Atch_1_Statement_of_Work.pdf

STATEMENT OF WORK

Table of Contents

Project Title: Allied Support T-1 Sunshades Project Number: MXDP 17-1007

Project Location: Laughlin AFB, TX Submission Date: 21 May 2019

1. INTRODUCTION

2. DESCRIPTION OF WORK

3. INFRASTRUCUTRE WORK

3.1. Geotechnical Survey

3.2. Trenching and Excavation

3.3. Electrical Work

3.4. Pavement Construction

3.5. Grounding and Tie-Down Rods

3.6. Airfield Striping Removal and Installation

4. SUNSHADE DESIGN/CONSTRUCTION

4.1. Aircraft Design Sizing

4.2. Structural Design Criteria

4.3. Material Requirements

4.4. Electrical Design Criteria

4.5. Professional Engineer Requirement

5. CONSTRUCTION/SITE REQUIREMENTS

5.1. Working Hours

5.2. Existing Site Conditions

5.3. AF Form 103, Work Clearance Request Form

5.4. Airfield Areas and Movement within them

5.5. Barricades

5.6. Laydown Area

5.7. Environmental Safety and Standards

5.8. Worksite Cleaning and Standards

5.9. On-Site Field Oversight

6. CONTRACT INFORMATION

6.1. Period of Performance

6.2. Construction Meetings

6.3. Deliverables

6.4. Warranty

6.5. Invoicing

6.6. Contract Points of Contacts

22 ATTACHMENTS

1. INTRODUCTION

Maintenance personnel currently do not have any weather protection for the T-1 aircraft and must use portable equipment to provide light in order to perform aircraft maintenance. The constant exposure to the elements along with the retrieval, setup and breakdown of lighting equipment has led to decreased efficiency. The installation of electrical utility lines and sunshades shall not only increase efficiency allowing more training missions to be executed, but shall also protect vital Air Force assets.

Within the below documents, the following shall be consistent. When “the Government” is mentioned, it is a representation of: the Project Manager (PM), the Contracting Officer Representative (COR), the Contracting Officer (CO). When “the Contractor” is mentioned, it is a representation of: the prime contractor, all sub-contractors, all other parties working with/for the prime contractor.

2. DESCRIPTION OF WORK

The Contractor shall be responsible for the following: site surveys, determining pre-existing conditions, trenching/excavation work, electrical conduit/wiring installation and testing, electrical lighting installation and testing, concrete demolition/construction and testing, removal of/striping of airfield paint lines, the removal/installation of grounding/tie-down rods, erection of multiple prefabricated metal structures.

The above list is not all encompassing, the Contractor shall provide all supplemental work to ensure the listed items are accomplished in a neat and orderly manner.

All Laughlin Air Force Base (AFB) provided drawings are considered approximations and the Contractor shall be required to verify all measurements before material is purchased or cut.

All designs described in the paragraphs below can be found within Attachment 1, Allied Support T-1A Sunshades 100% Design Submittal. All procedures and specifications in the paragraphs below can be found within Attachment 2, Allied Support T-1A Sunshades Project Specifications. All additional project design information referenced, or unreferenced, in the paragraphs below can be found in Attachment 3, Allied Support T-1A Sunshades Design Report.

The Contractor shall follow all security requirements represented within Attachment 4, Security Requirements for SOW.

All work shall comply with the International Building Code (IBC), Unified Facilities Criteria (UFC), and Laughlin AFB Division 01 Specifications. In addition, work shall comply with all local, state, and federal codes were applicable. If any conflicts arise between the regulations, the most stringent shall be enforced.

3. INFRASTRUCUTRE WORK

The Contractor shall comply with the phasing planning shown on Attachment 1, drawings G-03 and G-04. The Contractor may propose a new phasing plan, but before any submittals approved and work commences the Government shall have to review and approve it. The Government reserves the right to disapprove a new phasing plan. Phasing of this project shall happen to minimize the effect on the base’s mission as much as possible.

