Attachment 27 SMC-AFRL Support Agreement 15A-1-42 - 07 Jun 2019.pdf

Source Selection Sensitive Information See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA2521-22-R-0011, Attachment 27

11. GENERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisions, additional parties to this agreement, billing and reimbursement instructions.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component’s support requirements should be submitted to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of, AFRL/RVBXI, 3553 Aberdeen Avenue SE, Kirtland AFB NM 87117, prior to changing or canceling support.

c. The component providing reimbursable support in this agreement will submit statements of costs to, 45 CPTS/FMAP, 1201 Edward H. White II Street, Patrick AFB FL 32925.

d. All rates expressing the unit cost of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The Receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent of the parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain in force only within Supplier’s capabilities.

g. This order is issued under the statutory authority contained in the Economy Act, 31 USC 1535 as implemented by regulation.

h. This DD Form 1144 and the following attachments make up this agreement.

Attachment 1 – Equipment List Attachment 2 – Facilities List Attachment 3 – Distribution Attachment 4 – Funding Annex

ADDITIONAL GENERAL PROVISIONS ATTACHED: X YES NO

12. SPECIFIC PROVISIONS (As appropriate: e.g., location and size of occupied facilities, unique supplier and receiver responsibilities, conditions, requirements, quality standards, and criteria for measurement/reimbursement of unique requirements.)

ADDITIONAL SPECIFIC PROVISIONS ATTACHED: YES NO X

Source Selection Sensitive Information See FAR 2.101 and 3.104

13. ADDITIONAL PROVISIONS (Use this space to continue general and/or specific provisions, as needed.)

Range/Mission Support. This section and any Block 13 continuation pages, contain range or mission support provisions.

All range or mission services are provided on a reimbursable basis per guidance from DoD Financial Management Regulation (FMR) 7000.14R Vol 11A, Chapter 12, (see attached funding annex).

ADDITIONAL SPECIFIC PROVISION ATTACHED: YES

Continuation of block 11 of DD Form 1144 45 SW/15A-1-42 Support Agreement

i. Purpose: This support agreement establishes and defines the support relationship between the 45th Space Wing (45 SW), Patrick AFB, Florida, the Supplier, and the Air Force Research Laboratory (AFRL), Wright-Patterson AFB, Ohio, the Receiver. Specifically in support of the Battlespace Environment Division, (RVB), Kirtland AFB, New Mexico.

j. Prescribing Directives:

(1) DoD Instruction 1000.15, Procedures and Support for Non-Federal Entities Authorized to Operate on DoD Installations

(2) DoD Instruction 4000.19, Support Agreements

(3) DoD 7000.14-R, Volume 11A, Chapter 1, Financial Management Regulation

(4) AF Instruction 10-503, Strategic Basing

(5) AF Instruction 25-201, Intra-Service, Intra-Agency and Inter-Agency Support Agreements Procedures

(6) AF Instruction 65-601, Volume I, Budget Guidance and Procedures

(7) 45 SW Instruction 25-203, 45 SW Support Agreements Program

k. Support set forth in this agreement will be provided in accordance with (IAW) the specific provisions of this agreement within the capabilities of the Supplier and without detriment to its primary mission. Unless otherwise stated, this agreement only allows the Receiver to use already established facilities and services physically located at Patrick AFB or Cape Canaveral AFS or Ascension AAF. There shall be no deviations from the specific provisions without prior approval of the Supplier. The Receiver will inform 45 LRS/LGRDX as early as possible of all projected changes in personnel strength, facilities and support requirements. Also, any increase in assigned personnel strength, assigned square footage or change in mission for the Receiver may require higher-level approval in the site survey/beddown process prescribed by AFI 10-503. The Receiver is required to notify 45 SW/XPX as soon as any of these changes are contemplated in order to obtain readout on the requirement for a site survey/beddown before pursuing any of those changes. Disputes between the Supplier and Receiver at the local level concerning compliance with AFI 25-201 or support provisions of this agreement that cannot otherwise be resolved shall be submitted to the next command echelon for resolution.

l. This support agreement will be reviewed at least annually for financial impacts and triennially in its entirety, in accordance with DoDI 4000.19 and AFI 25-201. It shall also be reviewed whenever changing conditions or circumstances may require changes or development of a new agreement.

Changes may be made at any time by mutual agreement. Changes shall be noted and initialed on the existing document or set forth in a signed memorandum that shall be attached to the existing agreement. Upon signature by the Supplier Approving Authority as the final signatory to the support agreement, an expiration date will be added to block 4 of this support agreement.

This expiration date will be a date certain that is eight years and 364 days from the approval date listed in block 8c(5).

m. Modifications or termination should be made bilaterally and with sufficient advance notification to permit appropriate funding adjustments to be made during the budget formulation process.

Follow notification guidance in DoDI 4000.19 and AFI 25-201. If this support agreement is unilaterally terminated, suspended or significantly modified with less than 180-day advance written notice to the other party, the terminating, suspending or modifying party may be billed by the affected party, subject to the availability of funds, for reimbursement of unavoidable termination or re-procurement expenses incurred up to 180 days following written notification.

