Industry_PWS_Q A_1Oct13.pdf

October 1, 2013

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Site Visit Introduction Brief: 29 Aug

N/A During the site visit in-briefing, Mr. Allen mentioned that the Air Force is looking for cost savings in all areas

Could the Government consider adding a provision in the RFP allowing submitted bids to provide innovations that could reduce costs in areas affected by the contract (i.e. JP- 8 fuel savings)?

15-Sep-13 The government is not looking for alternative proposals to the RFP.

There will be opportunity for Value Engineering Change Proposals after contract award where the USG and successful bidder could share cost reductions due to innovations.

Preproposal Conference: 3 September 13, 1500, Thule AB

Page 2 of the Out- Brief Summary

The USG requested feedback from participants on the amount of time necessary for proposal preparation. General consensus was 6 (six) weeks, however, this was predicated on the need for MFA criteria so that teaming arrangements could be negotiated and finalized. Interested Parties requested 4-6 weeks after MFA criteria is posted prior to RFP release. While the US Government cannot guarantee that timeline, it is understood why this is requested by industry.

It was our impression from the discussions at the Site Visit out briefing that only a couple of interested bidders (companies) impressed the opinion that 6 weeks was the amount of time necessary for proposal preparation, provided a time frame of 4 - 6 weeks was provided after MFA criteria was posted and until release of the final RFP.

However, it is was not our understanding that this opinion was the general consensus.

From our point of view the original established 90 days proposal preparation period is realistic, fair and reasonable in order for the bidders to provide the USG with a well prepared and well documented proposal - in the best interest of all parties.

12-Sep-13 The US Government will take this into consideration for the final RFP.

PWS, Page 3 Paragraph 2.4 2.4. Third Party Organizational Services The BMC may provide services to third party organizations (i.e., organizations not supported by requirements contained within this PWS) at Thule AB under the following conditions: (a) The services are performed on a non-interference basis with the contractual services performed under this contract; (b) no Government property provided under this contract is used in performance of third party organizational services without specific authorization within this PWS or the written approval of the CO; and (c) the US Government's rights under this contract are not adversely affected.

Government property is defined as all property owned or leased by the Government. Government Property can be subdivided into five classes: material (to include fuel), equipment, real property, special tooling, and special test equipment.

Source: FAR 45.301 and FAR 52.245-1

Please confirm that this limitation is relevant to the agency-peculiar vehicles only listed in the PWS, Appendix 1 paragraph 1.3 and not to the CAP GP and SP vehicles and equipment whether acquired by the outgoing or the incoming contractor? Please also confirm that Government Furnished equipment (as listed under agency-peculiar equipment) may be utilized to support the BOXTOP and Danish Air Force (Station Nord) resupply missions (ref. PWS, page 3, paragraph 2.4) and be used for support of any airfield operations - also outside normal opening hours of the airfield - to support any planes authorized by the USAF to land at Thule AB?

12-Sep-13 The limitation of Government property includes any Government furnished vehicles, so all agency-peculiar vehicles listed in PWS, Appendix 1 paragraph 1.3, and any vehicles or equipment listed in Appendix 10 and 11. The limitation does not apply to "Contract Property" as it will be defined in the new PWS. PWS paragraph 2.4 has been amended to include an exclusion for BOXTOP and Northern Falcon. Any airfield operations authorized to land by the USAF afterhours (using one of the afterhours openings in 3.6.1.1), would not be considered third party organizational services.

PWS, page 3 Paragraph 2.5 …………...Provide responses to requests for information. These requests are in addition to Deliverable submissions and other documentation that is available for review by request. Requests may cover the range of activities under this PWS………………

Please provide approximate work load data (approximately how many times per year will this service be required)?

12-Sep-13 The USG has no workload data for this requirement. The intent for this requirement is the passing of information that is interpreted by the USG as "minimal labor intensive" and in contractor format. If the contractor deems a request for information to be too burdensome in nature then it would contact the contracting officer.

PWS, page 7 Paragraph 3.1.6. 3.1.6 Protect all information regarding performance of this PWS to prevent unauthorized disclosure.

Information includes photographs, films, public announcements, Internet transmissions, or the denial or confirmation of any of the preceding.

Please elaborate on the term "Protect all information regarding performance of this PWS to prevent unauthorized disclosure" . We understand that it is not legal to take pictures in controlled areas, at the airport, etc. but does the requirement also include any informational material disclosure - as an example - on the BMC's home page or in a recruiting video, etc. Does the requirement include any photographs, etc. the BMC employees may disclosure on their face book profiles, etc. (as long as the pictures do not disclose pictures from the areas, where pictures are not allowed to be taken? Will the rules for the BMC be similar to the rules relevant to military members?

12-Sep-13 Pictures may not be taken of the mission sites, port operations, port entry control point, airfield, APO controlled area, cash cage at TOW club, fuel farm controlled area, security forces operation center, armory, munitions storage, accounting/finance section, SSPARS contractor main office, telephone switch room, ATCALS equipment, power plant interiors, hospital pharmacy, slot machines, hospital admin spaces, rooms, and lab spaces without prior documented authorization. No photos taken within these places may be included on any BMC home page, recruiting video, etc. Rules will be similar to rules relevant to military members. All other photos may be utilized.

