Exhibit - Contractor Conduct in Correctional Facilities_1.pdf
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- Attached to
- Dried Fruits and Nuts
- Solicitation number
- ITB-PRC-FY26-0567
- Issued by
- Santa Clara County, California
About this file
This is an Exhibit document outlining contractor conduct standards for the County of Santa Clara, Office of the Sheriff, Department of Correction, for personnel requiring access to County correctional facilities. The exhibit establishes mandatory conduct requirements and standards of behavior that apply to all contractor personnel working within custody facilities, with violations subject to personnel removal, denial of future access, contract termination, and potential criminal or civil penalties. Key provisions include compliance with Sheriff's Office-approved dress codes, prohibition on individuals under 18 years old in security areas without prior authorization, and absolute prohibition on bringing firearms, explosives, alcoholic beverages, narcotics, or controlled substances into any custody facility. Additional restrictions prohibit umbrellas, pocketknives, scissors, metal nail files, and other potential weapons in security areas, as well as tape recorders and cameras without prior approval from designated supervisory personnel.
Contractor personnel are explicitly prohibited from engaging in any transactions, exchanges, favors, or business dealings with inmates, and may not bring items into facilities for inmates or remove items from inmates without supervisory approval, except for written religious or educational materials. All persons entering custody facilities are subject to search, and personnel must proceed directly to designated work areas without loitering in unauthorized spaces. The document incorporates Santa Clara County's Sexual Harassment Policy and mandates respectful treatment of inmates while specifically prohibiting physical contact except for legitimate custody purposes, sexual conduct or advances, and use of profane, demeaning, or threatening language. Contractor personnel possessing valid Sheriff's Security Clearances must immediately report any subsequent arrests to the Sheriff's Security Clearance Coordinator. These standards apply to the provision of Dried Fruits and Nuts to the Department of Correction Food Services.
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Text version
EXHIBIT X
CONTRACTOR CONDUCT ON CORRECTIONAL FACILITIES
The following are standards of conduct for contractor personnel whose work involves access to County correctional facilities. Violation of any of these provisions may result in removal of contractor personnel from the facility and denial of future access, as well as any criminal or civil penalties that apply. Additionally, violation of these provisions may result in contract termination.
1. All contractor personnel must conform to the dress code approved by the Sheriff’s Office.
2. No one under the age of 18 years of age will be admitted into any security area of any facility without prior authorization from the Division Captain or the Assistant Division Commander.
3. Bringing firearms, explosives, alcoholic beverages, narcotics, or any controlled substance, including marijuana, into any custody facility is a crime, and cause for arrest.
4. Umbrellas, pocketknives, scissors, metal nail files, or other objects that could be used as weapons are not allowed within any security area.
5. Tape recorders and cameras are not allowed within any custody facility without prior approval from the Division Captain or the Assistant Division Commander.
6. Contractor personnel assigned to work within any custody facility shall not loan, exchange, borrow, do favors for, or enter into any business transaction with any inmate or prisoner.
7. Contractor personnel shall not bring anything into any custody facility to give to any inmate, nor will they take anything from any inmate without prior approval from a Custody Staff Supervisor. This prohibition does not apply to written religious or educational material.
8. Any person entering any custody facility may be subject to search.
9. Contractor personnel will proceed directly to their designated visiting or work area. Any individual found loitering in any unauthorized area may be escorted from the facility and may have his security clearance revoked.
10. Contractor personnel under the influence of alcohol or drugs will not be allowed to enter any custody facility and may be subject to arrest.
11. All custody facilities are “NO HOSTAGE” FACILITIES. All attempts will be made to ensure the safe release of anyone held hostage; however, no inmate will be allowed to escape in exchange for the release of any hostage.
12. Contractor personnel who possess a valid Sheriff’s Security Clearance, must immediately report any subsequent arrests to the Sheriff’s Security Clearance Coordinator.
13. Violation of any facility rule, regulation, or procedure or any disruption of facility routine may result in the contractor employee’s removal from the facility, denial of future access, and termination of the contract.
14. The Sheriff’s Office recognizes and adopts the Santa Clara County Sexual Harassment Policy. The County Sexual Harassment Policy is incorporated into the Sheriff’s Custody Bureau Policy #1.35. Both policies apply to contractor personnel and are clear that sexual harassment and harassment of any kind will not be tolerated. Contractor personnel who violate the policy may be removed from the facility and denied future access.
Additionally, the contract may be terminated.
15. The Sheriff’s Office requires that employees treat inmates with respect, courtesy and firmness. The following are specifically prohibited:
a. Employees may not lay hands on an inmate except to defend themselves, to control or restrain the inmate, to prevent an escape, to prevent serious injury or damage to person or property, to quell a disturbance, to search an inmate, or to render medical aid. Only female officers may search female inmates, and female inmate’s cells will be entered only in the presence of a female officer except in an emergency.
b. Employees may not touch an inmate’s body for the purpose of sexual gratification.
c. Employees may not make a sexual advance, condition any benefit on agreeing to submit to sexual advances or punish inmates for refusing sexual advanced.
d. Employees may not use profane, demeaning, insulting or threatening language.
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