DRAFT_Thule_BMC_PWS_ _Appendices_23May13.pdf

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Performance Work Statement (PWS) Thule Base Maintenance Contract (BMC)

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Table of Contents

To be completed

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Thule Base Maintenance Contract (BMC) Vision Statement

Seamless and effective maintenance and operation of the Thule Defense Area in support of the Thule Air Base (AB) missions in Thule, Greenland.

1 Mission The Thule AB mission is to provide early warning and attack assessment of ballistic missiles launches, provide space surveillance data and to provide tracking, telemetry and commanding (TT&C) of earth orbiting satellite vehicles. Thule AB is home to the 821st ABG, host to both the Ballistic Missile Early Warning System (BMEWS) 12th Space Warning Squadron (SWS) and the Air Force Satellite Control Network (AFSCN) Detachment 1 (Det 1/POGO) 23rd Space Operations Squadron (23 SOPS). BMEWS is one of many worldwide sensors reporting missile warning and space surveillance information to the North American Aerospace Defense (NORAD) command center in Cheyenne Mountain Air Station. Det 1/POGO is one the 50th Space Wings remote satellite stations.

1.1 Scope

The scope of this requirement is base operations and maintenance services consisting of supply/fuel, airfield/airport, transportation/seaport, civil engineering, environmental management, health services, food services, temporary lodging, recreation services, community services, non-sensitive communication and weather services. The Contractor will also be responsible for individual operation and maintenance projects, negotiated separately and added by contract modification.

Individual operation-and-maintenance-funded projects not-to-exceed the Danish Kroner (DKK) thresholds in Table 1.1 and all BMC living quarter renovation projects are within the scope of this contract. However, the Air Force (AF) will reserve the right to competitively award any project at any value at the Governments discretion. Any such project awarded to this contract will be separately negotiated and added by contract modification.

Table 1.1

FY DKK Threshold per Project

FY16 DKK 8,617,327

FY17 DKK 8,891,875

FY18 DKK 9,175,170

FY19 DKK 9,467,491

FY20 DKK 9,769,125

FY21 DKK 10,080,369

FY22 DKK 10,401,530

Military-construction-funded projects are not within the scope of this contract. This BMC also does not include direct operation or maintenance of the 21st Space Wing (SW) missile warning system, the 50th SW satellite tracking system, operation and maintenance of secure communications and the Air Force local area network (LAN), and operation of the precision measurement equipment laboratory (PMEL). This BMC, however, does provide all of the indirect base operations support for these activities.

2 General Requirements The requirements have been organized in a manner that facilitates clear and concise description. The grouping of requirements is not intended to imply a preferred Contractor organizational structure. In addition, the requirements of one chapter may apply to some or all Contractor operations. The Contractor is expected to understand the interrelationship between the requirements and to perform accordingly.

2.1 Non-Personal Services

This is a non-personal services contract as defined in FAR 37.101. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) in writing immediately.

2.2 Standards and Publications

A complete list of directives is located in paragraph 4.5 of this PWS. In addition to those directives, contractor operations shall comply with all current Thule AB Instructions (TABI). If a TABI requires compliance with one or more secondary directives, those secondary directives are not mandatory unless specifically required within this PWS. In PWS paragraph 3, if no standard is explicitly listed for a requirement and no TABI is applicable, contractor operations will comply with Danish standards.

Review all TABIs that affect BMC operations for content and contract impact prior to initial publication and revision. BMC review coordination will be handled by the 821 STPS PM and will be just prior to initial publication or revision (after all other organizations have reviewed/commented).

Notify the 21 SW/PMD PM and 821 SPTS PM in writing within 15 days of TABI review request (or within 15 days of TABI publication only if review was not coordinated with the BMC) if there is any contractual cost impact resulting from such revisions or rescissions. If proper notification is made to the 21 SW/PMD PM, TABI revisions or rescissions that increase contract cost will not become effective until directed by the CO. If the 21 SW/PMD PM is not notified, the contractor will perform in accordance with TABI revisions and rescissions at no increase to contract price.

Days referenced in this PWS shall be calendar days, unless otherwise noted. Holidays referenced in this PWS shall be the US holidays identified in Appendix 12.

Place orders for all BMC Technical Order requirements with the Thule AB Technical Order Distribution Office (TODO).

2.3. Third Party Organizational Services

The Contractor may provide services to third party organizations (i.e., organizations not supported by requirements contained within this PWS) at Thule AB under the following conditions: (a) The services are performed on a non-interference basis with the contractual services performed under this BMC; (b) no Government property provided under this BMC is used in performance of third party organizational services without specific authorization within

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this PWS or the written approval of the BMC CO; and (c) the US Government's rights under this BMC are not adversely affected.

Government property is defined as all property owned or leased by the Government.

Government Property can be subdivided into five classes: material (to include fuel), equipment, real property, special tooling, and special test equipment. Submit all written requests to use Government property in the performance of third party organizational services to the BMC CO detailing specific property and capacity to be used. Rental charges and/or contractual consideration may apply and will be detailed in the written response from the BMC CO.

Source: FAR 45.301 and FAR 52.245-1

Canadian Air Force (BOXTOP) and Danish Air Force (Station Nord) resupply missions may require direct support from the following functional areas: weather, airfield management, aerospace ground equipment/transient alert, fuels, and fire protection. These missions will involve personnel that may need contingency quarters. These missions will be considered third party organizations and may be separately negotiated and funded directly between the BMC and the third party as long as the requirements above are met.

