Atch_1p_Division_01_Specifications.pdf

LAUGHLIN AIR FORCE BASE

DIVISION 01 GENERAL SPECIFICATIONS

FOR CONSTRUCTION PROJECTS

Document submitted on: 6 May 2019 i

TABLE OF CONTENTS

1. General Summary of Work

1.1. General Rules and Tasks

1.2. General Scope

1.3. Construction Elements

1.4. Execution

1.5. Phasing ............................................................................ Error! Bookmark not defined.

1.6. Protection of Existing Work

1.7. Maintain Working Files

1.8. Changes to the Scope

1.9. Base Hours, Rules, Access and Emergencies

1.9.1. Working Hours

1.9.2. Base Access and Security

1.9.3. Base Policies

1.9.4. Inspection, Surveillance, and Construction Conference

1.9.5. Base Emergency Services

1.9.6. Accident Treatment and Records

1.9.7. Fire Prevention and Protection

2. Regulations and Permit

2.1. General

2.2. Construction Permit

2.3. Accessing Privately Owned Property

2.4. Coordinate Permit Requests

3. Health, Safety, and OSHA Requirements

3.1. General

3.2. Owners Safety Requirements

3.2.1. Submittals

3.2.2. Contractor’s Safety Plan

3.2.3. Certificate of Contractor Safety Compliance

3.2.4. Occupational Safety and Hazard Act (OSHA)

3.2.5. OSHA Inspections

3.2.6. Applicable Documents

4. Non-Compliance, Personnel, and Quality Control

4.1. Non-Compliance with Safety Requirements

4.1.1. Notification of Non-Compliance

4.1.2. Possible Labor Standards Violations

4.1.3. Disagreements or Discrepancies

4.1.4. Notify CO of Major Problems

4.1.5. Conduct of Inspection Personnel

4.2. Qualified Personnel

4.2.1. General

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4.2.2. Supervisor Requirements

4.2.3. Personnel Requirements for Construction Inspection

4.2.4. Personnel Requirements for Quality Control

4.3. Quality Control

4.3.1. Definitions of Reports, When to Submit, and Payment

4.3.2. Quality control Plan - General Requirements

4.3.3. Purpose of Quality Control/ Review

4.3.4. Content of Daily Inspection Reports

4.3.5. Quality Control Checklist

4.3.6. Quality Control during Construction

4.3.7. Quality Control during Submittal Review Phase

5. Furnished Materials and Documents

5.1. Government Furnished Information

5.2. Inspection Contractor Furnished Materials

6. Progress Schedules and Reports

6.1. General

6.1.1. Qualifications

6.1.2. Progress Schedule

6.1.3. Progress Reports

6.2. Meetings

6.2.1. General

6.2.2. Partnering Meetings

6.2.3. Pre-construction Conference

6.2.4. Safety Meetings

6.2.5. Other Conferences and Meetings

6.3. Lines of Communication

6.3.1. General

6.3.2. Formal Lines of Communication:

6.3.3. Informal Lines of Communication

7. Site Visits, Surveying, and Supervision

7.1. Surveying and Testing

7.1.1. Survey and Verification of Existing Conditions

7.1.2. Witness Testing

7.1.3. Materials Testing

7.2. Supervision of Work

8. Photographs, Rights, and Rules

8.1. General

8.2. Photographs Property of Government

8.3. Photographic Marking

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9. Cost Estimates

9.1. General

9.2. Construction Cost Estimate

10. Submittals

10.1. General

10.2. Review of Submittals

10.3. Approvals and Disapprovals

10.4. Submittals for Construction and requirements

10.4.1. Variations

10.4.2. Submittal Description Format and Quantity

10.4.3. SD-01 Preconstruction Submittals

10.4.4. SD-02 Shop Drawings

10.4.5. SD-03 Product Data

10.4.6. SD-04 Samples

10.4.7. SD-05 Design Data

10.4.8. SD-06 Test Reports

10.4.9. SD-07 Certificates

10.4.10. SD-08 Manufacturer's Instructions

10.4.11. SD-09 Manufacturer’s Field Reports

10.4.12. SD-10 Operation and Maintenance Data

10.4.13. SD-11 Closeout Submittals

11. Specifications

11.1. General

11.2. Format

12. Submittal Process and Requirements

12.1. Submittal Structure

12.2. Submitting Submittals

12.3. Review of Submittals

13. Temporary Construction Facilities and Controls

13.1. Construction Site Plan

13.2. Temporary Traffic Control

13.3. Working Area: Conditions and Clean Up

13.4. Temporary Signage

13.5. Temporary Utilities

13.6. Sanitation

14. Closeout Procedures

14.1. Construction Documents

14.2. As-Built Drawings

14.3. Construction Warranty Management Plan

14.4. DD Form 1354

14.5. Completion Inspection

Document submitted on: 6 May 2019 iv

10 Attachments

SECTION 1

Document submitted on: 6 May 2019 1

1. GENERAL SUMMARY OF WORK

Provide all documents, labor, materials, equipment, and oversight to the project outlined in the Statement of Work or Statement of Objectives (SOW or SOO). This specification defines requirements for the hired services in support of the Air Force Civil Engineer’s Sustainment, Restoration and Modernization (SRM) program areas, and other areas of essential support.

