Exhibit C_Specification Set_20251028.pdf

WILSON HALL FACADE REPAIRS AND RESTORATION

Project Manual Specifications

Wilson Hall

Batavia, IL

7 April 2025

SGH Project 240714

ISD 2-1-552

PREPARED FOR

Fermi National Accelerator Laboratory P.O. Box 500 MS 312

Kirk Road and Pine Street

Batavia, IL 60510

PREPARED BY

Simpson Gumpertz & Heger Inc.

135 South LaSalle Street, Suite 3800

Chicago, IL 60603

O: 312.754.7500

SGH Project 240714

Wilson Hall Facade Repairs and Restoration

ISD 2-1-552

Batavia, IL Table of Contents - 1

ISSUED FOR CONSTRUCTION

Fermi National Accelerator Laboratory

P.O. Box 500 MS 312

Kirk Road and Pine Street

Batavia, IL 60510

SIMPSON GUMPERTZ & HEGER INC. Tel.: 312/754-7500

135 South LaSalle Street, Suite 3800 Fax: 312/754-7501

Chicago, IL 60603

Contact: Becky Havel

7 April 2025 SGH Project 240714 pages

BIDDING REQUIREMENTS

Form for General Bid – Phase 1 1 – 5

Form for General Bid – Phase 2 1 – 5

Form for General Bid – Phase 3 1 – 5

SPECIFICATIONS

010010 General Requirements 1 – 15

013100 Environment, Safety, and Health Requirements 1 – 71

013300 Submittals 1 – 3

014100 Quality Requirements 1 – 3

024119 Selective Demolition 1 – 9

030100 Concrete Repair 1 – 22

042000 Unit Masonry Repair 1 – 9

071800 Traffic Coatings – Traffic Membrane 1 – 11

071900 Water Repellents – Silane Sealer 1 – 8

079200 Joint Sealant 1 – 8

099600 High-Performance Coatings 1 – 6

Fermi Forward Discovery Group, LLC General Requirements March 2025

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 1

SECTION 010010 – GENERAL REQUIREMENTS

WILSON HALL FACADE REPAIRS AND RESTORATION

PART 1 GENERAL

1.1 PURPOSE

1.2 SUMMARY

1.3 REFERENCES

1.4 SITE LOCATION

1.5 DESCRIPTION OF WORK

1.6 MATERIALS & EQUIPMENT FURNISHED BY FERMILAB

1.7 BUY AMERICAN ACT

1.8 SERVICES FURNISHED BY FERMILAB

1.9 ITEMS AFFECTING WORK PLANNING

1.10 ELECTRONIC PROJECT DRAWINGS

1.11 PARKING AND STAGING AREA

1.12 SITE ACCESS AND HAULING

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

1.14 TEMPORARY SERVICES AND FACILITIES

1.15 FERMILAB CLOSURE

1.16 MATERIAL SUBSTITUTIONS

1.17 DOCUMENTATION

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

3.2 CONSTRUCTION SCHEDULE

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

3.4 ACCEPTANCE

ATTACHMENT A REQUEST FOR INFORMATION

ATTACHMENT B QA/QC PUNCHLIST ITEM STATUS

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 2

SECTION 010010 – GENERAL REQUIREMENTS

WILSON HALL FACADE REPAIRS AND RESTORATION

PART 1 GENERAL

1.1 PURPOSE

The following specification provides the project-specific requirements that are supplementary to the requirements of the Fermi Forward Discovery Group, LLC (FFDG) Subcontract General Provisions and the FFDG General Terms and Conditions for Construction.

The Subcontractor is required to plan, control, and deliver the final project according to the project specifications. The project must possess complete functional systems and be assembled safely and in quality fashion following industry standards, regulatory requirements, and best practices.

1.2 SUMMARY

The Subcontractor shall provide in the performance of the work under this subcontract all labor, materials, equipment, transportation, services, occupational exposure monitoring and supervision required to maintain work sites that meet the ES&H requirements found in Section 013100.

