FA0021-15-R-0004_Amendment_003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This solicitation amendment is to revised section L0003 paragraph 2.4.2.

Offeror must acknowledge this amendment on its proposal.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-May-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA0021-15-R-0004

X 9B. DATED (SEE ITEM 11)

16-Apr-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-May-2015

CODE

765TH SPECIALIZED CONTRACTING FLIGHT

ATTN: MARIA-JAINE SIPIN 427 CODY AVE, BLDG 9

HURLBURT FIELD FL 32544

FA0021 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA0021-15-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS (ITO)

L0003 – INSTRUCTIONS TO OFFERORS (ITO)

1.0. General Information

1.1. Program Structure and Objectives

The Government will conduct a Lowest Price Technically Acceptable (LPTA) source selection and seeks to award 3 effective contracts and two “on-ramp” awards for the Systems Engineering and Technical Assistance V (SETA V) acquisition utilizing a 100% competitive small business set-aside strategy. The two additional “on-ramp” awards will have effective dates as to be determined. The Government reserves the right to award more or fewer contracts if the Source Selection Authority (SSA) determines it is in the Government's best interest. Multiple ID/IQ contracts will be awarded with a five year ordering period. TOs and TO options will be priced on a FFP basis and evaluated for award purposes as a part of the offeror's proposal in accordance with FAR 52.217-5.

1.2. Budget/Funding Information

For consideration in developing a proposal, the maximum ceiling value is $45M over the life of the contract.

However, this contract is an indefinite delivery/indefinite quantity (ID/IQ) ordering vehicle and does not guarantee that any funds above the minimum amount specified in Section B will be awarded. Congressional budget year allocations and prioritized requirements may determine future task order awards and exercise of task order options, including FAR 52.217-8 Option to Extend Services.

1.3. Fair Opportunity

IDIQ awardees will compete for SETA V task orders as they are solicited during the period of performance of the

IDIQ contract. Please refer to H0008 TASK ORDER PROCEDURES for more information.

1.4. Restrictions on Contacts

Concurrent with the release of this Request for Proposal (RFP), Headquarters Air Force Special Operations

Command (HQ AFSOC) offices will be advised that a source selection action is in progress for SETA V services for the period beginning immediately through date of award and that contact by participating Offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt such contacts during this period.

1.5. Point of Contact

The Contracting Officer (CO), and Contract Specialist are the primary point of contacts for this acquisition. Address all questions or concerns your firm may have to both POCs. Written requests for clarification shall include the solicitation number and be sent to both POCs via email at:

Contracting Officer: Maj Martin Muniz at martin.muniz@us.af.mil

Phone: (850) 884-4770

Contract Specialist: Kurt Buchanan at kurt.buchanan.1@us.af.mil

Phone: (850) 884-3196

Address:

AFICA 765 SCONF

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b522175 mailto:martin.muniz@us.af.mil mailto:kurt.buchanan.1@us.af.mil

ATTN: Maj Martin Muniz/Kurt Buchanan

427 Cody Ave, Bldg 90333, Ste 215

Hurlburt Field FL 32544-5407

1.7. Exchanges

1.7.1. The Government intends to evaluate proposals and may award contracts without discussions with Offerors.

Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint.

1.7.2. However, discussions or negotiations may be held and result in a Final Proposal Revision (FPR). If it is determined to be in the best interest of the Government to hold discussions, the Government will make a

Competitive Range determination, evaluation notices may be issued to Offerors in the competitive range, responses will be requested from applicable Offerors, and discussions will be opened. The competitive range may be further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). Formal responses to evaluation notices (if applicable), discussion items, and final proposal revisions will be considered in making the award decision.

1.7.3. Any revision or non-concurrences to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the Government. This provision is not intended to restrict the team’s opportunity to revise figures (e.g., prices, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

1.7.4. The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR

15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring debriefing must make a request in accordance with the requirements of FAR 15.503 or 15.506 as applicable.

Debriefings will be conducted in accordance with FAR 15.505 or 15.506.

1.7.5. Teams are cautioned to submit sufficient information and in the format specified in Section L. Teams may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract(s) without the opportunity for proposal revision.

1.8. Discrepancies

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO, in writing (no later than 10 calendar days after release date of the solicitation) with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters or additional or substitute pages of the initial proposal.