Place of performance shall be at Laughlin Air Force Base (LAFB) TX and all remote locations associated with LAFB such as the marina, Spofford Auxiliary Field, and the NORAD weather station. This document supplements Block 6 of Standard Form 252 and sets forth the requirements for the performance of the various services required under the contract. All professional services shall comply with the Laughlin General Plan, Laughlin Infrastructure studies, and all Laughlin Base Design Standards including the use of the Laughlin Division 1 Guide Specifications.

1.1. GENERAL RULES AND TASKS

The Contractor is required to provide all labor, materials, equipment, and oversite for the construction described in this contract. The construction of this project shall be the most economical with necessary consideration given to the most efficient use of all materials consistent with project criteria. If upon investigations, the Contractor discovers a more efficient and/ or superior method or solution to the project addressed in the SOW or SOO, the Contractor shall inform the Contracting Officer (CO).

This contract shall be awarded as a firm fixed price, also known as a lump sum. This does not relieve the Contractor from not providing a line by line cost estimate of construction methods and materials.

All working documents shall be assumed for “Official Use Only” (FOUO) and shall be deemed so until stated by the CO. This includes, but is not limited to, email communications, photographs, and documents sent through AMRDEC which shall be deleted/shredded when no longer necessary. The AMRDEC URL is as follows:

(https://safe.amrdec.army.mil/safe/Welcome.aspx)

1.2. GENERAL SCOPE

The Contractor shall conduct field surveys and investigation to obtain the necessary data to prepare contract plans, specifications, cost estimates, and estimated construction periods of performance. The required services may include all aspects of construction.

- Examples of such services are: preparation and/or review of contract plans, specifications, scheduling, cost estimates, building commissioning services, preparation of operating and maintenance manuals.

In carrying out each work assignment issued in the SOW or SOO, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

The Contractor shall assist in various activities related to the construction and renovation of real property and real property transactions.

- This work shall consist of construction support such as, but not limited to: force protection and anti-terrorism procedures, contingency construction, project delivery methods.

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The Contractor shall be capable of addressing and interpreting all aspects of facilities, including the preparation and presentation of expert testimony, if required.

The Contractor shall repair any damage to Government property made during construction.

The repaired areas shall be consistent with, or better than, the original condition of the area.

1.3. CONSTRUCTION ELEMENTS

The Contractor is responsible for construction documents that fully convey the scope of the work and can be used to construct a high quality, complete and usable product.

- Review the installation or facility mission, environmental policy within the Environmental

Management System (EMS), Environmental Action Plans (EAP), and supporting facility development requirements to establish program or project requirements.

- The Contractor shall coordinate with the LAFB Energy Monitoring Control Systems (EMCS) office to ensure compliance with EMCS requirements during construction. All building systems shall be constructed to meet all applicable codes and be compatible with the existing building systems unless otherwise specified by the CO.

- The Contractor shall affix their seal, actual signature, expiration date of Certificate of Registration under their signature, and date of affixation to all of the original final contract documents, including index sheets identifying all drawings covered and specification cover and index pages identifying all specification pages covered.

- Questions regarding any contract requirements shall be resolved prior to submission of the proposal. Submission of the proposal shall be interpreted as the Contractor’s understanding of, and agreement with, the conditions of said contract.

1.4. EXECUTION

Administrations: The CO is responsible for the administration of the contract. The 47 CES/CEN office is designated as the responsible party for technical and engineering matters related to inspection, review, and acceptance of work. No changes shall be made to the provisions of this contract without written authorization of the CO. Final acceptance shall be issued in writing by the CO.

1.5. PROTECTION OF EXISTING WORK

The Contractor shall be responsible for removing, altering, and/or protecting the current surroundings and work zone. This protection shall be done in such a manner as to prevent damage and premature deterioration of existing and surrounding area. Any repair and/or replacement plans for the surrounding area and work zone shall be submitted to the CO. These plans shall be approved before any work is accomplished.

The Contractor shall investigate the adequacy of existing roads and their allowable load limit before use. If the roads used during the period of performance are damaged by the prime and/or subcontractors, they shall be repaired to preexisting conditions or better, at no additional cost to the Government.

- Examples of damaging activities are, but not limited it: coring, boring, field testing/investigations, vehicular traffic.

Vehicular traffic on concrete walkways shall be restricted to equipment with pneumatic tires.

1.6. MAINTAIN WORKING FILES

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The Contractor shall be responsible for maintaining working files of all construction contract items to include, but not limited to: all reports, correspondence, items generated as a result of this contract. These files shall be available to the CO at any time. All items collected by the Inspection Contractor during the performance of their duties shall become the property of the Government.

These items shall not be released to anyone outside the Government without written authorization from the CO. Any and all requests for access to any such files or materials by any person, agencies, or organizations shall be forwarded to the CO for determination.

