Site_Visit_Question_ _Answer_10_Sep_13.pdf

Location Question Answer

What's the purposes of building/facility consolidation? The consolidation at Thule AB is taking place for cost efficiencies and safety.

Is Thule AB on a two-year cycle of receiving increased pounds of cargo?

Historical numbers do look that way, however, it is not constant, cargo received is all dependent on the number and type of ongoing projects.

Is the Medical Operation at Thule AB conducted by Active USAF personnel?

No. Medical requirements are part of the BMC contract, and USAF military members oversee the performance as Contracting Officer Representatives

(COR).

How does emergency Medevac work for USAF Personnel?

If military personnel need to get off Thule AB based for an emergency a request has to be requested to Transportation Command (TRANSCOM).

How long are USAF personnel stationed at Thule AB? One year.

Is the runway always open?

No, there are a required number of hours in the PWS. Additionally the US Government has a set number of times that they can require the contractor to open the airfield after hours. This number is set in the PWS for the upcoming contract.

Why do they have limits on the opening of the runway? Cost limitations.

How deep is the snow in the winter on the airfield? All depends on the storm and the wind. Average annual snow fall is 34.5 inches.

Why did Thule AB go from 10,000 personnel down to 1,000 personnel? Change in the mission. Thule no longer has a flying mission nor missile silos.

Why is there a separate CLIN for drinking water? Because it is a separate funding line.

Will MFA criteria include subcontractor criteria, or will the AF set that? All dependent on what comes from the MFA.

Industry saw there were explicit access documents posted to FBO in mid August, what was that?

This is the placeholder for the technical bidder's library, which will contain redacted documents and will be posted soon. All contractors will be granted access at the same time. Currently no one has access.

How long will the proposal preparation time be for the contractors?

USG was planning on 90-days but this may change based on feedback from industry.

Will the US Government post slides and list of attendees from site visit?

Slides will be posted, and the US Government will consider posting attendee list.

When will the bidder's library be open? To be determined, this will be as soon as possible.

Can more than one person from each interested party have explicit access to the technical bidder's library? Yes, just need to request it.

Is consolidation completed via separate MILCON projects, or is this part of the BMC?

Both. Smaller projects (example: energy efficient lighting) are accomplished via the BMC contract. Larger projects (example: new dorms) are competed within industry.

Is MILCON/Demolition limited to Danish/Greenlandic companies as well? Yes, this is all part of the international agreement.

Wouldn't it be more cost effective to have the BMC do all consolidation projects? No, then it wouldn't be competitive where we get the best value.

Is the BMC contractor forbidden to bid on construction contracts at Thule AB? This is pending and will be called out in the RFP upon final release.

Is the BMC contractor allowed to bid on MILCONS? Yes.

How many CORs are there on the BMC contract? 32 Will bidder's library data have facility information (i.e. square footage)? Yes.

Will facility information include floor coverings?

If the information is available, then it will be posted to the technical bidder's library.

What does POGO stand for? Polar Orbiting Geophysical Observatory What is the custodial requirement for this building? Please see PWS for custodial tasks standards and frequencies.

What is JP-8? JP8 is the standard USAF turbine engine fuel similar to commercial Jet A-1.

Introduction Brief

Building 461 - 821 ABG Headquarters

Is vehicle maintenance building combined contractor and US Government vehicles? Yes, all are maintained by the BMC.

How does the outgoing contractor give over equipment to an incoming contractor?

It is a requirement of the current contract for the incumbent to turn over any property utilized in the performance of this contract to the follow on contractor, on an as-is and no-cost basis. See PWS for requirement.

Is there rock crushing/gravel on site? Yes, there is a quarry with equipment.

Is there a fuel line out to the EWR site? No, fuel is trucked out.

Who has the contract for the sealift, contractor or US Government? US Government.

What is the connex at the end of the pier? This is a system that does not allow ice to build up on the pier.

How do 3rd party port operations work?

3rd party will contact the BMC and negotiate specific requirements and funding. This is not coordinated or directed by the US Government.

Does DLA coordinate logistics for the Air Greenland contract?

No, this contract is administered by US TRANSCOM and coordinated with 21 CONS, Det 1 in Copenhagen, Denmark.

Does the current contractor have its own shipping resupply.

There is no requirement for a specific process to be used. The BMC contractor will determine how to meet the requirements within the PWS.

Is there a requirement for the BMC contractor to develop a spill plan? Yes, this is a new requirement.

Does Defense Logistics Agency (DLA) pay to bring the fuel ship? Yes.

Who pays for the ship to be in the bay?

DLA. Fuel and US Government chartered cargo ships take priority over any other ships (PWS requirement).

Are the ships responsible for docking themselves? Yes

Who is responsible for the cargo manifests?

Royal Arctic Line and these are sent to the BMC. For the US Ship the BMC has requirements to provide manifests per the PWS requirements.

Who is responsible for crane operations?

US ship: BMC responsibility as required by the PWS; Danish ship cranes are operated by the Danish ship company.

What is the crane operation liability?

If BMC is operating the cranes, this would be BMC liability and covered via the H-3 clause in the RFP.

Is the crane certification a requirement of the ship owner? Yes

How long does it take for ships to offload cargo into Thule?

Varies based on the size of the shipment. The US resupply ship this year took approx. 4-5 days to offload all cargo. The first Danish resupply ship took approx. 1-2 days.