1.9. Caution Personnel Changes

Offerors are required to verify and ensure the continuing availability of personnel for whom résumés have been submitted. If any personnel substitutions/changes occur or are made prior to submission of final proposal revisions, providing the Government has decided to open discussions, the offeror shall immediately notify the Contracting

Officer (CO) of such change(s) and amend its proposal accordingly. Failure to do so may render the proposal unacceptable.

1.10. Teaming

All Team Members shall have a signed Teaming Arrangement (TA). TAs must be provided in Volume I, Contracting, and Volume II, Technical.

(a) Any business entity without a TA with the Prime is NOT considered a Team Member and will not be evaluated.

(b) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting, and Volume II, Technical.

The proposal shall present a complete, coherent presentation of the Team’s ability as applicable

1.11. Evaluation

Offers will be evaluated using the factors and subfactors in Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award. Offerors are advised proposals are presumed to represent the offeror’s best efforts and most complete responses to this solicitation. Cursory responses or responses which merely reiterate the Performance-Based Work Statement (PWS) will be considered unacceptable. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

1.12. Proposal Delivery

Proposals (electronic and paper copies) shall be hand delivered or mailed to arrive at the following address:

AFICA 765 SCONF

ATTN: Maj Martin Muniz/Kurt Buchanan

427 Cody Ave, Bldg 90333, Ste 215

Hurlburt Field FL 32544-5407

1.13. Proposal Suspense Dates

See Section A, Item 9.

1.14. Defense Department (DD) Form 254

1.14.1. The DD Form 254, Contract Security Classification Specification, at RFP Attachment 4, Appendix D, w/Addenda 1-8, will be applicable to any contract awarded as a result of this solicitation and will be completed at time of award. Specific security requirements will be identified at the task order (TO) level with a TO specific DD

Form 254.

1.14.2. In accordance with the DD Form 254, foreign firms or foreign-owned firms will not be permitted to participate as prime contractors, unless they have been approved by Defense Security Services (DSS) under the

Foreign Ownership, Control, or Influence (FOCI) process to receive a facility security clearance. In accordance with the National Industrial Security Program Operating Manual (NISPOM) and FOCI, security measures must be established to mitigate the foreign ownership in order to receive a facility security clearance. A foreign-owned company may also be cleared under a Special Security Agreement (SSA). If an SSA-cleared company requires access to prescribed information (e.g., Top Secret – Sensitive Compartmentalized Information (TS-SCI)), a National

Interest Determination (NID) will be processed and approved to declare that release of information would not harm the national security interests of the United States.

1.15. Bidder’s Library / Electronic Reference Documents

There will not be a physical bidder’s library available. All referenced documents for this solicitation are available at the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for

Solicitation No. FA0021-15-R-0004.

1.16. Retention of Proposals

In accordance with FAR Subpart 4.803, Government Contract Files, the Government will retain one (1) copy of unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals.

http://www.fedbizopps.gov/

1.17. Unnecessary Elaboration and Formatting

Elaborate brochures or documentation, binding, or detailed artwork, or other embellishments are unnecessary and not desired.

1.18. Classified Materials

Proposals shall be unclassified.

Operation of Hurlburt Field Local Area Network (LAN) and Base Information Transfer System (BITS)

Offerors shall be advised that Contractors operate LAN and BITS; therefore, if proposal information is submitted through either source, the possibility exists that another contractor may have access to the proposal information.

2.0. General Instructions for Preparation of Proposals

2.1. Instructions

Instructions contained herein are for preparing proposals and providing data and presentations to the Government in response to this solicitation. This section of the Information To Offeror(s) (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal shall include all data and information requested by the ITO and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement

(PWS), Contract Data Requirements Lists (CDRLs), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

Offerors shall assume that the Government has no prior knowledge of their technical capability and experience and will base its evaluation solely on the information presented in the proposal.

2.2. Compliance

Proposals must comply fully with these instructions. Proposals which fail to do so may be rejected as non-responsive. Proposals shall include all of the information requested in these instructions. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein. Compliance with these instructions are mandatory and failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting proposals, Offerors are agreeing to the terms and conditions as written in this solicitation.

2.3. Cost/Price Proposal and Model Contract / Representations & Certifications.

All proposed cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Model Contract /

Representations & Certifications Volumes. Cost/price information may be used in other volumes only as appropriate for presenting rationale for alternatives or decision-making processes.