Source Selection Sensitive Information See FAR 2.101 and 3.104

n. Receiver's Personnel Strength: The Receiver does not maintain a manned presence or have personnel permanently assigned on Ascension Auxiliary Airfield (Ascension

AAF).

o. Mission: The mission of the Receiver, RVB, is to operate a suite of Research and Development (R&D) sensors as part of the Scintillation Network Decision Aid (SCINDA) on Ascension AAF

p. Points of Contact:

Supplier:

45 LRS/LGRDX (Support Agreements Manager) 970 South Patrick Drive, Building 820 Patrick AFB FL 32925 Telephone: DSN 854-4338 Commercial: (321) 494-4338 Attn: Mr. Myron Gutjahr E-mail: myron.gutjahr.1@us.af.mil

Receiver:

AFRL/RVBXC

550 Aberdeen Avenue S.E.

Kirtland AFB NM 87117 Phone: DSN 246-8839 Commercial: (505) 846-8839 Attn: Mr. Ronald Caton E-mail: ronald.caton.1@us.af.mil

q. DoDI 4000.19 and AFI 25-201 requires costs to be reviewed annually to ensure continued accuracy of estimated reimbursement. In these cases, inflation rates designated in the DoD Comptroller's Annual Inflation Guidance rates are applicable to all services and recognized in congressional budget justifications. Minor changes which do not exceed plus or minus 5% of estimated cost are permissible without additional approval as long as the change does not significantly alter the existing agreement.

r. Funding Arrangement: The basis for reimbursement shall be determined by the Supplier's computation of all relevant costs IAW AFI 65-601, Vol I, Chapter 7. The Receiver will forward the appropriate funding document not later than 30 September of each fiscal year. All Receiver resource commitments are based on availability of funding, facilities and manpower. Receiver will make every effort to coordinate potential reduction in resource commitments with agreement partners but reserves the right to withdraw resources unilaterally. The Receiver’s Job Order Number (JON) must be funded before any reimbursable support can be provided by the Supplier.

If the JON is not funded it will be closed and support will cease. Billings will be accomplished by monthly submission of SF 1080 for reimbursable costs. The Defense Finance and Accounting Service (DFAS) in Dayton OH, will cross-disburse the amounts of the SF 1080, Voucher for Transfer Between Appropriations and/or Funds citing the accounting and disbursing station number reflected in the accounting classification. The Receiver will reimburse Supplier incurred overtime costs which are attributed to Receiver’s acts or omissions that result in the Supplier providing for services outside of standard operating hours and/or for working hours in addition to those of a regular schedule.

s. Support rendered under the terms of this agreement will be identified to the following JON, 52600000.

t. Receiver will identify any peculiarities, i.e., special handling equipment, hazardous materials/activities, unique security requirements and any other requirements above and beyond the standard level of support.

u The Receiver will contact the Supplier's Base Defense Operations Center after normal work hours, weekends and holidays, in case of emergency regarding Receiver's facilities. On Ascension AAF, contact the Emergency Communications Center desk after standard work hours, weekends and holidays in case of an emergency regarding the Receiver's assigned facilities

v. Receiver is not allowed to invite non-Federal entities within the Patrick AFB complex (complex includes Cape Canaveral AFS, Malabar Transmitter Annex, Ascension AAF and Jonathan Dickinson Missile Tracking Annex) without the Supplier's permission per DoDI 1000.15.

w. The Receiver is not authorized to invite, sponsor or escort non-Federal entities to Ascension Island without prior advanced authorization by the Supplier. Prior to Receiver bringing a contractor within the Patrick AFB complex, the Receiver will notify 45 MSG/Det 2/CC and 45 LRS/LGRDX in writing, to include name of the contractor, number of employees, sponsor's point of contact with telephone number, duration of contract and proposed location of spaces occupied (include square footage) by contractor. Allocation of space to a contractor or a change in use of space assigned to the Receiver must be approved in advance of those changes, not by notification after the fact. Approval is provided through the respective installation Facilities Board.

Receiver is required to coordinate contract Statements of Work with the Supplier’s Environmental Planning Function to ensure installation environmental compliance requirements and procedures are properly identified.

x. Fund-raising, by or on behalf of non-Federal entities on DoD installations is regulated by DoD 5500.7-R, Joint Ethics Regulation and locally by Florida Statutes Chapter 496, Solicitation of Funds. Fund-raising within the Patrick AFB complex can only be approved by the Commander, 45th Space Wing.

y. Supplier will provide real property assets, within capabilities, through the real property outgrant and space allocation process. The Receiver will notify the Supplier's Facilities Department, Real Property Management Office of any changes or additions to mission requirements, including justification. Real property accounting will be per existing procedures under the cognizance of the Supplier. Facilities used by the Receiver and subsequent improvement thereto will be carried on the Supplier's real property inventory. Receiver will exercise administrative and operational control over assigned space(s).

z. Supplier will continue to exercise administrative control over station facilities including jointly used land and/or facilities. Prior to initiation of any structural changes in a building and/or demolition of a structure, the Receiver will obtain written authorization from the Supplier.