Is there a time requirement for the port to be open? No, there is no requirement for the port to have operating hours.

Danish cargo second reload, when does that happen. Approximately 10 September.

Why is there a Canadian ship in port?

Thule AB has the most northern deep seawater port. The Canadians bring resupply materials to fly up to Station Alert.

Does the fuel come in as JP-8? Yes

What are the ages of the sea hoses? This data will be collected and provided in the technical bidder's library.

Who is the owner of the "Blue Jay" boat?

This is owned by GC and not a contract requirement. This will be one of the items on the list of GC property that will not remain on island.

Are there reach stackers on island? Yes, 2.

What are the specs of the spill boom (make/type/length/et)? This data will be collected and provided in the technical bidder's library.

What is the pusher boat used for?

Deploying the spill boom, pushing ice burgs away from the fuel ship and sea hose, and also to take the sea hose out to the fuel ship for connection.

Orientation Bus Trip

Pier at North Star Bay

How does the pusher boat trailer work? It's just a roller, and a dozer is used to push/pull it in/out of the water.

What is used for pulling the pusher boat in and out of the water? Tractor is currently used to pull the tug boat in and out of the water.

How long is the pusher boat in the water annually?

No time requirement is stated in the PWS. Typically the fuel ship offloads in less than a week. The pusher boat is used to keep ice away and deploy the spill boom prior to fuel ship arrival.

What's the reason for the icebreaker ship? US ships that come to Thule AB are not currently ice rated.

Are there 2 ships utilized by the BMC? Yes, the pusher boat and the boston whaler.

What is the boston whaler used for? To ferry crew to/from the fuel ship.

Who is the official owner of hazardous waste? US Government.

Who is responsible for asbestos abatement?

It depends on the situation and contracted work. If BMC contractor finds asbestos through the course of normal operations/maintenance covered in the BMC contract, then BMC has responsibility. For a construction/demo contract there will be specific asbestos requirements for that contractor to follow. The asbestos inventory will be provided as part of the bidder's library.

Who is responsible if asbestos if found on a BMC contractor maintained facility? Dependent on same stipulations as answer above.

Who is responsible for the asbestos landfill?

BMC responsible for operations of the landfill, but the overall ownership is coordinated between US and Danish/Greenlandic Governments.

What happens when the U.S. Government leaves Thule AB pertaining to the environmental concerns?

The environmental concerns will be worked out between the U.S., Danish, and Greenland Governments.

When is the airfield projected to be redone? FY14/15 What is in the HAZMAT Response Trailer? A full listing will be included in the technical bidder's library.

Does BMC maintain taxiway from Hangars 1 & 2 out to the fire training? Yes, but not for air use.

Does the facility meet all requirements for JP-8 recovery? Yes, AF requirements.

How often do they train? Training standards and frequencies are established in the PWS.

What environmental standard applies? Final Governing Standard (FGS).

Building 362 - Community Center Is there a mechanical room for each building? Yes.

What is the customs clearance process?

Security Forces handles all personnel clearances, BMC has no responsibilities.

Thule AB is customs and tax duty free per the international agreement.

Is there only one CBA? One large and a few small. The US Government will post all we have access to.

Are unfunded pensions an issue?

The US Government does not have this information. Pension Denmark handles all pension, contact this organization for more information.

Are the lines insulated? Yes and heat traced (electrical).

Is there any testing of the sewage?

Yes, there is an Final Governing Standard (FGS) requirement for testing. BMC operations comply with the FGS.

How far out does the line go? Doesn't go out, goes down approximated 3 meters.

Is the sewage untreated and unfiltered? Yes.

Is there a requirement for sewage removal from ships in port? No.

Is there a requirement for oil removal from ships in port? No.

What is the requirement for the learning center equipment? No BMC requirement.

What is the requirement for security camera maintenance? This is BMC requirement, described in the PWS.

Does Thule also have Military Police? Yes, Security Forces is the AF version of military police.

If equipment breaks, is it on BMC to replace? Yes.

Asbestos Landfill

Pusher Boat

Buildings 1090 & 1091, Hangars 1 & 2 - Cold

Building 2410 - Firemen Training Facility

Pier at North Star Bay

Building 984 - Sewage Pump Station

Building 363 - Security Forces Headquarters

Will stats of the equipment be in workload data?

US Government is collecting as much data as possible and all will be posted in the technical library.

Is smoking allowed in buildings? Yes, but in designated areas only.

Whose computers are in this building? BMC computers on the BMC LAN.

Will computer equipment be inventoried?

Computer equipment valued under DKK 50,000 will not be inventoried prior to Phase In.

Are embroidery machines going with GC? Yes.

Will the US Government provide a sales price with the list of equipment GC will not leave on island? No.

Do they charge military for laundry. Yes, a nominal fee is charged to military personnel for laundry services.

Who pays for custodial supplies? BMC.

Who pays for amenities and furnishings? US Government.

Who pays for appliances? The BMC Contractor maintains, US Government replaces.

What is the listing of US Government furnished property versus contract property? This will be detailed in Appendix 1 of the PWS.

Are there any restrictions for contract property? Vehicles have to be diesel.

Who provides maintenance of the internet? BMC.

Who pays for the WIFI internet? US Government.

