ESBD_478380_1768411809339_HHS0016354 PCS 121 Addendum 1.pdf

This addendum document pertains to the Texas Health and Human Services Commission's (HHSC) Request for Qualifications for comprehensive mental health services and psychiatric care at the Texas Civil Commitment Center in Littlefield, Texas. The solicitation seeks a qualified contractor to deliver psychiatric diagnostic interviews, psychosocial assessments, recovery-based treatment planning, psychotropic medication management, crisis services, case management, skills training, evidence-based counseling, court-ordered assessments, and discharge planning services. Services must be provided during standard business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m. Central Time) with crisis response capabilities available outside these hours. A pre-proposal conference is scheduled for January 13, 2026, with questions due by January 14, 2026 at 5:00 p.m. Central Time. Proposal responses are due February 6, 2026 at 10:30 a.m. Central Time. The anticipated contract effective date is September 2026, with an initial term of two State Fiscal Years and potential extensions of up to three additional State Fiscal Years plus an extra 12 months for transition. One contract award is expected, pending HHSC executive commissioner approval.

The contract is structured on a cost-plus basis with a maximum profit margin of nine percent (9%) of actual direct costs, with historical compensation approximately $1,500,000 per State Fiscal Year, though the HHSC makes no guarantee of volume or total compensation. Respondents must demonstrate financial solvency through audited financial statements from 2022-2024, obtain authorization to conduct business in Texas, and complete a HUB Subcontracting Plan. Minimum staffing requirements include one staff member per 25 clients with mandatory on-staff positions including a psychiatrist, registered nurse, licensed practitioner of healing arts, and qualified mental health professionals. Evaluation criteria weight qualifications and experience at 20 percent, staffing profile at 40 percent, and project work plan at 40 percent. Contractors must submit detailed monthly invoices, service reports, satisfaction surveys, census reports, cost reports, and clinical outcome reports, along with required insurance coverage documentation. The contract is subject to appropriations and fund availability.