2.4. Proposal Organization/Preparation

2.4.1. Binder Organization

Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages. Staples shall not be used. Binder contents, page limitation, and number of copies are identified in Table L0003-1 – Proposal Organization / Volume

Titles / No of Pages / Page Limitation of this section. Each binder cover and spine shall clearly identify the

Company Name, Point of Contact, Address, Volume Number, Volume Title, “Original” or “Copy,” RFP Number, and RFP Title. Copies shall be numbered (e.g., 1 of 5, 2 of 5, 3 of 5, etc.). Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, paragraph (e), Restriction on Disclosure and Use of Data, and

FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.4.2. Electronic Copies

In addition to the paper copies required by Table L0003-1, the entire proposal shall be submitted on a virus-free CD-

ROM in electronic file formats compatible with Microsoft Office (Word, Excel, PowerPoint). Adobe Acrobat is acceptable except for Attachment 1 and Attachment 6. The content and page size of electronic copies must be identical to the hard copies. Each CD-ROM shall be clearly identified with the Contractor’s Name, Solicitation No., Volume(s) Number, Volume Title, and Date. Use separate folders / files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Do not password protect or compress files. In the event there are any discrepancies between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation. Additionally, submit a separate CD-ROM containing only Volume IV proposal information either to arrive with the Volume IV proposal submission or separately to arrive at the same time and location identified in Section A. Replacement CD-ROMs will be required if the proposal is revised or when final proposal revision is requested.

2.4.3. Clarity of Proposal

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.4.4. Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where it would conserve space without impairing clarity.

2.4.5. Glossary

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.4.6. Illustrations and Tables

Proposals shall be prepared on 8 ½ x 11-inch paper except for foldouts used for charts, illustrations, tables, or diagrams, which may not exceed 11 x 17 inches. For page count purposes, foldout pages will count as two (2) 8 ½ x

11-inch pages and shall only be used for graphics and exhibits, not text. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 inches. For page count purposes, each printed side of foldout page shall count as two (2) pages each. Text used for call-outs on graphics and exhibits shall be no smaller than Times New Roman or Arial, 8-point in height after final reduction. Call-outs may be single-spaced.

2.4.7. Indexing

Each volume shall contain a detailed Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. Tab indexes should remain in place when binders are placed in a vertical position in a storage cabinet

2.4.8. Page

A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material shall be contained within the page limitations in

Table L-0004-1 of this section. The page limitations shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will not be returned to the offeror. Double-sided printing is acceptable, but counts as two (2) pages. Number pages sequentially by volume.

These page format restrictions shall apply to responses to Evaluation Notices (ENs). The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPRs) are required, the same page limitations apply.

2.4.9. Font

Font shall be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Text lines will be no less than single-spaced. EXCEPTION: For RFP Attachment 10, Present and Past Performance

Questionnaire Recipient List, 10-point font is permitted for all sections of the Attachment 10 except the “Description of Effort” on Page 2 where 12-point font is required.

2.4.10. Evaluation Factors and Subfactors

The following evaluation factors and subfactors will be used to evaluate each proposal. Award will be made to the offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below:

Factor 1: Technical

Subfactor 1 Corporate Management Plan

Subfactor 2 Workforce Management Approach

Subfactor 3 Quality Control Plan

Subfactor 4 Security Administration

Factor 2: Past Performance

Factor 3: Price

Table L0003-1 – Proposal Organization / Volume Titles / No of Pages / Page Limitation