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PWS, page 7 Paragraph 3.1.7.1. 3.1.7.1 Provide tours, site orientations, and operations briefings for visiting officials.

Rules of engagement regarding answering questions from visitors are cleared through 821 ABG/CC.

Deliverables A001, Workload Data; regarding the dates and type of tours, site orientations, and BMC operations briefings provided

Please provide approximate work load data (approximately how many times per year will this service be required)?

12-Sep-13 The workload data for this item will be provided in the bidder's technical library.

PWS, page 9 Paragraph 3.1.15 3.1.15 Document how contract resources will be used.

To document the use of Government funding, and to provide customers with insight into financial status.

Performance Standards a) STD: Quarterly; within 30 days after contract performance start date and EOQ+15 thereafter Deliverable A006, Funds Utilization Report

Please explain if the intention of this requirement is to get a quarterly update of Section B, Price Worksheet as included in the RFP? If this is not the case please explain the format of the required report?

12-Sep-13 The requirement will be similar, however the O&M line is expected to be broken down further into functional requirements. A format will be included in the final PWS.

PWS, page 12 Paragraph 3.3.6 Comply with the Integrated Defense Plan, Antiterrorism (AT) Plan, the OPSEC Plan and Thule security instructions and policies. Utilize AFI 10-701 as guidance

With reference to PWS Item 4, Special Requirements, Paragraph 4.5, page 110 please confirm that the 40 pages AFI 10-701 is listed for informational purposes only and that compliance is an BMC's option ony?

12-Sep-13 AFI 10-701 is to be used as guidance, and is not directive.

PWS, page 13 Paragraph 3.3.10.4 Redline physical and functional drawings for alarm systems.

Provide to Security Forces COR. Performance Standards: 30 days prior to modification of alarm systems

We assume that this requirement is to obtain approval prior to implementing any modification of the alarm system - please confirm? Further, please clarify if the BMC is responsible for the final update of the drawings when any modification of the alarm system is completed?

12-Sep-13 Yes approval must be gained prior. Yes, the BMC is responsible for final update of drawings. PWS modified.

PWS, page 15 Paragraph 3.4.1 Order and deliver SBSS/ES-S direct mission support supplies and equipment………………….Thule AB shall be a customer to Peterson AFB base supply…….STD: AFH 23-123V2PT1, Chapter 3-10

According to the PWS TAB shall be a customer to Peterson AF base supply utilizing the Standard Base Supply System, Enterprise Solution - Supply (SBSS/ES-S) for procurement of parts to direct mission support equipment and for Depot Level Repair (DLR) requirements. AFH 23-123V2PT1, Chapter 3 -10 (a total of 665 pages plus attachments) is listed as being directive upon the BMC in this connection. Please elaborate on the intention of including this comprehensive directive publication into the PWS? Will the USG consider to change this comprehensive reference to fewer paragraphs directly tailored to the requirements at Thule AB ?

12-Sep-13 AFH will be removed and replaced with another reference. PWS modified.

PWS, page 15 Paragraph 3.4.1.3 Account for SBSS/ES-S Supply Point spares maintained in work centers a)STD: AFH 23-123V2PT1, Chapter 5, STD: AFMAN 23- 122, Chapter 5

AFH 23-123V2PT1, Chapter 5 comprises: 5.1. Overview. This chapter outlines reference information for materiel management processes associated with the delivery of materiel. Requisitioning; Physical Asset Management; Equipment Management; Document Control & Detail Records, Record Reversal and Correction, Physical Inventory and Inventory Adjustments; Special Purpose Recoverable Authorized Maintenance (SPRAM); Inspection and Related Operations; and Materiel Disposition. Additional materiel management guidance on these processes can be found in AFI 23-101 and in AFMAN 23-122. Further AFMAN 23-122, Material Management Procedures, Chapter 5, Delivery of Material, that comprises 235 pages, is listed as a directive document. It is the bidders understanding that the number of supply point spares kept at Thule is very limited and the listed directives, therefore, seem very comprehensive. Please advise if the USAF will considered to revise the wording of this paragraph to include more specific references (paragraphs in lieu of hole chapters) to directive documents?

12-Sep-13 Standards reviewed and updated. PWS modified.

PWS, page 15 Paragraph 3.4.2 Operate a Contractor Operated Supply Store (COSS)………Maintain documentation of customer shipping request.

Please inform if the intention of this wording is to request customers to identify shipping mode (airlift/sealift) together with a request for purchase

12-Sep-13 Correct. The intention is to ensure the customer is asked for a preference of how the item should be shipped.

PWS, page 15 Paragraph 3.4.2 Operate a Contractor Operated Supply Store (COSS) a) STD:

USAF transportation IAW 24-203, paragraphs 2.1 and 2.1.1.

We assume that AFI Paragraphs 2.1 and 2.1.1 are listed as directive upon the BMC in order to invoke the Defense Transportation Regulation (DTR) into the PWS - please explain.

12-Sep-13 Correct. DTR added as a STD, so it will be directive and not guidance.

PWS modified.

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PWS, page 15 Paragraph 3.4.2.1 Maintain financial documentation of COSS orders………..exchange rate used to convert USD orders to DKK for invoicing purposes will be converted at the daily rate on the first business day of the month from The Danish Bank (Den Danske Bank)

Please explain if the exchange rate should be obtained from the private bank "The Danish Bank" or rather from the "The Danish National Bank"?