What are the occupancy rates? This will be part of workload data.

Who purchases/maintains exercise equipment? US Government purchases, BMC maintains.

Will a floor plan be contained in workload data? Yes.

How many rooms are within building 100? 4 Suites (double rooms) and 100 regular rooms.

Who maintains games in the community center? BMC.

Who purchases dishes? US Government.

How is the lodging heated? From the central heating plant. All fuel is GFP.

Is fuel US Government furnished? Yes.

Who lives here? BMC employees.

Can the US Government provide an inventory of what each flattop has (# of dorms)? Yes, will be part of technical bidder's library.

How many square meters is each room? 54 square meters Who provides internet service? BMC can purchase from Tele Greenland at a cost.

Who provides cable TV service? US Government provided.

What is the cleaning standard?

There is a requirement to clean all common areas for dormitories, this includes flattops. No further standard is listed in the PWS for BMC dorms, this is up to the contractor.

Who performs the medical services? BMC contractor.

Is everyone on Thule AB provided with medical care? Yes.

How many patients are seen? This will be part of the workload data in the bidder's technical library.

Is medical evacuation provided by the US Government?

Yes, for active duty military only. All others would be on a cost reimbursable basis.

Do the doctors have telemedicine? This is not a PWS requirement.

How many doctors/nurses are required? There is no stabilized manning requirement.

Who furnishes the equipment? US Government.

Who furnishes pharmacy supplies? US Government.

How is the stock determined? US Government regulations.

Over the past 6 years, was the clinic ever occupied by 6 inpatients? No.

Who installs new medical equipment? Will be separately funded and contracted.

Who does the laboratory analysis on drug tests?

BMC takes sample, ships off island to test agency which is funded by the US Government.

Building 237 - Laundry

Building 100 - North Star Inn

Building 132, Renovated Dorm - 8 single apartments

Building 118 - Base Clinic

What is the policy of drug tests?

Per the PWS, if a safety incident occurs, the contractor employee must present for a drug test. May also fall under the jurisdiction of the Danish Police Inspector (DPI).

What standards does the medical facilities fall under? PWS requires Danish medical standards.

How is additional work accomplished? By special projects that may be separately negotiated and priced.

Does the BX store food here too? No, they have their own storage facilities.

Does the TOW Club store food here too?

No, the TOW Club orders food directly from the BMC instead of keeping their own stock.

What type of coolant is used in the facility? PENDING What types of certifications are required to work on the equipment? This would be up to manufacturers recommendations.

Are refrigerators maintained by BMC? Yes.

What equipment will be put into the new BX building (#211)? All new equipment will be installed.

Do contractors fall under Danish law? Yes, because Thule falls under the Kingdom of Denmark.

Does the Danish and U.S. Governments have a Status of Forces Agreement (SOFA)? Yes, the NATO SOFA.

Will the US Government provide an inventory identifying which dorms are renovated and which are not? Yes.

Is painting apart of the BMC Contract? Yes, to keep it at the baseline.

Is housekeeping apart of the BMC Contract at Flattops?

There is a requirement to clean all common areas for dormitories, this includes flattops.

What was upgraded? Kitchen, bathrooms, fire suppression, windows (for egress), hot water heating.

Custodial requirements for US contractor dorms?

There is a requirement to clean all common areas for dormitories, this includes US contractor dorms.

Are tools contract owned? Yes.

Is the dearator reverse osmosis? Yes. Water is treated before put in to reduce corrosion, etc.

What is on steam heat?

Just main base (building 1411 to approximately D-Plant). Det 1, EWR, and Pier buildings have their own boilers.

Does D-Plant run 24 hours a day? There is no PWS requirement for operations hours.

Who would be responsible for the repair of the foundation? This would be a special project due to the cause.

Who can utilize club dining? Anyone.

Is there a requirement for club membership? No, but it does provide discounts.

How does an interested party know that all equipment has been maintained properly?

The US Government completes inspection with the Contracting Officer Representatives on site at Thule AB to ensure requirements in the contract are being met.

Does the contractor have to keep maintenance records in a specific system?

No, not a requirement, contractor format/system is acceptable as long as records are kept.

Building 108 - Emergency Generator How do you maintain the water pressure of 8 bar versus 4 bar? (hydrant pressure) PENDING

What are the access requirements?

Security screening requirements are in the PWS. NATO medium and final screenings. Workers in this building and at Det 1 and EWR must have a final screening.

Does that mean this requires US citizens? No, can be Danish, just need that higher screening.

What are the carpet replacement requirements?

Carpet must be maintained to the baseline. A full carpet replacement would be a separately negotiated/funded project.

Is this a renovated building? Yes.

Are Active Duty military living in flattops? No.

How many rooms? This will be part of the bidder's technical library.

Building 252 - Danish Police Inspector Office

Building 200 - Food Warehouse

Building 251 - BX

Building 336, Dorm - 13 person

Building 354, Dorm Mini Upgrade - 13 person

Building 241 - E Plant

Building 341 - D Plant

Building 236 - TOW Club

Building 112 - BAE Operations

Building 115, Dorm - 2 room apartments

What are the custodial requirements? Listed specifically in the PWS - entry, hallways, stairwells, common rooms What is the electrical voltage requirement? All to US standards - 110V.

How old is this building? Approx. late 50's, early 60's.