At the completion of each construction contract, all files and materials related to that contract shall be transmitted by the Inspection Contractor to the CO. The transmittal shall be accompanied by a letter listing the material transmitted. The material shall be organized in a logical format preapproved by the CO.

1.7. CHANGES TO THE SCOPE

Construction shall be accomplished according to the SOW or SOO provided. However, should questions arise during construction, the Contractor shall have the ability to contact the CO and inquire about the scope of work to ensure success throughout the construction of the project. If during construction, the CO determines the SOW or SOO is flawed and shall be detrimental to the project, the SOW or SOO shall be revisited and corrected.

After publishing the contract specifications, plans, and cost estimates required for solicitation, the Contractor shall have an opportunity to make any correction thereto as a result of errors, omissions, or deficiencies. This shall include the preparation of addenda during the bidding period that may be required as a result of such deficiencies.

1.8. BASE HOURS, RULES, ACCESS AND EMERGENCIES

1.8.1. WORKING HOURS

Any work on base shall be conducted between the hours of 0730 and 1630, with no work expected on weekends and Federal holidays. Permission to work at times other than those stated above must be obtained from the CO at least three working days in advance. As permission may not always be granted, the Contractor’s schedule shall never rely on accomplishing work at times other than those stated above.

Any work that is submitted to Laughlin Air Force Base (LAFB) from an offsite location shall be sent during working hours. Work submitted outside those hours shall be considered submitted on the next day of business.

No work shall be allowed during quiet times for special events. Graduation ceremonies typically occur once every two weeks and require quiet times from 1600 to 1830 on Thursday and Friday evenings as well as 0900 to 1230 on Friday morning. Unplanned events may occur during the life of the project. Any planned disturbances to these events and these quiet hours shall be coordinated through the CO.

For activities when work is prohibited (quiet times mentioned above), the Contractor shall have all equipment and materials removed and organized on the site as directed by the CO.

The Contractor shall ensure all areas are clean.

1.8.2. BASE ACCESS AND SECURITY

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a. All Contractors/Subcontractors seeking to enter LAFB for employment must complete a criminal history background check prior to entering LAFB. A release form and spreadsheet template (as necessary) shall be provided by 47 CONF, upon request, and must be completely filled out. Individuals shall fill out one release form per person and the Contractor shall compile all copies and provide them, with a completed spreadsheet, to 47 CONF. Contractor personnel convicted of, but not limited to, the following crimes shall not be allowed to work on LAFB: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes; drug crimes related to distribution or intent to distribute; or firearms/explosives violations. Other grounds for exclusion for working on LAFB include, but are not limited to: unable to provide proof of U.S.

citizenship, outstanding warrants, individuals identified on Federal terrorist watch lists, and incarceration for 12 months or longer within the past three years. Deviations from these guidelines are permitted on a case by case basis as determined by 47 SFS/CC. Any release form/spreadsheet not correctly filled out shall be considered incomplete and that Contractor employee shall not be granted access onto LAFB.

b. Background checks are processed and released every Thursday and shall be considered valid for a period of 12 months for Contractors without a break in service working on LAFB during that time. However, if there is a break in service working on LAFB for longer than 6 months, the Contractor shall have complete another criminal background check.

c. All Contractor/Subcontractor personnel obtaining a satisfactory criminal history background check must obtain a long term (24 hrs-2 yrs) or short term (less than 24 hrs) AF Form 75 or authorized Contractor badge to enter the installation. The Contractor must provide a valid US Government issued identification. Identification must have person’s picture at time of obtaining AF Form 75 and/or Contractor badge. If the Contractor/ Subcontractor is requesting a vehicle pass, they must provide a valid driver’s license, vehicle registration, and insurance meeting the minimum Texas liability coverage.

Contractor/ Subcontractor shall report all lost, stolen or missing AF Form 75s and/or Contractor badges to 47 SFS immediately upon discovery. All AF Form 75 and/or Contractor badges shall be turned in at the completion of stated contract, termination of employee, debarment from base, released from contract, and/or the Government terminates the contract. Failure to follow stated procedures may prevent Contractor/ Subcontractor from further qualifying for base access.

d. Short-notice passes may be considered on a case-by-case basis and are subject to approval by the 47 CONF project CO with coordination of 47 SFS personnel. Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

1.8.3. BASE POLICIES

a. All persons entering the base must present valid identification at the base entrance.

b. While operating any vehicle on base, all drivers must have in their possession a valid driver's license, valid vehicle registration, and proof of vehicle insurance. If a vehicle is registered to someone other than the operator, the operator must provide a notarized letter from the registered owner, authorizing the operator permission to operate the vehicle.