12-Sep-13 Danish National Bank (www.nationalbanken.dk). PWS modified.

PWS, page 16 Paragraph, 3.4.4 3.4.4 Comply with the Thule AB Green Procurement Plan for all Contractor-furnished and Government-furnished supply purchases.

Exceptions are justified and documented. This requirement does not apply to non-appropriated fund purchases that, if any, will be separately identified.

Performance Standards a) STD: Purchase of Environmental Protection Agency (EPA) designated items (www.epa.gov/cpg) through US sources complies with the Thule AB Green Procurement Plan

Please elaborate on the requirements of the Thule AB Green Procurement Plan. Can an example of a plan be provided? Please advise if items procured in Denmark/Greenland are exempted from the requirements of the Green Procurement Plan?

12-Sep-13 No plan is required, just compliance with Green Procurement purchasing when purchasing from the US. PWS modified.

PWS, page 16 Paragraph 3.4.6 Provide a transportation focal point at Joint Base McGuire-Dix- Lakehurst AFB (WRI)….. Act as an advisor for non-BMC purchased items……..

Please advise if the McGuire BMC office is responsible only to act as advisor for items purchased via the BMC Supply section. If the BMC is to act as an advisor also for items procured via other channels (e.g. items purchased directly by the USAF or by other contractors), we suggest that the wording in the PWS is changed to clearly reflect this responsibility.

12-Sep-13 Wording in the PWS states "act as an advisor for non-BMC purchased items" and is a correct statement of the requirement.

PWS, page 16 Paragraph 3.4.6 Provide a transportation focal point at Joint Base McGuire-Dix- Lakehurst AFB (WRI)….. A) STD: Ensure uninterrupted transportation channels …………..

We assume that the BMC has little to no control over the operation of the cargo terminal (air or sea) - we, therefore, propose that the word "Ensure" is changed to "Facilitate"

12-Sep-13 Noted. PWS modified.

PWS, page 16 Paragraph 3.4.6 Provide a transportation focal point at Joint Base McGuire-Dix- Lakehurst AFB (WRI)….. A) STD: ………….. when changing from commercial to government-owned air and sea transportation methods.

Please advise if the BMC McGuire office has any responsibility in connection when changing from government-owned to commercial transportation methods - we assume that this is the responsibility of USAF/TMO?

12-Sep-13 The BMC is responsible for BMC cargo changes only.

PWS, page 17 Paragraph 3.4.6.1. Ship all items to Thule AB in the most economical method possible. Utilize air transportation only when necessary, For large or excessive weight non-BMC purchased items that are more appropriate for sealift, advise the customer….

Please explain who determines when airlift is necessary - should the determination be based on mission requirements, quality of life, contract work plans - or? How does this limitation coincide with the BMC cargo allotments specified in PWS Appendix 1, paragraph 1.28 including the subparagraphs.

12-Sep-13 Determination should primarily be made on mission requirements, and air transportation should be prudently utilized only when necessary. Cargo limitations in Appendix 1, paragraph 1.28 are maximums that can be utilized.

PWS, page 17 Paragraph 3.4.6.1. Ship all items to Thule AB in the most economical method possible. Utilize air transportation only when necessary, For large or excessive weight non-BMC purchased items that are more appropriate for sealift, advise the customer.

Please define the terms "large and excessive". It is our understanding that the Air Clearance Authority presently is the only authority, who can challenge shipments and that "large or excessive" takes on different meanings whether or not there is a cargo backlog at McGuire. Please advise of the BMC representatives at McGuire AFB will be allowed to hold and sequence cargo (in coordination with the end user and/or the shipper). This would enable the BMC to hold lower priority (sealift eligible) cargo as fill for low volume missions - adding the cargo on an "space available basis" on the scheduled airplanes?

12-Sep-13 Correct, cargo goes through the Airlift Clearance process to determine how it should be shipped prior to getting to McGuire. PWS modified.

PWS, page 17 Paragraph 3.4.6.1. …………STD: Consolidate airlift shipments to maximize use of bulk cargo shipping rates

Please explain if this requirement covers BMC shipments only. Please confirm that the requirement does not cover subsistence/ration shipments. Please confirm that only cargo using the same TAC can be combined. Please confirm that this approach works only for cargo that is not advanced in the cargo system.

12-Sep-13 Yes, this is BMC shipments only. Cargo must not be advanced and must use a single TAC. PWS modified.

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PWS, page 17 Paragraph 3.4.6.2. Provide an airlift cargo projection. Three month projection for BMC and all known non-BMC items. Includes identification (general nomenclature), TCN, shipping DoDAAC, weight and cube dimensions. STD: Monthly...

We assume that in many cases BMC procurement may not be known three months in advance, and we also assume that the same will be the case for other organizations including USAF. Further, weight and cube dimensions are not normally provided by vendors/shippers - so it might be very difficult if not impossible to comply with this requirement. Please inform if this reporting requirement does take these limitations into consideration and that reporting as many information as known without adding any additional administrative or procurement costs to the contract is acceptable.

Please also explain if non-BMC organizations will be tasked to provide information to the BMC in this connection? Further, the requirement to report item identification (general nomenclature), TCN, shipping DoDAAC, weight and cube dimensions to some extend conflicts with the requirement in PWS 3.4.6.1. Finally, we assume that not all vendors have a DoDAAC.