2.4 Documentation Rights

All information and documentation required to be generated or maintained (to include Government-furnished documents) by this contract are available for Government review upon request. Generate and maintain all such documentation in an electronic format. Contractor generated format is acceptable, unless otherwise noted by this PWS. If there is any conflict between this requirement and other requirements in this contract; this requirement takes precedence. Rights to all of this documentation are governed by Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7032, Rights in Technical Data and Computer Software.

Provide responses to requests for information. These requests are in addition to Deliverable submissions and other documentation that is available for review by request. Requests may cover the range of activities under this PWS.

Deliver documentation to the Government to facilitate re-competition and contract transition activities at the direction of the PM or CO The contractor shall provide a deliverable (A001, Workload Data) that captures workload data throughout the contract. This deliverable will be noted on various requirements throughout paragraph 3 with specific instructions on what data to capture. This deliverable will be due quarterly starting in FY19.

2.5 Business Relations

DEFAULT TEXT:

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.6 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.6.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at [insert location] and the contractor's corporate offices.

2.6.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.6.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks [tailor this for on-site and off-site support]. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.7 Contractor Personnel, Disciplines, and Specialties

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, certifications, training, and experience.

Maintain evidence of individual qualifications. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor proposed will be the minimum necessary to accomplish the task.

The Government will furnish the training identified in Appendix 1. Identify government-furnished training requests in writing to the 21 SW/PMD Program Manager (PM), 821 SPTS/PM PM, and appropriate COR. If turnover of personnel creates the need for another Government-furnished training quota within two years of completion of the last training, the Contractor is solely responsible for any failure in meeting contract requirements.

Personnel operating general-purpose motor vehicles and special-purpose vehicles/equipment will be licensed in accordance with US, Danish, or Greenlandic standards. Personnel operating US Government-furnished special-purpose vehicles will be licensed in accordance with US, Danish, or Greenlandic standards and will be trained and/or certified in accordance with applicable vehicle TOs and manufactures’ recommendations.

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2.5.1 Language

Contractor personnel shall speak, read, and write English at the level necessary to perform the tasks in this PWS. All correspondence and communication between the Contractor and the Government pertaining to this contract is in English.

All information and documentation required to be generated or maintained (to include Government-furnished documents) by this contract are in English.

2.8 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at [specify location] and at various contractor, subcontractor, and Government facilities (mainly in the continental United States). Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours. [Tailor to reflect contract type and approach.][NOTE: Address weather or security closures and how they will be handled. Any surge requirements need to be addressed. If you have shown surge hours in your historical representation, you need to identify the reason for the surge. (e.g. fiscal year-end, short-term situations may make performance in excess of 8 hours per day, 40 hours per week necessary on occasion, contractor must ensure that they can provide for this type of contingency).]

2.9 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

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3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 GENERAL

3.1.1 Adhere to Danish Police Inspector (DPI) regulations and those Thule AB Instructions (TABI) governing the activities of all personnel.

In cases of conflict between the requirements of a TABI and the requirements of the PWS, the PWS will take precedence.

The 821 ABG/CC may direct the Contractor in writing to remove any employee or dependent from the base when retention of such employee or dependent endangers life, property, or security, or where such employee or dependent violates reasonable and necessary regulations or lawful order of the 821 ABG/CC. Categories of violations or misconduct, which may cause employees or dependents to be removed from the base include, but are not limited to:

Security violations.

Negligence, willful damage to, or destruction of property.

Injuries inflicted upon other personnel.

Alcohol or drug abuse.

Smoking in bed.

Engagement in unauthorized private business transactions.

3.1.2 Make notifications of any cost impact resulting from declared crises and states of emergencies.

Written notification to 821ABG/CC, PMs at 21 SW/PMD and 821 SPTS/PM, and Contracting Officer (CO).

Performance Standards

a) STD: Immediately

3.1.3 Participate in six major exercises per year to ensure BMC contingency operations are adequate.

Exercises may include all response elements covered by the scope of this PWS. Exercises requiring Contractor participation will usually take place within BMC established working hours;

however, the 821 ABG/CC may issue a special project for exercises initiated beyond normal Contractor operating hours. Contractor Site Manager or designee participates in the planning of exercises.

3.1.4 Cooperate and participate in internal and external inspections as requested.

Deliverables A001, Workload Data; regarding the dates, purpose, and size of each inspection team

3.1.4.1 Coordinate with appropriate agencies as required to resolve AF third-party inspection problem areas.

For work within BMC responsibility.

3.1.5 Travel in support of mission requirements.

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All labor, travel, and per diem associated with training, seminar, and conference attendance required by the PWS and any determined necessary by the Contractor to meet contract service outcomes are included in the fixed-price line items.

Medical escort travel for non-BMC personnel will be separately reimbursed. Contractor travel requested by the Government in excess of the requirements identified in this PWS will be at the direction of the CO and separately reimbursed.

3.1.5.1 Maintain passports for travel requirements.

3.1.6 Protect all information regarding performance of this PWS to prevent unauthorized disclosure.

Information includes photographs, films, public announcements, Internet transmissions, or the denial or confirmation of any of the preceding.

3.1.6.1 Report all requests for information regarding the Thule Defense Area to the 821 ABG/CC prior to developing a response. Gain approval from 821 ABG/CC on any response, prior to release.

