Exhibit K Business Visitor Registration Instructions and Directions.pdf

BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS

As indicated in Section 3, Pre-Qualification Meeting/Site Visit in the Qualifications Based Selection (QBS) Instructions to Offerors document, the Pre-Qualification Meeting and Site Visit will be held on Wednesday, May 21, 2025 at 8:30 A.M. at Aspen East (for badging). From there, we will go to Site 39 first, then Building 327, and finally Building 326.

Directions (See attached Site Map) to Aspen East (Badging) then to Site 39 (Pre-Qualification Meeting)

West Gate – Pine Street Entrance

1. Go East on Pine Street

2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, circled in red/highlighted in purple, on North Side of Batavia Road.

3. After Receiving Visitor Badge, we will go to Site 39 (circled in red at the top).

East Gate – Batavia Street Entrance

1. Go West on Batavia Road

2. Aspen East Welcome and Access Center. See Site Map, circled in red/highlighted in purple, on North Side of Batavia Road.

3. After Receiving Visitor Badge, we will go to Site 39 (circled in red at the top).

Completing Business Visitor Form

Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) no later than Wednesday, May 14, 2025 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961

General Information

1. Fill out the Site Access and Badging form.

• Once submitted, the access request will need to be approved by the POC.

• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access

Program (FNAP) office and Export Control for verification and approval.

• If you have questions about the status of your request, contact access@fnal.gov.

2. Once access is approved:

• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.

• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.

• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975

• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.

• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process

Helpful Information for Completing the Form

Access Request

Reason for Access Request

Previous Account

Yes or No

Access

What Fermilab Affiliation will you be visiting?

Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building

Business Visitor

Finance Danielle Amico Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite May 21, 2025 May 21, 2025 Batavia, Illinois Site 39 Old Bat. Rd

Personal Information

Self-Explanatory County of Citizenship County of Birth Region of Birth

Primary Contact Information

Primary email address Confirm primary email address Primary Phone Device Primary country phone code

Primary Home Institution

Company/Home Institution Country State Address City Postal Code

Community Standard Agreement Check Box I Agree

Include YOUR company's country, state, address, city, and postal code

INCLUDE THE COMPANY YOU ARE REPRESENTING!