Exhibit N - Contract Submittal Schedule Berks.pdf
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- Solicitation number
- 36C24426R0031
About this file
This is a Contract Submittal Schedule (Exhibit N) for a General Services Administration (GSA) lease opportunity identified as RLP No. 36C24426R0031 and Lease No. 36C24426L0002. The schedule is a template designed to track and document all required submissions from contractors throughout the solicitation and lease performance phases. The document specifies 35 RLP (Request for Lease Proposal) submittals and 17 Lease submittals, each with designated columns for tracking dates received, civil engineer review dates, approval/disapproval status, contractor notification dates, resubmittal requirements, and final approval documentation.
The RLP submittals encompass baseline requirements including GSA forms (1364, 1217, and 12000), proof of property ownership and funding, flood plain documentation, space and site plans, legal descriptions, zoning compliance, security plans, and various narratives addressing design concepts, technical capability, parking, and emergency preparedness. Additional RLP submissions include energy compliance documentation (Energy Star and LEED-NC Silver requirements), pricing information (unit price lists and tenant improvement cost summaries), and past performance references. The Lease submittals address post-award requirements such as building occupancy permits, HVAC balance reports, water testing, executed lease documents, construction schedules, as-built drawings, and commissioning plans. This schedule serves as a comprehensive tracking mechanism for the project engineer to monitor contractor compliance with all contractual submittal obligations throughout the lease award and performance periods.
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EXHIBIT N
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP No. 36C24426R0031 Lease No. 36C24426L0002
TO BE COMPLETED BY PROJECT ENGINEER
L
IN
E N
U M
B E
R
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
D A
T E
R E
C E
IV
E
D I
N
C O
N T
R A
C T
G
T
E T
O C
IV
IL
G
IN
E
T
U R
N S
U S
P E
N S
T
U B
M
IT
T A
L N
U M
B E
DATE CONTRACTOR
NOTIFIED
C O
N T
R A
C T
S
U B
M
IT
T
F
A
L A
P P
R O
V
REMARKS
APPROVED
DIS-APPROVED
RLP SUBMITTALS
1 GSA Form 1364, Proposal to Lease Space (See RLP Section 1.06 for Exhibit)
2 GSA Form 1217, Lessor’s Annual Cost Statement (See RLP Section
1.06 for Exhibit)
3 GSA Form 12000, Pre-lease Fire Protection and Life Safety Evaluation for an Office Building (Part A&B) (See Section 3 for applicable requirements) (See RLP Section 1.06 for Exhibit)
4 Proof of ownership (Reference RLP Section 3.06)
5 Documentation evidencing proof that offered space/property/building is outside of the 100 Year Flood Plain (Reference RLP Section 2.02)
6 Evidence of at least Conditional Commitment of Funds (Reference RLP Section 3.06B)
7 Space Concept Drawing/First Generation Plans (Reference RLP Sections 2.01, 3.06O & 4.05)
8 Building Location Narrative (Reference RLP Section 4.05)
9 Design Concept Narrative
10 Technical Capability Narrative
11 Time required to Occupy Space Narrative (Reference RLP 4.05)
12 Parking Narrative (Reference RLP Section 3.06K)
13 Site Plan (Reference RLP Section 3.06)
14 Legal Description of Property and tax ID number associated with the property (Reference RLP Section 3.06)
15 Proof of Status/Preferences or Statement (Reference RLP Section 2.11)
16 Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (See RLP Section 1.06 for Exhibit)
17 Proof of Signing authority (See RLP Section 3.06F)
18 SAM Active Registration (See RLP Section 3.06H)
19 Proper Zoning (See RLP Section 3.06C)
20 Pre-Lease Building Security Plan (See Lease Section 3.45)
21 Subcontracting Plan
22 Program Management & Response Plan for Build Out Phase
23 Program Management & Response Plan for Operational Phase
24 Emergency Preparedness Plans
25 Past Performance References
26 Proposed Milestone Plan or Critical Path of Build Out Phase (Reference RLP Section 4.05)
27 Compliance with Energy Star Requirements (Reference RLP Section 3.06R)
28 LEED-NC Silver Scorecard & Statement Requirements (Reference RLP Section 3.06S)
29 Any deviations from the Government’s Stated Requirement (Reference RLP Section 3.06V)
30 Building Security Unit Price List (See RLP Section 1.06 for Exhibit)
31 Unit Price List (See RLP Section
1.06 for Exhibit)
32 Tenant Improvements Cost Summary (See RLP Section 1.06 for Exhibit)
33 Prior Use (See RLP Section 3.06)
34 Asbestos Certification or Management Plan
35 Floor Plan(s)
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP No. 36C24426R0031 Lease No. 36C24426L0002
TO BE COMPLETED BY PROJECT ENGINEER
E N
U M
B
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
T
E R
E C
E
IV
E D
I
C
N T
R A
C T
G
T
E T
O C
IV
IL
G
IN
E
T
U R
N S
U S
P E
N
T
U B
M
IT
T A
L N
U M
B E
DATE CONTRACTOR
NOTIFIED
C O
N T
R A
C T
S
U B
M
IT
T
F
A
L A
P P
R O
V
REMARKS
APPROVED
DIS-APPROVED
LEASE SUBMITTALS
1 BUILDING OCCUPANCY PERMIT
2 HVAC BALANCE REPORT
3 WATER TESTING REPORT
4 EXECUTED LEASE DOCUMENT
(GSA FORM L100)
5 FIRM COMMITMENT OF FUNDS
SUFFICIENT TO PERFORM
WORK
6 LICENSE OR CERTIFICATION TO
PRACTICE IN THE STATE
7 REUSED BUILDING MATERIAL
“REUSE PLAN”
8 GREEN LEASE SUBMITTALS
9 MSDS SHEETS
10 DIDS
11 TI PRICE PROPOSAL
12 CONSTRUCTION SCHEDULE
13 AS-BUILT DRAWINGS
14 COLOR BOARD FOR FINISHES
15 Within 60 days after occupancy by the Government, the Lessor shall provide the LCO with a detailed written schedule of all periodic services and maintenance to be performed other than daily, weekly, or monthly.
16 Interior Signage Requirement
17 Commissioning Plan prior to completion of DIDs
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