3.1.7 Provide familiarization tours and BMC-operations briefings to all permanently assigned non-BMC personnel.

Advertise scheduled tours to all non-BMC personnel.

a) STD: Monthly

3.1.7.1 Provide tours, site orientations, and operations briefings for visiting officials.

Rules of engagement regarding answering questions from visitors are cleared through

821 ABG/CC.

Deliverables A001, Workload Data; regarding the dates and type of tours, site orientations, and BMC operations briefings provided

3.1.8 Accommodate special-needs official visitors.

a) STD: Up to four times per year

3.1.9 Notify the CO in writing of all labor negotiations and agreements.

a) STD: Within 30 days of when changes occur or implementation of new agreements

A002, Labor Agreements

3.1.10 Report problems affecting functional area mission accomplishment.

a) STD: To 821 ABG/CC immediately

b) STD: To 21 SW/PMD PM, 821 SPTS/PM PM, and the CO within 24 hours

3.1.11 Participate in monthly teleconference Program Management Reviews.

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Performance Standards

a) STD: Quarterly provide a briefing to include at a minimum: contract performance, any conditions affecting contractor’s ability to meet contract requirements, expenditures and predicted expenditures on any cost reimbursable CLINs, schedule, contract issues, Government-furnished training requirements, and Government-furnished supplies, equipment, vehicles and services requirements

3.1.12 Participate in key personnel meetings as established by 821 ABG/CC.

Meetings will cover near and long term tasks, schedules, operational status, and issues.

a) STD: Up to three times per week

3.1.13 Update and electronically distribute accurate organization charts.

Chart to include names, telephone numbers, and position title down to the first level supervisor.

Performance Standards

a) STD: Individual department charts to the COR/MCOR within 10 days of changes.

b) STD: All BMC organizational charts annually by 1 January to the CO and 21 SW/PMD PM.

A003, Organizational Charts

3.1.13.1 Provide an accurate list of alternate points of contact (POC) for Contractor Site Manager, Program Manager and Base Civil Engineer when these personnel are off-station.

To the 821ABG/CC, 21 SW/PMD PM, 821 SPTS/PM PM, and CO.

a) STD: Within three days as changes occur

3.1.14 Establish, document, implement and maintain a Quality Program in a Quality Program Plan (QPP).

As a minimum, ensure the QPP addresses the following processes: control of documents, control of records, internal audits and inspections, process to correct non-conforming services, and process to prevent non-conforming services from recurrence.

Performance Standards

a) STD: NLT 30 days prior to contract performance start date and within 14 days of changes occurring thereafter

A004, Quality Program Plan

3.1.14.1 Ensure all Contractor employees are aware of their role in the QPP processes.

3.1.14.2 Report performance data in a Quality Status Report (QSR).

As a minimum, ensure the QSR includes: details of audits and inspections accomplished, nonconformities identified and status of all issues yet to be resolved, and a self-assessment and analysis of contractor performance.

Performance Standards

a) STD: Quarterly; NLT 15 days after contract performance start date and EOQ+15 thereafter

A005, Quarterly Status Report (QSR)

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3.1.14.3 Correct BMC-controlled performance deficiencies in a timely manner.

Identify the root cause, take corrective actions and implement preventative actions to prevent recurrence.

3.1.14.4 Document all procedures used to meet the requirements of this contract.

Implement management and control procedures to afford early recognition and prompt resolution of problem areas.

3.1.14.5 Determine and document reasonable impacts of conditions outside the contractor’s control that affect the contractor’s ability to meet contract requirements.

The following identify some, but not all, possible conditions impacting contractor performance:

Acts of God

Declared crises, states of emergency, or work stoppages

Storm and other extreme weather conditions

Real-world security conditions

Lack of or changes to Government-furnished supplies, property or services (see also Section I, FAR 52.245-1 and 52.245-2)

3.1.15 Document how contract resources will be used.

To document the use of Government funding, and to provide customers with insight into financial status.

Performance Standards

a) STD: Quarterly; within 30 days after contract performance start date and EOQ+15 thereafter Deliverable A006, Funds Utilization Report

3.1.15.1 Participate in Financial Working Group (FWG) and Financial Management Board (FMB) meetings as an advisor.

3.1.15.2 Purchase only diesel fuel powered vehicles for use at Thule AB.

3.1.15.3 Turn over all serviceable, Contractor-owned property necessary and used for BMC operations at Thule to the successor contractor free-of-charge.

The value (based on original purchase price) of the supply and subsistence warehouse stock of usable, expendable items turned over to the successor contractor must be at least the value of the stock in the contractor operated supply system and food warehouse as of 30 Sep 15.

Performance Standards

a) STD: Include all property used within two years of contract completion

b) STD: Annually; NLT 1 Oct 19 and EOFY+1 thereafter

A007, Contractor Property Inventory

3.1.16 Maximize and document contract-related purchases from Danish and Greenlandic sources.

After ensuring compliance with clause H-6, Statutory Restrictions on Foreign Acquisition, maximize contract-related purchases and subcontracts from Danish and Greenlandic sources

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as required by the 1962 Agreement (Aide Memoire) between the US and Denmark. Document and justify any exceptions.