Permanent structural changes, additions, alterations or installations accomplished and financed by the Receiver during occupancy will remain in place and left in a condition comparable with the rest of the building or structure. The Receiver may remove temporary structural changes, additions, alterations or installations after receiving approval from the Supplier, provided such removal restores the building or structure to its original condition. All replacement projects will include demolition, in part or in whole, of replaced facilities at the option of the Supplier.

aa. Receiver will maintain all assigned spaces in a high condition of cleanliness and readiness and keep the Supplier's Real Property Management Division advised and informed, in a timely manner, of any discrepancies within authorized area of responsibility. The Receiver will notify the Supplier of any intention to vacate assigned spaces at least 180 days prior to the proposed effective date. Spaces no longer required will be returned to the Supplier's Real Property Management Division. The Receiver will, upon vacating assigned spaces, return all keys to assigned facilities/spaces to Supplier's Real Property Management Division, dispose of excess

Source Selection Sensitive Information See FAR 2.101 and 3.104

Class III or IV (plant/minor) property and ensure spaces are left free of debris. Assigned spaces are subject to inspection and release of the Supplier.

ab. Supplier will develop an energy/water conservation and awareness plan that will be distributed to the Receiver. The Receiver will comply with the energy/water conservation and awareness plan. The Supplier will formulate each tenant's energy/water conservation goals and the Receiver will formulate/implement strategies to meet assigned energy goals.

ac. Receiver will comply with all applicable federal, state, local, DoD, Air Force and base environmental standards, rules, regulations, permit conditions and policies. Receiver will make environmental compliance requirements that pertain to their mission known to Supplier’s environmental planning function. Receiver is responsible for the actions of its contractors and will ensure its contractors understand and comply with the provisions herein. Supplier will provide general operational environmental policy and guidance; copies of applicable environmental management plans and permits; and detailed requirements and procedures for environmental document processing, coordination and approval for Receiver’s actions.

ad. The Supplier will be the overall Office of Primary Responsibility for environmental activities on the installation and serve as the single point of contact with regulatory agencies for all environmental matters of the Receiver on the Supplier's property. The Receiver will provide all information requested by the Supplier to prepare regulatory permits and reports. Receiver will coordinate with Supplier prior to the start of any activity, including construction, to determine what environmental permits are required by Federal, state or local law or regulation. If Supplier and Receiver agree that a permit application will be prepared by Receiver, a copy of the application shall be provided to Supplier by Receiver for review/approval/submittal to regulator. Receiver will be responsible for permit preparation costs and application fees associated with their activities.

Supplier will act as the central repository for all environmental records required to be maintained by law or directives.

ae. Receiver will grant Supplier’s environmental management personnel (and authorized contractors) access to Receiver’s facilities. Regulators who are performing official duties will be granted access to Receiver’s facilities when escorted by Supplier’s Environmental Planning Function in accordance with Air Force and installation guidance. Receiver will also grant environmental contractors who are performing under a federal environmental contract access to Receiver facilities. The Supplier will make every effort to coordinate access requirements to the Receiver’s facilities in advance and comply with Receiver’s security notification procedures to gain access to restricted/controlled areas.

af. Supplier will include Receiver operations in the scope of the installation Environmental Management System (EMS). Non-Department of Defense organizations are excluded from the 45 SW EMS scope. Receiver will designate, in writing, a Unit Environmental Coordinator (UEC), who will be the primary point of contact for all environmental matters. The written UEC designation will be provided to Supplier’s EMS Coordinator. The UEC (or designated representative) will serve as the Receiver’s representative to the installation Cross Functional Team (CFT) and Environmental, Safety and Occupational Health Council (ESOHC). All Receiver personnel working on 45 SW installations shall complete the Environmental Management System - General Awareness Training available on Advanced Distributed Learning Service (ADLS) website, https://golearn.adls.af.mil/login.aspx. If access to the AF Portal is not available the Receiver shall contact the Supplier’s EMS Coordinator to make other arrangements. The Receiver UEC shall complete the UEC training when provided by the Supplier. Receiver personnel may be required to complete additional environmental training based on potential environmental impacts associated with Receiver’s operations. The Supplier will include the Receiver and its activities when developing environmental plans (hazardous waste management, spill prevention, control and counter measures, light management, etc.) and assist the Receiver in developing their own internal environmental plans. When requested, Receiver shall review

Source Selection Sensitive Information See FAR 2.101 and 3.104 environmental management plans and provide appropriate comments within established timelines. The Receiver and its contractors will participate, as required, in Supplier’s environmental response and training exercises. The Receiver and its major contractors will participate in the installation ESOHC, CFT and other installation environmental groups as required by Supplier.

ag. The Supplier will include the Receiver in environmental inspections under the Air Force Inspection System. Supplier will review Receiver’s operations to determine potential environmental impacts. If Receiver conducts operations with environmental impacts, Receiver shall complete Stage 1 environmental inspections. Supplier will assist Receiver in developing Stage 1 environmental inspection protocols. Receiver will use the Air Force’s Management Internal Control Toolset (MICT) to conduct annual Stage 1 environmental inspections or more frequently if base guidance changes. If Receiver cannot access MICT, Receiver shall maintain hard copies of Stage 1 environmental inspections. Receiver will assist the Supplier, as necessary, with Stage 2 and 3 environmental inspections pertaining to Receiver’s environmental operations. Receiver shall correct any deficiencies associated with Stage 1, 2 or 3 environmental inspections within the timelines established in MICT or the deficiency corrective action plan.