12-Sep-13 This requirement has been reviewed and deleted. PWS modified.

PWS,

Attachment 1

Paragraphs 1.28.1.4 and 1.28.2.1

Cargo capacity: Weekly AMC Passenger and Cargo Charter between US and TAB: 15 tons or 7 - 8 pallets. Weekly AMC Cargo Charter between the US and TAB: 15 tons or 6 pallets.

Monthly direct flight between Copenhagen and TAB: 20 tons.

Please confirm that the BMC cargo allotments included in the two referenced paragraphs will be reserved and prioritized for BMC cargo - in order for the BMC to plan accordingly.

12-Sep-13 BMC cargo that comes through WRI has a priority 1 or 2 and will be put on the flights according to arrival dates at WRI.

PWS,

Attachment 1

Paragraph 1.27 Joint Base McGuire-Dix-Lakehurst (airport WRI) Workspace/Support - 400 SF of office space is GF support

We understand that office space for the McGuire office will be GF. However, please advise if an area in the cargo terminal for cargo handling will be provided as GF support - in order for the BMC to fulfill the requirements of paragraph 3.4.6 and the related subparagraphs? We assume that the equipment and vehicles needed in support of the transportation focal point at McGuire AFB have to be Contractor acquired (GP vehicles and equipment such as but not limited to: electric forklift, electric pallet plastic wrapper, electric cargo scale, charging capability for forklift, GP vehicles and trailer, etc.) ?

12-Sep-13 Cargo space in the terminal will be government furnished. All equipment and vehicles needed in support of the function at WRI will be contract property, not Government furnished. PWS appendix modified.

PWS, page 19 Paragraph 3.5.4 Prepare a Severe Weather Action Plan (SWAP).

Performance Standards a) STD: AFMAN 15-129V2, paragraph 2.1.9

It appears that the reference to AFMAN 15-129V2, paragraph 2.1.9. is incorrect?

Please inform if the reference should have been 2.19?

12-Sep-13 Concur. PWS modified.

PWS, page 19 Paragraph 3.5.6.1 Provide updated weather conditions upon aircrew request.

Performance Standards a) STD: When the airfield is open

Please inform if updated weather conditions may be requested outside the airfield opening hours - and if the contractor in that case will be separately reimbursed for this additional service - outside the scope of the BMC?

12-Sep-13 Yes; if support is requested by third parties outside the normal operating hours, this will be additional service and the BMC must negotiate terms/payment with the third party.

PWS, page 20 Paragraph 3.5.8 3.5.8 Provide Thule AB weather information to new permanently assigned personnel.

To include weather conditions, weather-related safety and notification procedures. Includes all BMC and non-BMC personnel.

Performance Standards a) STD: Within 30 days of arrival at Thule

Please confirm that it will NOT be the responsibility of the BMC Contractor to gather information from USAF and from any other organizations on base on the arrival of new permanently assigned personnel - but will be the organizations' responsibility in due time to keep the BMC Contractor informed of new permanently assigned personnel arriving on base.

12-Sep-13 Concur. PWS modified.

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PWS, page 21 Paragraph 3.6.2 3.6.2 Provide an Airfield Manager (AFM) and one Assistant Airfield Manager (AAFM).

To serve as the AM operations focal point responsible for overall management of services provided.

Performance Standards a) STD: AFM and the AAFM have at least three years AM (military or civilian) supervisory and/or management level training and experience planning, organizing and executing AM duties outlined in AFI 13-204V1, chapter 6 and AFI 13-204V3, chapter 15 at a military or civil airport.

b) STD: AFM must already possess a USAF Airfield Manger Position Certification or FAA equivalent training.

c) STD: AFM must annually complete the Airfield Criteria, Standards and Facilities Computer Based Training (CBT) course developed by HQ AFCESA/CES, the Airfield Manager Position Certification Guide (PCG), the Airfield Inspection CBT, Flight Line Drivers Training CBT and the Wildlife Hazard Management CBT

Please explain if the reference to AFI 13-204V3, Chapter 15 in this PWS paragraph

3.6.1.1 also excludes paragraphs 15.1.1.3.3, 15.1.1.3.29, 15.1.1.3.23, 15.1.1.3.41.6, 15.1.1.3.41.7, 15.1.1.3.41.9 and 15.1.5 as is the case in PWS paragraph 3.6.5? If this is not the case, it seems like there is an inconsistency between PWS paragraph 3.6.2 and PWS paragraph 3.6.5?

12-Sep-13 Confirmed, paragraphs should match. PWS modified.

PWS, page 22 Paragraph 3.6.5 3.6.5 Perform AM duties.

Performance Standards a) STD: AFI 13-204V3, chapter 15, excluding paragraphs 15.1.1.3.3, 15.1.1.3.20, 15.1.1.3.23, 15.1.1.3.41.6, 15.1.1.3.41.7, 15.1.1.3.41.9, 15.1.5

b) STD: Thule Airfield Operating Instruction

It is the bidders understanding that the following paragraphs of AFI 13-204V3 are not relevant for TAB: 15.1.1.3.12, 15.1.1.3.13, 15.1.1.3.15, 15.1.1.3.26 and 15.1.1.3.27 and therefore should be excluded in addition to the paragraphs of AFI 13-204V3 already excluded in accordance with PWS paragraph 3.6.5. of the draft PWS?