Document submitted on: 6 May 2019 5

c. Access to the base may sometimes be delayed by 60 minutes or more due to security precautions, including the checking of vehicle occupants IDs, vehicle manifests, and the searching of all vehicles. Longer wait times may occur in the event of an emergency.

d. Contractors, Subcontractors, and all personnel who report for work and do not know the location of the charrette location/work site shall be held at the main gate to await escort service from the construction superintendent or other designated representative.

e. Base speed limits are strictly enforced with the use of radar equipment. The speed limits on base range from 5 to 30 mph. The Contractor and all employees shall abide by all posted speed limits.

f. Motorcycle operators must have headlights turned on at all times. Passengers are not allowed on motorcycles unless the motorcycle is specifically designed to carry a passenger (determined by the manufacturer). Motorcycle operators/riders must wear headgear (helmets), leather or abrasion resistant gloves, goggles, sturdy foot protection that protects the feet and ankles, long pants, and long sleeve shirt or jacket at all times while riding on base.

g. Mandatory seatbelt laws are in effect on base and personnel are not permitted to ride in the beds of trucks. Seatbelts must be fastened prior to entering the base.

h. No privately owned weapons or contraband (drugs, etc.) are permitted on any military installation, at any time. Violators shall be prosecuted through the Federal Magistrates Court.

i. Cameras are to be used for construction documentation only. Any photographs that need to be taken relative to the construction site must be coordinated with the CO.

j. LAFB is considered to be a closed facility. No unauthorized tours or visitors shall be allowed on the installation.

k. Cell phone usage while driving on base is not permitted, unless communication to device is “hands free”.

l. All personnel shall obey all posted directives and shall adhere to Security Forces directions and instructions.

m. Failure to comply with base policies may result in loss of driving privileges or debarment.

1.8.4. INSPECTION, SURVEILLANCE, AND CONSTRUCTION CONFERENCE

Prior to the start of these services by the Inspection Contractor, the CO, and/or their authorized Government representative, shall conduct an inspection, surveillance, and construction conference with the Inspection Contractor to review construction requirements and discuss administrative procedures including:

- General base orientation

- Applicable base regulations

- Base fire, security, and emergency medical procedures

- Relationship of the Government to the Contractor personnel

- Other relevant administrative information

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The Contractor shall be represented by personnel responsible for supervising the inspection services and, if possible, by the Contractor’s inspection representatives.

1.8.5. BASE EMERGENCY SERVICES

The base emergency phone number is 911. This number provides emergency police, fire, and medical service. Ambulance service is dispatched from Val Verde Regional Medical Center at the request of the base Fire Department. When dialing “911” from a cellular phone, inform operator that the individual is calling from a cellular phone and that the emergency is at LAFB.

For non-emergency security business, 24 hours a day, 7 days a week, call (302) 298-5100.

1.8.6. ACCIDENT TREATMENT AND RECORDS

The Contractor shall post emergency first aid and ambulance information at project site. If an accident does occur on site, a notification shall be sent to the CO once the scene and personnel are safe.

1.8.7. FIRE PREVENTION AND PROTECTION

The Contractor shall provide temporary fire protection equipment for the protection of personnel and property during construction as required.

The Contractor shall remove debris and flammable materials weekly to minimize potential hazards.

Open-flame heating devices shall not be permitted except by approval in writing from the CO.

Approval for the use of open fires and open-flame heating devices shall not relieve the Contractor from the responsibility for any damage incurred because of fires.

Burning trash, brush, or wood on the project site shall not be permitted.

SECTION 2

Document submitted on: 6 May 2019 7

2. REGULATIONS AND PERMIT

2.1. GENERAL

The Contractor shall comply with the below documents and standards as applicable:

(1) Federal, state, local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, rules (including all changes and amendments)

(2) Presidential Executive Orders in effect on the date of issuance of the contract, Unified

Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS).

(3) Engineering instructions, directives, guide specifications, drawings, technical manuals, other instructions furnished by the CO Where there is a conflict between the referenced standards, the Project Manager (PM) and the CO shall determine the applicable standard that shall ensure public safety and fiscal prudency.

Installation or location-specific documents shall be identified in the contract. The Contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of the contract.

The Contractor shall obtain all permits, licenses, and approvals from local, state and federal authorities necessary to perform services specified under the contract.

2.2. CONSTRUCTION PERMIT

The Contractor shall be responsible for filling out and submitting an AF Form 103, Work Clearance Request, to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298-5488/5489, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. The Contractor shall also include the depth to which they shall be excavating on the form. This shall allow for all utilities to be marked within the construction area. Once an approved/signed AF Form 103 is received, the Contractor shall submit this form with an AF Form 3000 to the CO for tracking purposes.

The Contractor shall be responsible for the submission and completion of an AF Form 103 before any excavation shall occur onsite. The Government shall assist the Contractor as necessary with the completion of this form. The Contractor shall be responsible for maintaining the markings on the indicated utility lines or they may be held liable for any incidents that arise.

For general awareness, the AF Form 103 has an allotted 30 days to be completed. If the Contractor does not submit the form with 30 days to the start of construction date the Government shall not be held liable for any delays due to the lack of completion of this form.

2.3. ACCESSING PRIVATELY OWNED PROPERTY

Prior to accessing privately owned property the Contractor shall receive approval from the CO and consent of owner or owner’s agent. It is the responsibility of the Contractor to inform the CO of all access fees to ensure that all fees associated with the privately owned property are within the scope of the contract prior to accessing property. Access fees required shall only be paid when directed by the CO. The Contractor shall present a voucher supported by proper receipts for reimbursement by the Government. Upon receiving approval from the CO the Contractor shall then secure consent of owner or owner’s agent permission to access privately owned property.