ah. Supplier will administer the Environmental Impact Analysis Process in accordance with 32 CFR Part 989 and provide general operational environmental policy guidance and procedures, including assignment of funding responsibility. Receiver will complete an AF Form 332, Base Civil Engineer Work Request and submit to the Supplier’s customer service unit IAW Supplier’s directions upon identification of a proposed action (i.e., work order/project) to the environmental planning function. Supplier will review Receiver’s proposed actions to determine applicability of federal facility air conformity; conduct project consultation requirements with other federal agencies; and identify potential environmental impacts and provide directions to Receiver via AF Form 813, Request for Environmental Impact Analysis or AF Form 332 to minimize project impacts. Receiver will comply with directions received on the completed AF Form 813 or AF Form 332 for compliance with the National Environmental Policy Act (NEPA). If required, the Receiver will prepare or provide funding for additional NEPA documentation (environmental assessments or impact statements) as specified on the AF Form 813 and ensure that all required NEPA documents are approved by Supplier prior to project award or construction expenditures. Obtain prior approval for all new, modified or decommissioned pollution sources or regulated activities on the installation used/engaged in by the Receiver by including the Supplier’s Environmental Planning Function in the planning stages. Examples of regulated activities include but are not limited to well closures, tank removals, use of temporary sources such as generators and new wastewater discharges.

ai Supplier will notify the Receiver’s commander or equivalent immediately of any enforcement actions or notices to comply, as directed by environmental regulators, for alleged violations that are attributed to the action or inaction of the Receiver or its contractors. The Supplier will furnish the Receiver a copy of the enforcement action with all supporting documentation and request the regulatory agency provide a breakdown of the civil fine or penalty for each violation if a civil fine or penalty is being sought in connection with an alleged violation. Based upon the breakdown received or the enforcement policies of the relevant agencies, the Supplier will identify to the Receiver that portion of the civil fine or penalty the Supplier believes is attributable to violations of law or directives by the Receiver or its contractors and provide a statement of the reasons leading to the conclusion. Supplier will provide Receiver a reasonable opportunity to review and coordinate the proposed fine or penalty and to participate in preparing any response to the enforcement action which involves Receiver’s operations, facilities or contractors. Receiver will assist Supplier, as needed, in all efforts to resolve enforcement actions, including civil fines and penalties. Supplier will coordinate all strategies to resolve enforcement action, fines or penalties, including negotiation and litigation and will serve as the final decision-maker with respect to such efforts. Receiver will take appropriate action to correct the violation that led to or contributed to, the enforcement action and is solely responsible for funding those corrective actions. Upon conclusion of the process which results in the imposition of a fine or penalty for violations

Source Selection Sensitive Information See FAR 2.101 and 3.104 attributable to Receiver operations, facilities or contractors, Supplier will coordinate with Receiver to ensure the proper transfer through applicable accounting channels of an amount equal to the Receiver’s attributable portion of any fine or penalty. Where resolution of civil fines or penalties involves implementation of Supplemental Environmental Projects (SEPs), Receiver will provide the Supplier a list of all projects which may qualify as a SEP.

aj. The Supplier will identify real property within the Receiver’s area of responsibility identified as former waste management units under the Supplier’s Installation Restoration Program (IRP);

provide guidelines for the Receiver to comply with applicable land-use control restrictions if applicable; and coordinate IRP activities in these areas to minimize impacts to the Receiver’s mission. The Receiver will provide access to Supplier and approved contractor personnel performing activities for the IRP and implement procedures and training to ensure compliance with land-use controls to ensure protection of Receiver’s personnel.

GUTJAHR.MYRO

N.L.1147360297

Digitally signed by

GUTJAHR.MYRON.L.1147360297

Date: 2019.03.28 14:35:49 -04'00'

Source Selection Sensitive Information See FAR 2.101 and 3.104

Specific Provisions Attachment Local ID: 15A-1-42 Run Date: 27 March 2019

Base Plans. Develops input and monitors the execution of HHQ mobility plans. Assists in the Identification of personnel available to support to non-45 SW (real-world) contingencies.

Supplier Will:

1. Incorporate the Receiver, where appropriate, in 45 SW plans.

Receiver Will:

1. Comply with Supplier's policies and directives.

Common-Use Facility Construction, Operation, Maintenance and Repair. Includes construction, alteration, operation, maintenance and repair of common-use infrastructure, e.g., roads, grounds, surfaced areas, structures and Real Property Installed Equipment (RPIE).

Supplier Will:

1. Furnish and provide for the operation, maintenance, repair and minor construction or alteration of common-use infrastructure.

Receiver Will:

1. Comply with applicable rules and directives regarding the use of the facilities/real property.

Communications Services. Includes dedicated communications services and telephone equipment.

May also include leasing of communications equipment, lines and special communications-electronics equipment services.

