ESBD_478380_1768411826680_Attachment 1 to Addendum 1_Pre-proposal_HSP Training_Attendee Report.pdf

Pre-Proposal Conference Mental Health Services and Psychiatric Care Request for Qualification No. HHS0016354 January 13, 2026, at 2:00 PM

Version 1.20 Revision Date 10/10/2023

Introductions

Speakers

• Amy Castro, HHSC PCS Contract Specialist

• Katrina Chester, HHSC PCS Contract Specialist

• Cheryl Bradley, HHSC HUB

Topics

• Communication

• Procurement Background

• Schedule of Events

• Procurement Access and Submission Requirements

• Proposal Screening and Evaluation

• Vendor Questions and Reminders

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFQ must be made in writing to:

Amy Castro, CTCD, CTCM HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: amy.castro@hhs.texas.gov mailto:amy.castro@hhs.texas.gov

Communication Sole Point of Contact

• All communication related to the RFQ must be directed to the sole point of contact, Amy Castro.

• All communications between Respondents and other HHS staff members concerning the RFQ are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

Procurement Background The Health and Human Services Commission (HHSC) is seeking a Contractor to provide mental health services and psychiatric care to residents civilly committed to the Texas Civil Commitment Center (TCCC) located at 2600 S. Sunset Ave, Littlefield, TX 79339.

Schedule of Events Event Date/Time

Solicitation Posting Date to ESBD January 8, 2026 Deadline for Submitting Questions or Request for Clarification January 14, 2026, at 5:00 p.m. CT Tentative Date to Post Answers to Questions on ESBD January 22, 2026

Deadline for Courtesy HSP Review January 23, 2026, at 5:00 p.m. CT

Deadline for Submission of Solicitation Responses February 6, 2026, by 10:30 a.m. CT

Evaluation Period February – March 2026

Anticipated Notice of Award June 2026

Anticipated Contract Start Date September 2026

Procurement Access

HHSC will post all official communication regarding this RFQ on the following website, including the Notice of Award:

Texas ESBD website at http://www.txsmartbuy.com/esbd

HHSC reserves the right to cancel this RFQ, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof.

Note: Google Chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

http://www.txsmartbuy.com/esbd

Procurement Access State of Texas ESBD Webpage

• The RFQ and official materials are posted to the State of

Texas ESBD webpages at:

• https://www.txsmartbuy.gov/esbd/HHS0016354

• It is the responsibility of the Respondent to periodically check the ESBD website

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.gov/esbd/HHS0016354 https://www.txsmartbuy.gov/esbd/HHS0016354

Submission Requirements Submission Options

Option 1 - USBs Option 2-Online Bid Room

Overnight/Express/Priority Mail Hand Delivery HHS Online Bid Room

Health and Human Services Commission

ATTN: Response Coordinator Tower Building Room 108 1100 W. 49th St., MC 2020

Austin, Texas 78756

Health and Human Services Commission

ATTN: Response Coordinator Procurement & Contracting

Services Building 1100 W. 49th St., MC 2020

Austin, Texas 78756

See Section 3.6.2.3 Submission Options, HHS

Online Bid Room Information https://hhs.texas.gov/doin g-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room

Items to submit for a RESPONSIVE response:

A. Proposal and Respondent Information

1. Statement of Qualifications (Article V) SC

2. Minimum Qualifications Documentation

(Section 4.2.2 and 5.2) SC

3. SPI (Section 2.4, Exhibit D-1) AC

4. Exception (if applicable) (Section 3.5.4, Exhibit E) AC

5. Company Information (Section 6.1) SC

Items to submit for a RESPONSIVE response:

Cont. of Proposal and Respondent Information

6. Authorization to Conduct

Business in Texas and Franchise Tax Exemption)

(Section 6.2) AC

7. References (Section 6.3) AC

8. HHS Solicitation Affirmations

(Section 6.4, Exhibit A) SC

9. Financial Capacity (Section 6.5) AC

10. Major Subcontractor Information

(Section 6.7) SC

11. Signed Addenda (if applicable)

AC

b. Historically Underutilized Business (HUB) Subcontracting Plan (HSP)

(Article VII, Exhibit G) SC

Submissions must be received by HHSC no later than:

Friday, February 06, 2026, by 10:30 a.m. CT

Proposal Screening & Evaluation

Evaluation and Award Process

• Initial Screening of Minimum Qualifications (see RFQ Section 4.2.3).

• Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit F, Evaluation Tool (see RFQ Section 4.2.5).

Vendor Questions

• All questions must be submitted in writing to the Contract Specialist at: amy.castro@hhs.texas.gov

• Refer to RFQ Section 3.3.4 (Solicitation Questions), for the format of submitting questions.

• Do not submit in PDF, do not password protect.

• Reminder: All additional questions, requests for clarification, etc., are due in writing no later than January 14, 2026, by 5:00 p.m.

CT.

mailto:amy.castro@hhs.texas.gov

Historically Underutilized Business (HUB)

HUB Subcontracting Plan (HSP) Training

06/24/21

Agenda

1. HSP Method Options

2. Required HSP Pages

3. Method V: Section 3

4. GFE Attachment A

5. GFE Attachment B

6. Additional Information

7. Special Reminders

8. HUB Contact Information

Responses that do not include a completed HSP shall be

Rejected pursuant to:

TGC §2161.252(b) and

34 TAC 20.285

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=285 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=285

HSP Method Options

Subcontracting Method Options

Subcontracting Method Definition

I: All HUB(s) Utilizing only Texas certified HUB(s).

See GFE Attachment A.

II: Mentor-Protégé Relationship Utilizing an approved M/P agreement. See GFE Attachment B.

III: Meeting/Exceeding HUB Goal

Subcontracting goal met by HUB(s).

See GFE Attachment A.

IV: Solicitation Method Subcontracting utilization goal not met. See GFE Attachment B:

Contact 3+ HUBs & 2 Business Development Centers or Trade

Organizations in writing.

V: Self Performing Contractor performs all work with own resources. No GFE Attachment.

HSP Required Pages Continued

All subcontracting method options require:

Page 1, Section 1: Respondent & Bid Information

Page 2, Section 2: Respondent's Subcontracting Intentions oYes – fill out part b., c., & d (if applicable) oNo – see next slide/Section 3

Page 3, Section 4: Affirmation signature

Method V: Section 3

The Prime contractor performs ALL work-related activities

Equipment Materials Supplies

Transportation Delivery W-2 Employees

Agency may request additional information.

GFE Attachment A

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

a. Company Name

b. TX HUB: Y/N

c. TX VID or Federal EIN #

d. % & $:

*“TBD” is NOT acceptable

Method I or III:

GFE Attachment B -

Written Notices:

*Minimum 7 Working days.

*Supporting documents (email, fax, etc.).

Method II or IV:

• 3+ "Active" Certified HUBs

• 2 Trade Org./Bus. Development Centers

GFE Attachments B -

Method II or IV:

a. Company Name

b. Texas Certified HUB (Y) or (N)

c. Texas VID or Federal EIN #

d. % & $

• Note “TBD” is NOT acceptable

*Please provide justification for all Non-HUB Subcontractors

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

Additional Information

Subcontracting method options I-IV require:

• HUB Vendor Profiles on CMBL/HUB Directory

i. HUB’s VID#

ii. Contact information

iii. “A” = Active status

iv. Expiration date

• Written GFE notification (Method IV only)

1. Sent emails

2. Fax logs *7 business days to respond 26

Special Reminders

Review HSP Checklist for guidance.

Check the Solicitation HUB Subcontracting Goal %.

Choose an HSP method & provide documentation.

The Commodity Book is the only resource for NIGP or class/item codes.

The CMBL/HUB Directory is a resource to seek out certified active Texas HUBs.

HSP Courtesy Reviews are available upon written request.

No HSP changes are allowed until after contract award.

https://mycpa.cpa.state.tx.us/commbook/ https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

HUB Coordinator Contact Information

Cheryl Bradley

Cheryl.Bradley@hhs.texas.gov mailto:Cheryl.Bradley@hhs.texas.gov

Reminders

• Read the RFQ thoroughly and include all required documents.