Performance Standards

a) STD: Annually; NLT 15 days after the first option period start date and EOFY+15 thereafter

A008, Danish and U.S. Buy Report

3.1.17 Provide a central point of contact at the Consolidated Communications Center for emergency and non-emergency customer services.

3.1.18 Host and document a pre-construction conference with any subcontractors or technical experts working for the BMC.

Tailor conference to work being performed. Conference will include, but is not limited to, technical requirements, appropriate materials, acceptable construction practices, environmental and HAZMAT regulations and practices, schedule, inspection, acceptance, schedule of required outages, coordination of digging/fire permits, and safety. As needed, include the Fire Inspector, Safety Representative, Quality/Environmental/OHS and USAF CORs during this formal conference.

Performance Standards

a) STD: Hold conference before any work begins on site

b) STD: Document attendees and discussion topics as conference occurs; NLT 5 days after the conference is held

A009, Pre-Construction Conference Minutes

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3.2 SAFETY

3.2.1 Implement a safety program.

Program will include procedures to ensure that BMC personnel are not under the influence of drugs and/or alcohol when performing the operations of this contract.

3.2.2 Perform and document facility inspections of BMC-controlled public assembly facilities.

At a minimum records document inspector, facility, hazard, and corrective actions implemented.

Document and track hazards until completed. Correct identified hazards within BMC responsibility. Create a work request (AF Form 332) and notify the Safety COR in writing for any identified hazard outside BMC responsibility. Utilize AFI 91-203 as guidance.

a) STD: Semi-annual

3.2.3 Document confined spaces.

Records to include facility and location within facility that the confined space is located.

Performance Standards

a) STD: Annually; 1 February

A010, Confined Spaces Listing

3.2.4 Report BMC mishaps that involve non-BMC personnel or property.

a) STD: 821 ABG/CC verbally within one hour of the Contractor becoming aware of their occurrence

b) STD: CO and 21 SW/PMD PM in writing; within 1 day of the Contractor becoming aware of their occurrence

3.2.4.1 Comply with requests for toxicology testing of Contractor personnel associated with a mishap.

a) STD: Within one hour of request.

3.2.5 Cooperate fully with all Government-led mishap investigations.

Provide the Safety COR with all mishap related records. Safety COR will retain all records.

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3.3 SECURITY

3.3.1 Secure BMC-controlled buildings and equipment.

a) STD: To prevent unauthorized access

b) STD: In the event that the alarm of a BMC-controlled facility becomes inoperable: provide the appropriate level of security (owner/user) IAW AFI 31-101 paragraph 2.5.2 (FOUO) until the alarm can be repaired

3.3.2 Comply with all real-world security conditions.

a) STD: Notify 821ABG/CC, 21 SW/PMD PM, and CO in writing immediately of any costs impact resulting from implementation of security measures.

Deliverables A001, Workload Data; regarding the number and extent that security conditions affect contractor operations

3.3.3 Post Force Protection Conditions (FPCON) at the entrance of all BMC operated or occupied facilities.

a) STD: Immediately update upon notification of a change

3.3.4 Participate as an advisor on the Integrated Defense Council.

a) STD: Semi Annually

3.3.6 Comply with the Integrated Defense Plan, the Antiterrorism (AT) Plan, the OPSEC Plan and Thule AB security instructions and policies Utilize AFI 10-701 as guidance.

3.3.6.1 Provide comments for updates of the Integrated Defense Plan, the OPSEC Plan and the Antiterrorism Plan.

a) STD: Annually, as requested by 821 SFS

3.3.7 Provide a structural engineer and infrastructure engineer to participate as advisors in the annual Vulnerability Assessment at Thule.

a) STD: After 45 days of notice given by 821 ABG

3.3.8 Complete initial and refresher Government-provided Operations Security (OPSEC) training.

Required for contractor positions that have access to mission critical information in the following offices: Airfield Management Office, Airfield Management Air Terminal Operations, Airfield Management Base Operations, Program Management, Non-Secure Communications Support, Supply, Logistics (at WRI), CE Operations and Maintenance, Utilities and Facilities Maintenance. Intended to be Government-provided via power point slides.

Source: AFI 10-701, paragraph 5.1

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Performance Standards

a) STD: Provide a list of names that correspond with these offices to the Government OPSEC training manager as requested

b) STD: Report training completion to the Government OPSEC training manager

c) STD: Refresher training can be up to four occurrences annually

3.3.9 Complete and document Government-provided Force Protection training.

Required for all permanently stationed contractor personnel. Notify the Security COR in writing when annual training is required. Intended to be Government-provided via power point slides.

Source: AFI 10-245, paragraph 25.2.3 Performance Standards

a) STD: NLT 1 Apr after contract start, and annually thereafter

a) STD: Provide a list of names of all permanently stationed personnel to the Government Antiterrorism Officer as requested

b) STD: Training records submitted monthly; EOM+5

A011, Force Protection Training

3.3.10 Complete and document Government-provided Integrated Defense training.

Required for all permanently stationed contractor personnel. Training provided via slide presentation by the 821 Government Security Manager.

a) STD: Annually

3.3.11 Provide proof of NATO Medium and Final security screenings to Danish Liaison Officer (DLO).

Performance Standards

a) STD: Medium security screening required for all Danish and Greenlandic nationals prior to arrival at Thule AB

b) STD: Final security screening required prior to issuance of restricted area badges

3.3.12 Maintain intrusion security alarms and document maintenance actions.

Perform organizational and intermediate levels of maintenance. If depot-level maintenance is required, notify the COR in writing and comply with disposition instructions.