12-Sep-13 Concur, excluded. PWS modified.

PWS, page 27 Paragraph 3.7.6 3.7.6 Maintain AGE.

Perform organizational and intermediate levels of maintenance.

Records document maintenance actions. If depot-level maintenance is required, notify the Airfield COR in writing and comply with disposition instructions. Use AFTO Form 244 as guidance.

Performance Standards a) STD: Applicable technical orders, manufacturer’s technical manuals and warranties

b) STD: Maintain at 85% operational availability calculated on a monthly basis

Will a list of the AGE allotted to Thule AB be in included in the technical library? 12-Sep-13 Yes.

PWS, page 28 Paragraph 3.8.1 Maintain ATCALS equipment.

Perform organizational and intermediate levels of maintenance.

Maintenance activities are scheduled and approved by air traffic control and do not interfere with flight operations. Records document maintenance. If depot-level maintenance is required, notify the COR in writing and comply with disposition instructions.

Performance Standards a) STD: Specific equipment TOs, Time Compliance Technical Order (TCTO), AF Communications Special Instructions (AFCSI), and manufacturer’s technical manuals and warranties where no TO is applicable

b) STD: Availability requirements listed in Appendix 5 calculated on a monthly basis

c) STD: Document the annual PMI on the appropriate equipment specific AFTO form

We understand that compliance/non-compliance with the availability rates listed in Attachment 5, will be evaluated on a monthly basis and not as an average over a longer period - as an example 6 months - if this is a correct understanding please inform, what the penalties will be, if for one months the availability rate for a specific piece of equipment cannot be complied with (could as an example be delivery time for some special parts)? Please also explain the general penalties in case of non-compliance with a PWS requirement (for a shorter or longer period)?

12-Sep-13 It is currently the US Government's intention to evaluate on a monthly basis. FAR 52.246-4 provides details on rights and remedies of the Government if services do not conform to contract requirements.

Furthermore, the annual CPARS will reflect contractor performance.

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PWS, page 28 Paragraph 3.8.3 Assist with annual flight inspection completed by Air Force Flight Standards Agency (AFFSA).

Notification of flight inspection timeline will be provided by the Airfield COR. Flight inspection activities are scheduled and approved by air traffic control and do not interfere with flight operations. Maintain documentation of flight inspections.

Performance Standards a) STD: Notify the Airfield Systems COR in writing at least 90 days prior to when a flight inspection is needed IAW applicable TOs

Please explain if a present GF system to keep track of requirements for flight inspections exists - in order for the BMC to be able to notify the Airfield Systems COR of the requirements? If this is not the case we assume that a system has to be contractor developed - please confirm?

12-Sep-13 Notification of flight inspections will be provided by the Airfield COR and is not required of the BMC. This requirement is only to assist with inspections when they occur.

PWS, page 31 Paragraph 3.10.1 3.10.1 Process US Government personnel who are in a permanent change of station (PCS) status.

Present all paperwork related to the PCS to the member for verification.

Performance Standards a) STD: Forms are documented IAW Joint Federal Travel Regulation (JFTR)

Please inform the approximate number of personnel who are in PCS per year? 12-Sep-13 Approximately 140.

PWS, page 31 Paragraph 2.10.1.3 3.10.1.3 Inventory, pack, store and ship household goods (HHG).

Performance Standards a) STD: Upon request

b) STD: Pack in a manner to prevent damage

c) STD: Palletize, manifest and load onto aircraft under flight crew direction Deliverables A001, Workload Data; regarding the outbound household good shipments

Please inform if this service it to be provided to anybody else than military members (e.g. US contractors)?

12-Sep-13 Storage, shipment and delivery requirements will be applicable to all permanently assigned personnel. Inventory, packing and unpacking requirements applicable only to US military and DoD civilian personnel. PWS modified.

PWS, page 34 Paragraph 3.10.8.3 3.10.8 Operate the seaport.

One US Government-chartered cargo ship from the US, two US Government-chartered cargo ships Denmark, and up to two US Government-charted fuel ships take priority over other ships.

Projected port activities are coordinated with the Military Sealift Command (MSC) representative and TMO COR. Coordinate personnel pier access with 821 SFS and TMO COR.

Performance Standards a) STD: Open 60 consecutive days

b) STD: Prevent demurrage charges to the USAF

c) STD: International standards

Please inform if any other ships are be handled in the port as part of the BMC in addition to the ships mentioned in paragraph 3.10.8.3? Please inform the approximate tons of cargo to be handled per season? Please inform the number of GL of fuel to be offloaded on an annual basis? Please inform what equipment is GF for off loading of the fuel?

12-Sep-13 Other ships would be classified as third party organizational services and on a reimbursable basis between the BMC and the third party. All port data - to include cargo and fuel - will be included in the technical bidder's library. Sea hoses are Government furnished equipment for the purpose of fuel offloading. Other fuel offloading equipment is classified as Real Property Installed Equipment.

PWS, page 34 Paragraph 3.10.8.5 3.10.8.5 Operate the Pusher Boat and Boston Whaler.

