Questions1.pdf

Solicitation No.FA2521-09-R-0052

Response to Questions

1. QUESTION: Is $9.5 contract ceiling for five years?

ANSWER: Yes, the contract ceiling is $9.5M for five years; Base year + four (one-year) options.

2. QUESTION: On the latest version of the Bid Schedule dated 5-23-2011, the heading on each page says Option Year 4. Can you please explain what that means?

ANSWER: The headings correspond with the 6 worksheets on the bottom toolbar when you open the document in Excel:

Tab 1: Cover (R&M) Tab 2: Bid Schedule – Base Year Tab 3: Bid Schedule – Option Yr. 1 Tab 4: Bid Schedule – Option Yr. 2 Tab 5: Bid Schedule – Option Yr. 3 Tab 6: Bid Schedule – Option Yr. 4

3. QUESTION: Are we pricing a base year with options to extend using the same exact CLINs year to year?

ANSWER: Please refer to pages 4-8 of the solicitation to see that there is a separate CLIN for the base period and each option year. Offerors should propose a separate price for each CLIN.

4. QUESTION: If the base CLIN is the total cost of items outlined in the bid package, is there an approved formula to use for option years based on standard estimated increases in labor costs and materials? Or are we suppose to estimate these possible increases?

ANSWER: There is not an “approved formula” to use for proposing option year prices. The offeror shall develop its CLIN price for the base year and option years using the Bid Schedule included as Attachment 3 to the solicitation. There is a separate worksheet in the Bid Schedule for each option year. Offerors should propose prices taking into account anticipated labor and material costs.

5. QUESTION: In the draft contract, in section B-5, are we suppose to fill in the Max amounts for each year? What about the Max net amount? Please clarify.

ANSWER: The question is in regards to CLINs 0001, 1001, 2001, 3001 and 4001. In accordance with RFP Section L.5.b.(ii), offerors are required to “Insert proposed price (Max Amount) in Section B from Attachment 3, Bid Schedule, for each Contract Line Item Number (CLIN) including all option periods.”

Offerors are not required to fill in the Max net amount.

6. QUESTION: For those services listed in the bid schedule that are traditionally not in our scope of work -- masonry, HVAC, structural and electrical -- we would subcontract with licensed providers.

Are there additional requirements subcontractors would need to meet in order to do the work?

ANSWER: The prime contractor is required to ensure that any subcontractor performs the required work in accordance with the terms of the contract, which includes labor standards (e.g. 52.222-11 -- Subcontracts (Labor Standards)). Offerors are reminded that RFP Section L-5.a.(v) requires offerors to submit past performance information for any major subcontractor proposed. In accordance with this section, “A major subcontractor is defined as those performing more than ten percent (10%) of the effort, on a total cost basis.”

7. QUESTION: The proposal calls for one original, one copy and an electronic version. Does the electronic version go directly to you via email, or should we provide a disc or external drive?

ANSWER: The electronic version should be on a disc.

8. QUESTION: In the bid solicitation it is listed that the proposals consist of 3 separate proposal volumes. Can they be submitted in one binder with tabs separating the volumes or should they be in 3 separate binders/presentation folders?

ANSWER: The proposals can be submitted in one binder clearly separating the volumes with tabs or something similar; they do not need to be in separate binders/ folders.