Performance Standards

a) STD: Contractor-controlled operational availability is 99.9% calculated on a monthly basis

b) STD: No more than one false alarm occurs per month per sensor region caused by the lack of maintenance

c) STD: No more than three nuisance alarms occur per month per sensor region caused by the lack of maintenance

d) STD: Maintenance is performed IAW manufacturer’s technical manuals and warranties

e) STD: Maintenance activities are coordinated with the Security Forces prior to activity

3.3.12.1 Security alarm technicians are certified.

a) STD: Alarm system manufacturer’s requirements

3.3.12.2 Dispatch maintenance personnel for alarm issues.

a) STD: Within 60 minutes of Security Forces’ requests

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A001, Workload Data; regarding dates and times of requested maintenance support

3.3.12.3 Participate in alarm testing under the direction of the Security Forces.

Test activities are coordinated with the Security Forces prior to activity.

A001, Workload Data; regarding the number and extent of alarm testing

3.3.12.4 Redline physical and functional drawings for alarm systems.

Provide to Security Forces COR.

a) STD: 30 days prior to modification of alarm systems

3.3.12.5 Participate in the alarm working group.

a) STD: Up to six times per year

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3.4 SUPPLY

3.4.1 Order and deliver SBSS/ES-S direct mission support supplies and equipment.

SBSS/ES-S equipment and DLR repair supplies are US Government-furnished. Thule AB shall be a customer to Peterson AFB base supply. Place orders through the 21 LRS/LGRM

a) STD: AFH 23-123, Vol 2, PT 1 Ch 3 – 10

3.4.1.1 Reimburse the Government for all Contractor-ordered, direct mission support expendable supplies ordered via SBSS.

a) STD: EOQ, for all purchases made during the quarter

3.4.1.2 Perform an inventory of the CA/CRL.

a) STD: Annually; within 30 days of 821 ABG/CC change of command

b) STD: Annually; during the Equipment Accountability Element (EAE) site visit

c) STD: Out of cycle: within 15 days of equipment custodian change

3.4.1.3 Account for SBSS/ES-S Supply Point spares maintained in the work centers.

Utilize the SBSS/ES-S Q-13 as the inventory document.

Performance Standards

a) STD: AFH 23-123, Vol 2, PT 1 Ch 5 & AFMAN 23-122 Ch 5.

b) STD: Semi-annual

3.4.2 Operate a Contractor Operated Supply Store (COSS).

Stock frequently ordered items and publicize standardized stock details. Purchase, ship and deliver supplies for 821 ABG organizations and tenant organizations. This is for non-SBSS/ESS, in-direct mission support items. Funding will be provided via the cost-reimbursement supply line items of the contract. Maintain documentation of the customer shipping request.

Performance Standards

a) STD: USAF transportation IAW AFI 24-203 paragraph 2.1 and 2.1.1

d) STD: Ship items in a manner consistent with the mission needs of the customer

a) STD: Deliver supplies transported via airlift within an average of 50 days from the date ordered

b) STD: Deliver supplies transported via sealift within 14 days after arrival of the next available ship

c) STD: Individual purchases in excess of $150,000 require advanced approval from the CO

A001, Workload Data; regarding the airlift items and cost of supplies ordered

3.4.2.1 Maintain financial documentation of COSS orders Documentation of order will show customer, item description and prices in original denomination (USD or DKK); exchange rate used to convert USD orders to DKK for invoicing purposes will be converted at the daily rate on the first business day of the month from The Danish Bank (Den Danske Bank).

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3.4.2.2 Provide item identification and valuation information for all cost-reimbursement item purchases with a unit acquisition cost equal to or greater than $5,000.

Performance Standards

a) STD: DFARS 252.211-7003(e)

b) STD: Monthly; EOM+5 as required

A012, Item Identification and Valuation

3.4.3 Issue, clean, maintain and replace arctic clothing.

Sponsors for visiting or newly arriving permanently assigned personnel may sign for and pick up the cold weather kit.

Performance Standards

a) STD: One cold weather kit (contents listed in Appendix 4) for permanently assigned and transient personnel

b) STD: Clothing is appropriate for the Thule Arctic conditions, cleaned/maintained in serviceable condition, and replaced as necessary

3.4.4 Comply with the Thule AB Green Procurement Plan for all Contractor-furnished and Government-furnished supply purchases.

Exceptions are justified and documented. This requirement does not apply to non-appropriated fund purchases that, if any, will be separately identified.

Performance Standards

a) STD: Purchase of Environmental Protection Agency (EPA) designated items (www.epa.gov/cpg) through US sources complies with the Thule AB Green Procurement Plan

3.4.5 Recycle and dispose of excess Government and Contractor property from Thule AB.

Includes collection and transport upon request of US Government personnel, SSPARS and AFSCN contractors.

Performance Standards

a) STD: Advertise serviceable items to promote reuse by Thule AB organizations; recycle to maximum extent practicable

b) STD: Ship out of Thule AB on the next available US ship

c) STD: Air Force and Defense Reutilization & Marketing Service (DRMS) rules at http://www.dispositionservices.dla.mil

3.4.5.1 Report changes to Appendix 10 and 11 resulting from property disposal.

a) STD: Notify the 21 SW/PMD PM in writing within 30 days of when property is removed from Thule

3.4.6 Provide a transportation focal point at Joint Base McGuire-Dix-Lakehurst

AFB (WRI).