Does each person get 2 rooms. Yes.

Are buildings 98/99 the same? Yes, but only one room each with a bathroom shared between 2 people.

What are the custodial requirements? Listed specifically in the PWS - entry, hallways, stairwells, common rooms Building 107 - Dundas

Base Restaurant Will workload data be provided on number of meals? Yes.

Is this contingency housing for 3rd party? Yes.

Who manages occupancy? BMC.

What are the custodial requirements? Listed specifically in the PWS - room upon check out, common areas, etc.

Who replaces furniture? US Government, BMC would install Are there any personally owned vehicles? No.

Building 98, Dorm - High-rise What is the tour for civilians? Typically 18 months

How do you keep it from freezing? Is heat traced.

Is the water here drinkable? Yes, this is storage of treated water.

Is maintenance of AGE part of the BMC?

Yes, organizational and intermediate levels of maintenance. Depot level maintenance is US Government furnished.

Who is responsible for spare parts? BMC.

Can the BMC use Standard Base Supply System (SBSS)?

Yes, BMC can be a customer of Peterson AFB supply and would reimburse for anything purchased via SBSS.

Is a tool control program required? No.

What if asbestos is found? If BMC finds it during BMC maintenance, is BMC responsibility.

Is there a threshold on how much the contractor is responsible for? No.

Is there an asbestos survey? Yes, will be part of technical bidder's library.

Is there a lead based paint survey? No.

Is the equipment BMC? Yes.

Are children allowed at Thule? No restrictions that we are aware of.

Are there restrictions for exhaust emissions? No.

What are the contents in the tank marked JP-8? The JP-8 tank within K-Plant is motor oil waste that burns within K-Plant.

Is there fire suppression in this building? Majority, no. There is a small one in the server room.

Whose operation is this? Entirely BMC.

Who owns computer equipment? BMC, and will be transitioned over to the incoming contractor.

Will the Government provide maintenance records for Information Technology equipment? No.

What are the 2 stations used for? One is operator, one is fire dispatch.

Is the operator 24/7? Yes.

Does the contractor use the AF LAN? No.

Will electronic maintenance data be transferred to the incoming contractor?

During Phase In maintenance data will be transferred electronically if at all possible. If records have been maintained in hard copy or are unable to be transposed out of a proprietary system, they will be transferred as hard copy records.

Building 1408 - Aerospace Ground Equipment (AGE)

Maintenance

Building 103 - JNCO/SNCO Dorm

Building 105 - Officer Dorm

Building 97, Dorm - High-rise

Building 1400 - Water pump station and water

Building 1409 - AAFES/TOW Club

Building 1401 - K-Plant

Building 1411 - Non- Secure Comm. Alarm

Center & Water Treatment

What if AF legacy systems are required to be used? Will be specifically called out in the PWS.

How does water filtration work? PENDING Is the server room a cold room (have a cold floor)? No.

Not all pipes are insulated, do they freeze? JP8 has a freezing point of −47°C.

Is fuel offloaded with additives?

No. JP8 contains a corrosion inhibitor/lubricity improver (CI/LI), Fuel System Icing Inhibitor (FSII), and Static Dissipater additive (SDA).

Is anything added to the JP-8 fuel? No Is there any substance added to the fire water? PENDING

Is the fuel pumped over the refuel aircraft?

Have a hydrant system, but it is rarely used except for BOXTOP. They fuel is transferred via fuel trucks (R-11s)

Was the automation at the tank farm funded by the Government?

Yes, it was funded by Defense Logistics Agency (DLA). This automation was installed as of last year. This automated system makes all pumping automated.

How does fuel reach the EWR site? Via fuel truck (R-10) Is there a membrane under the containment? Yes.

What is the metal pipe structure along the stairs? PENDING Is there any priority on how we empty the fuel tanks? What tanks are emptied first? PENDING Can the tanks be drained from here? Yes.

Are tanks emptied completely? No.

How is the new automated fuel pumping system working so far? It is working good. However, so far they have only been testing the system.

Is there a requirement for the BMC contractor to utilize the outside motorized valve? PENDING

Does the BMC Contractor need to calibrate the meters?

The BMC contractor needs to maintain this equipment in accordance with manufactures recommended maintenance.

Is this office 24/7? Not a requirement, Hilltop also has access to see all the alarms at the fuel farm.

Is the entire system at Hilltop? No, just the alarms.

Is the new automated fuel pumping system helpdesk US Government owned? PENDING

Is all fuel Government Furnished?

Yes, for BMC operations. Any 3rd party contract support done by the BMC would not be included for use of Government furnished fuel.

How do vehicles run on it? No additives are in the fuel. JP8 is used as a substitute for diesel fuel Will all tools be transferred as contract property? Yes.

Will shelving inside vehicles (work trucks) be transferred as contract property? Yes.

Does BMC sell fuel to 3rd parties?

BMC issues and programs fuel keys, but 3rd parties will have a fuel account directly with DLA-Energy, so no BMC sales process is required.

Is everything 4016 kV? Yes, for main base. Up to BMEWS is a 69 kV line.

Is this a co-generator plant?

Yes, exhaust gas boilers are for heating purposes. Every engine has an exhaust gas boiler.

What is the function of boilers within M-Plant? PENDING

Is the manning 24/7?