SECTION 2

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2.4. COORDINATE PERMIT REQUESTS

This section shall discuss the appropriate procedure for the coordination of requests from the Construction Contractor for utility outage permits, excavation permits, welding permits and other similar items.

Said permits shall require coordination with the CO (or their designated representative) and appropriate base personnel. The Inspection Contractor shall track the status of all requests.

Any requests that have not been acted upon after five (5) work days shall be investigated and a report made to the contracting office. This service shall be provided continuously as required during the construction period for each construction contract inspected.

SECTION 3

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3. HEALTH, SAFETY, AND OSHA REQUIREMENTS

3.1. GENERAL

The Contractor shall take safety and health preventative measures in performing work under this contract. The measures taken shall follow all applicable federal, state, Occupational Safety and Health Act (OSHA), and local laws, regulations, ordinances, codes, and orders relating to safety and health in effect on the date of this contract.

During the performance of work under this contract, the Contractor shall comply with procedures prescribed for control and safety of persons visiting the project site. The Contractor is responsible for their personnel and for familiarizing each of their Subcontractors with safety requirements. The Contractor shall advise the CO of any special safety restriction they have established so that all Government personnel are appropriately notified of these restrictions.

3.2. OWNERS SAFETY REQUIREMENTS

3.2.1. SUBMITTALS

The following submittals are required under owner safety requirements:

- The Contractor’s Safety Plan (reference section 3.2.2)

- The Certificates of the Contractor’s Safety Compliance (reference section 3.2.3)

3.2.2. CONTRACTOR’S SAFETY PLAN

Contractor shall submit a safety plan to the CO for approval prior to start of investigations and construction at the project site.

Safety plan shall include, as a minimum, the following:

- Safety program objectives

- Methods to attain safety objectives

- Methods to comply with the requirements for immediate reporting of mishaps to the CO

- Procedure for safety meetings, surveys, inspections, and reports

- Lists of key personnel to be contacted in times of emergency

- Responsibility of key personnel for the Contractor

- Disaster and emergency programs

- Procedures for emergency actions to be taken to secure dangerous conditions, to protect personnel, and secure work areas in the event of accident or act of nature

- Hazardous materials control procedures for minimizing the use of hazardous waste and procedures for proper handling, storage, labeling, and transportation of all hazardous materials. Section 01-4 Environmental Requirements and Hazards addresses the use of hazardous materials

- Procedures for securing the mishap site so that the area remains secure until arrival of a safety investigator. Mishap site shall remain secured until released by the CO

- Program to show compliances with Federal OSHA Safety and Health Standards 29 CFR 1910 (General Industry) and 29 CFR 1926 (Construction)

SECTION 3

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3.2.3. CERTIFICATE OF CONTRACTOR SAFETY COMPLIANCE

In addition to the Safety Plan, the Contractor shall submit a signed statement stating that the Contractor is committed to the Safety Plan. This commitment shall ensure the Contractor does not invalidate the integrity of safety systems throughout the life of the contract.

3.2.4. OCCUPATIONAL SAFETY AND HAZARD ACT (OSHA)

The Contractor shall be required to take health and safety measures while performing work under this Contract.

The Contractor is required to provide the CO copies of the OSHA report(s) submitted during the duration of the contract.

3.2.5. OSHA INSPECTIONS

The Contractor shall be subject to no-notice inspections by OSHA Program inspectors from the Department of Labor. These inspections have the potential to find the Contractor personally liable for any violation of the OSHA Regulations. While on this installation the Contractor and all employees/subcontractors that work in any capacity for the Contractor shall adhere to and follow all safety and health requirements as established in the U.S. ARMY CORPS OF ENGINEERS MANUAL EA. 385-1-1 Dated OCT 1987 and/or the latest version/edition.

3.2.6. APPLICABLE DOCUMENTS

The following document(s) provide specific and general guidance in the performance of inspector services under the contract. In providing inspection services, the Inspection Contractor shall be guided by these documents and the procedure, requirements and methodology described in the documents shall be used by the Contractor unless they conflict with those in the scope of work. In the event of a conflict the Contractor shall bring the item in question to the PM and CO’s attention for resolution.

- EM 385-1 (3 Sep 1996) U.S. Army Corps of Engineers Safety and Health Requirements

Manual

SECTION 4

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4. NON-COMPLIANCE, PERSONNEL, AND QUALITY CONTROL

4.1. NON-COMPLIANCE WITH SAFETY REQUIREMENTS

The Inspection Contractor shall not be responsible for the monitoring or enforcement of safety requirements on the work site. If, however, the Inspection Contractor observes an instance of non-compliance, they shall immediately report the non-compliance to the appropriate Government representative. Additionally, they shall issue a Contractor Construction Non- Compliance Notice.

For any operation which poses imminent danger to life or danger of serious disabling injury, that operation shall be halted immediately by the Inspection Contractor. This is the only instance in which the Inspection Contractor has any authority or responsibility to issue direction to the Construction Contractor.