Supplier Will:

1. Provide support during standard operating hours which are Monday-Friday, 0730-1630; closed weekends, federal holidays and down days.

2. Provide training, support and technical assistance as needed IAW AFI 17-220, Spectrum Management for authorization of frequency use.

Receiver Will:

1. Provide organization point of contact to 45 SCS/SCP for spectrum related matters.

2. Contact the Wing Spectrum Management Office 45 SCS/SCP (321) 853-8430/8435 before operating any wireless device on 45 SW property

Environmental Cleanup. Includes collection, cleanup, transportation and disposal of hazardous material.

Supplier Will:

1. Provide emergency response support and necessary follow-up for pollution incidents, i.e., spills and accidental releases, on Supplier's property when the cleanup task exceeds the Receiver capabilities.

1. Notify the Supplier’s installation fire department of any release of hazardous materials or waste in accordance with 45 SW Hazardous Waste Management Plan or successor regulation, instruction or guidance. Request emergency spill response support when the cleanup task exceeds the Receiver's capability. Self-perform spill cleanups up to and including 1 gallon in volume. Request environmental compliance funds through parent command channels.

2. Have total responsibility for the treatment, storage and disposal of emissions, wastes, effluents, hazardous substances or contaminants and for cleaning up or correcting any environmental pollution or contamination/damage to the Supplier’s areas/facilities occupied or used by the Receiver resulting from the Receiver’s use/possession. This responsibility shall exist even if said emission, waste, effluent, hazardous substance, pollution, damage or contaminations are not discovered until after the Receiver has vacated the assigned areas/facilities and the agreement has been terminated.

3. Be financially responsible in accordance with federal fiscal laws and policies for fines, penalties or judgments imposed by a federal, state or local agency or court for environmental law violations or other damages resulting from, but not limited to, the treatment, storage, disposal, discharge or release by the Receiver of emissions, waste, effluent, hazardous substances or contaminants in the areas/facilities assigned to the Receiver. The Receiver’s responsibility, if any, that is directly attributed to the Receiver’s missions under this provision shall continue even if such violations are not discovered until after the Receiver has vacated the assigned areas/facilities and the agreement has been terminated.

Environmental Compliance. Includes recycling and resource recovery programs, pollution prevention, environmental compliance and programs aimed at management and control of hazardous materials -- does not include cleanup and disposal of hazardous materials.

Supplier Will:

1. Include the Receiver in environmental compliance and protection training, as space is available and within available resources.

2. Provide hazardous universal and other regulated waste disposal capabilities.

3. Provide guidance, sampling, analysis and handling services for hazardous waste management and disposal.

4. Allow storage of Receiver's hazardous waste generated on base in Supplier's facilities under the Supplier's Environmental Protection Agency identification number.

Receiver Will:

1. Ensure Receiver’s personnel, including contractors, are properly trained in accordance with applicable statutes and regulations.

2. Provide the Supplier a forecast of hazardous waste disposal requirements.

3. Identify, properly containerize, label and manage all on-base generated hazardous and regulated waste IAW applicable state and federal directives, 45 SW Management Plan 19-14, 45 SW HAZMAT Emergency Management Plan or successor regulations, instructions, plans or guidance, until the waste has been accepted for disposal by the Supplier.

4. Participate in the Supplier’s Hazardous Materials Management (HAZMAT) Program, including the HAZMAT Pharmacy in accordance with Air Force Instruction 32-7086, Hazardous Materials Management and Supplier’s HAZMAT management requirements. Ensure any contracts administered by Receiver comply with these requirements as well.

Facility Sustainment, Restoration & Modernization: Includes construction, alterations, additions, repairs and routine and cyclical preventive maintenance required to sustain, modernize, replace, expand or restore real property. Also includes related planning and design.

Supplier Will:

1. Provide available facilities and real property as listed in the Facilities attachment of the support agreement.

2. Include the Receiver in Supplier's Installation Development Plan and ensure Receiver project design reviews are compatible.

3. Maintain real property accountability under DoDI 4165.14, Real Property Inventory (RPI) and Forecasting; DoDI 4165.70, Real Property Management paragraphs 6.4. and 6.12.1. and AFI 32-9005, Real Property Accountability and Reporting. Submit reports for Receiver-funded construction, improvements or modifications that, upon completion, are located on the Supplier's base.

4. Include the Receiver in the Supplier's Facilities Board processes in order to advocate for the Receiver’s facility requirements.

5. Provide planning, design, technical consultation and programming functions for all requirements necessary for the construction, fabrication and major repair of facilities and equipment IAW the most current AFIs and Unified Facilities Criteria. Develop and maintain the Installation Development Plan and include the Receiver's requirements.

6. Consistent with AFI 32-1032, Planning and Programming Appropriated Fund Maintenance, Repair and Construction Projects, Chapter 6, fund sustainment and repair work that falls under the Sustainment, Restoration and Modernization by Contract Program.

