Attachment 5 Section L Attachments Amendment 6.doc

Attachment 5

Amendment 6

Attachment L-1

Table of Contents for Section L Attachments

Attachment L-2 and L-3 MILSATCOM and MW/MD Task Orders Instructions: Offerors shall propose total Cost-Plus-Fixed-Fee (CPFF). Include pricing for a basic year and four option years. Do not include travel or Other Direct Costs (ODCs) in your proposal. These amounts would be determined by the Government, and those costs would be reimbursable to the contractor. However, any applicable indirect costs or burdens for travel and ODCs should be identified. No profit or fee is allowed on travel, material, or ODCs.

Attachment L-4 Client Authorization Letter

NOTICE TO OFFERORS: To assist the Government’s Performance Confidence Assessment Group (PCAG) in assessing past performance on relevant contracts, the following letter must be transmitted to Points of Contact (POCs) for those efforts identified to the Government in the past performance volume. Should the proposal contain subcontractors, team members and/or joint venture partners, a similar client authorization letter must be obtained from these first tier subcontractors/team members/partners. The Offeror is solely responsible for transmittal of these authorization letters with questionnaires to the Offeror’s first tier subcontractors/team members and/or partners’ POCs.

SAMPLE PAST PERFORMANCE TRANSMITTAL LETTER FOR CONTRACTS

CLIENT AUTHORIZATION LETTER

(To be Accomplished by Offeror)

Dear (Client)

(Name of offeror’s company) is currently responding to a Request For Proposal (RFP) FA2517-08-R-9000 issued by the 21st Contracting Squadron, Peterson AFB CO for the acquisition of the Contract for Space and Missile Capabilities (CSMC) Advisory and Assistance Services. The Government requests clients of companies submitting proposals in response to the request for proposal be contacted and their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached questionnaire with regard to work (name of offeror’s company) has performed for you. Please forward the attached questionnaire directly to the Government point of contact via e-mail to:

peterson.csmc.ex@peterson.af.mil or via FAX to 719-556-7900 to the attention of Jeane Steed.

(Name of offeror’s company) has identified ____________________ (POC) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is greatly appreciated. Any questions may be directed to (Name, phone, fax number/e-mail for the undersigned).

Sincerely, (Offeror’s POC)

Attachment L-5 Team Relevancy Matrix

Note: “Relevant” means sufficiently similar to this acquisition to provide indicators of expected performance. Only identify subcontractors/team members past performance in areas in which subcontractors/team members are proposing to provide support on this contract. Offerors shall address relevancy in narrative in Volume IV, Past Performance. Offerors shall only submit the information requested on the Team Relevancy Matrix (Citation#, Page# and Paragraph#). Any additional narrative will not be evaluated.

TEAM RELEVANCY MATRIX INSTRUCTIONS:

The offeror’s assessment of relevancy shall be summarized for each Past Performance citation in Volume IV. The following Team Relevancy Matrix shall be completed with names of the prime and subcontractors on their team (i.e. their team members) providing support for each of the areas listed in the Team Relevancy Matrix. In each appropriate column, list the citation number, page number (Page #), and paragraph number (Paragraph #) of citations provided for past performance provided in Volume IV, with at least the minimums referenced by Section L, paragraph L-8B. The Government will consider each citation in accordance with the relevancy criteria in Section M, Paragraph M-5B. Offerors shall place “N/A” in the appropriate column if they determine there are no team members whose past performance is relevant in the Team Relevancy Matrix. The Government is not bound by the offeror’s assessment of relevancy. The Government will perform an independent assessment of relevancy of the data provided by the offeror or obtained from other sources. The PCAG team may also enter additional data if available from other sources.

TEAM RELEVANCY MATRIX

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Attachment L-6 Past Performance Citation Information

Provide the information requested in this Past Performance Citation form for each citation. Past Performance Citation Number and Points of Contact areas may be considered a table and therefore be no smaller than Times New Roman or Arial 10-point font. Description of Effort information shall be no smaller than Times New Roman or Arial 12-point font. Offerors shall use the Past Performance Citation format shown below. The Offeror shall give each citation a Past Performance Citation Number and list it in the appropriate space at the top of each citation. Provide a completed form for each example submitted. Provide the number of Past Performance Citations submitted as set forth in paragraph L-8B.