All major elements of the work are believed to be adequately described herein. The Subcontractor is expected, as a requirement of the Subcontractor’s qualifications, to utilize his or her knowledge and experience to anticipate, and include in the cost of the work any incidentals of work which may be required, but are not specifically expressed herein, in order to provide a complete and fully functional facility and/or system.

Definitions and roles and responsibilities can be found in Section 013100.

FFDG Construction Management Office:

Procurement Administrator: TBD Construction (Project) Manager: Bartosz Lipinski, blipinsk@fnal.gov,

630.840.2524 Design Coordinator: Bartosz Lipinski, blipinsk@fnal.gov, 630.840.2524 Construction Coordinator: TBD ES&H Coordinator: TBD Quality Assurance Coordinator, TBD

1.3 REFERENCES

The publications listed below form a part of this subcontract to the extent referenced.

FFDG General Terms and Conditions for Construction (01/2022) 010010 General Requirements 013100 Environment, Safety, and Health Requirements

The publications listed below form a part of this specification to the extent referenced.

013300 Submittals

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 3

014100 Quality Requirements 024119 Selective Demolition 030100 Concrete Repair 042000 Unit Masonry Repair 071800 Traffic Coating – Traffic Membrane 071900 Water Repellents – Silane Sealer 079200 Joint Sealant 099600 High-Performance Coatings

Drawings:

Wilson Hall Façade Repairs and Restoration 100% Construction Set

Drawings, ISD Project Number 2-1-552, dated 04/07/25

1.4 SITE LOCATION

The Subcontractor shall confine all operations (including storage of materials) on Fermilab premises to areas authorized or approved by FFDG. The Subcontractor shall hold and save FFDG and the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Subcontractor’s performance.

The project is located on the Fermi National Accelerator Laboratory (Fermilab) Site, adjacent to the city of Batavia, Illinois. Wilson Hall is located at the heart of campus, refer to the drawings for additional location information.

1.5 DESCRIPTION OF WORK

The Subcontractor shall furnish all required supervision, labor, materials, tools, plant and appurtenances necessary to perform diligently and fully all work as described in the drawings and technical specifications. All work includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision as required to construct the project described in the drawings, technical specification and the detailed description contained herein.

The Subcontractor’s scope of work is not limited to the general work outline described below. The Subcontractor shall perform all work required to complete the construction work in accordance with the drawings and/or specifications. The description and quantities listed below are general in nature and are only intended to describe the range and complexity of this scope of work. The description and quantities provided below are not to be used as the basis for establishing a cost proposal. Specific quantities and definitions of the scope of work for providing a proposal shall be based solely on estimates developed by the Offer from the drawings, specifications, and the information obtained from examining of the project site.

Base Scope includes the Wilson Hall facade repairs and restoration, as depicted on the drawings and specifications, for Phase 1 East Elevation.

Option 1 includes the Wilson Hall facade repairs and restoration, as depicted on the drawings and specifications, for Phase 2 North/South Elevations.

Option 2 includes the Wilson Hall facade repairs and restoration, as depicted on the drawings and specifications, for Phase 3 West Elevation.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 4

1.6 MATERIALS & EQUIPMENT FURNISHED BY FFDG

No materials and equipment is anticipated to be furnished for this project.

1.7 BUY AMERICAN ACT

FFDG maintains a preference for domestic construction material. In accordance with FFDG General Terms and Conditions for Construction, the following construction material or components are exempt from the Buy American Act.

There are no exemptions for this project.

1.8 SERVICES FURNISHED BY FFDG

FFDG will furnish the services as described below:

Electrical Power: Electrical power at 120v for hand tools will not be provided at the project site. Where available at Wilson Hall, electrical power will be provided.

Drinking Water: FFDG will not provide drinking water for this project.

Toilet Facilities: FFDG will not provide toilet facilities for this project. Wilson

Hall’s public facilities will be available for use.

