Exhibit D - Sample Transmittal Letter for PPEQ.pdf
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- Attached to
- Z2DA--NRM| 646-20-109 UD Chiller Capacity and Controls Upgrade (VA-26-00044970) (VA-26-00044970)
- Solicitation number
- 36C24426R0062
About this file
This is a sample transmittal letter and template for past performance evaluation questionnaires used by contractors responding to Department of Veterans Affairs solicitations. The letter is designed to be sent by a bidding contractor to its previous clients, requesting that they complete an attached questionnaire evaluating the contractor's past performance on work performed for them. The questionnaire responses will be used by the VA's evaluation team to assess the contractor's qualifications under Federal Acquisition Regulations (FAR) guidelines.
The transmittal letter instructs references to submit completed questionnaires directly to the VA evaluation contacts—Amy Demarest and Elijah McIntosh—via email at Amy.Demarest@va.gov and Elijah.McIntosh@va.gov, rather than returning responses to the contractor itself. The letter emphasizes that only one response per office is required, that respondents' identities will be kept confidential in accordance with FAR 15.306(e)(4), and that email is the preferred submission method. References are encouraged to provide thorough responses with comments where applicable and are assured their participation in the evaluation process is appreciated despite their busy schedules.
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Text version
EXHIBIT D – SAMPLE TRANSMITTAL LETTER AND PAST PERFORMANCE
EVALUATION QUESTIONNAIRE
Your Company Letterhead
Date: _________________
To: ______________________________________
We have listed your firm as a reference for the work we have performed for you as listed below.
Our firm has submitted a proposal under a project advertised by the Department of Veterans Affairs. In accordance with Federal Acquisition Regulations (FAR), they will evaluate our firm's past performance. Your candid response to the attached questionnaire will assist the evaluation team in this process. We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Understand that while the responses to this questionnaire may be released to the offeror, FAR 15.306 (e)(4) prohibits the release of the names of the persons providing the responses. Complete confidentiality will be maintained. Only one response from each office is required.
Please send your completed questionnaire to the following to arrive
Do not return them to our company.
email to: Amy.Demarest@va.gov and Elijah.McIntosh@va.gov
Thank you for your assistance.
Please be advised that “E-Mail” is the preferred method of receiving the requested information.
File details come from the government source that posted it. Updated .