3.1. Geotechnical Survey

The Contractor shall complete a geotechnical survey of the construction site. The locations of the samples shall include, but are not limited to, the soil beneath each column of the sunshades, and the soil beneath each Ground Power Unit (GPU) location.

The test/survey reports shall be submitted to the CO listed below within Section 6.6, Contract Administration / Points of Contact.

3.2. Trenching and Excavation

Reference Attachment 1, drawings C-02 through C-05, for locations of trenching and excavation.

Reference Attachment 2, division 02 41 00 and division 31 00 00, for materials, method, site conditions, removal/disposal/cleanup guidance.

The Contractor shall trench along the aircraft parking apron to allow for electrical conduit and wiring to be placed on the southwest side of rows Tango (T), Sierra (S), Romeo (R), Quebec (Q), and Papa (P). Additional trenching shall be done in each row to allow for underground conduit and wiring to be attached to the control panel in each row. All areas that are subjected to pavement demolition shall have new pavement placed providing equivalent structural functionality. Reference section 3.4, Pavement Construction, within this document for replacement specifications.

The Contractor shall notify the Government when the conduit and lines are installed and shall provide a period of 24 hours before the lines are covered. This is to allow Government personnel to inspect and survey the installation.

3.3. Electrical Work

Reference Attachment 1, drawings E-01 through E-13, for locations of electrical items and requirements upon installation.

Reference Attachment 1, drawing C-11, for existing GPU information.

Reference Attachment 2, division 26 and division 33 71 02, for materials and method guidance.

The Contractor shall install hand holes and control panels at the southwest end of each row (T, S, R, Q, and P).

The Contractor shall install the infrastructure for the GPUs within each row where the GPU stations can service two aircraft.

The Contractor shall install obstruction lights on the canopies of the sunshades.

The sunshades and GPUs’ electrical power system shall be installed to have power brought to them from Laughlin AFB’s primary electrical power distribution.

Coordination with Rio Grande Electric Coop (RGEC) shall be made for any primary electrical requirements and installation. The Government shall assist the Contractor in this. The Contractor shall notify the Government two weeks in advance to ensure schedule availability with RGEC.

3.4. Pavement Construction

Reference Attachment 1, drawing C-11, for existing GPU information.

Reference Attachment 1, drawing C-6 through C-9 and drawings C-13 through C- 15, pavement patch locations and details.

Reference Attachment 2, division 03 and division 32, subsections: 01 19, 11 23, 12 13, 12 17, 32 13 14.13, for guidance and specifications.

The Contractor shall demolish existing concrete pads being utilized by the current GPUs and construction new concrete pads.

3.5. Grounding and Tie-Down Rods

Reference Attachment 1, drawing C-03 – note 5, drawing C-07, and drawing C-12, for placement locations, brief material and installation, and removal criteria.

Reference Attachment 2, division 34 73 13, for guidance and specifications The Contractor shall remove and dispose of the current grounding/tie-down rods appropriately.

Existing tie-down and grounding points that are to be removed shall be saw cut 2 inches below top of pavement with the housing and rod removed. The opening shall be filled with high strength concrete or epoxy.

The Contractor shall install new aircraft tie-down points (six per aircraft) and one grounding point per aircraft parking spot. The ground rods shall be constructed of copper clad steel and must be a minimum of 10 feet long and no less than 0.75 inch in diameter.

Grounding rods shall be driven within 3 inches of the column base on the north or south side and the top of the ground rod shall be 3 inches above the concrete apron.

3.6. Airfield Striping Removal and Installation

Reference Attachment 1, drawing C-10, drawing C-12, and drawing C-16, airfield striping locations and final site picture.

Reference Attachment 2, division 03 and division 32, subsections: 01 19, 11 23, 12 13, 12 17, 32 13 14.13, for guidance and specifications.