Past Performance Citation Number

Offeror Name (Company/Division):

CAGE Code:

DUNS No.:

Address:

Program Title:

Contract/Task Order Number:

Contracting Agency/Customer:

Total Period of Performance:

Contract Value:

Awarded Total Contract/Task Order Ceiling/ Amount:

Current Total Contract/Task Order Ceiling/Amount:

Total Current Funded Contract/TO Ceiling Amount (do not include unexercised options):

Reason for Change(s) in Value:

Current:

Number and Reason for Change(s) in Schedule:

Points of Contact:

Name:

Office:

Address:

Phone:

E-Mail:

Other

(Please specify)

Name:

Office:

Address:

Phone:

E-Mail:

Description of Effort Joint Venture Partners shall specifically identify the managing partner and other partners. Subcontractor/Teaming Partner shall identify Prime Contractor.

The narrative description shall explain what aspects of the example are deemed relevant to this solicitation by highlighting those portions of the example meeting the definitions of relevant, somewhat relevant or not relevant in paragraph M-5B. Completion of the Team Relevancy Matrix will supplement the data provided in response to this paragraph.

The narrative description should include the following:

· General Description of Program and Project.

· Compliance with Limitations of Subcontracting if contractor is the proposed prime and was a small business prime on the citation provided .

· Technical Performance as related to the past performance relvance areas in paragraph M-5B of the solicitation.

· Quality program or effort.

· Security requirements and any security problems or violations, if applicable.

· Performance incentives and/or award fee earned vs. total award fee pool

· Management Program in achieving program goals and schedules

· Cost performance including any under-runs or over-runs, cost incentives earned or lost, etc.

The narrative description shall describe major program risks for the Past Performance example. For program risks that resulted in problems, describe how the problems were identified and solved, measures taken to prevent problem recurrence, and management indicators that clearly support the problem was solved. For major program risks that did not result in problems, describe how proactive risk management techniques prevented problems. Program risks are defined as potential negative program events, and problems are defined as actual negative program events. Providing Past Performance efforts where many program risks resulted in problems is not considered an uncertainty unless the Offeror did not demonstrate the ability to overcome the problems encountered.

Attachment L-7 Consent Letter

Joint Venture Partner/Subcontractor Teaming Partner Consent Form for the Release of Past Performance Information to the Prime Contractor.

Past Performance Information concerning joint venture partners and subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming joint venture partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/joint venture/teaming partner Past Performance Information to the prime during discussions. In an effort to assist the Government’s Performance Confidence Assessment Group (PCAG) in assessing your Past Performance relevancy and confidence, we request the following consent form be completed by the joint venture partners/major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

SAMPLE:

Dear Ms. Steed, We are currently participating as a (joint venture partner/subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Contract for Space and Missile Capabilities (CSMC) for Air Force Space Command (AFSPC), Request for Proposal Solicitation No. FA2517-08-R-9000.

We understand the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent form to allow you to discuss our past performance information with the Prime Contractor during the source selection process.

(Signature and title of individual possessing the authority to sign for and legally bind the company)

Company Name:

Address:

Attachment L-8

PAST PERFORMANCE QUESTIONNAIRE INFORMATION

SECTION A: Information for offerors: Offerors are reminded to provide at least two citations for each relevancy area excluding Contract Management and Staffing/Integrated Security, and at least one citation for each subcontractor/team member proposed to perform work on the overall contract. The prime shall provide at least one citation for Contract Management and Staffing/Integrated Security. If the prime is a joint venture or partnership, citations from those companies comprising the joint venture or partnership arrangement may also provide relevant past performance. If the joint venture or partnership itself can provide relevant past performance, please do so. Do not to exceed the page limits set in Table L-3 for Volume IV.

Offeror, please complete the following information:

Contract Number:

Contractor:

Questionnaire Respondent, please complete the following:

Type of Contract (Circle One): CPFF CPIF CPAF T&M FFP LH

Security Clearance Required (Circle): Secret TS TS/SCI SAP/SAR

Total Task Order/Contract Award Amount: ____________________________________________

Current Task Order/Contract Value: __________________________________________________

Status:

Active Completed:________

Period of Performance & Date of Award: _______________________________________________

Contract Completion Date (Including Extensions): _______________________________________

Product Description and/or service provided:

*****THE FOLLOWING INFORMATION SHALL NOT BE RELEASED

OUTSIDE THIS SOURCE SELECTION’S GOVERNMENT CHANNELS*****

SECTION B: EVALUATOR INFORMATION

Please provide the following for this survey:

Name:______________________________________________________________________

Office Identifier:_____________________________________________________________

Telephone Number:___________________________________________________________

Mailing Address:_____________________________________________________________

E-Mail Address:______________________________________________________________

Relation to Contract:__________________________________________________________

Name:______________________________________________________________________

Office Identifier:_____________________________________________________________

Telephone Number:___________________________________________________________

Mailing AddressAddress:_______________________________________________________

E-Mail Address:______________________________________________________________

Relation to Contract:__________________________________________________________

Attachment L-9

SECTION C: PAst Performance QUESTIONNAIRE DIRECTIONS

The Offeror should send out the questionnaire entitled, “Section D: Evaluation/Past Performance Information Questionnaire for Overall Contract Quality Assessment” to each past performance recipient. This should also correspond with your Team Relevancy Matrix.