7. Perform routine maintenance and repair of real property installed equipment (RPIE), miscellaneous structures, paved and surfaced areas and grounds at the same level as provided to Supplier. Note:

weeding of vegetative/mulch beds are the responsibility of the facility occupants. Provide maintenance and structural repairs of an emergency nature as required/requested. Correct hazardous conditions. Advise the Receiver on the Supplier's program for the prioritized system of correcting and/or reducing hazardous conditions in the work place. Hazards assigned a Risk Assessment Code (RAC) 1, 2 or 3 shall be corrected as promptly as practical. Test fire alarm and fire suppression systems.

8. Process an AF Form 332, Base Civil Engineer Work Request and AF Form 103 Work Clearance Request for each action and identification of reimbursable elements.

9. Provide programming, design and contract support for major project requirements with in-house resources or by contract capabilities.

10. Repair all damages to Receiver facilities and real property caused by the Supplier or its contractors.

11. Provide Facility Manager training.

1. Identify and coordinate support requirements with Supplier with as much lead time as possible.

Submit an AF Form 332 to the Range/Base Civil Engineer. Provide justification, user needs, constraints and required completion dates and advocate or assist in advocating facilities modifications before appropriate wing prioritization and resource allocation boards. Comply with applicable directives and policies. Send AF Form 332 to the Supplier through the building manager for action after the Receiver’s commander or a designated representative has validated it.

2. Provide inputs to the General Plan, as required, to Range/Base Civil Engineer to ensure the Receiver’s requirements are identified. Request Facility Board site plan approval for all exterior construction of facilities, facility additions and pavement.

3. Appoint a real property building manager (in writing) for each building or facility assigned IAW AFI 32-1001, Operations Management and 45 CES Playbooks. Furnish name, office symbol and telephone number to Customer Service Element 45 CES/CEOR or the Base Maintenance Contractor for Cape Canaveral AFS.

4. Submit an AF Form 332 and Space Allocation Request for space allocation actions and Facilities Board approval.

5. As applicable participate in the 45 SW Facilities Board.

6. Assist the Supplier, as required, in assembling data to maintain real property accountability and submit real property reports IAW Supplier-Receiver command instructions.

7. Not alter or modify a real estate facility or structure or remove or relocate real property installed equipment without prior approval of Supplier. An AF Form 332 must be processed for all proposed alterations, modifications, removals or relocations of real property or real property installed equipment.

Request Facility Board site plan approval for all exterior construction of facilities, facility additions and pavement. Following approval of AF Form 332, Receiver must submit AF Form 103 to the Supplier with as much lead time as possible prior to construction. AF Form 103 must be processed prior to any construction activities beginning.

8. Reimburse Supplier for services as appropriate for Receiver status in accordance with AFI 32-1032, Chapter 6, DoDI 4000.19, par 4.6 or AFI 65-601, Volume 1.

9. Upon termination of this agreement (unless otherwise specified in related real estate instruments) ensure the areas/facilities assigned to the Receiver are left in usable condition, free of equipment, furniture, materials, trash, garbage and other debris as mutually agreed to by the Receiver, the Real Property Officer and/or the Space Allocation Officer.

Financial Reimbursement Services. Includes non-DFAS reimbursable financial services requested by FM.

Supplier Will:

1. Provide support during standard operating hours which are Monday-Friday, 0830-1530; closed weekends and federal holidays.

2. 45 CPTS will serve as the primary financial interface between the Supplier and the Receiver.

Source Selection Sensitive Information See FAR 2.101 and 3.104

3. Establish a JON if and when support becomes reimbursable.

4. Accept Receiver’s funding within 5 days of receipt.

5. Cease support immediately if the Receiver's JONs become deficient.

6. Provide an annual funding annex of projected costs based on known requirements.

7. Bill monthly for all actual costs incurred. Work with the Receiver on any questionable or erroneous charges.

8. Provide guidance to Receiver in the preparation of Reports of Survey (ROS), assign ROS control numbers and route for appropriate signatures.

Receiver Will:

1. Comply with the Supplier's processes and requirements for providing sufficient funding to cover Receiver's estimated costs.

2. Provide funding in advance for requirements outside those estimated in the annual funding annex.

3. Provide all known requirements to the Supplier to allow for accurate annual funding annexes.

4. Provide funding for JON deficits within 10 business days of notification.

5. Recognize that estimates are only a basis for initial funding. Charges will be based on actual costs that are provided by contractors and Supplier organizations.

6. Submit reimbursable funding documents at the beginning of each fiscal year (not later than 30 September) to cover the estimated costs.

7. Identify to the Supplier any changing conditions or requirements that may require substantial alterations to the agreement or development of a new agreement.

8. Complete Reports of Survey on all lost, damaged or destroyed accountable items in compliance with applicable directives and within established timeframes.

Logistics Readiness. Include provisions for the Receiver in Patrick AFB/Cape Canaveral AFS Base Support Plan and Patrick AFB Installation Deployment Plan.

Supplier Will:

1. Provide support during standard operating hours which are Monday-Friday, 0800-1600; closed weekends, federal holidays and down days.

2. Within available resources, support the Receiver's Time Phased Force Deployment Data tasked deployment operations IAW the 45 SW Plan 10-403, Installation Deployment Plan.