Existing Utility Locates: FFDG will provide locates of existing known utilities as defined in Section 013100 Part 6.18 B. The Subcontractor shall excavate electrical, fiber optics, and gas utilities, in accordance with Section 013100 Part 6.18.

Fermilab existing utility and building services shall be coordinated with the FFDG Construction Coordinator:

FFDG will de-energize and re-energized the existing Domestic Water System (DWS), Industrial Cooling Water (ICW), Low Conductivity Water (LCW), fire protection suppression system, electrical services entering facilities, and fire detection in the building(s). These activities shall be coordinated through the FFDG Construction Coordinator. The construction Coordinator shall be notified a minimum 48 hour prior to systems needing to be de-energized.

FFDG furnished services shall be coordinated with the FFDG Construction Coordinator.

The FFDG Construction Coordinator coordinates issuance of permits, reference Section 013100 for additional information;

The FFDG Construction coordinator or designee requests for and provides disablement of existing systems; Availability and use of existing Fermilab utility services will comply with Section 013100, Part 6.18.

Electrical Power:

Article 1.8, paragraph A.1 above describes the electric power that will be furnished by FFDG for the Subcontractor’s use;

Installation of the Subcontractor’s electrical power distribution shall include ground-fault circuit protection and shall be subject to FFDG approval;

Any additional power required not specified shall be furnished and paid for by the Subcontractor.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 5

Drinking Water:

Article 1.8, paragraph A.2 above describes the drinking water that will be furnished by FFDG for the Subcontractor’s use;

The FFDG Construction Coordinator shall approve drinking water distribution containers. Water shall be adequate, clean and dispensed from a fully enclosed potable water container with individual paper drinking cups;

The Subcontractor shall furnish and pay for any additional potable water required.

Toilet Facilities:

Article 1.8, paragraph A.3 above describes the Fermilab toilet facilities that will be available for the Subcontractor’s use;

When Fermilab toilet facilities are not available to the Subcontractor, the

Subcontractor shall provide an adequately serviced chemical toilet for every twenty (20) personnel on the project;

The FFDG Construction Coordinator shall approve of the toilet type and locations.

1.9 ITEMS AFFECTING WORK PLANNING

Safety Representative: Subcontractor Safety Representative is required on the project.

Reference Section 013100, Part 6.2.B for further information regarding the onsite safety representative.

Additional Training: Additional training provided by FFDG other than the subcontractor’s orientation as specified in Section 013100,Part 4.2.B for further information.

No additional training is anticipated for this project.

Erosion Control: State if Erosion Control is required on this project, if so, reference in accordance with Section 013100 Part 6.19. No erosion control is anticipated for this project.

Metal Recycling: Metal is acceptable for commercially recycling. Reference Section 013100, Part 7.2 for additional information.

Waste Disposal: The laboratory will dispose of existing regulated waste or laboratory generated regulated waste. The Subcontractor is permitted to dispose of any regulated waste that is generated during the performance of this subcontract. However, the subcontractor is required to notify the Construction Coordinator prior to the commencement of any regulated waste generation and off-site shipments of any waste materials destined for disposal.

No regulated waste is anticipated for this project.

Reporting: Subcontractor shall submit recycling data from vendor, reference Section 013100 Part 7.2.E for additional information.

Property Protection: Subcontractor shall accommodate on-going Wilson Hall operations, covering and protecting equipment as indicated in the drawings. Subcontract shall provide coverings, enclosures, and other means as necessary to protect existing equipment and employees.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 6

Operations: Subcontractor shall accommodate any on-going Fermilab operations at Wilson Hall, such as access to existing mechanical or electrical equipment.

1.10 ELECTRONIC PROJECT DRAWINGS

FFDG may, at the Subcontractor’s request and in accordance with technical specifications, release “electronic” project drawings for use in preparation of shop drawings by the Subcontractor or Sub-tier subcontractors or vendors.

These electronic drawings will be distributed to the Subcontractor utilizing FFDG’s current file and media format.