There is no requirement for 24 hour operations at M-Plant. The BMC contractor will determine how/if they want to provide this service.

Is the requirement for continuous power? Yes, there is a % in the PWS requirement.

What year were the generators built?

1978, were rebuilt and brought to Thule in 1985 and have ran ~140,000 hours each. More detailed data will be included in the bidder's technical library.

What level of maintenance is required on the generators?

Organizational and intermediate levels of maintenance, plus depot level repairs

- are included in the BMC.

Fuel Tank Farm

Building 1309 - Fuel Management Office

What is the difference between repairs and maintenance?

Maintenance is a checklist from the manufacturer recommendations. Repairs are anything that breaks outside of the regularly scheduled maintenance.

Who will complete depot level maintenance?

The US Government intends on utilizing the Civil Engineering Repair and Maintenance Team (CEMIRT).

What is the requirement for boiler maintenance?

Boilers fall under Real Property Installed Equipment (RPIE). Organizational and intermediate levels of maintenance are within BMC responsibility. Depot level is US Government provided. BMC is also required to program for projects and notify the Government when depot level maintenance will be required.

Who is responsible for the thermo props under M-plant? BMC.

What is the power loss up to EWR in the 69 kV line? PENDING Is the overhead line for backup? No, the backup power plant for EWR is J-Plant.

Is the overhead line used at all?

No, it has been decommissioned and there is an unfunded project to tear it down.

What's the reason for the box over the 69 kV line? Protection from weather.

Are all cables lying on the ground utilized? No. There is an unfunded project to map/locate unused and used cables.

Is there a well sampling requirement? Yes, detailed requirements will be in the final PWS.

What are the pipes along the ground? Steam and condensate lines.

How strong of winds does Thule get? 200 mph was recorded at Shelter 7 before the equipment failed.

Does the shelter fuel go bad? No, the fuel tanks are refilled each year and emptied for the summer months.

What's the requirement for the VORTAC? Operate and maintain.

Is there a manning requirement? No requirement for stabilized manning.

What is the purpose for this equipment? It is part of the ATCALS equipment for the airfield.

What does the water tank do at this location? Nothing. The water tank at crescent lake serves no purpose.

Does the lake freeze?

While the lake does freeze, it does not freeze entirely. The water is pumped from the bottom of the lake and provides water all year.

What is the number of sleep rooms? PENDING How often are the sleep rooms used during the year? PENDING Are there collection areas for systems to prevent hazardous waste production? PENDING

What is the purpose of the sleep rooms?

Only for storms, when in storm condition Charlie individuals stay. No one sleeps in the rooms otherwise. Custodial is not recurring on a regular basis, but only when the rooms have been used.

How often does snow need to be removed?

Per the Snow and Ice Control Plan, which will be posted to the technical bidder's library.

Are clearances required for the firefighter personnel? Yes, per the PWS this is the NATO final screening.

Will BMC personnel with appropriate access be unescorted? Yes.

Are the firefighter quarters for recurring or storm use only? Up to the BMC how shifts will be manned and when those rooms are utilized.

Who is responsible for paying for the elevator certifications at EWR and Airport Tower? PENDING Would it be a Danish or a US certification? Danish.

If the BMC is to perform maintenance that requires the mission be shut off, how does that work?

It will depend on the criticality of the maintenance/repair action. Would be coordinated with 12 Space Warning Squadron (SWS) personnel for timing.

Is the contractor responsible for the back of the radar face? Only for the cooling system.

Building 1391 - M-Plant

Building 2207 - Shelter 7

Building 5002 - VOR-TAC

Building 1701 - Water Pump Station Lake

Crescent

Buildings 4002 & 4008 -

What level of maintenance is required on the cooling system?

Organizational and intermediate levels of maintenance. Depot level is US Government.

Is there any workload data on the maintenance of the cooling system? PENDING

Does the BMC maintain anything inside the critical rooms or in secure facilities?

Fire alarm and Advantor security alarm system only. Cooling system units are on the outside.

Can the US Government provide a layout of flooring that needs cleaned? PENDING Is steam pumped up to EWR? No, it is created on site.

What do the boilers run on? JP-8.

Do generators start automatically when power fails? Yes.

Do generators need to be exercised? Yes, in accordance with the PWS standards.

Will the US Government provide workload data on how many hours the generators have run? Yes.

How many kW? Will be included in the equipment listing of the technical bidder's library.

Are all the alarms on the SSUPS connected to the main alarm system? PENDING How is water and fuel provided to the site? Both get trucked up to the site.

How is the sewage disposed of?

There is a pipe up at Early Warning Radar (EWR) that takes sewage out of the building.

Are the other buildings on the EWR site maintained? No, many are abandoned.

If a new contractor comes in and a piece of equipment does not work, what will be the process?

During phase in the intention is to provide multiple opportunities to complete investigations and tests to ensure everything is working.

What is this boiler system for? Just for J-Plant and the switchgear rooms.

What will happen to all drawings and maps?

These are maintained by the BMC and will be turned over to the incoming contractor.

Is the BMC responsible for the thermo siphons that cool building foundations?

This would be considered RPIE, of which the BMC is responsible. However, these are passive systems filled with gas and don't require maintenance.

Can the airlift resupply be utilized for specialized equipment?

In an emergency, yes, but there is lots of attention on airlift use and the US Government wants to see maximum utilization of the ship.