Reference Attachment 5, Engineering Technical Letter (ETL) 04-2 (Change 2) Standard Airfield Pavement Markings Scheme, for current Air Force Standards.

The Contractor shall completely remove the existing taxi lines, parking lines, and any current lines that may interfere with the new sunshade layout for the purpose of properly aligning the T-1 ramp parking. The removal of ground markings shall not be destructive to the pavement in an effort to maximize pavement lifespan.

The Contractor shall reference Attachment 6, Fire Hydrant Picture, which shows Fire Hydrant 216. This is where the Contractor shall retrieve their water for the site and the removal of the striping. A backflow preventer shall be procured and installed by the Contractor for the times of use. The Contractor shall notify the CO five days prior to when they plan to use Fire Hydrant 216 for the proper coordination to happen.

Prior to repainting, the Contractor shall thoroughly clean the restriping areas to ensure proper bonding occurs between the pavement and the new paint.

At the conclusion of the construction phase of the project, new pavement markings shall be applied. Retro Reflective beads shall be used for all apron and taxi lane markings except for black marking which shall remain non-reflective. The Contractor shall provide a guarantee that the markings shall not delaminate or fade due to normal wear and tear for not less than one year from the date of acceptance.

The following federal color chip numbers and glass beads shall be used:

- Yellow: 33538

- Black: 37038

- White: 37925

- Red: 31136

- Type I or Type III retro reflective glass beads All areas and lines that are damaged during the construction phase shall be repainted by the Contractor. If said areas are not specified within the Statement of Work or Attachment 1, the Contractor shall comply with the most current Air Force Standards.

4. SUNSHADE DESIGN/CONSTRUCTION

The Contractor shall comply with the phasing planning shown on Attachment 1, drawings G-03 and G-04. The Contractor may propose a new phasing plan, but said plan shall need to be approved by the Government before any submittals are approved and work commences.

If the Contractor wishes to work outside of the current phased area a request shall be placed with the Government. The Government reserves the right to disapprove a new phasing plan and any requests to work outside of the phased area.

Reference Attachment 1, drawing C-16, for general layout of the aircraft underneath the requested sunshades.

The Contract shall provide prefabricated steel sunshade drawings, calculations, and installation equipment with electrical distribution and lighting. The design shall be in accordance with the conceptual future sunshade plan and elevation design within Attachment 1 and Attachment 3. The Contractor shall match future sunshades with current sunshades to the best of their ability.

For the Contractor’s awareness, all painting of the sunshade structure, and its components, shall be conducted off the installation. No exceptions or provisions shall be made.

Before any cuts are made in the existing concrete parking apron, the Contractor shall spray paint the cut areas and demonstrate to the Government that they are in the appropriate spots.

Onsite measurements shall be conducted to demonstrate compliance with the clearance requirements in section 4.1, Aircraft Design Sizing.

4.1. Aircraft Design Sizing

The prefabricated steel aircraft sunshades are to be standalone structures bolted to the airfield parking apron. The structures shall have open ends and sides to accommodate the footprint of six T-1 aircraft per row.

The approximate dimensions of the aircraft are:

- 43 feet 6 inches wide

- 48 feet 5 inches long

- 13 feet 11 inches tall The following minimum clearance requirements must be met:

- Clearance of 10 feet from aircraft wingtip to aircraft wingtip when parked

- Clearance of at least 10 feet from aircraft wingtip to structure when parked

- Clearance of 5 feet (but no greater than 7 feet) from aircraft tail tip to structure

- Clearance of 20 feet between parking rows

- Clearance of 30 feet when operating on main taxiway

- Clearance of at least 200 feet from Taxiway Golf (G) centerline

4.2. Structural Design Criteria

The structure shall be built to mitigate bird roosting and nesting within the sunshade structure, as depicted in the 100% design.

The structure shall have a cantilever overhang to provide maximum coverage while moving the support columns inward, thus lessening the potential for obstructions with aircraft movements.

The sunshade structure shall be free standing and shall have new concrete column footings extending through the existing airfield parking apron.