Paragraph Number 2.4.8 2.4.1 2.4.1 2.4.2

VOLUME

ITO

Paragraph

Number

TITLE

PAGE

LIMIT

ORIGINAL

HARD

COPIES

E-COPIES

I

L0004: 1.0. VOLUME I – CONTRACT

DOCUMENTATION

Unlimited 1 1 1

1.1 Master Table of Contents

1.1 Table of Contents

1.1 List of Tables and Figures

1.1 Glossary of Abbreviations and Acronyms

1.2 Company and Contact Information

1.3 Validity Statement

1.4 Task Order 0001 Statement

1.5 Teaming Arrangements and/or Letters of

Intent

1.6 Exceptions to Solicitation Requirements

1.7 Model Contract

1.8 Representations and Certifications

II

L0004: 2.0. VOLUME II – FACTOR 1 – TECHNICAL

1 4 1

2.2 Executive Summary 5

2.3 Table of Contents

Unlimited

2.3 List of Tables and Figures

2.3 Glossary of Abbreviations and Acronyms

2.3 Cross-Reference Matrix

2.4 Teaming Arrangements and/or Letters of

Intent

2.5 Technical – Subfactor 1, Corporate

Management Plan

2.5 Table L0004-1 - Team Structure Matrix 2

2.6 Technical – Subfactor 2, Workforce

Management Approach

2.7 Technical – Subfactor 3, Quality Control Plan 5

2.8 Technical – Subfactor 4, Security

Administration Plan

III

L0004: 3.0 VOLUME III – FACTOR 2 – PRESENT

AND PAST PERFORMANCE

1 1 1

3.2 Table of Contents

Unlimited

3.2 List of Tables and Figures

3.2 Glossary of Abbreviations and Acronyms

3.2 Cross-Reference Matrix

3.3 Joint Venture / Subcontractor / Teaming

Partner

3.4 Present / Past Performance Information 25

3.5 Organizational Structure Change History 5

3.6 Present and Past Performance Recipient List 5

3.7 Present and Past Performance Questionnaires

(PPQ) (w/ Cover Letter) 6*

IV

L0004: 4.0. VOLUME IV – FACTOR 3 - PRICE

1 1 1

4.3 Table of Contents

Unlimited

4.3 List of Tables and Figures

4.3 Glossary of Abbreviations and Acronyms

4.4 Other Cost/Pricing Information

4.5 Cost/Pricing Information

4.6 Fully Burdened Labor Rates (Attachment 1)

4.7 Pricing Model / Total Evaluated Price

4.8 Cost Proposal Support

4.9 Financial Documents

NOTE(S)

*To be submitted separately by Offeror’s PPQ Recipients. Limited to 6 pages for each Questionnaire received.

2.4.11. Cross-Reference Matrix

Offerors shall complete the Cross-Reference Matrix at Table L0003-2 for Volumes II and III. The Cross-Reference

Matrix provides critical interrelationships and dependencies between the PWS, Sections L and M of the RFP, and the offeror’s proposal. The Government has completed the Description, Sections L and M Columns; the offerors shall complete “Proposal Volume, Section No., Page & Para No.” column.

[THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK]

Table L0003-2 - Cross-Reference Matrix

Description Section L

Para No.

Section M Para No. Proposal Volume, Section No., Page & Para No.

Factor 1: Technical L0004

Para. 2.0

M0002

Para 2.0

Subfactor 1:

Corporate Management Plan

(Ref PWS Para. 1.3)

L0004

Para. 2.5

Para. 2.1

Subfactor 2:

Workforce Management

(Ref PWS Para. 1.5)

L0004

Para. 2.6

2.2

Subfactor 3:

Quality Control Plan

(Ref PWS Para. 1.9)

L0004

Para. 2.7

2.3

Subfactor 4:

Security Administration Plan

(Ref PWS Para. 1.11)

L0004

Para 2.8

2.4

Factor 2: Past Performance L0004

Para 3.0

Para 3.0

Factor 3: Price L0004

Para 4.0

Para 4.0

L0004 SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS

1.0. VOLUME I – CONTRACT DOCUMENTATION

Volume I Organization

(a) Master Table of Contents

(b) Table of Contents

(c) List of Tables and Figures

(d) Glossary of Abbreviations and Acronyms

(e) Company and Contact Information

(f) Validity Statement

(g) Task Order 0001 Statement

(h) Teaming Arrangements and/or Letters of Intent

(i) Exceptions to Terms and Conditions

(j) Model Contract

(k) Section K Representations and Certifications

(l) Attachments to the Model Contract

1.1. Standard Proposal Information

(a) Provide a Master Table of Contents for the entire proposal (all volumes).

(b) Provide a Table of Contents for Volume I per ITO.

(c) Provide a List of Tables and Figures for Volume I per ITO.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO.

1.2. Company and Contact Information

(a) Offerors shall provide company/division’s street address, county and facility code, CAGE code, DUNS number, and Tax Identification Number (TIN).

(b) Size of business; and labor surplus area designation.

(c) This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

(d) Offerors shall provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the company contractually. Also, Offerors shall identify key individuals authorized to negotiate with the

Government.

(e) Company cognizant Defense Contract Management Agency (DCMA) office, Point of Contact (POC) and full contact information to include address, phone, fax, e-mail address.