Is resupply of the base store done through aircraft delivery?

Depending on the equipment and the priority but the Government prefers to transport all equipment on the ship resupply.

Can SBSS be used?

Yes. Thule is a customer of Peterson AFB supply. BMC orders via Peterson and reimburses the US Government for any use.

What types of supplies are reimbursable, and what are part of the Firm Fixed Price?

Supplies utilized to perform the requirements in the PWS are ordered by the BMC and funded via FFP CLIN. The contract has supply CLINS that are cost reimbursable and these are utilized for supplies ordered by particular organizations on base at the Contractor Operated Supply Store (COSS) -ordered by the BMC and funded via Cost Reimbursable line.

Who provides spare parts for the office equipment (printers, copiers, etc)? BMC.

Who replaces US Government office equipment? US Government.

Are all the supplies for the BMC Contractor located in the same place? No Will the value of the supply stock (~DKK 28M) be based upon an itemized list? Yes.

Who will be doing the work to meet the contract requirements during phase in.

Greenland Contractors, as they will be on contract up until the end of the current contract.

Will the US Government provide an electronic supply listing? Yes. This will be loaded in the bidder's library.

What supply system is utilized? This is not driven by contract, up to the BMC.

Is the current contractor's supply system proprietary? Yes.

Building 933 - Supply Warehouse

Early Warning Radar

(EWR)

Building 4016 & 4012 - J Plant & Switchgear

Will the US Government require bank guarantees for the amount of supplies that must be maintained? Not at this time.

Is this the only hazardous waste point?

No. Most facilities have a hazardous waste accumulation point (HWAP). Items are consolidated here if needed and the moved to a container outside. Then everything is taken to the hazardous waste building for storage until it is shipped out.

Building 1201 - Pavilion Who can use this facility?

Anyone can reserve it, and the individual is required to bring in everything and clean up when they depart.

What if more unexploded ordinances (UXO) are found in the area? BMC would notify US Government at that time for a determination.

What if the contractor comes up with a better/greener way to do operations at the landfill?

Notify the US Government and there may be a possibility for a Value Engineering Change Proposal (VECP).

Will the US Government provide manufacturer's information on the equipment? Yes. This will be loaded in the bidder's library.

Is the DASR used for flight control? Yes.

Where can the contractor get training? Commercially. One source is the Federal Aviation Administration (FAA).

How reliable is this radar system (flight control radar)?

The DASR is brand new. The US Government does not have failure stats at this time. The first year failure rate should be minimal.

Who conducts the operational flight check on this radar?

BMC participates in cooperation with the Airfield Operations Flight Commander. BMC provides representatives from airfield, ATCALS maintenance and weather.

How often are flight checks completed? Annually unless there is an external need.

How are flight checks funded?

BMC provides manpower for coordination and support (via the FFP CLIN). No BMC funding responsibility for the flight check itself.

Is the generator the only power source? No. This is powered by main base, and this generator is solely backup.

What is the range of this radar? PSR: 60 Miles; SSR: 120 Miles Is there a warranty on the system? Yes. One year.

Will other buildings/operations be out of service with this new radar?

Yes, the Airport Surveillance Radar (ASR) (GPN-20) will be decommissioned in ~2014.

Is there a secondary radar? Yes, it is included with the primary radar within the same building/dome.

Is there a reason for the dome? Protection from weather.

Are the antennas outside used for this equipment? Yes.

Can the US Government provide stats on historical uptime rates and failure rates? PENDING How are spare parts ordered and who pays? Commercial or SBSS as a source; BMC is responsible for payment.

Building 1971 & 1972, South Mountain Do we need to maintain the equipment or just the building? BMC contractor only needs to maintain the building

What's the warm sand for? For road maintenance.

Does all equipment have a US Government tag/stencil? No, just the Government furnished equipment/vehicles.

Is the go kart track a BMC operation?

Not a contract requirement. Incumbent operates it for morale, welfare, and recreation purposes.

Who repairs/replaces the fitness center equipment? BMC maintains. US Government replaces.

When are the sleep rooms used? Only during storms where movement is limited.

Who owns the supply section?

There are Air Force Satellite Control Network maintenance parts, those are not BMC. BMC supplies are contained within the CE workshop on site.

Is there a reason these backup generators are caterpillar (different type than rest of base). No.

Who pays for replacement of the UPS battery bank? US Government.

Building 2060 - Landfill

Digital Airport Surveillance Radar (DASR) on South

Mountain

Antennas & Comm.

Facilities on South

Mountain

Building 629, Hangar 9 - Warm Storage

Building 1824 - Det

1/POGO

What are the vents in the "old radar" dome? Just heat, not pressure. The new dome will be pressurized when completed.

Are BMC personnel badged with full unescorted access? Yes, after appropriate background check is performed.

Is there BMC maintenance on the SFS shooting simulator? No.

Is there a live fire range on Thule for SFS? No.

Is the boat in this warehouse BMC? No, privately National Science Foundation (NSF) owned.

Are fire extinguisher tanks flown in and out of base? No, they are refilled on site.

Does the BMC deal with Halon? Yes. Flightline fire extinguishers are Halon 1211.

Do the colors of the trucks delineate airfield use? No, colors have no significance.

Are the two snow cats the only ones on base? No, others are elsewhere on base.

