Bid Response Form for Dried Fruits and Nuts v2_1.xlsx
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- Attached to
- Dried Fruits and Nuts
- Solicitation number
- ITB-PRC-FY26-0567
- Issued by
- Santa Clara County, California
About this file
Bid Response Form Summary for Dried Fruits and Nuts Contract
This is a Bid Response Form for Invitation to Bids (ITB-PRC-FY26-0567) issued by the County of Santa Clara's Office of the Sheriff, Department of Correction - Food Services. The County seeks bids to supply dried fruits and nuts for the Elmwood Correctional Facility in Milpitas, California. The required products include five line items: dried raisins (5,880 cases annually), dried cranberries (5,880 cases annually), dried tropical fruit mix blend (3,000 cases annually), walnuts in 30-pound boxes (2,000 boxes annually), and pecans in 30-pound boxes (2,000 boxes annually). All products must meet specific packaging and nutritional standards, with fruits in 1.5-ounce individual packets containing 110–125 calories per serving with no added sugar, and nuts required to be produced, processed, and packed within the Western United States with California-origin preference. The solicitation operates on an all-or-none bid basis, requiring vendors to provide pricing on all five line items to be considered for award. A non-mandatory pre-bid conference was scheduled for January 16, 2025, with a question and answer deadline of January 19, 2026, at 3:00 pm PT. Bids must be submitted electronically through the County's e-sourcing system by January 27, 2026, at 3:00 pm PT. The contract term is five years with firm and fixed pricing for Year 1 and options for negotiated percentage increases in Years 2–5.
Pricing shall not include sales tax or other government-imposed fees, which the County will calculate upon award. Payment terms follow the County's standard Net 30 policy. The procurement includes a five percent local business preference for vendors with meaningful production capability within Santa Clara County. Vendors must comply with equal opportunity and nondiscrimination policies, wage theft prevention laws, and the Levine Act, which requires disclosure of political contributions. All contractor personnel requiring facility access must obtain security clearance and pass background checks at the contractor's expense. The estimated annual quantities and five-year contract duration indicate significant contract value, though no specific budget range is stated in this form. The award will be made to the lowest responsive and responsible bidder.
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Sheet1
BID RESPONSE FORM
ITB-PRC-FY26-0567
Dried Fruits and Nuts
| BIDDER INFORMATION: COMPLETE ALL CELLS HIGHLIGHTED IN YELLOW. | |
| Print Name: ______________________________________________________________________ | Title: __________________________________________________ |
| Email: ______________________________________________________________________ | Company Name: _________________________________________ |
| Telephone No.: ___________________________________________________________________ | Address: ________________________________________________ |
| Date: ___________________________________________________________________________ | ________________________________________________________________ |
| BIDDER:DO NOT CHANGE THE FORMAT OF THIS BID. |
| I. INSTRUCTIONS |
1. Complete all cells highlighted in yellow. Do not change the format of this bid form.
2. Attach completed Bid Response Form to the County e-sourcing system.
3. This is an ALL OR NONE bid. Bidder must provide pricing on all line items in Section I to be considered for an award.
4. Pricing shall be firm and fixed through the initial term of the Agreement.
5. The Maximum Percentage Rate will remain the same across Years 2 through 5.
6. The quantities provided are estimates and used for purposes of this solicitation only.
| Section I - Dried Fruits and Nuts | |||||||||||||||
| Enter Max % Increase over Prior Year: | Enter Max % Increase over Prior Year: | 0% | Enter Max % Increase over Prior Year: | 0% | Enter Max % Increase over Prior Year: | 0% | |||||||||
| Item Number | Item Name | UOM | Annual Quantity | Year 1 Price | Year 1 Extended Price | Year 2 Price | Year 2 Extended Price | Year 3 Price | Year 3 Extended Price | Year 4 Price | Year 4 Extend Price | Year 5 | Year 5 Extend Price | Total 5 Year Extended Price | |
| 1 | Dried Raisins (150 individual 1.5 oz packets per case) | Case | 5,880 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 2 | Dried Cranberries (150 individual 1.5 oz packets per case) | Case | 5,880 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 3 | Dried Tropical Fruit Mix Blend (150 individual 1.5 oz packets per case) | Case | 3,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 4 | Walnuts (30 Pounds per Box) | Box | 2,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 5 | Pecans (30 Pounds per Box) | Box | 2,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | GRAND TOTAL |
Bidder: Input the Grand Total amount in the corresponding bid line item in Biddingo system.
II. PAYMENT TERMS
1. The County's standard payment terms is Net 30.
III. ADDITIONAL INFORMATION
1. Bid prices should not include sales tax and other government imposed and established fees as the County will calculate applicable taxes and fees upon award.
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