Both ends of each row of sunshades shall be covered with vertical shades that start at the top of the structure and extend to approximately 7 feet above the ground. In addition, these end shades shall extend lateral from support pillar to support pillar.

These shades shall be designed to withstand inclement weather, withstand the effects of wind and sun, and protect the aircraft and personnel underneath the sunshades.

The dead load shall consist of the weight of the structural frame and all other materials of the aircraft sunshade system.

The roof areas shall be designed for a minimum live load in accordance with Attachment 7, American Society of Civil Engineers (ASCE) 7, but under no circumstances less than 20 pounds per square foot in addition to the calculated dead loads.

The Contractor shall be responsible for installing sunshades that can withstand both positive and negative wind loads in accordance with Attachment 7.

The Contractor shall be responsible for researching all historical weather conditions within the local area and shall install the sunshades to withstand these conditions.

Wind pressures shall be computed and applied in accordance with Attachment 7 using basic wind speed of 110-miles per hour (fastest mph).

Seismic loads shall be based on Attachment 8, UFC 3-310-04 “Seismic Design for Buildings”.

4.3. Material Requirements

The sunshade framework and roof structure/covering, including accessories, shall be hot dipped galvanized steel. Said framework, roof structure/covering, and accessories shall be over coated with a finish coat of dry film paint with a thickness capable of hiding the color of the galvanized steel below. However, under no circumstances shall the dry film paint thickness be less than 1 millimeter.

The sunshade roof covering shall be, at a minimum, 24-gage thick material with:

corrosion resistant fasteners, rubber backed washers, shall include a guarantee against water leaks for a period of 2 years, built to shed water away from the parked aircraft and not between parked aircraft in the same row.

All vertical members on the structure shall have protection devices installed for highlighting/illuminating said members. The material shall be one of the following:

- 2 to 3 inch wide tape covering the vertical members that is in compliance with

Attachment 9, Federal Specifications L-S-300C

- Self-adhesive, self-illuminating tape which stores energy/recharges with exposed

UV-illuminated visible light. When there is no light source, the photo-luminescent material shall “give-off” stored light that is collected during the daytime.

All painted items shall be in compliance with Attachment 10, AETC Installation Excellence Guide.

All painted components shall be painted with colors that comply with Attachment 11, Laughlin AFB Architectural Compatibility Guide.

4.4. Electrical Design Criteria

All lighting shall be permanently affixed to the structure and not be capable of swaying during high wind conditions.

The structure shall be properly grounded to provide protection against any electrical surges, to include but not limited to, lighting protection and surges from primary feeder.

The aircraft sun shades are to be installed with both obstacle and security and maintenance lighting. Security and maintenance lighting shall provide 360-degree illumination of the aircraft to eliminate the need for secondary lighting during night operations All lighting shall utilize energy efficient LED light sources. Light fixtures and intensities shall be provided to the Government for approval during the submittal phase.

Obstacle lighting shall comply with Attachment 12, UFC 3-535-01, Visual Air Navigation Facilities. They shall be capable of withstanding the same wind loads as the rest of the sunshade, reference section 4.2, Structural Design Criteria/Loads.

4.5. Professional Engineer Requirement

A licensed Professional Engineer (PE) in structural engineering shall sign and seal their work. The existing apron pavement cannot be used as a foundation and the registered structural engineer shall design the aircraft sunshade foundation.

A licensed PE in electrical engineering shall sign and seal their work.

The PEs shall provide a copy of engineering calculations to go along with one reproducible 36 inch by 24 inch design drawing set. These items shall also be provided in PDF.

All items shall be submitted to the 47th Contracting Flight for review along with the credentials of both PEs.

5. CONSTRUCTION/SITE REQUIREMENTS

The phasing plan of the construction shall be as stated within section 4, Sunshade Design/Construction.