(f) Company cognizant Defense Contract Audit Agency (DCAA) office, Point of Contact (POC) and full contact information to include address, phone, fax, e-mail address.

1.3. Validity Statement

(a) Proposal Expiration Statement – A statement that the offer presented is valid for no less than 180 calendar days from the proposal due date at the location identified in Block 9 of the SF 33. Offerors may specify a longer acceptance period than the Government’s minimum requirement by inserting such acceptance period in Section L-0002, FAR 52.214-16, Minimum Bid Acceptance Period.

(b) The Offeror shall make a clear statement that the proposal is valid until this date in the proposal documentation volume.

(c) Be sure to identify appropriate markings as identified in FAR 52.215-1(e) and FAR 3.104-4, “Restriction on disclosure and use of data.”

1.4. Task Order 0001 Statement

Task Order 0001 will be issued concurrently with the basic IDIQ award. This task order is to meet the minimum guarantee amount as stated in Clause B-0001. This amount will be de-obligated upon award of an initial task order.

If task order is not awarded within the first 12 months from the date of the basic contract award, this task order may be invoiced against through WAWF in order to satisfy the minimum guarantee amount. The Offeror must acknowledge it understands and is willing to accept the terms of Task Order 0001 should it win an IDIQ Contract or

On-Ramp award. The Offeror must therefore submit with its proposal a signed statement from an authorized representative on company letterhead that it understands $1,500 is to meet the minimum guarantee only and will be deobligatd upon award of an initial task order. In addition, the statement must indicate that the contractor will participate in the mandatory post award orientation. Task Order 0001 is NOT included in the basic contract proposal costs. No pricing information is required with this statement; therefore it should be no more than one (1) page.

1.5. Teaming Arrangements and/or Letters of Intent

(a) Provide all Teaming Arrangements and/or Letters of Intent for Team Members to receive credit for performing as a team as required in Volume I, Contracting, ITO.

(b) A business entity can participate in this acquisition on one proposal only.

1.6. Exceptions to Solicitation Requirements

(a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or Subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exceptions to Terms and Conditions of the model contract. Exceptions are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(b) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(c) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(d) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

(e) This information shall be provided in the format and content of L0004 1.6 – Solicitation Exceptions. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L0004 1.6 – Solicitation Exceptions

Solicitation

Document

Paragraph/Page Requirement/Portion Rationale

Contract clause, solicitation paragraph, model contract, ITO, etc.

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

1.7. Model Contract

(a) The Offeror's proposal shall include a signed copy of the Model Contract (Sections A thru J). Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. The "original" copy shall be clearly marked under separate cover.

(b) Signature Page – Complete blocks 13 through 16 and signature and date for blocks 17 and 18 of the

Standard Form (SF) 33. Signature by the offeror on the SF33 constitutes an offer, which the Government may accept. The "Original" copy shall be clearly marked under a separate cover and placed in the “Original Binder.”

Provide copy of the signature page in binders containing copies.

1.8. Representations and Certifications.

The Offeror's proposal shall include a signed copy of the Representations and Certifications, Section K. The Offeror may submit a signed copy from the System for Award Management (SAM) website in lieu of completing the representations and certifications included in the model contract.

1.9. Attachments to the Model Contract

1.9.1. DD Form 254: Submit a completed DD Form 254, DoD Contract Security Classification Specification, with the offeror’s information in Block 6.

1.9.2. The contractor shall provide the following attachments in Section J for the Model Contract:

(a) Attachment 1 – On-Site Fully Burdened Labor Rates

(b) Quality Control Plan

(c) DD 254

2.0. VOLUME II – FACTOR 1 - TECHNICAL

2.1. Volume II Organization

(a) Executive Summary

(b) Table of Contents

(c) List of Tables and Figures

(d) Glossary of Abbreviations and Acronyms

(e) Cross Reference Matrix

(f) Teaming Arrangements

(g) Subfactor 1: Corporate Management Plan

(h) Subfactor 2: Workforce Management Approach

(i) Subfactor 3: Quality Control Plan

(j) Subfactor 4: Security Administration Plan

2.2. Executive Summary. The Executive Summary is a concise narrative summary of the entire proposal, excluding price.

2.2.1. The summary shall include key technical capability features describing key technical, performance, and management features of the Offeror.The summary shall also include key contract features describing subcontractors, or Teaming Arrangements (TAs), delivery schedules for the period of performance including schedules for the basic and all options.