How many P-23s are needed to open the airfield? Airfield requirements are based on gallonage shared between P-23s and P-19s.

Is the laptop system in the command vehicle BMC or Government furnished? US Government.

Who provides consumables? BMC.

Does the BMC have incident commander responsibilities? Yes.

Is it a requirement to handle 2 incidents at one time? No.

Is there a requirement for Danish versus US firefighters?

No. Firefighters must be Danish Emergency Management Agency (DEMA), International Fire Service Accreditation Congress (IFSAC), or ProBoard certified

How many ambulances are on Thule? 3 Are the ambulances similarly equipped? Yes.

Is there an equipment/spare parts list for the trucks? No.

Is the BMC responsible for maintenance of the trucks? Yes.

What is the number of sleep rooms? 13 bunk rooms.

How many firefighters must be on duty? Stabilized manning is listed in the PWS.

Is there a training schedule managed by the AF? No. Requirements for training are in the PWS, AF just monitors.

Does the fire department do water rescue? No.

Is there any reason for the different window shapes in the station? No.

Is the airfield painted? Yes, but the white paint on the airfield is not a BMC responsibility.

Cold Hazardous waste storage

What liability does the BMC Contractor have concerning hazardous waste?

Hazardous waste storage, packaging, and paperwork at Thule AB is the responsibility of the BMC Contractor. Once the hazardous waste is on the ship, it is no longer the responsibility of the BMC Contractor.

What is the point of sale for fuel? PENDING

Does the BMC need to account for changes due to the temperature change in the trucks? No.

Are the locked caged areas still BMC owned? Yes.

Has the AF written off all property to stay at Thule?

No. Government furnished property (example: fire trucks) can still be pulled and moved to another base if it is determined this is not needed at Thule.

Will Government furnished equipment be listed? Yes, Appendix 1 of the PWS.

If the BMC replaces an item that is US Government furnished contractor replaced, what happens to the old item? Must be sent to Defense Reutilization and Marketing Office (DRMO).

Are all the supplies here part of the DKK ~28M? Yes.

Is this where as-builts are created? Yes, currently the BMC chooses to use this space for that purpose.

Does the BMC have a requirement to escort 3rd party contractors on base? No.

Is the BMC required to provide vehicles/equipment to 3rd party contractors?

No. But can provide as long as it doesn't interfere with BMC requirements. If any US Government property is to be used, it must be approved in writing by the CO prior to use.

Building 628 - Fire Maintenance/Equipmen t Storage

Building 622 - Fire Station

Buildings 614-617 - Fuel Hydrant Buildings &

Tanks

CE Operations Shop

Buildings 562, 564 & 577 - CE Engineering &

What rates are charged if vehicles/equip are provided to 3rd parties?

This is between the BMC and the 3rd party. Rates are not set by the US Government.

Will the US Government provide workload data for 3rd party contractors? As much data as is available.

Are all facilities documented in AutoCAD? Yes. This is Geobase in the PWS.

What is in the Geobase office? One computer terminal with Auto CAD 3D installed.

Does the Danish work requirement apply? No. Greenlandic work authority.

Are the wood supplies part of the DKK ~28M? Yes.

What level do you test the fuel to? This is in the PWS.

Who supplies the chemicals for testing? BMC.

Building 551 - CE Maintenance Shop Who provides lubricants? BMC.

Does the movement of household goods include unpacking/packing? Yes, the service member is authorized 800 pounds.

Do household goods include furniture? No.

Are helicopter operations within the BMC requirements? No

Does the BMC refuel the Air Greenland helicopter?

Yes, as long as the airfield is open. After hours support can be negotiated between the BMC and the 3rd party.

Who funds Air Greenland fuel? Air Greenland has their own fuel account.

Is all cargo handling equipment US Government furnished? No, only K loaders - specified in Appendix 1 of the PWS.

What caused the sinking floor? Permafrost melting.

Is the BMC responsible for damage/loss of household good cargo?

Between airport to the dorm BMC is responsible. Between dorm and receiving location BMC is responsible.

Is there a fixed flight schedule for the Air Greenland Helicopter? Yes, please check Air Greenland website for details.

Are there fixed labor rates for additional work?

Yes, for US Government work orders. 3rd party negotiations are not fixed labor rates.

What does the 25% of one doctor's salary (paid by Greenlandic Self Government) pay for? Emergency care of Inuits in surrounding areas.

What individuals can fly on the helicopter? Those with a clearance for Thule and an ID card.

Does Air Greenland fly anything other than the helicopter?

Yes. Currently Air Greenland holds to the Airlift contract for the routes from Copenhagen to Thule and from Kangelussuaq to Thule.

Who coordinates/pays for medical evacuations?

US Government always coordinates for medical evaluation. If US Government personnel, US Government pays. If contractor personnel, then is reimbursed by the contractor.

How many taxis are required?

There is no requirement for a specific number, there is a service requirement for pick up within a certain number of minutes.

Will the contractors get the inventory of taxis? Yes, contract property that will be transitioned over.

Will the incoming contractor get to determine what is needed for replacement?

Yes. If it is determined a piece of contract property is no longer needed to meet requirements, then the contractor doesn't have to replace it.

If a vehicle is US Government furnished, does the contractor notify the US Government when replacement is needed? Yes.