5.1. Working Hours

All work shall be performed during normal duty hours (0730 – 1630) Monday through Friday. Work shall not be performed during federal holidays. Work shall be performed on Air Education and Training Command (AETC) Family Days. The lists of both federal holidays and AETC Family Days are listed below.

Federal Holidays, 2019 and 2020

- New Year’s Day; Tuesday, 1 January 2019

- Birthday of Martin Luther King, Jr.; Monday, 21 January 2019

- Presidents’ Day; Monday, 18 February 2019

- Memorial Day; Monday, 27 May 2019

- Independence Day; Thursday, 4 July 2019

- Labor Day; Monday, 2 September 2019

- Columbus Day; Monday, 14 October 2019

- Veterans Day; Monday, 11 November 2019

- Thanksgiving Day; Thursday, 28 November 2019

- Christmas Day; Wednesday, 25 December 2019

- New Year’s Day; Wednesday, 1 January 2020

- Birthday of Martin Luther King, Jr.; Monday, 20 January 2020

- Presidents’ Day; Monday, 17 February 2020

- Memorial Day; Monday, 25 May 2020

- Independence Day; Friday, 3 July 2020

- Labor Day; Monday, 7 September 2020

- Columbus Day; Monday, 12 October 2020

- Veterans Day; Wednesday, 11 November 2020

- Thanksgiving Day; Thursday, 26 November 2020

- Christmas Day; Friday, 25 December 2020

AETC Family Days, 2019 and 2020

- 24 May 2019

- 5 July 2019

- 30 August 2019

- 29 November 2019

- 26 December 2019

- 2 January 2020

- 22 May 2020

- 6 July 2020

- 4 September 2020

- 27 November 2020

- 28 December 2020

Requests may be placed to work outside of these hours, but shall be submitted to the 47th Contracting Flight (CONF) and the Project Manager for approval. Any requests of this type shall be submitted no fewer than three days in advance to when the Contractor plans to work outside of the designated hours. The request shall be submitted with a description of the type of work, the requested days, and the hours for those requested days.

Additionally, the 47th Flying Training Wing will be hosting an airshow on 14 March 2019. This airshow requires that the airfield, to include all active construction projects on the airfield, be as cleared as possible leading up to the event. In order for the Contractor to clear the area up for the Government, and in order for the Government to properly return the airfield to working conditions for the Contractor, the Contractor shall not work the week leading up to the airshow (9 March 2020 – 13 March 2020), the airshow itself (14 March), and the week following the airshow (16 March 2020 – 20 March 2020).

Note: No approval is guaranteed. The government reserves the right to approve or deny any request that is placed

5.2. Existing Site Conditions

The Government shall provide all documentation owned for the construction site.

However, it shall be the Contractor’s responsibility to survey said site to ensure their own understand and knowledge of the limitations/capabilities of the site.

A site survey shall be conducted by the Contractor to identify, verify, and validate the following:

- Existing site conditions

- Coordination of exiting conditions in parallel with proposed requirements

- Above and below grade condition assessment The location of the project shall be near the vehicle bay of the Fire Department. The Contractor shall ensure that the base fire department is not hampered by construction equipment, materials, and area during the duration of the project. Under no circumstances may the Fire Department’s response time be delayed in the event of an airfield emergency.

The project location is located within a Controlled Area on the airfield and therefore the Contractor shall comply with all rules and regulations governing said area.

5.3. AF Form 103, Work Clearance Request Form

The Contractor shall be responsible for filling out and submitting an AF Form 103 to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298- 5488/5489, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. The Contractor shall also include the depth to which they shall be excavating on the form. This shall allow for all utilities to be marked within the construction area, reference Attachment 13, AF Form 103, Work Clearance Request. Once an approved/signed AF 103 is received, the Contractor shall submit this form with an AF Form 3000 to the CO for tracking purposes.

The Contractor shall be responsible for the submission and completion of an AF Form 103 before any excavation shall occur onsite. The Government shall assist the Contractor as necessary with the completion of this form. The Contractor shall be responsible for maintaining the markings on the indicated utility lines or they may be held liable for any incidents that arise.