• Deadline to Submit Questions: January 14, 2026, by 5:00 p.m.

CT.

• Tentative Date Responses to Questions Posted on ESBD: January 22, 2026.

• Deadline for Submission of Solicitation: February 06, 2026, by 10:30 a.m. CT.

• Late submissions will not be considered.

Closing Comments

• Respondents are responsible for meeting the RFQ requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

Thank you

1. Summary Meeting title Pre-proposal Conference and HSP Training - HHS0016354 Mental Health Services and Psychiatric Care Program Registration page views 7 Registered participants 7 Canceled registrations 0 Attended participants 9 Start time 1/13/26, 1:32:35 PM End time 1/13/26, 2:49:50 PM Meeting duration 1h 17m 14s Average attendance time 42m 50s

2. Participants Name First Join Last Leave In-Meeting Email Participant Role Registratio Registratio Registratio Registratio Registratio Organization Bradley,Cheryl (HHSC) 1/13/26, 1 1/13/26, 2 52m 43s Cheryl.BradCheryl.BradOrganizer Chester,Katrina S (HHSC) 1/13/26, 1 1/13/26, 2 50m 5s Katrina.CheKatrina.CheOrganizer Krystle Volcy 1/13/26, 1 1/13/26, 2 49m 20s KVolcy@re KVolcy@re Attendee Krystle Volcy kvolcy@rec1/13/26, 1 Registered Recovery Solutions Tina Openshaw 1/13/26, 1 1/13/26, 2 49m 15s Tina.Openstina.openshAttendee Tina Openshaw tina.opensh1/13/26, 1 Registered Management & Training Corporation Heather Rothacker - GLHS (Unverified) 1/13/26, 2 1/13/26, 2 49m 38s Attendee Heather Rothacker hrothacker 1/13/26, 1 Registered Greenlife Healthcare Staffing Inc.

17014005472 (Unverified) 1/13/26, 2 1/13/26, 2 29s Attendee Martinez,Irene (HHSC) 1/13/26, 2 1/13/26, 2 48m 31s Irene.Marti Irene.Marti Attendee Irene Martinez irene.marti 1/13/26, 1 Registered HHSC Lisa Peterson 1/13/26, 2 1/13/26, 2 45m 34s Lisa.Peters Lisa.Peters Attendee Lisa Peterson lisa.peterso1/13/26, 1 Registered MTC Saucedo,Joanna (HHSC) 1/13/26, 2 1/13/26, 2 39m 51s Joanna.SauJoanna.SauAttendee Joanna Saucedo joanna.sau 1/13/26, 2 Registered HHS

Joanna Saucedo joanna.sau 1/13/26, 9 Registered HHS

3. In-Meeting Activities Name Join Time Leave TimeDuration Email Role Bradley,Cheryl (HHSC) 1/13/26, 1 1/13/26, 2 52m 43s Cheryl.BradOrganizer Chester,Katrina S (HHSC) 1/13/26, 1 1/13/26, 2 50m 5s Katrina.CheOrganizer Krystle Volcy 1/13/26, 1 1/13/26, 2 49m 20s KVolcy@re Attendee Tina Openshaw 1/13/26, 1 1/13/26, 2 49m 15s Tina.OpensAttendee Heather Rothacker - GLHS (Unverified) 1/13/26, 2 1/13/26, 2 49m 38s Attendee 17014005472 (Unverified) 1/13/26, 2 1/13/26, 2 29s Attendee Martinez,Irene (HHSC) 1/13/26, 2 1/13/26, 2 48m 31s Irene.Marti Attendee Lisa Peterson 1/13/26, 2 1/13/26, 2 45m 34s Lisa.Peters Attendee Saucedo,Joanna (HHSC) 1/13/26, 2 1/13/26, 2 39m 17s Joanna.SauAttendee Saucedo,Joanna (HHSC) 1/13/26, 2 1/13/26, 2 34s Joanna.SauAttendee