2.2.2. The salient features shall tie in with Section M evaluation criteria. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal

2.3. Standard Proposal Information

(a) Provide an Executive Summary narrative as required in Volume II per ITO.

(b) Provide a Table of Contents for Volume II per ITO.

(c) Provide a List of Tables and Figures for Volume II per ITO.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO.

(e) Provide a Cross Reference Matrix for Volume II per ITO. See Table L0003-2 for recommended format.

2.4. Teaming Arrangements

(a) Provide duplicate of all Teaming Arrangements and/or Letters of Intent for Team Members to receive credit for performing as a team as required in Volume I, Contracting, per ITO.

(b) A business entity can participate in this acquisition on one proposal only.

2.5. Technical – Subfactor 1, Corporate Management Plan

The Offeror shall submit a Corporate Management Plan covering the Prime and all Team Members. The Corporate

Management Plan shall apply to all geographical locations. The Corporate Management Plan must demonstrate the team’s capability and capacity to meet the requirements. The Corporate Management Plan shall include:

2.5.1. A description of internal corporate structures coupled with firm commitments with teaming members such as Teaming Arrangements and/or Letters of Intent or that describe a sound corporate and team structure that addresses reach back and management of multiple geographically dispersed task orders.

2.5.2. The Offeror’s proposal shall also describe direct relationships between the senior leadership and management personnel assigned to this contract for efficient operations. The corporate structure must describe the area(s) of expertise and percentage of work to be performed by the prime and all teaming members for this requirement.

2.5.3. A description of the Offeror’s Team Structure Matrix, if applicable. The offeror shall complete and submit the “Team Structure Matrix” (Table L0004-1 below) that identifies the “Prime Contractor” and “Other

Supporting Contractor(s)” (if applicable) for each PWS functional specialty. Identify in the last column of the matrix where in the Technical proposal the “Primary Contributors” meet the requirements identified in the PWS for each of the functional specialties.

2.5.4. The proposal shall describe the rationale for selection of the “Other Supporting Contractor(s),” to respond to the PWS functional specialties and the plan or process for ensuring the optimal “team” members are proposed at the TO level. (“Team” – is considered prime and selected teaming subcontractor(s), if any)

2.5.5. The plan shall identify organization and qualifications of key personnel positions that will be responsible for the task orders. The plan shall identify the roles and responsibilities of program management and basic contract management positions as needed including project manager(s) and/or any other management personnel involved in day-to-day contract operations that are responsible for performance of task orders and ensuring compliance with

FAR Clause 52.219-14, Limitations on Subcontracting.

Table L0004-1 - Team Structure Matrix

PWS Functional

Specialty

PWS Para.

Reference

Primary Contributors (1)

Vol. II

Section #

Page #

Para #

Prime

Contractor (2)

Other Supporting

Contractor(s) Name (3)

Management and

Professional Support

Services

1.3.1

1(a)

Operations and

Training

Management and

Professional Support

Services (O&T

M&PSS)

1.3.1.1

1(a)(i)

Medical

Modernization

Program

Management Services

1.3.1.1.1

1(a)(ii)

Wounded Warrior

Case Management

Coordinator

1.3.1.1.2

1(a)(iii)

Housing Privatization

Consultation and

Advisory Services

1.3.1.1.3

1(a)(iv)

AFSOC Unmanned

Systems Operations

Support

1.3.1.1.4

1(a)(v)

Joint Terminal Attack

Control (JTAC) &

Small Unmanned

Aerial Systems

(SUAS)

1.3.1.1.5

1(a)(vi)

AFSOC Operations

Training Division

Management Support

1.3.1.1.6

1(a)(vii)

1st and 27th Special

Operations Group

(1SOG) Operations

Management Support

1.3.1.1.7

1(b)

Acquisition and

Logistics

Management &

Professional Support

Services (A&L

M&PSS)

1.3.1.2

1(c)

Intelligence

Management &

Professional Support

Services (I M&PSS)

1.3.1.3

Studies, Analyses and

Evaluations (SA&E) 1.3.2

2(a)

Special Tactics (ST)

Operations Analysis and Planning Support

1.3.2.1

2(b)

HQ USAF

Operational Program

Support

1.3.2.2

2(c)

CV-22 Program

Management and

Technical Support

1.3.2.3

2(d)

AFSOC Tactics

Program

Management Suport

1.3.2.4

Engineering and

Technical Services

(E&TS)

1.3.3

Note(s) (1)

“Prime Contributors” refers to contractors that will be performing 20% or more for each of the PWS functional areas.