For general awareness, the AF Form 103 has an allotted 30 days to be completed. If the Contractor does not submit the form with 30 days to the start of construction date the Government shall not be held liable for any delays due to the lack of completion of this form.

5.4. Airfield Areas and Movement within them

Free zone: During the project, a Free Zone shall attempt to be created to allow for the Contractor freedom of movement within the construction area only. The Government shall work with the Contractor to establish said area. If a Free Zone is able to be established, the Contractor shall “activate” their Free Zone by calling Base Ops at

(830) 298-5308. By “activation” of the Free Zone, the Government means whenever the Contractor is entering and leaving the work zone for the day.

Controlled area: The Contractor and all Subcontractors shall comply with all Controlled Area procedures at all time. These procedures shall be briefed during the pre-construction meeting, reference section 6.2, Construction Meetings. In addition, personnel shall be required to attend a one week long flight line drivers training class.

The Contractor shall coordinate with the Government two weeks prior to construction start date to receive training. The Contractor shall be responsible for procuring radios for the duration of construction. Coordination with radios shall be completed two weeks prior to construction start date.

FAA construction waivers: A waiver shall need to be obtained from the FAA. The Contractor shall be responsible for providing information to fill out this form. Some of the information shall be: equipment to be used on site, height of equipment on site, dates the equipment shall be on site. The Government shall work with the Contractor to acquire all necessary information. The construction waiver shall be processed 60 days prior to the construction start date. Reference Attachment 14, FAA Form 7460- 1: Notice of Construction permit, for an example form.

The Contractor shall only use Airfield Entry Point 3 throughout the duration of this project. The Government shall provide the Contractor with the location and access of this ECP upon award of the contract.

The Contractor shall ensure that the work shall be accomplished with no outage time that shall impact flight line facilities utilities. However, if an outage is unavoidable it shall be submitted 14 days in advance to 47 CONF for approval and coordination.

5.5. Barricades

The Contractor shall ensure the barricades used to delineate each phase of work comply with the details mentioned within Attachment 1, drawing C-12. The Contractor shall be responsible for periodically checking the water levels in the barricades and refill them as necessary. The Contractor shall be responsible for periodically checking the lights on the barricades to ensure they are all operational.

One deviation from the requirements within Attachment 1, drawing C-12, is that the barricades shall be overlocking to reduce the risk of them blowing around the airfield.

5.6. Laydown Area

The Contractor shall maintain a neat an organized laydown area. Said laydown area shall be clearly visible with construction fencing. Every effort shall be made by the Contractor to preserve the grass/grounds throughout the duration of the usage of the laydown area.

5.7. Environmental Safety and Standards

Reference Attachment 15, LAFB Environmental Requirements (CEIE), for installation environmental requirements.

All extra, discarded, and waste materials shall be removed from the installation and properly disposed of by the Contractor. Dumping on the installation shall not be permitted.

5.8. Worksite Cleaning and Standards

Reference Attachment 16, Division 01 Specifications, for additional information on worksite cleaning procedures and standards.

The Contractor shall be responsible for leaving the worksite weather tight/protected at the end of each work day. The Contractor shall be responsible for maintaining awareness of incoming inclement weather. To assist, the Government may send out notifications as well, but these notifications do not alleviate the Contractor from their responsibility.

The Contractor shall be responsible for maintaining the cleanliness of their site. There shall not be any trash/rubbish strewn about on the grounds. There shall be designated trash disposal areas that shall be secured and able to withstand high winds.

Offsite disposal location shall be provided in writing. If said location is not an already approved disposal site than the Contractor shall receive approval from the city and/or county. Approval documents shall be submitted to 47 CONF before site may be used.

