Exhibit F, Evaluation Tool.pdf
PDF 632 KB Posted
- Solicitation number
- HHS0016354
- Issued by
- Kleberg County, Texas
About this file
Exhibit F is an evaluation tool developed by the Texas Health and Human Services Commission (HHSC) for scoring responses to Request for Qualifications No. HHS0016354 for Mental Health Services and Psychiatric Care Program services. The evaluation framework consists of three primary criteria: Qualifications and Experience (20% weight), Staffing Profile (40% weight), and Project Work Plan (40% weight). Respondents must demonstrate their ability to provide comprehensive mental health and psychiatric care services, including psychiatric diagnostic interviews, psychosocial assessments, treatment planning, medication management, crisis services, case management, and discharge planning for residents at the Texas Civil Commitment Center in Littlefield, Texas. The pre-proposal conference is scheduled for January 13, 2026, with questions due by January 14, 2026 at 5:00 p.m. Central Time and proposal responses due February 6, 2026 at 10:30 a.m. Central Time. The anticipated contract effective date is September 2026, with an initial term of two State Fiscal Years and potential extensions of up to three additional State Fiscal Years plus 12 months for transition.
The evaluation tool employs a 10-point scoring scale ranging from unacceptable (1-3) to exceptional (10), with detailed scoring descriptors for each level. Scores at level 7 or above indicate acceptable responses, with level 10 representing responses that far exceed all aspects of requirements. Respondents must meet mandatory staffing requirements including a psychiatrist, registered nurse, licensed practitioner of healing arts, and qualified mental health professionals, with a minimum ratio of one staff member per 25 clients. Services must be provided during business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m. Central Time) with crisis response capabilities available outside those hours. The contract compensation structure is cost-plus based with a maximum profit margin of 9% of actual direct costs, with historical compensation approximately $1,500,000 per State Fiscal Year. Respondents must demonstrate financial solvency through audited financial statements from 2022-2024, obtain Texas business authorization, and complete a HUB Subcontracting Plan. One contract is expected to be awarded pending HHSC executive commissioner approval, subject to appropriations and fund availability.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Evaluator Respondent
# Criteria Weight Score Comments
1.1 Evaluate the Respondent's qualifications that demonstrate the ability to provide the Services outlined in the Scope of Work. 10%
1.2 Evaluate the Respondent's relevant experience in providing Services similar in size and scope to the Services outlined in the Scope of Work. 10%
20%
2.1 Evaluate the Respondent's staffing profiles and resumes for all key personnel who will be responsible for the performance of the Services outlined in the Scope of Work.
10%
2.2 Evaluate the Respondent's approach to maintaining adequate staffing coverage to meet the requirements of the Scope of Work. 30%
40%
3.1 Evaluate the Respondent's project work plan including the proposed processes and methodologies for providing all components of the requirements outlined in the Scope of Work.
40%
40% 100%
Exhibit F, Mental Health Services and Psychiatric Care Program Evaluation Tool RFQ No. HHS0016354
Criteria, Subcriteria Sheet
Project Work Plan
Qualifications and Experience
Staffing Profile
TOTAL (%)
Subtotal
Subtotal
Subtotal
Version 1.6 September 2023 1 of 3
RFQ No. HHS0016354 Exhibit F
Score Level
Unacceptable 1
Unacceptable 2
Unacceptable 3
Marginal. Fails to meet evaluation standards but failures are correctable. 4
Marginal. Fails to meet evaluation standards but failures are correctable. 5
Marginal. Fails to meet evaluation standards but failures are correctable. 6
Acceptable 7
Acceptable 8
Acceptable 9
Exceptional 10
Response mentions requirement, but is not responsive to the elements of the requirement.
Exhibit F, Mental Health Services and Psychiatric Care Program Evaluation Tool RFQ No. HHS0016354
Evaluation Scoring Guide
Description
Response does not address requirement. Response is completely unacceptable.
For the purposes of this exhibit, “the agency” means the contracting state agency as specified in the solicitation.
Response satisfies requirements and has some benefits above requirement.
Response far exceeds all aspects of requirement.
Response addresses requirement, but response described does not allow the agency to fulfill mission.
Response meets fundamental requirements, however could not be implemented as described (would require both the agency and Respondent to make significant changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require both the agency and Respondent to make minor changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require changes to be made by Respondent only).
Response clearly satisfies requirement but has some minor weaknesses.
Response clearly satisfies requirement.
Version 1.6 September 2023 2 of 3
No. Best Value Criteria Weight 1 Qualifications and Experience 20% 2 Staffing Profile 40% 3 Project Work Plan 40%
GRAND TOTAL 100%
Exhibit F, Mental Health Services and Psychiatric Care Program Evaluation Tool RFQ No. HHS0016354
Version 1.6 September 2023 3 of 3
| Master Score Sheet Template |
| Scoring Guide |
| Evaluation Criteria |
File details come from the government source that posted it. Updated .