Act as an advisor for non-BMC purchased items. Identify airlift and sealift cargo issues, courses of action to remedy frustrated cargo and initiate actions to move assets as swiftly as possible through the port based on shipper’s priority.

Performance Standards

a) STD: Ensure uninterrupted transportation channels when changing from commercial to government-owned air and sea transportation methods http://www.dispositionservices.dla.mil/

3.4.6.1 Ship all items to Thule AB in the most economical method possible.

Utilize air transportation only when necessary. For large or excessive weight non-BMC purchased items that are more appropriate for sealift, advise the customer.

a) STD: Consolidate airlifted shipments to maximize use of bulk cargo shipping rates

3.4.6.2 Provide an airlift cargo projection.

Three month projection for BMC and all known non-BMC items. Includes item identification (general nomenclature), TCN, shipping DoDAAC, weight and cube dimensions.

Performance Standards

a) STD: Monthly; EOM + 1 day

A013, Airlift cargo projection

3.4.6.3 Assist customers with locating assets at WRI.

Includes assets that require green sheet actions or missing assets.

3.4.6.4 Attend the US Vessel (Pacer Goose) conference.

Virtual attendance (i.e., teleconference) is acceptable.

3.4.7 Track all hazardous material (HAZMAT) received at Thule AB.

Other organizations and Contractors at Thule AB are required by TABI to notify the BMC when bringing HAZMAT on Thule AB. This requirement applies only when notification from the third party has been made to the BMC.

Performance Standards

a) STD: Within 3 workdays of arrival to Thule AB

b) STD: Utilizing the standardized Air Force HAZMAT tracking system

c) STD: AFI 32-7086 paragraphs TBD

A001, Workload Data; regarding quantity of non-BMC hazardous material tracked

3.4.7.1 Maintain Material Safety Data Sheets (MSDS) for all hazardous materials.

3.4.7.2 Store HAZMAT in a safe and secure area to limit access and prevent inadvertent release.

Performance Standards

a) STD: 29 CFR 1910.101 - 1910.106

b) STD: 29 CFR 1910.110

c) STD: 29 CFR 1910.119.

3.4.7.3 Dispose of HAZMAT.

a) STD: FGS

WORK IN PROGRESS

DRAFT FOR INDUSTRY DAY (23 MAY 2013)

3.5 WEATHER

3.5.1 Provide weather personnel in the base weather station.

Prior to closing the base weather station, verbally notify the 21 OWS if weather conditions are deteriorating and/or approaching warning or advisory criteria.

a) STD: One hour prior to scheduled airfield opening hours until airfield closing

3.5.1.1 Provide a weather forecaster on standby outside of normal operating hours.

Provide a forecaster on duty at the weather station during Storm Condition Bravo, Charlie and Delta.

a) STD: 24 hours a day, 7 days a week

3.5.1.2 Perform and document weather personnel training.

Personnel must be trained prior to performing duties on shift. Use AFI15-127, paragraph 1.5 as documentation guidance.

a) STD: AFI15-127, paragraph 2.1

3.5.2 Perform weather forecasting responsibilities.

AFW-WEBS (Air Force Weather WEB Services) is an optional data resource.

a) STD: TABI 15-125, paragraphs 1.3 and 1.5

3.5.2.1 Prepare Terminal Aerodrome Forecasts (TAF).

a) STD: TABI 15-125, paragraph 2.2

b) STD: AFMAN 15-124, Chapter 1

c) STD: TABI 15-1, Attachment 2

3.5.2.2 Disseminate local weather information.

Forecast covers the Thule Defense Area Performance Standards

a) STD: 72 hour, plain-language forecasts

b) STD: Utilize Thule specific television channels

3.5.2.3 Disseminate weather warnings and advisories.

Weather advisories are for aviation purposes and the contractor will issue only when the airfield is open. The 21 OWS will issue weather advisories when the airfield is closed.

Performance Standards

a) STD: TABI 15-125, paragraphs 3 and 4

b) STD: AFMAN 15-129V1, paragraph 4.1.1-4.1.2, 4.1.5, 4.1.6, 4.1.8, 4.1.9, and 4.1.11

c) STD: AFMAN 15-129V2, paragraph 2.18

3.5.2.4 Augment the FMQ-19.

a) STD: During weather station duty hours

b) STD: AFMAN 15-111, Chapter 3

3.5.2.5 Provide wind speed and direction information.

a) STD: Upon request

b) STD: TABI 15-125, paragraph 1.9

3.5.3 Operate and monitor weather equipment.

Includes AN-FMQ-19 (Meteorological Observation System), TAMSU (Thule Air Base Meteorological Upgrade), JET (Joint Environmental Toolkit).

Performance Standards

a) STD: Specific equipment TOs, Time Compliance Technical Order (TCTO), and manufacturer’s technical manuals and warranties where no TO is applicable

3.5.3.1 Make notifications of weather equipment outages.

Verbal notification to Airfield COR, Terminal Radar Approach Control in Cab (TRACAB) and 21 OWS. If AN-FMQ-19 and JET equipment are inoperable, open a trouble ticket with Air Force Weather Agency (AFWA) Fielded Systems Support Center (FSSC).

