coordinate with 821SPTS/CE after award. | |||
| 41 | WWCX 15-1009 - REPAIR ARCTIC FOUNDATION, B4002 | section 23 34 23.00 40 page 4, 3.1 Installation | Do design drawings need to be made or are as-built drawings sufficient? |
| Note: It will be difficult to meet the start date of June 2, 2025 if design drawings need to be made and approved before work can begin. | As-builts are sufficient; this paragraph is to indicate that the manufacturer's installation drawings are to be followed. This is a typical drawing found on submittal. | |||
| 44 | WWCX151009-RepairArcticFoundationB4002-SubmittalSchedule | Excel spreadsheet line 7 and 9 | In the uploaded submittal list "WWCX151009-RepairArcticFoundationB4002-SubmittalSchedule" lines 7 and 9, two tasks are described that we do not fully understand and would like more information about. |
Line 7: Green Procurement Determination Form What does this mean and where do I find this form?
Line 9: Recovered Materials Estimate and Certification Form What does this mean and where do I find this form? Green Procurement Determination Form will be provided as an attachment to the amendment. This is a standard USG form that will have all materials listed as N/A for this contract.
Recovered Materials Estimate and Certification Form will be provided as an attachment to the amendment. This is a standard USG form to capture all recovered materials for recycling under the contract. No significant materials are expected to be recycled under this contract. A sample will be provided to see the form.
| 45 | WWCX151009-RepairArcticFoundationB4002-Drawings | 4002 A5-001 NTS 2, Detail, vertical cross section | There is a "steel winder" described in the detail on the new duct dividers. We are looking for details on how it should work, what solution has been thought of and how it should be operated. We can't find any description for this detail? | This should be a standard cam lock or spring action latch that is capable of being locked with a hasp or can be a equally secured with a standard pad lock if needed. |
| 46 | WWCX151009-RepairArcticFoundationB4002-Drawings | 4003 A5-001 NTS 2, Detail, vertical cross section | 1) Should the 35x35mm steel frame shown be treated against corrosion? 2) What about the plywood for the duct dividers, does the surface of the plates need to be treated in any way? | 1) yes all steel should be galvanized G60 minimum |
2) all plywood or other wood should be properly treated for the environment either pretreated plywood or properly coated/painted on site.
| 55 | Accomondations | white- and bluecolor | As we cannot find any remarks on accommodations/housing, we assume that the base will provide housing for the crew divided into single rooms during the entire construction period. | Contractor will be provided contractor housing on base for the duration of the contact. Food is not provided but is available for purchase on base. Contractor shall coordinate with Contracting Officer at least 45 days in advance for travel and housing prior to work on site. |
| 56 | WWCX151009-RepairArcticFoundationB4002-Drawings | 4002 E5-001 NTS 1 | Fan access door How many "FAN ACCESS DOOR" need to be manufactured during this project? | It is expected that a single door can be provided to meet the maintenance requirements of the fan if properly installed. At a minimum, a fan access door must be provided and installed for every fan to properly access the fan. |
| &9W912DS24R0007 | &"Calibri,Normal"&1&K737373 |
| &9&K000000Renovation and Modernization of Building 99, Pituffik Space Base, Greenland | &9&P |
File details come from the government source that posted it. Updated .