(2)

“Prime Contractor” refers to the small business contractor that will be performing at least 50% of the total effort under this contract.

(3)

“Other Supporting Contractor(s)” refers to subcontractors that will be performing 20% or more for each of the

PWS functional areas.

2.6. Technical – Subfactor 2, Workforce Management Approach

The Offeror shall submit a Workforce Management Approach covering the Prime and all Team Members workforce. The Workforce Management Approach shall apply to all geographical locations. The Workforce

Management Approach must demonstrate the proposed workforce capability and capacity to meet the requirements.

The workforce management approach shall include:

(a) A description of the offeror’s approach for recruiting, retention, qualifications validation and currency, and training. The Offeror’s methodology must describe how the Offeror’s approach will ensure sufficient workforce with the depth and breadth of technical and Special Operations Forces (SOF) experience. In addition, the approach shall address process to accomplish a smooth transition with any incumbent contractors during the phase-in period and compliance IAW Clause H-0031 Nondisplacement of Qualified Workers and PWS Paragraph titled

“Transition”.

(b) The Offeror’s approach shall include the process to validate qualifications, credentials of potential candidates to ensure they possess appropriate levels of certification currency, education, experience, and expertise;

and ensuring individuals receive proper training to perform their work. The Offeror’s methodology must describe how the Offeror’s approach will ensure task order personnel qualifications and licensure/certifications/credentials are maintained without additional cost or intervention from the Government, including currency of and renewal before expiration during the term of the contract performance to avoid potential impacts to schedule or performance.

(c) The approach shall describe the Offeror’s process to be used to ensure qualified personnel are available

(including to satisfy any required security clearances for personnel) upon the negotiated start date of task orders avoiding potential impacts to schedule or performance. In addition, a description of how the prime will maintain qualified stable workforce after a task order has been awarded to ensure customer requirements are met, services are provided on time, and within budget.

(d) The Offeror’s approach shall maximize continuity and minimize disruption and describe how it will mitigate risks associated with changes in key and other management personnel should a change in personnel occur. The approach shall also include the process to ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal and position vacancies do not exceed 30 calendar days.

(e) The Offeror’s appoach shall describe the Company policy on management of employee vacancies for Select

Reserve duty commitments; e.g., employee reserve duty is considered time off without pay, payment of full salary vs reduced salary while employee is on annual 2-week or longer Select Reserve duty requirement, etc. In addition, the Offeror’s approach in providing substitute personnel if customer requires service during the vacancy period.

(f) The approach shall describe the process to provide a qualified, stable workforce with minimal turnover of personnel including a total compensation plan in accordance with FAR provision 52.222-46 (Evaluation of

Compensation for Professional Employees).

2.7. Technical – Subfactor 3, Quality Control Plan

The offeror shall provide a QC plan that describes a quality control approach. The QC plan shall include:

(a) The Offeror’s QC plan shall ensure services and deliverables are technically, scientifically, and professionally sound as well as timely and error free. The plan shall include the Prime as well as Team Members.

The plan must also describe a quality approach that ensures the quality of services and deliverables do not degrade over time. Note: If the Offeror is successful in obtaining a SETA V IDIQ contract, the Offeror’s QC plan will be incorporated into the basic contract.

(b) The Offeror’s QC plan shall describe aprocess for monitoring team performance, to include quality of work and resolution of team conflict at the TO level. The plan shall include a process for internal and external communication between the prime, team members and the Government during task execution.

(c) The Offeror’s QC plan shall describe a process to respond to time-constrained requirements and unexpected surges in activity (time critical within 48 hours and time sensitive within 2-5 days).

(d) The Offeror’s QC plan must describe an efficient and effective process to accurately managing security clearances and process for completing the required Government security clearances before personnel performance start date.

(e) The Offeror’s QC plan must describe process to avoid, neutralize or mitigate Organizational Conflicts of Interest (OCI).

2.8. Technical – Subfactor 4, Security Administration Plan

The offeror shall provide a Security Administration Plan that describes security administration approach. The plan shall include:

(a) The Offeror shall provide the Offeror’s current level of Facility Clearance and Contractor &

Government Entity (CAGE) code to ensure adequate regulatory procedures in the safeguarding of classified defense and other protected information.