3. Provide the single point of contact for all support agreements.

4. Provide an interface to the Receiver for assistance from 45 SW base support activities.

Receiver Will:

Source Selection Sensitive Information See FAR 2.101 and 3.104

1. Provide the Supplier with complete information for the proper negotiation and administration of Receiver support requirements.

2. Use the 45 SW Support Agreements Office to formalize base operating support services from Patrick AFB and Cape Canaveral AFS.

3. Ensure a timely review of support agreement changes or deletions.

Purchasing and Contracting Services. Includes acquisition and contract administration services for procurement of property, equipment, services, construction and supplies. Also includes services for renting and leasing.

Supplier Will:

1. Provide support during standard operating hours which are Monday‐Friday, 0730‐1630. Closed weekends, federal holidays and down days.

2. Meet with Receiver, as required, to identify all new or recurring requirements to be purchased through the base contracting squadron. Discuss priorities, timelines and workload requirements to support the Receiver's mission needs.

3. For all service contracts over the Simplified Acquisition Threshold (total contract value), awarded/administered by 45 CONS, team with the Receiver in forming multifunctional teams to accomplish acquisition planning, market research and developing requirements packages in accordance with local procedures and directives.

4. For service contracts over the Simplified Acquisition Threshold (total contract value), awarded/administered by 45 CONS, designate Contracting Officer Representatives (CORs) nominated by the Receiver. Provide Quality Assurance Program Coordinator and Contracting Officer led training and consultation.

5. Attend meetings with the Receiver as required.

6. Provide non-reimbursable operational contractual support for core activities equivalent to the standard level of support provided to 45 SW units and all other applicable Receivers. Core support activities include communication services, utilities, training, contract custodial services for on-base facilities and other on-base CE services such as trash hauling. All other contractual services shall be provided only on a reimbursable basis at the request of the Receiver. Supplier may decline any non-core support requirements based on non-available resources.

Receiver Will:

1. Meet with the base contracting office, as required, to identify all new or recurring requirements to be purchased through the base contracting squadron. Provide funding for contracts that support unit program or mission.

2. For all service contracts over the Simplified Acquisition Threshold (total contract value), team with Supplier in forming multifunctional teams to accomplish acquisition planning, market research and developing requirements packages in accordance with local procedures and directives.

3. For all service contracts over the Simplified Acquisition Threshold (total contract value), awarded/administered by 45 CONS, nominate fully qualified COR(s) as required for each service

Source Selection Sensitive Information See FAR 2.101 and 3.104 contract. The COR supervisor will ensure mandatory DoD COR training is complete and documented in the online COR Tool along with all reports, files and surveillance documentation.

4. Attend training and meetings with Supplier as requested.

5. For requirements to be contracted for by the Supplier, submit complete purchase requests via the Automated Business Services System to include the following statement: “I have reviewed the Support Agreement between the 45 SW and this office and certify that the contractual services for the item(s) requested fall within the definition of core support activities as stated therein". Incomplete packages will be rejected by the Supplier.

Range Services. Support that is provided by a contract, to include support for communications, infrastructure, launch processing and spacelift facilities.

Supplier Will:

1. Be responsible for the receipt of serviceable replacements for failed units and for packaging and shipment of failed units as requested by the Receiver. Accountability will be in accordance with the Federal Acquisition Regulation (FAR).

2. Maintain infrastructure equipment for Ionosonde according to manufacturer's recommended maintenance schedule. Specific equipment includes: a. Air Conditioning (critical); b. Lighting (non-critical).

3. Provide roads, grounds and facility maintenance support for facility space occupied by AFRL SCINDA (See Attach 3).

4. Perform equipment readings and visual checks of the equipment. Notify AFRL/RVBXI of abnormal equipment operations via e-mail or telephone: Attn: Mr. Ronald G. Caton, Comm (505) 846-8839, DSN: 246-8839, e-mail: Ronald.Caton.1@us.af.mil.

5. Notify AFRL/RVBXI of planned power or equipment outages that will affect the equipment operations. This will include any anticipated outage that might occur due to predicted natural disaster;

e.g., hurricane.

6. Perform preventive maintenance on outdoor antenna equipment and cable runs. Preventive maintenance is limited to basic corrosion control. Perform basic troubleshooting of computer systems within the capabilities of the on-site maintenance crews. Basic troubleshooting is limited to initial checks of system malfunctions, periodic reboots and data back-ups. Comply with provided procedures and schedules outlined in the applicable publications and manuals, within capability.

7. Provide maintenance support within capabilities during standard working hours. Provide limited support outside of standard working hours with a nominal 4 hour response time to additional user requests.

8. Provide 220/440 volts AC, 3 phase 50/60 Hz, 3 KW power.

9. Provide space for equipment operation. Provide storage for spare equipment and materials.

Maintain the equipment and equipment areas in a reasonable state of cleanliness.

10. Manage access to the 45 SW's controlled areas in accordance with applicable Air Force directives and policy.

11. Provide limited physical security for SCINDA equipment to prevent tampering or loss.

12. Assist AFRL in maintaining custodial accountability of SCINDA systems and equipment.

Periodically conduct an inventory of installed equipment and spares using instructions and inventory listings provided by AFRL.