The project design drawings reflect the intent and scope of the project and general routing.

The routing of utilities and building/facility services indicated on the design drawings is for providing proposal only. The Subcontractor and/or Sub-subcontractors are expected to make a site visit and make allowances for all necessary adjustments for the actual system installation and to examine physical conditions which may be material to the performance of his or her work, and coordinate the actual routing as necessary to accommodate the existing conditions, obstructions, and the work of other trades.

1.11 PARKING AND STAGING AREA

Parking of the Subcontractor’s and the Sub-tier subcontractor’s vehicles shall be confined to the Subcontractor’s designated construction area or general public parking spaces.

The Subcontractor shall provide and maintain temporary barricades, fences, or other means to delineate the construction limits, as required for the protection of public and FFDG employees. Provide signage at all entrances to the construction site with the Subcontractor’s company’s name and contact information. Signage shall include:

Danger Construction Area, Do Not Enter. Visitors shall sign-in with the Subcontractor’s representative and must be aware of the current hazards and conditions and be escorted either by the Subcontractor or a representative of the Construction Management Office.

The Subcontractor’s parking and staging area is to be coordinated with the FFDG Construction Coordinator.

No material shall be stored beyond the construction limits unless prior written arrangements have been made through the FFDG Construction Coordinator.

1.12 SITE ACCESS AND HAULING

The Subcontractor shall, under regulations prescribed by FFDG, use only established roadways and use such temporary roadways constructed by the Subcontractor when and as may be authorized by FFDG. Where materials are transported during the course of the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicles or prescribed by any Federal, State or local law or regulation. When it is necessary to cross curbings or sidewalks, the Subcontractor shall protect them from damage. The Subcontractor shall repair or pay for the repair of any damaged curbs, sidewalks or roads.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 7

Construction equipment and delivers to the site are restricted to the Wilson Street Gate Entrance. At the discretion of FFDG, the Kautz Road access point from Butterfield Road may be used on unique deliveries, such as concrete. Access must be arranged at a minimum of 48 hours prior to the use of this access point through the Construction Coordinator.

Fermilab site access and hauling shall be subject to the following conditions:

Electronic communication devices, such as cell phones, texting devices, laptops, etc. must not be used while driving any motor vehicle on Fermilab’s site;

All roads shall remain open to emergency traffic at all times;

All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes;

No overland hauling or off-road travel shall be permitted without prior approval of the FFDG Construction Coordinator;

Interruption of normal traffic patterns or temporary road closings necessitated by movement of equipment or delivery of materials or utility installations shall require advance notice and shall require proper barricades, signage and flag persons to divert normal traffic safely;

Traffic on paved roads shall be restricted to rubber-tired vehicles. Where crawler mounted equipment is required to cross paved roads or areas, the pavement shall be suitably protected from damage to the satisfaction of the FFDG Construction Coordinator;

Dust, debris mud, and litter on any Fermilab roads caused by the Subcontractor's operations shall be removed by the Subcontractor in a manner as directed by the FFDG Construction Coordinator;

Illinois Rules of the Road shall apply to the Subcontractor’s use of all existing roads.

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

Transportation of equipment and materials shall be subject to the following conditions:

Transportation of equipment and materials used by the Subcontractor at the job site shall be furnished by the Subcontractor at his/her own expense;

The Subcontractor shall be responsible for minimizing any interference with local traffic, other Subcontractors and Fermilab operations;

The Subcontractor shall coordinate the anticipated schedule for major material deliveries and site hauling of excavated materials with the FFDG Construction Coordinator.