Performance Standards a) STD: As requested in support of port activities

b) STD: To protect the port infrastructure, fuel lines and ships from iceberg damage

c) STD: Spill Prevention and Response Plan

Has the pusher boat sufficient power for the intended purpose? If the present GF equipment is not sufficient to fulfill the requirements of the Spill Prevention and Response Plan will additional or new equipment (e.g. new boats, new spill boom or similar equipment ) be GF?

12-Sep-13 Pusher boat has several purposes. One is to keep ice burgs away from the fuel hose during offload, which it has sufficient power to do. It also is the primary means of deploying the spill boom, which it has sufficient power to do in good weather conditions. In poor weather, the current pusher boat does not have sufficient power to deploy the spill boom.

Any new equipment required to fulfill requirements of the Spill Prevention and Response Plan is intended to be contractor furnished.

PWS, page 34 Paragraph 3.10.8.6 3.10.8.6 Maintain the Polynya system.

Performance Standards a) STD: Manufacturer’s recommendations

Please elaborate on the purpose of the Polynya System installed along the pier? 12-Sep-13 This is a system that does not allow ice to build up on the pier using compressed air.

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PWS, page 35 Paragraph 3.10.10.1 3.10.10.1 Deliver sea transport cargo, remove contents and verify against the manifest in the presence of the addressee.

Excludes third-party contractors. Report manifest discrepancies to the TMO COR. Coordinate off-loading and transportation of ammunition and explosives with Security Forces.

We understand that this requirement excludes third-party contractors, however, please explain if the requirement also excludes AFES (BX and TOW Club) freight?

12-Sep-13 Cargo containers for TOW Club and AAFES are delivered and picked up, contents are removed/verified by the customer. PWS modified.

PWS, page 35 Paragraph 3.10.11 3.10.11 Load outbound sea transport cargo.

Provide stevedore functions.

Performance Standards a) STD: To meet ship departure schedules

b) STD: Manufacturer’s recommendations and commercial standards Deliverables A001, Workload Data; regarding the outbound cargo

Will the AF ensure that the ship schedules are established in a manner that will allow the BMC a reasonable time for loading of outbound cargo?

12-Sep-13 US Cargo ship schedule is discussed at the US Vessel conference, which is a requirement of the BMC to attend (paragraph 3.4.6.4). Ship schedules will accommodate a reasonable loading time - please note SOW paragraph 3.10.8 which lists priority ships.

PWS, page 35 Paragraph 3.10.11.1 3.10.11.1 Manifest, separate, and pack outbound sea transport cargo.

Utilize the following categories: general, HAZMAT, inoperable vehicles, and outsized cargo. Pack into empty shipping containers by category. Excludes sea transport cargo originating from third-party contractors.

Performance Standards a) STD: Deliver manifest to TMO COR 48 hours prior to ship arrival

b) STD: Annual shipping instructions received from HQ

AFSPC/A4RDT

Please confirm that the AF will provide a sufficient number of empty containers on board the USG Chartered US cargo ship?

12-Sep-13 US Cargo ship contents (to include empty containers) are discussed at the US Vessel conference, which is a requirement of the BMC to attend (paragraph 3.4.6.4).

page 37 3.11.3.2 Review new project requirements and designs provided by the Plans and Programs COR.

Includes a review by all affected functions covered under this

PWS.

Performance Standards a) STD: To ensure operational compatibility with existing systems/infrastructure and for maintainability

b) STD: No more than three projects per year Deliverables A001, Workload Data; regarding the dates, number, and types of project analysis

Please elaborate on the extend of the review. Will the review require special skills not otherwise required to accomplish the requirements of the PWS?

12-Sep-13 The review required by this paragraph relates to new non-secure communications requirements. As stated in the requirement the review could encompass any area covered under the PWS. No skills outside of the requirements of the PWS will be required. PWS modified.

PWS, page 38 3.11.3.3 Provide oversight during installation of NSC projects performed by third-party contractors or Government.

Forward all concerns to the Plans and Programs COR.

Performance Standards a) STD: To ensure operation and maintenance considerations are incorporated Deliverables A001, Workload Data; regarding the dates and number of project installation oversight

3.11.3.4 Provide as-built.

Delivered to the NSC Plans and Projects COR. Includes communications rooms, and outside plant cabling.

Performance Standards a) STD: Within 30 working days of the completion of any modifications of non-secure communication systems

Please elaborate on the scope of this requirement. Will special skills be required not otherwise required to accomplish the requirements of the PWS? Please confirm that the BMC is required to provide as-built drawings for BMC work only?

12-Sep-13 The oversight required by this paragraph relates to new non-secure communications projects . No skills outside of the requirements of the PWS will be required. PWS requirement modified for clarification.

As builts in this paragraph are intended to be for BMC work. PWS modified.

PWS, page 38 Paragraph 3.11.5.1. 3.11.5.1 Install all telephone sets, in-house wiring and outside plant wiring.

Additional clarification on responsibilities in Appendix 7.

Please confirm that this requirement does not include any new facilities (third party construction projects)? If the requirement covers new facilities please explain if the BMC will be separately reimbursed for this work?

12-Sep-13 This requirement applies to the facilities in the baseline. New facilities would be covered by a separate project. PWS modified.

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PWS, page 40 Paragraph 3.11.8 3.11.8 Provide an Ultra High Frequency (UHF) Land Mobile Radio (LMR) system.