13. Download data from SCINDA computers as requested (no more frequently than every 3 months).

Mail data via CD to:

Air Force Research Laboratory, Battlespace Environment Division 3550 Aberdeen Avenue S.E., Bldg. 570 Rm 2358 Kirtland AFB NM 87117 Mark for: Attn: AFRL/RVBXI, Mr. Ronald G. Caton Comm (505) 846-8839, DSN: 246-8839 E-mail: ronald.caton.1@us.af.mil.

14. Operate and maintain the SCINDA equipment consisting of the GPS scintillation monitoring system and the UHF/LBAND Narrow Band scintillation monitoring system located in and around the HF Receiver Site (Building 15015) using operating and maintenance instructions provide by AFRL.

Maintenance is limited to corrosion control on the outdoor antenna and cabling systems. Operation is limited to periodic data backups (to CD) and system reboots as requested by the Receiver and within the capabilities of the on-site technicians.

15. Provide high-speed network access with remote login capabilities for the SCINDA data modem.

16. Execute future alterations and additions to the site.

17. Provide billeting (lodging) if available. If government billeting is not available, secure commercial reservations at the expense of the Receiver.

Receiver Will:

1. Provide all peculiar tools, test equipment, supplies and spares associated with the equipment, as required. Provide test personnel as required to commission equipment and to troubleshoot/correct system malfunctions which cannot be resolved by 45 SW personnel. Reimburse for packing materials as required and provide the shipping address for failed equipment.

2. Process supply requests and forward supplies in accordance with appropriate priorities. Provide funding for replacement equipment and installation work.

3. Reimburse the 45 SW for all facility/infrastructure equipment maintenance support. Coordinate with supplier and fund all future site improvements to prevent damage to historically sensitive grounds.

4. Provide guidance for download and mailing of data from SCINDA. Reimburse for mailing and labor for download of data.

5. Comply with all 45 SW directives concerning security protection of the facility including Controlled Area Requirements. All personnel traveling to Ascension AAF must be in compliance with guidance provided in the DoD Foreign Clearance Guide (www.fcg.pentagon.mil) and request country and theater clearance approval in the Aircraft and Personnel Automated Clearance System (https://apacs.dtic.mil).

6. Provide current operating and technical instructions for operation and maintenance of the equipment and feedback on the effectiveness of equipment operation.

7. Review all operational logs, records and collected data for correctness and provide guidance for correction of any error. Initially, provide the 45 SW with the format and content needed in operational logs, records and data requirements.

8. Provide Preventive Maintenance Inspections for all equipment. Install modification kits and perform corrective maintenance beyond the 45 SW's capabilities.

9. Fund yearly level of effort to include all 45 SW expenditures for maintenance, including overtime required outside of standard work hours.

10. Reimburse for fair-share costs to maintain equipment operation and storage sites.

11. Provide administrative and security guidance as required.

12. When inventories are required, provide the 45 SW a current listing of installed equipment and spares and instructions for completing the inventory. As part of this agreement, AFRL will provide a listing of SCINDA equipment that is to be maintained or stored on Ascension Island or in other 45 SW locations. The listing will have all the data requirements as outlined in the FAR Part 45. Listing will be provided to the 45 LRS/LGRX for update of the agreement. Upon approval and acceptance of the Contract Change Request, contractor logistics personnel will ensure that SCINDA equipment is properly identified and entered into a property record. All transactions and additions and deletions will be coordinated with 45 LRS/LGRX logistics personnel. Property will be inventoried per the 45 SW contractor's property control plan and results will be sent to the AFRL POC with an informational copy to the 45 CONS Government Property Administrator.

13. Verify proper operation of the equipment, troubleshoot failures and formulate corrective actions to the maximum extent possible before requesting 45 SW corrective actions.

14. Fund future site improvements as deemed necessary for continued operation of SCINDA equipment and based on availability of funding, facilities and manpawer.

15. Coordinate billeting requirements with 45 MSG, Det 2/CC site manager. Reimburse Supplier for government provided billeting. If government billeting is not available, secure commercial reservations at the expense of the Receiver.

16. Reimburse Supplier.

Safety. Includes operation of safety programs, educational support and promotional efforts. Also includes aerial photography support to safety investigations.

Supplier Will:

1. Provide Occupational Safety support, to the Receiver, on safety issues and mishap investigations when requested and available.

1. Support Supplier mishap prevention programs IAW AFI 91-202.

2. Notify the Supplier of any unclassified confined spaces in the Receiver's work area for inclusion in the 45 SW master log.

3. Notify 45 SW/SEG anytime OSHA comes to your work center/work site.

Security Services. Includes integrated defense, security operations, law and order operations, controlling entry, protecting official and personal resources at DoD-owned or DoD-operated facilities, surveys, inspections.

Supplier Will:

1. Provide installation law enforcement, security and resource protection services IAW applicable DoD/AF requirements, within existing capabilities, and coordinate additional security services and requirements with the Receiver, as required.

Receiver Will:

1. Comply with DoD, AF and 45 SW directives applicable to law enforcement, security, antiterrorism and state/local laws. Identify Receiver’s assets and any unique security requirements associated with these assets to the Supplier.