1.14 TEMPORARY SERVICES AND FACILITIES

Temporary services and facilities shall be subject to the following conditions:

Temporary services and facilities required during the construction period shall be furnished, installed, and paid for by the Subcontractor;

All installations shall be subject to FFDG approval;

Temporary lighting shall be installed throughout the project to provide safe access and exit conditions and adequate lighting for the various work operations. The installation shall comply with the National Electrical Code

(NFPA 70);

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 8

Telephone/Internet service for the project will be provided by and paid for by the Subcontractor;

Temporary fire protection shall be in accordance with the OSHA (29 CFR 1926);

An approved fire extinguisher shall be provided by the Subcontractor on all trucks and similar equipment, at all enclosures, and at on-site construction offices;

Each extinguisher shall be inspected monthly and a date tag certifying adequacy of the charge and workability of the extinguisher shall be affixed;

The Subcontractor shall remove the temporary extinguishers at the conclusion of the job.

Temporary ventilation shall be sufficient to provide a safe working environment for construction personnel, in accordance with OSHA 29 CFR 1926.57. Subcontractor shall provide exhaust and supply air fans, ducting and other equipment as needed.

Temporary heating shall include heating devices, protective coverings and temporary enclosures as necessary to protect the work and to provide a safe working environment for personnel.

Coal or kerosene type salamanders, pots or open fires shall not be permitted;

Where permanent heating equipment has been installed and made operational prior to completion of the project, the Subcontractor may request temporary use of such equipment, at no cost, provided it is properly maintained by the Subcontractor and that all required warranties are extended to include the period of use by the Subcontractor prior to Final Acceptance of the project by FFDG. Such equipment shall be turned over to FFDG in like-new condition, including new filters and similar consumables.

Temporary Drainage shall be sufficient to remove standing water and prevent flooding.

Subcontractor shall furnish pumping equipment and other dewatering equipment as required for proper operation;

Pump discharges from dewatering activities shall be intercepted by silt removal or sedimentation basins before being directed to natural drainage courses and away from adjacent work limits of other subcontractors.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Subcontractor only with the FFDG approval and shall be built with labor and materials furnished by the Subcontractor without expense to FFDG. The temporary buildings and utilities shall remain the property of the Subcontractor and shall be removed by the Subcontractor at its expense upon completion of the work. With the written consent of FFDG, the buildings and utilities may be abandoned and need not be removed.

1.15 FERMILAB CLOSURE

The Fermilab site is closed for major holiday and no construction activities shall occur, unless specifically approved by the FFDG Construction Coordinator, on these days:

New Year’s Day – January 1st Martin Luther King Jr. Day – 3rd Monday in January

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 9

Memorial Day – Last Monday in May Juneteenth Day – June 19th Independence Day – July 4th Labor Day – 1st Monday in September Thanksgiving Day – 4th Thursday in November Day After Thanksgiving – Friday after Thanksgiving Christmas Eve (1/2 Day) – December 24th Christmas Day – December 25th New Year’s Eve (1/2 Day) – December 31st

If any of these holidays occur on a weekend day, a weekday will be used for the holiday.

1.16 MATERIAL SUBSTITUTIONS

In accordance with FFDG General Terms and Conditions for Construction, products or materials that are equivalent of those specified will be considered for approval by FFDG.

The submittal procedure described elsewhere will be followed, with the following additional conditions:

In addition to the required information for the proposed substitute material, the submittal shall contain the same information pertaining to the original specified product for purposes of comparison;

The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product;

Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal;

If the proposed substitute product requires alterations of any kind to other equipment or construction, or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to FFDG;

The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution;

FFDG is the sole judge of the acceptability of the proposed substitution.

1.17 DOCUMENTATION

The FFDG Construction Coordinator may prepare weekly progress meeting minutes including on-going punch list items, ESH issues, corrective actions, and status of these items. These minutes will become part of the FFDG project file. At the discretion of the FFDG Construction Management Office, the weekly progress meeting may be reduced or eliminated depending on safety, quality, and schedule of the project.

Quality Control Documentation reference article 3.3.

On-going punch list: During the duration of the project, the FFDG Construction Coordinator shall identify deficient items that do not adhere to the technical specifications/drawings. This list will be kept current through the duration the project by the Subcontractor’s Field Superintendent and made part of the Weekly Progress Meeting Minutes. At a minimum, the subcontractor shall, within five (5) working days, GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 10 submit a proposed corrective action plan that details the mitigation method including a schedule for the correction of the noncompliance. Reference Attachment B.