SECTION D: EVALUATION/Past Performance Information QUESTIONNAIRE FOR OVERALL CONTRACT QUALITY ASSESSMENT:

Use the following descriptions as guidance in providing element ratings. Ratings should only reflect the performance of the contractor in question.

RATINGS DEFINITIONS:

PERFORMANCE RATINGS

CODE

PERFORMANCE LEVEL

E/B

EXCELLENT/BLUE

VG/P

VERY GOOD/PURPLE

S/G

SATISFACTORY/GREEN

M/Y

MARGINAL/YELLOW

U/R

UNSATISFACTORY/RED

N

NOT APPLICABLE

DIRECTIONS: For each question, please place an “X” in the box corresponding to the rating. Please provide supporting rationale for all ratings except “Satisfactory” or “Not Applicable”. The narratives need not be lengthy, just clear and concise. Space for narrative comments is provided at the bottom of the questionnaire. If more space is needed, use the back of the questionnaire or attach additional pages.

CONTRACTOR NAME: _________________________________________________________

CONTRACT NUMBER: _________________________________________________________

Customer or agency name: ________________________________________________

Geographic location of services under this contract:

PROGRAM MANAGEMENT

M1. How would you describe the quality of the Contractor’s management relationship with government counterparts (including the ability to successfully resolve disagreements/disputes)?

M2. How timely and effective was the Contractor when dealing with contract problem resolution issues without extensive customer guidance?

M3. How well did the Contractor understand/comply with customer objectives and technical requirements?

M4. How well did the Contractor respond to emergency and/or surge situations?

M5. How would you describe the Contractor’s resolution of Organizational Conflicts of Interest (OCIs)?

M6. How would you describe the Contractor’s overall contract management (including ability to effectively lead, manage and control the program)?

M7. How well did the Contractor comply with contract terms and conditions?

M8. How consistently did the Contractor meet timeline requirements?

M9. How well did the Contractor satisfy requirements for quick-turn deliverables, such as quick-look reports?

M10. How effective was the Contractor at optimizing team assignments, team communication, monitoring of team performance, quality control and conflict resolution?

M11. How effectively did the Contractor start work on Day 1 of contract performance?

M12. How would you describe the Contractor’s quality/accuracy/integrity of technical data/reports?

M13. How adequately/effectively was the Contractor’s quality control program and adherence to contract quality assurance requirements?

M14. How well did the Contractor provide reasonable and cooperative support in dealing with your staff (including the ability to successfully resolve disagreements/disputes)?

M15. How well did the contractor provide effective and timely resolution to contract problems?

M16. If the Contractor was required to perform at least 50% of the work for this effort, how well was it accomplished?

M17. If any of the work was subcontracted, how would you describe the quality and effectiveness of those subcontracted efforts?

M18. How would you describe the contractor’s ability to properly handle, store, and destroy classified information?

M19. How would you describe the Contractor’s ability to provide personnel with the appropriate security clearances?

STAFFING

STF1. How would you describe the Contractor’s ability to hire/apply qualified workforce to this effort?

STF2. How would you describe the Contractor’s ability to retain qualified workforce for this effort?

STF3. How effectively did the Contractor replace departing personnel, who were appropriately cleared, skilled, and qualified, including key personnel to ensure contract performance?

STF4. How would you describe the Contractor’s ability to provide appropriate experience/expertise to accomplish all PWS tasks/requirements?

CONTRACT MANAGEMENT (COST)

C1. How would you describe the Contractor’s accuracy in forecasting contract costs?

C2. How well did the Contractor perform within contract costs?

C3. How would you describe the Contractor’s ability to alert Government of unforeseen costs before they occur?

C4. How accurately and timely was the Contractor’s cost reporting?

C5. How accurately did the Contractor invoice via Wide Area Workflow?

C6. How would you describe the Contractor’s performance in providing timely, reliable, supportable proposals with accurate cost estimates for both awards and modifications, to include those for task orders, if applicable?

TECHNICAL PERFORMANCE

T1. If applicable, how timely and effective was the Contractor in satisfying International Traffic in Arms Regulations (ITARs)?

T2. How effective was the contractor’s resource analysis?

T3. How well did the contractor support government budgetary decisions?