Provide a telephone gateway and accommodate international shipping channels. Minimum radio components listed in Appendix 13. Provide GPS capability on all radios. Assignment of radios to military personnel will be coordinated with the RF Transmission Systems COR.

Performance Standards a) STD: Greenlandic system approval and frequency license

Does any of the radios have to be encrypted - and if it is the case please inform how may radios need to be encrypted?

12-Sep-13 No. Encryption is not a requirement.

PWS, page 40 Paragraph 3.11.8.1 3.11.8.1 Maintain and program UHF LMR system.

Maintenance includes organizational, intermediate and depot levels of maintenance. Programming for talking groups will be coordinated with the COR.

Performance Standards b) STD: Manufacturer’s technical manuals

c) STD: Coordinate in writing with COR and affected agencies 7 days prior to scheduled outage

Please explain if "depot level maintenance" in this paragraph includes replacement if radios or any parts of the LMR system if radios or the entire LMR system is beyond repair (cannot be maintained anymore)(ref. the definition in Appendix 3)?

12-Sep-13 Depot level maintenance includes "repair, replacement, or a complete rebuild of parts, assemblies, subassemblies, or the end items." So yes, this includes replacement of the radios, parts of the LMR system, or the entire system if it is required to meet the requirements in the

PWS.

PWS, page 41 Paragraph 3.11.9.1. 3.11.9.1 Complete individual television cable drops.

Performance Standards a) STD: Seven days of notification

Please confirm that this requirement is only valid for existing facilities - not for any new facilities that might be constructed during the duration of the BMC?

12-Sep-13 This requirement applies to the facilities in the baseline. New facilities would be covered by a separate project. PWS modified.

PWS, page 42 Paragraph 3.11.11.1 3.11.11.1 Respond to DORMNET hardware/software repair requests.

Repair or replace failed components/equipment as needed.

Equipment and software are BMC furnished.

Performance Standards a) STD: Repair completed within 5 business days of request

Please inform the "life expectancy" of the components in the DORMNET (we assume that the components in the DORMNET will require some or entire replacement (the BMC proposal covers approximately 8 - 9 years from the date of the proposal)

12-Sep-13 Examples of components currently fielded are the Linksys WRT54GL and EA4500 WiFi routers. These are standard home use routers and an estimate of life expectancy is roughly a 2-3 years.

PWS, page 42 Paragraph 3.11.12 3.11.12 Perform an equipment inventory for all non-secure communications items.

Includes: telephone service system, transmission media (fiber and copper cable), USG office equipment, UHF LMR system, television service, PA system, and DORMNET. Document current configuration, programming and status.

Please inform if this is a one time requirement or a requirement that has to be accomplished frequently?

12-Sep-13 This inventory requirement is annual;

configuration/programming/status requirement is as changes occur.

PWS modified.

PWS, page 43 Paragraph 3.12.1 3.12.1 Maintain a master identification list of all BMC utilized test, measurement and diagnostic equipment (TMDE).

Master identification list is generated by the Precision Measurement Equipment Laboratory (PMEL) operated under the Solid State Phased Array Radar System (SSPARS) contract.

Please confirm that the BMC may use contractor acquired TMDE that cannot be calibrated by the on-site PMEL as long as the BMC ensures that the equipment is calibrated as required by the manufacturer?

12-Sep-13 Yes, and as long as records of calibration are maintained.

PWS, page 46 Paragraph 3.13.6.2 3.13.6.2 Provide written reviews of all A-E project designs at all design levels.

Reviews include an examination by all affected functional areas to ensure design meets FB-approved requirements. Utilize USAF Project Managers’ Guide for Design and Construction as guidance.

Performance Standards a) STD: Complete within 14 days of receipt of design

a) STD: International Building Code (IBC)

b) STD: NFPA-70, the NEC

c) STD: NFPA

d) STD: Fire protection engineering analysis review: AFI 32- 10141, Atch 3 and UFC 3-600-01, Paragraphs 1-4, 1-5 Deliverables A027, Design Review – 3rd Party A-E

Please confirm that the design review does not include a detailed specialized technical review to control the technical calculations and solutions but rather a review to ensure compliance with approved requirements and Thule special requirements and conditions? Please inform if the review requirements also include Corps of Engineers designs (MCP project design).

12-Sep-13 The design review is intended to be a specialized technical review to ensure a design meets facility board approved requirements IAW the various standards that are listed. Design reviews of both A-E and MILCONs will be included; PWS modified.

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PWS, page 46 Paragraph 3.13.7.1 3.13.7.1 Provide written reviews of third-party contract submittals.

Technical input shall include a review by all affected functional areas. Review for compatibility of proposed materials and availability of facilities, materials, vehicles, and services at Thule

AB.

Performance Standards a) STD: Complete within 14 days of request of review

a) STD: International Building Code (IBC)

b) STD: NFPA-70, the NEC

c) STD: NFPA

d) STD: Fire protection engineering analysis review: AFI 32- 10141, Atch 3 and UFC 3-600-01, Paragraphs 1-4, 1-5 Deliverables A028, Review of 3rd Party Contract Submittals A001, Workload Data; regarding the timing, nature, and number of documents prepared

We assume that this requirement is to ensure capability to existing systems, and to ensure that Thule peculiar and arctic conditions are taken into consideration. We also assume that the review does NOT include a detailed review of all materials in other words the review does not include approval of submittals of e.g. material listings? If our assumptions are not correct please elaborate on the level of review?