3.5.4 Prepare a Severe Weather Action Plan (SWAP).

a) STD: AFMAN 15-129, Volume 2, paragraph 2.1.9

3.5.4.1 Conduct and document exercises of the SWAP.

Real world events meet the exercise requirement if documented to include lessons learned.

3.5.5 Provide weather training to Airfield COR and Air Traffic Controller personnel.

Performance Standards

a) STD: AFI 13-204v3 paragraph 7.5.3

b) STD: AFMAN 15-111, paragraph 2.18

c) STD: TABI 15-125, paragraph 1.8.2

3.5.6 Provide flight weather briefings to aircrews.

Flight weather briefs may include satellite pictures, pilot reports, wind charts, precipitation and other pertinent information.

a) STD: AFMAN 15-129, Volume 2, paragraphs 2.4.1.1.1-2.4.1.1.4

3.5.6.1 Provide updated weather conditions upon aircrew request.

a) STD: When the airfield is open

3.5.6.2 Request aircrews provide Pilot Reports (PIREPs) (and take Air Reports (AIREPs) when applicable) when briefing aircrews.

Record and transmit PIREPs.

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DRAFT FOR INDUSTRY DAY (23 MAY 2013)

a) STD: AFMAN 15-129, Volume 2, paragraphs 2.4.1.4, 3.3, and 3.4.

3.5.7 Collect precipitation samples for radiation testing.

a) STD: Monthly; provided to the DLO

3.5.8 Provide Thule AB weather information to new permanently assigned personnel.

To include weather conditions, weather-related safety and notification procedures. Includes all BMC and non-BMC personnel.

a) STD: Within 30 days of arrival at Thule

WORK IN PROGRESS

3.6 AIRFIELD MANAGEMENT (AM)

3.6.1 Operate the airfield in support of Air Traffic Control (ATC).

Maintain the capability to handle more than one aircraft at a time, but do not maintain capability for servicing multiple aircraft within the same airfield operations function (such as fuels servicing or cargo loading/unloading) simultaneously. Unscheduled aircraft must be approved by the 821

ABG/CC.

Performance Standards

a) STD: 0800-1600 Monday-Friday (closed Saturday, Sunday and US holidays)

A001, Workload Data; regarding the date, time, and type of scheduled and unscheduled aircraft

3.6.1.1 Provide airfield operations outside of published airfield operating hours.

Third party entities (i.e. Danish Air Force, National Science Foundation, etc) requiring airfield operations outside of published airfield hours will be invoiced on a separate reimbursable basis.

Performance Standards

a) STD: For 30 arrival or departures per Government fiscal year

b) STD: As approved by 821 ABG/CC

A001, Workload Data; regarding the number of times the airfield was open after hours.

3.6.2 Provide an Airfield Manager (AFM) and one Assistant Airfield Manager

(AAFM).

To serve as the AM operations focal point responsible for overall management of services provided.

Performance Standards

a) STD: AFM and the AAFM have at least three years AM (military or civilian) supervisory and/or management level training and experience planning, organizing and executing AM duties outlined in AFI 13-204v1 Chapter 6 and AFI 13-204V3 Chapter 15 at a military or civil airport.

b) STD: AFM must already possess a USAF Airfield Manger Position Certification or FAA equivalent training. Potentially ICAO certification equivalent

c) STD: AFM must annually complete the Airfield Criteria, Standards and Facilities Computer Based Training (CBT) course developed by HQ AFCESA/CES, the Airfield Manager Position Certification Guide (PCG), the Airfield Inspection CBT, Flight Line Drivers Training CBT and the Wildlife Hazard Management CBT

3.6.3 Provide Airfield Operations Assistants

a) STD: Trained in administrative airfield tasks; for example, but not limited to, flight plans and tracking of air operations, airfield construction and NOTAMs

3.6.4 Develop and implement a local qualification training program for AFM, AAFM, and Airfield Operations Assistants

The AFM and AAFM must be trained prior to performing airfield inspections.

Performance Standards

a) STD: AFI 13-204v3, Chapter 19

b) STD: Completed within six months of assuming the position

3.6.4.1 Maintain training records for all AM personnel.

WORK IN PROGRESS

DRAFT FOR INDUSTRY DAY (23 MAY 2013)

Records will include local qualification training, recurring/proficiency training and documentation of actual training completed.

a) STD: The local qualification training program

3.6.4.2 Train and maintain proficiency in use of bird aircraft strike hazard (BASH) program.

Utilize AFPAM 91-212 as guidance.

a) STD: Training is annual

3.6.5 Perform AM duties.

a) STD: AFI 13-204v3; Chapter 15 excluding paragraphs 15.1.1.1.1., 15.1.1.3.3., 15.1.1.3.20., 15.1.1.3.23., 15.1.1.3.41.6., 15.1.1.3.41.7., 15.1.1.3.41.9., 15.1.4., 15.1.5.