T4. How effective was the contractor’s support for or development of key acquisition life cycle processes or documents?

T5. How effectively did the contractor plan, coordinate and execute operational exercises?.

T6. How effective was the contractor’s requirements generation, documentation or integration to organize, train, equip, or develop integrated or system of systems software architectures?.

T7. How well did the contractor provide program support for the nuclear force?

T8. How effective was the contractor’s technical analyses, planning, programming, budgeting, assessments, or systems security of current or future GPS operation?

T9. How effectively did the contractor support range operations and procedures and integrate assets to range capabilities?

T10. How would you describe the contractor’s use or creation of databases?

T11. How effective was the contractor’s modeling and simulation support?

T12. How effective was the contractor’s netcentric support?

T13. How effective was the contractors’ cyberspace support?

NARRATIVE SUMMARY FOR ALL CONTRACTS

(DO NOT INCLUDE PERSONAL NAMES IN THE NARRATIVE SECTION.)

N1. What were the contractor’s greatest strengths in the performance of the contract?

N2. What were the contractor’s greatest weaknesses in the performance of the contract?

N3. Would you award another contract to this contractor?

N4. Additional comments on the above sections (please refer to question number above) (Attach additional pages if needed):

OTHER CONTRACTS:

1. Do you know of any other contracts performed by this contractor? If yes, please provide the following contract information, if known:

a. Contract Number: _______________________________________________________

b. Contractor Name: ________________________________________________________

c. Type of Contract: ________________________________________________________

d. Status:

Active Completed:________

e. Date of Award: __________________________________________________________

f. Contract Amount: ________________________________________________________

g. Contract Completion Date (Including Extensions): ______________________________

Thank you!

Please return this by e-mail to the following Government POC e-mail address: peterson.csmc.ex@peterson.af.mil, or via FAX: 719-556-7900

L-10

Questionnaire Cover Letter

MEMORANDUM FOR QUESTIONNAIRE POCs

FROM: 21CONS/LGCCB, Suite 1240 Bldg. 350

135 Dover St.

Peterson Air Force Base, CO 80914 SUBJECT: Request for Past Performance Information

1. Headquarters Air Force Space Command (HQ AFSPC) is in the process of selecting contractors for the Contract for Space and Missile Capabilities (CSMC), RFP #FA2517-08-R-9000. The estimated value of this acquisition is $450 million over the life of the 5-year contract. Detailed information regarding this solicitation may be found at http://www.fedbizops.gov.

2. One of the considerations in proposal evaluation is the verification of the Offeror’s past performance on contracts which reflect the Offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had first hand experience with an Offeror, for the evaluation of the Offeror's performance on those contracts.

3. Our areas of interest in the Offeror are summarized in the attached questionnaire. We need your written response by 3:00 pm local Colorado time, on 14 October 2009. This schedule will allow us sufficient time to analyze the data prior to the start of discussions. It is important that you return the completed questionnaire directly to the Government. We may also contact you for further information if required.

4. To assist you in preparing your response and expediting your reply, the questionnaire may be filled out by hand and e-mailed to: peterson.csmc.ex@peterson.af.mil or faxed to (719) 556-7900 to the attention of Jeane Steed. Your completed questionnaire will become a part of the official source selection records.

5. We greatly appreciate your assistance. Your prompt response is important to the successful and timely completion of this source selection.

--signed--

JEANE E. STEED

Contracting Officer

Attachment:

Past Performance Questionnaire

ATTACHMENT L-11

Contract for Space and Missile Capabilities (CSMC)

FA2517-08-R-9000

Position Description Format

ID: XXXXXXXX (Include alpha-numeric code applicable to the contractor's numbering system – See also Attachment L-12) JOB CLASSIFICATION: (Include Position Title) JOB SUMMARY: (Include a high level description of assigned work) PRIMARY DUTY RESPONSIBILITIES: (List key job responsibilities)

RELEVANT EXPERIENCE: (Include level and length) EDUCATION/CERTIFICATION: (Include level and type, to include any certifications or licensing) SECURITY CLEARANCE: (Include clearance type/level)

ATTACHMENT L-12

Staffing Plan Table for the Contract for Space and Missile Capabilities (CSMC), Solicitation Number FA2517-08-R-9000

**** This table is provided for format purposes only. The Organization, Function,and Sub Function identified are only examples. The ID# identified should coincide with Attachment L-11. All PWS areas need to be addressed to be successful.

Staffing Table Attachment L-12

AFSPC MILSATCOM (Organization)

INFORMATION TECHNOLOGIES (Function)

Computer Sys Acq, Mgmt and Account (Sub Funtion)

System and Network Security (Sub Function)