12-Sep-13 The intention of this requirement is to review any submittal requirements (i.e. materials to be installed by a construction contractor) to ensure availability, compatibility and maintainability of facilities, materials, vehicles, and services at Thule AB. PWS modified.

Power plant operating regime. Request operating profile of main plant and backup plant on a per unit basis for the contract period.

15-Sep-13 During the summer months, three 3MW gens are run at the M-plant, four during the winter months. The gens run between 50-60% load.

Winter Peak load is approx 9MW Summer Peak load is 5MW. The backup plan does not run in hot stand-by, unless there is an operation going on where there is a chance that primary power plan could go down.

Existing power plant units description: Request description of existing units on a per unit basis.

OEM:

Mfg yr:

Total operating hours to date.

Size of units:

kW:

Hz:

Output Voltage:

RPM:

15-Sep-13 A complete inventory will be provided in the technical bidder’s library.

Existing power plant units maintenance schedule: Request past and predicted maintenance schedule on a per unit basis through the contract period.

15-Sep-13 Maintenance information on the generators will be provided in the technical bidder’s library. Operating hours since last overhaul will also be provided in the overall generator inventory by unit and can be used to calculate future maintenance schedule.

CCM System: Is there a CCM system being used to track maintenance and can we get the name of the developer?

15-Sep-13 This would be proprietary information that the US Government is not privy to. No CCM system is required by PWS requirements.

SCADA System: Name of the system manufacturer. 15-Sep-13 SCADA Inventory will be included in the technical bidder's library.

Request parts inventory assumption at take over. 15-Sep-13 It is the US Government’s intention to be able to provide a complete supply inventory (to include spare parts) during contract transition.

Heavy Fuel Oil (HFO) fuel: Request whether customer would consider alternative fuel for power gen. New HFO equipment may be installed with payment based on JP-8 fuel cost savings. Depending on contract length, this may or may not be a possible for offer.

15-Sep-13 The US Government appreciates innovative methods of operation and performance, but is unable to make payment resulting from JP-8 cost savings.

Renewables: Request whether customer would consider installation of renewable power gen (wind/hydro) with payment based on JP-8 fuel cost avoidance.

15-Sep-13 The US Government appreciates innovative methods of operation and performance, but is unable to make payment resulting from JP-8 cost savings.

Operate, maintain, and repair electrical generation equipment in “M” plant and “J” Plant “Perform organizational level and intermediate level of maintenance” “Perform organizational, intermediate and depot levels of repair”

Paragraph 3.14.4PWS, Page 48

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PWS, Page 48 Paragraph 3.14.4 Operate, maintain, and repair electrical generation equipment in “M” plant and “J” Plant “Perform organizational level and intermediate level of maintenance” “Perform organizational, intermediate and depot levels of repair”

Is depot level maintenance of the diesel engines and generators at M - Plant, specialist labour as well as supply of parts, government furnished?

If yes, what is the rationale of making the BMC responsible for depot level repair (perceived as repair of major component break down) and not depot level maintenance?

13-Sep-13 Yes, depot level maintenance of the M-Plant electrical generation equipment is Government furnished, to include labor and materials.

The rationale behind the requirement division is that maintenance can be forecasted and supported within the US Government. Repair of the electrical generation equipment is not easily forecasted, and is why the US Government needs on-site immediate support provided by the BMC. Historical records of repairs will be provided within the technical bidder’s library, so the level of work and risk can be calculated. If recurring maintenance is completed as scheduled, repairs are anticipated to be minimal, and this will be shown by the data provided.

Please elaborate on the type and condition of the RPIE to be maintained within the M- Plant and within the J-Plant respectively. As a minimum please provide the following information: Number, type and condition of the electrical generation equipment (the generator sets, switchgears, automatic control systems, supervisory systems, cooling water systems, air compressors, exhaust gas boilers, and ancillary equipment). How many hours have the generator sets (diesel units and the alternators) been operating?

Were the generator sets new when they were installed at the M-Plant and J-Site Power Plants at Thule, if not how many hours had the generator sets been operating prior to be installed at Thule? When were the diesel units at the M-Plant and the J-Site Power Plant fabricated? Approximately how many gallons of lube oil is used for the M- Plant and the J-Site Plant on an annual basis? Are the parts for the generator sets and the ancillary equipment at the M-Plant and at the J-Site Power Plant considered off the shelves items - or are the parts considered hard-to-find- parts. Do any of the parts have to be custom made for the engines or for the ancillary equipment?

12-Sep-13 Significant data on the M and J plant generators, to include number of operating hours, manufacturer date, etc will be provided as part of the technical bidder's library. To the extent it is available, data on other items (switchgears, control systems, water systems, etc) will be provided in the technical bidder's library. Approximately 53,000 liters of lube oil is used for the M and J Plants annually. Most parts for both plants are off the shelf and not hard to find.

When is the next depot level maintenance required for the generator sets at the M- Plants? Is it possible to provide power from the J-Site Power Plant to Thule Main Base, and if not, what is the back-up power source for the Main Base? How is the load divided over the year (summer/winter)? How many generator sets are operated during the summer months and during the winter months respectively?