Notification of punch list items: The FFDG Construction Coordinator will notify the Subcontractor of deficiencies and/or discrepancies in the quality of the construction.

These notifications will include:

Date Identified;

Identifier;

Location;

Description, including specification or drawing reference.

As-Builts (Record Documents):

The Subcontractor shall maintain a set of prints of the Subcontract drawings in the construction office at the project site;

A daily record, in red, shall be kept on these prints of the work installed with all modifications or changes thereon. This set of prints shall be available to FFDG for inspection at all times and print copies provided upon request to FFDG within 24 hours of the request being made;

The FFDG Construction Management Office and the Subcontractor's Field Superintendent should review the as-built drawings prior to the Monthly Construction Schedule Updates described elsewhere, in order to determine if the as-built mark-up set is current and accurate. The processing of the monthly payment request is contingent of the up-to-date status of the as-built documentation;

Prior to Final Acceptance described elsewhere in article 3.4, the Subcontractor shall transmit the complete set of marked-up prints to FFDG.

The Final Acceptance submittal shall include a statement from the Subcontractor that indicates that the work was installed as shown thereon;

Final Acceptance of the work is contingent on the receipt and approval of the complete as-built documentation.

Final Acceptance Documentation: Final Acceptance of the work is contingent on the receipt and approval of the following documentation:

As-built documentation as described elsewhere in the subcontract documents;

Shop drawing record set as described in (Specifications and Drawings for Construction) in accordance with FFDG General Terms and Conditions for Construction;

Warranty documentation;

Spare stock (material and consumables), if required by the technical specifications/drawings;

Operations and Maintenance manuals.

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

When the Subcontractor is unable to determine from the Contract Documents, the exact material, process or system to be installed; or when the items of construction are required to occupy the same space (interference); or when an item of work is described differently at two places in the Contract Documents; or when other clarification is required; FFDG shall be requested to make a clarification of the indeterminate or

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 11 interfering item through the RFI procedure given shall be the method for requesting the clarification.

RFIs shall be submitted on a form found in Attachment A or FFDG approved Subcontractor’s form. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number. Resubmitted RFIs with additional information shall be RFI number with a .01 prefix for the first resubmitted RFI, .02 for the second, and so on.

RFIs from sub-subcontractors shall be submitted through, reviewed by, given a number, and signed by the Subcontractor prior to submittal to FFDG. The Subcontractor shall keep a log of the RFIs. RFIs submitted directly by sub-subcontractors would be returned unanswered to the sender and the Subcontractor. Subcontractor shall be responsible for delays resulting from the necessity to resubmit an RFI.

Subcontractor shall carefully study the subcontract documents to assure that the requested information is not available therein.

In all cases where RFIs are issued to request clarification of coordination issues (e.g., pipe and duct routing, clearances, specific locations of work shown diagrammatically, apparent interference and similar items) the Subcontractor shall furnish all information required for FFDG to analyze and/or understand the circumstances causing the RFI in order to prepare a clarification or direction as to how Subcontractor shall proceed.

RFIs shall not be used for the following purposes:

To request approval of submittals;

To request approval of substitutions;

To request changes which entail additional cost or credit;

To request different methods of performing work than those indicated on the drawings and/or specified.

In the event the Subcontractor believes that a clarification by FFDG results in additional cost, Subcontractor shall not proceed with the work indicated by the RFI until authorized by FFDG Procurement Administrator to proceed by an approved Change Order.

FFDG will return RFIs to the Subcontractor within 10 calendar days of receipt. RFIs received after 12:00 noon shall be considered received on the next regular workday for the purpose of establishing the start of the 10-calendar day response period.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

The Notice To Proceed (NTP) represents the basis of the start of the project duration.

