ESBD_478380_1768570004594_Attachment 1 to Addendum 2.pdf

This document is an addendum response from the Texas Health and Human Services Commission (HHSC) clarifying submission requirements for a Request for Qualifications (RFQ) solicitation for Mental Health Services and Psychiatric Care. The solicitation seeks a contractor to provide comprehensive mental health and psychiatric services for residents at the Texas Civil Commitment Center in Littlefield, Texas. Required services include psychiatric diagnostic interviews, psychosocial assessments, treatment planning, medication management, crisis services, case management, and discharge planning, with service delivery during standard business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m. Central Time) and crisis response capabilities outside those hours. The staffing requirement mandates a minimum ratio of one staff member per 25 clients, including mandatory positions for a psychiatrist, registered nurse, licensed practitioner of healing arts, and qualified mental health professionals. A pre-proposal conference was scheduled for January 13, 2026, with a question submission deadline of January 14, 2026 at 5:00 p.m. Central Time, and proposal responses due February 6, 2026 at 10:30 a.m. Central Time. The anticipated contract effective date is September 2026, with an initial two-year term and potential extensions of up to three additional State Fiscal Years plus 12 months for transition.

The evaluation criteria weights qualifications and experience at 20 percent, staffing profile at 40 percent, and project work plan at 40 percent. Importantly, this addendum clarifies that pricing and cost information should not be included in solicitation responses and will not be considered during evaluation, as stated in Section 4.2.7 of the solicitation. However, the contract structure is cost-plus with a maximum profit margin of nine percent of actual direct costs, with historical compensation approximately $1,500,000 per State Fiscal Year. Respondents must demonstrate financial solvency through audited financial statements from 2022-2024, obtain Texas business authorization, and complete a HUB Subcontracting Plan. The HHSC makes no guarantee of volume or compensation, and the contract is subject to appropriations and fund availability. One contract is expected to be awarded pending executive commissioner approval.