Addendum 1 - ITB-PRC-FY26-0567_1.pdf

County of Santa Clara

Addendum 1

ITB-PRC-FY26-0567

SECTION 1: CHANGES MADE TO THE ITB

• The document “Specifications and Requirements Dried Fruits and Nuts” has been updated and is replaced with “Specifications and Requirements – Dried Fruit and Nuts v2” All changes as included in the updated document are highlighted in yellow.

• The document “Bid Response Form for Dried Fruits and Nuts” has been updated and is replaced with “Bid Response Form for Dried Fruit and Nuts v2”. The following line items have been revised as follows (updates highlighted in yellow):

- Dried Raisins (150 individual 1.5 oz packets per case)

- Dried Cranberries (150 individual 1.5 oz packets per case)

- Dried Tropical Fruit Mix Blend (150 individual 1.5 oz packets per case)

SECTION 2: QUESTIONS AND RESPONSES

Question 1: “When do you anticipate the project will begin, and when will the first purchase order be issued?”

Answer 1: The contract is expected to be awarded and executed in February 2026. At this time, there is no established timeline for when the first purchase order will be issued.

Question 2: “How many bidders will be awarded a contract?”

Answer 2: This contract will be awarded to the single bidder who is the lowest, responsive and responsible bidder.

Question 3: “What is the monthly forecast for each individual item?”

Answer 3: Please refer to the “Bid Response Form for Dried Fruits and Nuts v2” for the estimated annual quantity.

Question 4: ““For the individual packets of raisins, cranberries, and mixed tropical fruit blend, may we propose alternative case sizes (e.g., 150/1 oz instead of 120/1.5 oz)? If so, should pricing be submitted based on the 150-count case or on an equivalent volume?”

Answer 4: Each case must have 150 individual 1.5 oz. packets. Please see the updated “Specifications and Requirements – Dried Fruits and Nuts v2” document for updated specifications for the Dried Fruits and Nuts.

Question 5: “If a bidder is not currently set up in the County of Santa Clara’s Ariba Procure-to-Pay system, at what point will the awarded vendor be onboarded?”

Answer 5: The lowest-priced bidder will be set up in the system after the announcement of the lowest, responsive and responsible bidder.

Question 6: “Section 12 of the Bidder’s Representations states that responses must be submitted exclusively through BidSync and not by any other method. Since the bid is posted on BiddingGoUSA.com, can you confirm whether BidSync is the correct platform for submitting the bid response?”

Answer 6: The ITB Bidder’s Representative form must be submitted through Biddingo.

Question 7: “Are bidders permitted to propose alternative options for this ITB?”

Answer 7: Alternatives will not be accepted for this ITB.

Question 8: “Do the apples included in the Tropical Fruit Mix Blend need to be sourced domestically?”

Answer 8: The apples do not need to be sourced domestically. Please see the updated “Specifications and Requirements – Dried Fruits and Nuts v2” document for specifications required for the Tropical Fruit Mix Blend.

SECTION 3: ITB CLOSING DATE AND TIME

YES X_ NO

All other specifications, terms and conditions remain unchanged. In the event of a conflict between the original solicitation and this addendum, this addendum will prevail.