Due to the location of the project, the Contractor shall be responsible for submitting a Foreign Object Detection (FOD) Plan. This plan shall show how they are planning on cleaning the site and ensuring dust/debris are kept to a minimum. Said plan shall be submitted to 47 CONF for approval. Upon award of the project, a request shall be placed by the Contractor for an example plan or for additional guidance on what is needed.

Upon completion of the project, the Contractor shall be responsible for restoring the surrounding area to its original state or better. Any grass that has been ruined shall be restored. The Contractor shall remove and properly dispose of any debris within the construction site. All leftover material that has not been used shall be removed. The Contractor shall remove all equipment from the site and take down any fencing and/or barricades that have been placed to cordon off the site. All cleaning shall be done before the government accepts the completed product.

5.9. On-Site Field Oversight

The Contractor shall provide manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout the completion of the contract are present. A superintendent and Quality Control (QC) manager, approved by the Government, must be on-site whenever work is being performed.

The superintendent and the AC manager shall not be the same person. It is the responsibility of the Contractor to establish and maintain open communication between salient authorities associated with completion of this contract. Also, on-site supervisor(s) shall submit their credentials and verifiable experience for review with

47 CONF.

6. CONTRACT INFORMATION

6.1. Period of Performance

This project shall require two Notices to Proceed (NTP); the Government reserves the right to not issue NTP 2 until the full period of performance (PoP) for NTP 1 has completely expired.

- NTP 1 shall be for the submittals, orders, and receipts of the materials phase. This

NTP shall have a PoP of 60 calendar days. Submittals are listed on Attachment 17, to include but not limited to: sunshade structural design and calculations, all materials, all material safety data sheets (MSDS) (to be submitted on Attachment 18, AF Form 3952 – Chemical/Hazardous Material Request). All construction materials shall be approved prior to the issuance of NTP 2. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

- NTP 2 shall be for the installation/construction of the sunshades per the accepted construction specifications and drawings. However, NTP 2 shall be issued after a pre-construction meeting is held, reference section 6.2, Construction Meetings.

This NTP shall have a PoP of 150 calendar days for the base bid, 30 days per row. The Contractor shall notify the CO when they are ready to move to the next phase of construction. All work shall be completed in the current phase before work can being on the next phase.

6.2. Construction Meetings

Preliminary site walk: meant to allow the Contractor to see the site and develop any questions they may have to further their understanding of the project.

Pre-construction meeting: reference Attachment 16 for details of the meeting.

Bi-weekly partnering meetings: during the construction phase, these meetings shall be held in person or over the phone, the Contractor shall not be paid travel to be in attendance physically. The Contractor shall provide a two week look ahead at each meeting along with any expected outages or work requests.

Government site visits: the Government shall inspect the construction site at irregular intervals to check on progress, safety, and to acquire updates.

Important construction events: the Contractor shall invite the Government to any important milestones or events in the construction process. A three day advanced notification shall be given to the Government to ensure not scheduling conflicts.

System testing: before the preliminary final site walk, the Contractor shall demonstrate all systems are fully functional and operational. This site walk shall also have pertinent party members present to ensure compliance with different construction codes.

Preliminary final site walk: this site walk shall happen no later than two weeks before the contractual end date of the project. On this site walk, party members shall inspect all items for compliance and finishing touches. A list shall be created documenting things that need to be finalized. A draft of Attachment 19 shall be provided to the Government at or right after this meeting.

Final site walk: this meeting shall consist of going back to the site and check that the listed created during the preliminary final has been completed. All final documentation for the project shall be submitted to the CO once all items are accepted.

6.3. Deliverables

The Contractor shall provide required submittals as indicated on Attachment 17, Schedule of materials Submittals. All materials shall be submitted within the specified time after issuance of NTP 1 and approved within the performance period of NTP 1.

The Contractor shall submit all shop drawings to the Government for approval per the requirements stated on Attachment 17.

All as-built drawings shall be submitted in hard copies (1 – D size) and electronic formats (AutoCAD version 2014 and PDF – 1 copy each).