If any operation is so halted, the designated Government representative shall be notified immediately by the Inspection Contractor and the circumstances shall be noted on the daily inspection report and the Contract Construction Non-Compliance Notice.

4.1.1. NOTIFICATION OF NON-COMPLIANCE

The CO shall notify the Contractor of any detected non-compliance with the requirements mentioned within section 4.1. The Contractor shall take immediate corrective action after receipt of said non-compliance notice. If a notice is delivered to the Contractor at the work site, this shall be deemed sufficient for the purpose of notification.

If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

4.1.2. POSSIBLE LABOR STANDARDS VIOLATIONS

The Inspection Contractor shall bring any instances where it is suspected that the Construction Contractor is in violation of the Labor Standards Provisions of the contract to the immediate attention of the CO.

4.1.3. DISAGREEMENTS OR DISCREPANCIES

The Inspection Contractor shall notify the CO, in writing, of any disagreements with the Construction Contractor in regards to this contract. Examples of disagreements or discrepancies are: “errors” in contract requirements, discrepancies found within plans and specifications, recommended solutions.

The Contractor shall assist with claims, disputes resolutions, and litigations as the project requires.

The Contractor shall identify any and all deviations from the contract requirements and shall notify the CO before they are acted on.

4.1.4. NOTIFY CO OF MAJOR PROBLEMS

The Inspection Contractor shall notify the CO or designated Government representative immediately of any major project problems requiring resolution. Any notification shall be

Document submitted on: 6 May 2019 12 followed up with written correspondence documenting the incident. A photograph, with an explanation of what the photograph shows, shall be attached.

The Contractor shall bring any limitations of products or systems which may be detrimental to successful performance of the completed work to the attention of the CO.

4.1.5. CONDUCT OF INSPECTION PERSONNEL

All Inspection Contractor employees and Subcontractor personnel are prohibited from engaging in any action which might result in, or reasonably be expected to create, the appearance of any of the following:

- Soliciting for or accepting of financial or other consideration directly or indirectly from

Construction Contractors performing work for the Government.

- Giving preferential treatment to any person affiliated with the Construction Contractors or suppliers engaged in performing or seeking to perform contracts with the Government.

4.2. QUALIFIED PERSONNEL

4.2.1. GENERAL

The Contractor shall ensure that only qualified and competent personnel carry out the tasks outlined in the SOW or SOO provided. Qualified is defined as a registered professional or, where registration is not applicable, trained and/or certified in the respective field.

The Engineer(s) of Record shall be licensed in the state of Texas and have a minimum of five years of experience on similar projects. The Contractor shall submit for approval the name(s), license number(s), and qualifications, in resume format, of the Engineer(s) of Record within 14 days of project award.

Peer reviews shall be performed by engineers with proper training who have sufficient experience to provide superior Quality Control.

The Contractor shall ensure that only qualified personnel perform construction work for this contract.

The Contractor shall provide Architectural and Engineering (A-E) expertise in the following disciplines as required:

(A) Civil Engineering, including airfield pavement design

(B) Structural Engineering

(C) Mechanical Engineering (HVAC, plumbing design, fuels operation)

(D) Fire Protection

(E) Environmental (hazardous waste management, identification, and design)

(F) Electrical (building systems, interior and exterior illumination, airfield lighting, environmental management controls, and underground distribution)

(G) Architectural for commercial building design, industrial (space optimization through functional process studies) engineering, planning (community development/master planning), specialized services (abatement, geo-technical and design of Secure Compartmentalized Information Facilities (SCIF))

(H) Architectural landscape design

(I) Specification Writers

(J) Cost Estimators

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(K) Geographic Information System (GIS) analysts

(L) Computer Aided Design and Drafting (CADD) technicians

(M) A minimum of one Leadership in Energy and Environmental Design (LEED™)

Accredited Professional (AP) is required.

4.2.2. SUPERVISOR REQUIREMENTS

All services provided under this contract shall be performed under the supervision and direction of licensed Professional Engineer (PE) or Architect of the firm. They shall be responsible for ensuring that personnel used in performance of the inspection services have appropriate qualifications for accomplishment of the tasks assigned.

The Government may, in writing, require the Inspection Contractor to remove any portion of their personnel that the Government reasonably determines to be unqualified or fail to adequately perform tasks assigned to them.

Upon award of the contract, the Contractor shall immediately advise the CO and the Contracting Officer Representative (COR), in writing, of the name(s) of the individual(s) appointed as project coordinator(s). The individual(s) appointed shall serve as the point of contact(s) (POC) and liaison(s) between the Construction Contractor and the COR for all work required under the contract. The appointed personnel are typically the on-site inspector.

4.2.3. PERSONNEL REQUIREMENTS FOR CONSTRUCTION INSPECTION

The Inspection Contractor shall provide technically competent and appropriately qualified personnel for construction inspection. The inspection personnel shall have knowledge of construction scheduling methods and of building and construction crafts.

The Inspection Contractor shall be responsible for providing managerial, engineering, and clerical support personnel. The Inspection Contractor shall, at no additional costs to the Government, procure individual specialists necessary to provide technical services required on a periodic basis, should these services not be available from employees of the Inspection Contractor.