b) STD: Thule Airfield Operating Instruction

3.6.5.1 Maintain a master reference index of publications, charts and forms necessary to support AM Operations.

a) STD: AFI 13-204V3, 19.2.11

3.6.5.2 Maintain and submit a daily airfield events log.

a) STD: Submit weekly

b) STD: AF Form 3616, Daily Record of Facility Operation, or equivalent is used

c) STD: AFI 13-204V3 paragraph 15.1.3.3.10.3 and 15.1.3.3.10.5

A014, Daily Airfield Events Log

3.6.5.3 Measure and report Runway Surface Conditions (RSC) and Runway Condition Readings (RCR) Performance Standards

a) STD: Prior to each aircraft landing and departure

b) STD: AFI 13-204v3, Chapter 18

c) STD: TO 33-1-23

3.6.5.4 Clear airfield of foreign objects (FO) that can cause damage to aircraft.

Includes ice chunks. Clear runways, taxiways, ramps, engine run-up pads, runway overruns, airfield access roads and helicopter landing areas.

a) STD: During airfield operating hours

3.6.5.5 Manage and publish Notices to Airmen (NOTAMs).

a) STD: AFI 11-208 IP Department Of Defense Notice To Airmen (NOTAM) System

b) STD: FAA JO 7930.2, Notices to Airmen

c) STD: AFI 13-204v3 paragraph 15.1.3.3.2

WORK IN PROGRESS

DRAFT FOR INDUSTRY DAY (23 MAY 2013)

3.6.5.6 Maintain an airfield lighting chart depicting the number of lights associated with each lighting system and publish Notice to Airman (NOTAMs) for lighting outages as appropriate.

Performance Standards

a) STD: Use criteria in AFI13-204V3, Attachment 11, to determine if any identified outages within a particular lighting system render that system unusable

3.6.5.7 Prominently display airfield status.

To include active runways, bird watch condition, runway, taxiway and ramp surface condition/condition reading, NOTAM data, construction status, and revised taxi routes if applicable. Source: AFI 13-204V3 paragraph 20.4.

3.6.5.8 Receive and disseminate weather warnings to appropriate agencies as required and log required information.

3.6.5.9 Process flight advisory message upon notification or detection of possible hazardous condition that may affect the safe operation of aircraft.

Communicate to either the point of origin, appropriate air traffic control or flight service facility, or aircraft in flight. Monitor for reply and ascertain pilot's intentions. Verbally notify appropriate agencies of pilot's intention, and make appropriate log entries. Flight advisories involving safety of flight issues for airborne aircraft take priority over all other tasks except in-flight emergencies.

3.6.5.10 Collect, prepare and maintain data to brief aircrew on facility conditions that may affect airfield operations or information appropriate to the mission.

3.6.5.11 Implement operational airfield restrictions and closures.

a) STD: AFI 13-204v3, Chapter 21.1-21.2

3.6.5.12 Provide an AM emergency response vehicle.

a) STD: AFI 13-204v3, paragraph 20.6

3.6.5.13 Provide reports of aircrew airfield restriction violations.

a) STD: Verbally within 24 hours to on-site Airfield COR

3.6.6 Develop, maintain, implement and review Quick Reaction Checklists (QRC).

a) STD: Review annually

b) STD: Submit NLT 30 days prior to contract performance start date and within 15 days of changes occurring thereafter

c) STD: AFI 13-204v3, paragraph 15.1.3.3.8

A015, Quick Reaction Checklists

3.6.7 Implement and review the Base Airfield Operating Instruction.

a) STD: AFI 13-204V3, paragraph 4.1.2.2 and attachment 2

WORK IN PROGRESS

b) STD: Review is annual upon request of the Airfield COR

3.6.8. Develop, review and manage an Airfield Driving Instruction.

a) STD: Annually; 1 August

b) STD: AFI 13-213 Chapter 3, paragraphs 4.3-4.5 and attachment 5

A016, Airfield Driving Instruction

3.6.9 Maintain schedule of flights and coordinate with ATC, 821 ABG/CC, CD, SPTS/CC and SPTS/OS.

3.6.9.1 Verbally notify ATC of any changes to the flight schedule.

a) STD: Immediately upon notification

3.6.9.2 Coordinate with aircrews, Security Forces and local ATC agencies to secure aircraft and prevent unauthorized flights.

Performance Standards

a) STD: Thule Installation Defense Plan and AFI 13-207 (Preventing and Resisting Aircraft Piracy (Hijacking) FOUO)

3.6.9.3 Process information on impending arrival of unauthorized or unscheduled landing (military or civilian).

Upon receipt, verbally notify appropriate agency of landing intention and arrival time, log known information, verify departure point from aircrew, transmit No Flight Plan (FPNO) arrival message to departure base or appropriate air traffic control or flight service facility and monitor for reply.

Secure information as needed to assist in preparing a report of any unauthorized landings, emergency landings, and intentional unauthorized landings.

3.6.9.4 Receive, review, and process flight plans and flight progress reports.

3.6.9.5 Process Prior Permission Required (PPR) requests and give approval number when appropriate.

Process PPR requests only if the agency possess an approved landing permit, otherwise contact the Airfield COR.

3.6.9.6 Monitor and record data on inbound and outbound aircraft transporting hazardous cargo and inform support agencies as required.

3.6.9.7 Identify overdue aircraft and initiate appropriate action.

Performance Standards.

a) STD: AFI 13-202

3.6.10 Implement a Flight Information Publications (FLIP) program.

a) STD: AFI 13-204v3, paragraph 15.1.3.3.1

3.6.11 Establish and maintain a flight planning room.

WORK IN PROGRESS

DRAFT FOR INDUSTRY DAY (23 MAY 2013)

a) STD: AFI 13-204v3, paragraph 20.3

3.6.11.1 Check the flight planning room for accuracy, currency and…