When fueling operations are in effect, are the trucks grounded? Yes.

How many fuel trucks are in operation at one time?

All dependent on the workload/flights/etc. No requirement for a specific number of trucks at any given time.

Are fuel trucks US Government furnished and government replaced? Yes.

Does the BMC contractor have access to OLVIMS? No, this is a Contracting Officer Representative's (COR) job.

How does the US Government provide/replace vehicles?

Life expectancy is determined by number of years and hours/miles. The US Government also looks at cost of parts and maintenance in this calculation.

Building 555 - Fuel & Water Lab

577 - CE Engineering &

Operations

Building 371 - Carpenter Shop

Building 606, Hangar 4 - Cargo Handling & Air

Greenland

Building 605, Transportation -

Taxi/Bus/Fuel Trucks

How are vehicles modified to use JP-8?

They are not. Most of the current vehicles run perfectly fine on the JP-8. If an issue is found one type of solution is to add motor oil to the fuel tank.

Contractor is responsible to evaluate with the manufacturer to ensure all vehicles purchased will run on JP-8.

If a vehicle comes up that doesn't run on JP-8, what would the contractor do? All vehicles ordered by the US Government will run on JP-8.

If emission standards change, will the contractor have to order Ultra Low Sulfur Diesel vehicles?

If this change occurred, it would be considered a change in conditions subject to contract negotiations.

How are spare parts ordered?

BMC can order US Government vehicle parts via the military supply system, and then reimburse the US Government for all orders. Otherwise, all parts can be ordered commercially either via Denmark or the United States.

What type of motor oil is used as the additive?

This is not done currently, and there is no requirement to do so. If the BMC decides to do - this would be per vehicles.

What are the All Terrain Vehicles (ATV) for? These are not a requirement on the contract.

Who provides the DPI and DLO vehicles?

BMC provides DLO vehicle (this is part of the requirement contained in Appendix 6). DPI vehicle is provided by the Danish Police.

How many 3rd party vehicles are maintained? This is very minimal.

Are the vehicle maintenance spare parts part of the DKK ~28M? Yes,.

Will the car wash stay upon transition? Yes.

Why are there 2 shops?

This second one is the refueler maintenance shop, but can also be used as overflow.

Where is the paint shop? In building 580 currently.

Building 561 - PMEL Is PMEL calibration a cost to the BMC? PENDING

What is the maintenance requirement in the bowling center? Maintain to manufacturer standards, all equipment is brand new in Sep 2013.

Who makes the equipment in the bowling center? QubicaAMF Is the Bowling Center open 24/7? No, there is a minimum set hours in the PWS.

How does charging fees work in the bowling center?

Currently $1.00 per game, set by the Air Force Services Director. Money collected for games/shoes/food/drinks is all transferred to the Air Force Services at Thule AB.

Is there a requirement for massage? No.

Are all the classes posted on the walls a requirement?

No. Requirements in the contract are written as a certain number per week.

Types and frequency are coordinated with the Air Force Director of Services.

Are there special licenses/certifications required for the baggage scanner equipment?

Manufacturer recommendations. Training required must be acquired by the BMC contractor.

How many planes are required to be handled at one time?

Only one set of operations (i.e. fuel or cargo loading) must be performed at one time. However, multiple aircraft can be handled.

What was the longest storm? In history, ~3 days. No uncommon to see 18-24 straight hours.

How many Delta storms per year? 1-2. Detailed data will be in technical bidder's library.

Is the glide scope just one direction? Yes.

Is there a airfield lighting vault? Yes.

What does the FMQ-19 do? Wind speed, direction and runway visual range (RVR).

What's the requirement for inspections of the runway for FOD? Outlined in the AF operating instruction.

Is crack sealing part of the BMC? Yes.

Does the BMC contractor need to paint the airfield? No, the contractor just needs to maintain the airfield markings.

Are there any in-flight services provided by the Thule AB Flight Tower? No

Building 580 - Vehicle Maintenance Shops

Building 563 - Vehicle Maintenance Shops

Building 608 - Fitness Center

Building 619 - Airport Terminal

Who cleans windows in the flight tower?

This is managed by the USG Air Traffic Controllers, and is not included in the

BMC.

Can the airfield lights be controlled from the tower? Yes.

What's the scope of BOXTOP? Will be provided in bidder's technical library.

If the airfield is run 24/7 operations, is there a CR CLIN?

No. The airfield has hours of 8-4 M-F for BMC. All other 3rd party requirements are funded via 3rd party directly to BMC.

Who completes the in processing of aircraft? BMC.

Are all contractor personnel under a labor union agreement? Majority are.

Can the airbus come into the hangar? No need, because the Airbus turns around the same day.

Are Hangars 7 & 8 heated? Yes.

Is there a door alarm (for tail of aircraft) in both Hangars 7 & 8? Yes.

Is hangar 7 heated by the exhaust gas boilers from M-Plant? PENDING Does the BMC complete any defueling operations? Yes. This is rare, but the capability exists.

Is any of the AGE equipment war reserve? Yes. AGE is owned by the USAF and can be used as war reserve if needed.

Airfield

Building 623 - Hangar 7

NOTE: Additional Questions and Answers that are sensitive in nature will be posted on a separate Q&A listing in the explicit access technical bidder's library

Posted 10 Sep