4.2.4. PERSONNEL REQUIREMENTS FOR QUALITY CONTROL

The requirements for the Quality Control (QC) organization are a QC Manager and a sufficient number of additional qualified personnel to ensure safety and contract compliance.

The Senior Engineer or alternate (aka QC Manager) shall be subject to acceptance by the CO.

This individual shall have:

- A minimum of five (5) - seven (7) years of experience in construction practices, procedures, and testing

- Three (3) years of QC management of DoD construction projects

- A degree in Engineering, Construction Management, or applicable field related to the overall project tasking The individual must have attended a professionally accredited QC Management Course (e.g., conducted by the US Army Corps of Engineers or an independent private company) within the last five (5) years. A Contractor’s self-developed program shall not fulfill this requirement.

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The Contractor shall submit the name and qualifications (in resume format) of the QC manager accompanied by a copy of the designation letter appointing the QC Manager to their position. Said letter shall be signed by an authorized official of the firm and shall delegate sufficient authorities to adequately perform the functions of the QC Manager, including the authority to stop work. The resume shall clearly indicate that the QC Manager is qualified to the extent required above.

The QC Manager, or alternate, and the site superintendent shall not be the same person (unless otherwise approved by the CO). Each individual shall be present at the site at all times while work is in progress. These individuals shall have complete authority and responsibility to take any action necessary to ensure contract compliance.

4.3. QUALITY CONTROL

4.3.1. DEFINITIONS OF REPORTS, WHEN TO SUBMIT, AND PAYMENT

The following terms/definitions/deadlines shall be consistent throughout the QC plan:

Spot Check: When requested by the CO, perform a review of the construction plans and specifications to determine their completeness and accuracy. This check shall use sampling techniques to provide an overview of the plans and specifications, with perhaps one or two specification sections being checked in detail. The check shall be formal and disciplined in approach, with the use of a prepared check list. Said list shall lead the checker through a set of predetermined procedures to ascertain completeness and accuracy of the plans and specifications.

- Spot Check Review Comments: Shall be submitted to the CO listing the findings of the spot check within five (5) working days of receipt of the documents Full Scale Completeness and Accuracy Check: When requested by the CO, perform a complete, full scale review of the construction plans and specifications to ascertain their completeness and accuracy. This item is usually tasked when the spot check reveals significant errors or omissions. Use the same type of prepared check list used for the spot check, but check the entire set of plans and specifications, rather than just a section or two.

- Full-Scale Review Comments: Shall be submitted to the CO listing the findings of the full-scale check within 15 working days of receipt of the documents Constructability Review: Perform a review of the construction plans and specifications to determine the constructability of the facility. Such items as the types of materials used, the known or potential interference’s to construction, site considerations, etc. are reviewed to determine whether the facility is readily constructible as designed.

- Constructability Review Comments: Shall be submitted to the CO in narrative letter format outlining constructability problems within 15 working days of receipt of the documents Payment for each review shall be made upon satisfactory completion and Government acceptance of the reports.

4.3.2. QUALITY CONTROL PLAN - GENERAL REQUIREMENTS

The Contractor is responsible for QC.

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The Contractor shall establish and maintain an effective QC system throughout construction.

The QC system shall consist of plans, procedures, testing, and organization necessary to produce an end product which complies with the contract requirements. The QC system shall cover all construction operations, both on site and off site, and shall be keyed to the proposed construction sequence.

The Contractor shall submit their quality control plan within 14 calendar days after award of the contract. The Contractor shall ensure that all QC applications are accomplished in accordance with the QC Plan. The QC plan submitted shall describe:

- How the Contractor shall coordinate with all the disciplines throughout construction

- How they shall ensure Government review comments are incorporated into construction

- How they shall ensure all errors and omissions are prevented In addition, the QC Plan shall include the following, at a minimum:

- A description of the QC program

- A chart showing lines of authority and acknowledgement

- The duties, responsibilities, and authorities of each person assigned a QC function

- Procedures for reviewing construction calculations, drawings, specifications, and all other required construction documents

- The method for scheduling construction work to allow for an independent peer review of all construction documents

- Procedures for reviewing and certifying submittals

- Procedures for tracking construction deficiencies from identification through acceptable corrective action The QC Plan must be reviewed and accepted prior to the start of construction. Acceptance is conditional and shall be predicated on satisfactory performance during construction. The Government reserves the right to require the Contractor to make changes in their plans and operations including removal of personnel, as necessary, to obtain the quality specified.

The Contractor’s QC Plan shall not be approved until the Government has approved the qualifications of the QC Manager.

After acceptance of the QC Plan, the Contractor shall notify the CO in writing of any proposed change(s), to include changes in personnel. Proposed changes are subject to acceptance by the CO.

4.3.3. PURPOSE OF QUALITY CONTROL/ REVIEW

To perform a quality check for the Government to determine the completeness of the product delivered by the Contractor.

To eliminate change orders to construction contracts which are caused by conflicts, ambiguities, inaccuracies, and deficiencies in and between the construction plans and specifications.