Progress Schedule: The Contractor shall submit Laughlin AFB’s contract progress schedule, depicting an overall contract progress schedule for the main elements of work for the PoP, as described in Attachment 17.

The Contractor shall provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the PoP.

The progress schedule shall be signed by the COR or the government inspector recommending approval, and approved by the CO.

Payment for materials stored on or off site will not be authorized.

This submittal shall be submitted to 47 CONF no later than stated in Attachment 17 and shall be approved by the Government prior to commencement of construction operations.

Progress Reports: The Contractor shall submit Laughlin AFB’s contract progress report every two weeks during construction as described in Attachment 17.

The contract progress report shall be signed by the Contractor’s on-site representative. The work elements and percentages of the total job identified on the contract progress report shall be identical to the work elements and percentages on the contract progress schedule.

6.4. Warranty

The Contractor shall complete all inspection and acceptance requirements prior to final inspection.

The Contractor shall prepare and submit an approved draft of Attachment 19, DD 1354, Transfer and Acceptance of DoD Real Property, at least 14 days prior to requesting a pre-final inspection.

The Contractor shall incorporate the Government’s comments from the approved draft of Attachment 19 and submit a finalized version of Attachment 19 at the final inspection.

The warranty shall be issued in accordance with Attachment 20, FAR 52.246-21. The following are the warranties required by the Contractor:

- All warranties shall guarantee work for a period of not less than one year or as offered by the standard manufacturer warranty; whichever is highest

- The sunshade framework, including accessories, shall be hot dipped galvanized steel and include a 20-year warranty against any material defects, corrosion, and deterioration

- The sunshade roof covering shall be galvanized steel and shall include a 20-year warranty against any material defects, corrosion, and deterioration

- The galvanized steel sun shade roof covering shall be overcoated with a manufacturer’s 20-year warranty on the finish coat of paint

- The bolting to the concrete shall have a 5 year warranty against any material defects, corrosion, and deterioration

6.5. Invoicing

This project shall require two separate CLINs. One shall need to be all infrastructure work. The second shall be for equipment and associated materials as defined by funding requirements.

CLIN #1: All infrastructure work to include, but not limited to, de-striping and re-striping of airfield markings, trenching work and associated installs, tie-down points, and grounding points.

CLIN #2: Sunshade, sunshade materials, and sunshade install shall be included in this invoice.

6.6. Contract Points of Contacts

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

- Contracting Officer (CO) Mr. Kurt Armbruster

47 CONF/PKA

171 Alabama Ave Laughlin AFB, TX 78843-5102 Office: (830) 298-5115 kurt.armbruster@us.af.mil

22 ATTACHMENTS

1a Allied Support T-1 Sunshades 100% Design Submittal 1b Allied Support T-1 Sunshades Project Specifications 1c Allied Support T-1 Sunshades Design Report 1d Security Requirements for SOW 1e ETL 04 Standard Airfield Pavement Marking Schemes, with Change 2 1f Fire Hydrants Picture 1g ASCE 7: Minimum Design Loads for Buildings and Other Structures 1h UFC 3-310-04, Seismic Design for Buildings 1i Federal Specification L-S-300C, Sheeting and Tape, Reflective: Non-exposed Lens 1j AETC Installation Excellence Guide 1k Laughlin AFB Architectural Compatibility Guide 1l UFC 3-535-01, Visual Air Navigation Facilities 13 1m AF Form 103, Work Clearance Request 1n FAA Form 7460-1 Notice of Construction permit 1o LAFB Environmental Requirements (CEIE) 1p Division 01 Specifications 1q Schedule of Material Submittals 1r AF Form 3952 – Chemical/Hazardous Material Request 1s DD 1354, Transfer and Acceptance of DoD Real Property 1t FAR 52.246-21 1u UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings 1v UFC 4-010-02, DoD Minimum Antiterrorism Standoff Distances for Buildings mailto:kurt.armbruster@us.af.mil