(b) The Offeror shall provide a list of key personnel by the “Primary Contributor(s)” with current Secret, Top Secret (TS), and TS/Sensitive Compartmented Information (SCI) clearances. In addition, the list shall include the Offeror’s security manager employed by the “Primary Contributor(s)” with a current Secret, Top Secret (TS), and/or TS/Sensitive Compartmented Information (SCI) clearances.

(c) A description of the offeror’s plan for obtaining and retaining personnel with necessary security clearances (Secret, Top Secret (TS), and TS/Sensitive Compartmented Information (SCI) clearances) upon the negotiated start date of task orders avoiding potential impacts to schedule or performance.

(d) The Offeror’s plan must describe how the Offeror’s approach will ensure clearances are maintained without additional cost or intervention from the Government, including currency of and renewal before expiration during the term of the contract performance to avoid potential impacts to schedule or performance.

3.0. VOLUME III - FACTOR 2 – PRESENT AND PAST PERFORMANCE

3.1. Volume III – Organization / Content

(a) Table of Contents

(b) List of Tables and Figures

(c) Glossary of Abbreviations and Acronyms

(d) Joint Venture/ Subcontractor/ Teaming Partner

(e) Cross Reference Matrix

(f) Present and Past Performance Information

(g) Organizational Structure Change History

(h) Present and Past Performance Questionnaire Recipient List

3.2. Standard Proposal Information

(a) Provide a Table of Contents for Volume III per ITO.

(b) Provide a List of Tables and Figures for Volume III per ITO.

(c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO.

(d) Provide a Cross Reference Matrix for Volume III per ITO. See Table L0003-2 for recommended format.

3.3. Joint Venture/ Subcontractor / Teaming Partner

(a) Joint Venture Partners shall specifically identify the managing partner and other partners. Subcontractor /

Teaming Partner shall identify Prime Contractor.

(b) CPARS or other performance reports may be provided as attachments to the PPIs at the discretion of the offeror; however, they will be counted toward the total page count.

(c) Consent Letters. Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's

Performance Evaluation Team in assessing your past performance relevancy and confidence, have the major subcontractors/teaming partners identified in your proposal complete the Consent Letter and submit them as part of your Past Performance Volume. (Ref Attachment 9)

3.4. Present/Past Performance Information (PPI)

3.4.1. Present and past performance information (PPI) submitted shall be recent and relevant. Recent is defined as work completed or ongoing during the three (3) years prior to the Government issuance of this solicitation. The

Government is not bound by the offeror’s opinion of relevancy or quality, and will perform an independent assessment of relevancy and quality of the data provided or obtained. If the offeror has no recent or relevant past performance information, this should be documented in Volume III. The Government reserves the right to determine whether any relevant present or past performance information exists and its relevancy, notwithstanding the alleged absence thereof by any offeror.

3.4.2. Offeror shall submit no more than five (5) PPIs (at a minimum two (2) shall be from the Prime Contractor) from “Prime Contributors”. “Prime Contributors” refers to contractor, subcontractor, teaming partners, and/or joint venture partners who proposed to perform 20% or more of the proposed effort based on the total proposed price and perform aspects of the effort the offeror considers critical to overall successful performance. Each of the five (5)

PPIs shall be on a separate Present and Past Performance Information Form (PPIF) (Attachment 8). Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

3.4.3. Use one Present and Past Performance Information Form (PPIF), Attachment 8, per PPI submission for

Contracts and all applicable Order Numbers (i.e. Task Orders, Delivery Order, Blanket Ordering Agreement Order, Blanket Purchase Agreement Order, etc.) that corresponds to the information or work effort identified in the

“Description of Effort” and/or “Period of Performance” blocks on the PPIF. Each PPIF submitted shall count as only one (1) PPI, even though multiple orders are combined on one (1) PPIF.

3.5. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal a “roadmap” describing all such changes in organization for the offeror, joint venture partner(s) and proposed major subcontractors. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation / performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the identified efforts and general enough to apply to efforts on which the

Government receives information from other sources.

3.6. Present and Past Performance Recipient List

Complete all information required on the “Present/Past Performance Recipient List”at Attachment 10. The performance evaluation team may make reasonable efforts to obtain completed Present and Past Performance

Questionnaires from the evaluators that were identified by the offeror. However, it is the offeror’s responsibility offeror to ensure all Present/Past Performance…