To eliminate requirements which are impossible or impractical to build Construction Contractor. In addition, to maximize the geographic region where the construction is to be performed, recognizing the suitability of materials, availability and capability of the labor forces, and standards of practice of the construction industry in the region.

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4.3.4. CONTENT OF DAILY INSPECTION REPORTS

The Construction Contractor shall maintain current records providing factual evidence that all required QC activities and/or tests have been performed. One paper (upon Government request) and one digital copy, in PDF, of these records, in report form, shall be provided to the Government weekly. All calendar days shall be accounted for throughout the life of the contract.

These records shall include the work of Subcontractors and suppliers and shall include, at a minimum, the following information:

- Work performed each day, to include: description of trades working on the project, the number of personnel working, weather conditions, any delays

- Tests performed, to include the results and references to specifications

- A list of deficiencies noted, along with corrective action

- Quantity of materials received with a statement as to whether the material was acceptable

- Job safety evaluations and corrective actions

- Conflicts in plans and/or specifications

- A statement signed by the QC Manager that equipment and materials incorporated in the work and workmanship comply with the contract statement

4.3.5. QUALITY CONTROL CHECKLIST

The Inspection Contractor shall develop its own checklist to use for checking construction plans and specifications, and add any procedures thought beneficial. The checklist developed by the Inspection Contractor shall take into account the type of construction envisioned by the plans and specifications to be checked, as well as the Inspection Contractor’s own inherent organization.

4.3.6. QUALITY CONTROL DURING CONSTRUCTION

The Contractor shall ensure that proper quality control methods are employed during construction. At a minimum, an independent peer review of all submittals shall be performed.

The Engineer of Record/Architect of Record, or alternate shall be present at the site at all times while work is being done, and have complete authority and responsibility to take any action necessary to ensure contract compliance.

All construction calculations shall be thoroughly checked.

4.3.7. QUALITY CONTROL DURING SUBMITTAL REVIEW PHASE

The Inspection Contractor shall review the construction plans and specifications to determine the constructability of the facility as detailed in the drawings and specifications.

Consideration shall be given, but not limited to, the following:

- Accurate depictions of site conditions such as: access, utilities, general configuration, conformance with the approved master plan

- Adaptation of proposed structures and features to site conditions and constraints

- Adequacy of working space, storage space, and access to the site for all Contractor and

Government operations

- Provisions for coordination of on-site operational conflicts during construction

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- Assurance that contract requirements include provisions for environmental protection safeguards with respect to dust control, erosion, salvage and disposal of wastes

- Appropriateness of contract duration; consideration of the need for a CPM Network Analysis System and relationship to other work planned or underway

- Requirements for the Contractor’s QC System, adequate submittal requirements and clear responsibility for all submittal approvals and testing

- Clearly defined procedures for scheduling of outages and the feasibility of utility interruptions

- Requirements of Government Furnished Materials (GFM) and equipment, service/utility connections, equipment phasing, and long lead requirements

- Availability of materials and skilled labor

- Review of special materials and structural systems available in the area

- Assurance that the work can be constructed using methods, materials and equipment common to the construction industry

- Provisions for safe and efficient operation of installed equipment

- Requirements for operating and maintenance documentation and training

SECTION 5

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5. FURNISHED MATERIALS AND DOCUMENTS

5.1. GOVERNMENT FURNISHED INFORMATION

The Government shall furnish copies of available records, as necessary, to aid in completion of the project. Use of Government-furnished data does not relieve the Contractor from doing a thorough site investigation in order to obtain the information necessary to deliver a complete and usable product.

The 47 CES/CEN, through the CO, shall furnish the Contractor with applicable data and information for the contract upon initial NTP. The remainder of this sub-section lists types of Government-furnished information:

- Location of project sites

- Records of drawings for facilities and infrastructure, as available

- DD Forms 1391 and 1391C, Military Construction Project Data

- Sample of Division One - General Requirements specification

- Sample copy of Schedule of Material Submittals

- Sample copy of Construction Cost Estimate Breakdown Air Force Manuals, Publications, and Guide Specifications shall not be furnished in their entirety. They may be acquired from the Government Printing Office or commercial vendors of engineering standards.

The Contractor shall advise the CO of any discrepancies, ambiguities and/or lack of clarity noted in plans and specifications furnished for use in connection with this project.

5.2. INSPECTION CONTRACTOR FURNISHED MATERIALS

Office Space and Equipment: Unless stated otherwise within the contract, the Inspection Contractor shall furnish all necessary facilities, equipment and materials necessary to perform their contract task. This includes, but is not limited to:

- Office space

- All necessary office furniture and equipment

- All office consumables

- All equipment and devices necessary to perform any testing, inspection or surveillance required

- All necessary photographic equipment

- All necessary safety equipment for inspection personnel, such as safety shoes and hard hats

- Any necessary mobile radio equipment

- Any equipment which may be required to monitor adequately the compliance of the

Construction Contractor with applicable safety regulations Vehicles: The Inspection Contractor shall provide all vehicles required for performance of the contract. These vehicles shall be registered with the Base Security Office in accordance with station requirements.