The following describes the requirements for the NTP:

The NTP is issued by the FFDG Procurement Administrator;

The issuance of the NTP establishes the start of work on the Fermilab Site.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 12

A project kickoff meeting may be required prior to the issuance of the NTP.

Submittals Required Prior to NTP. Within ten (10) business days after subcontract award, the Subcontractor shall submit the following to FFDG for acceptance. These items must be submitted and accepted by FFDG prior issuance of NTP.

Insurance Certificates Payment and Performance Bonds Project Hazard Analysis (if NTP is waived, a project Hazard Analysis is still required prior to commencement of work);

Cost-loaded Construction Schedule;

Soil Erosion and Sediment Control Plan (if required in Article 1.9;

Project-specific Quality Control Plan (if required in Article 3.3);

Quality Control Plan (if required in Article 3.3);

Reference 013100 for ES&H Submittals.

3.2 CONSTRUCTION SCHEDULE

This project includes the following milestones:

Milestone 0 – 0 Calendar Days - NTP, This milestone marks the point where construction work may begin;

Milestone 1 – All material submittals and mockups;

Milestone 2 – Complete with punch-list items remaining;

Milestone 3 – Project/Phase Complete

This Project Complete milestone marks the completion of the project including punch list items, clean-up and acceptance of as-built drawings and if required, submittals.

Weekly progress meetings will be held, unless the FFDG Construction Management Office reduces or eliminates the progress meetings, to coordinate the work with Subcontractor and FFDG. The roles and responsibilities of the participants are as follows:

FFDG Construction Coordinator:

Responsible for chairing the weekly progress meetings;

Responsible for meeting documentation;

Identification of the work completed since the previous progress meeting;

Identification of deficiencies in the quality of construction.

FFDG ES&H Safety Coordinator:

Responsible for discussion on corrective action and preventative actions on ES&H items;

Can provide guidance on safe work practices and answer questions related to ES&H by the subcontractor.

FFDG Design Coordinator or FFDG Construction Coordinator:

Submittal status;

Status of Request for Information.

FFDG Procurement Administrator Provide status on any sub-contractual changes;

Any administration concerns related to the subcontract.

Subcontractor’s Field Superintendent:

Prior to the weekly progress meeting, the Subcontractor shall submit a “two week look ahead” schedule that will present the status of

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 13 activities that are currently in progress or expected to begin within two (2) calendar weeks from the date of the weekly progress meeting;

Subcontractor’s Environment, Safety and Health observations;

Submit Quality Control documents (if required by article 3.3);

Status of deficiency list of those items of the work that do not conform to the subcontract documents;

Providing a summary of the work-hours worked during the previous week;

Identification of any impact to the project cost or schedule due to the activities of Fermilab operations;

Identification of any work activities commenced or expected to commence that are outside the scope of the subcontract.

Monthly construction schedule update meetings shall accurately reflect the execution of the project. This is required for payment. The construction schedule update shall include the following:

Actual start and completion dates for activities that finished during the update period;

Percent complete and predicted completion date for those activities that are in progress;

Any necessary changes to the schedule required to accurately reflect the actual sequence of work;

Clear identification of the critical path work activities and logic ties;

The FFDG Construction Coordinator and the Subcontractor shall jointly review all construction schedule updates prior to formal submittal;

The date of the update will be selected by FFDG to coincide with accepted

FFDG financial accounting periods;

The construction schedule shall reflect all subcontract changes that have been issued via supplemental agreement;

A revision summary of the changes shall be maintained on the schedule;

The Subcontractor shall submit a Schedule Variance (SV) report when any of the projected FFDG specified milestones are behind schedule by more than 5% (SV=0.95 or less) of the total remaining project schedule. This report shall identify those activities that are contributing to the schedule variance;

When the construction schedule indicates that an FFDG-specified milestone will be late by more than 5% of the total remaining schedule the Subcontractor shall submit a recovery schedule that will mitigate the schedule variance. This recovery shall identify those activities that are contributing to the schedule variance and the actions the Subcontractor is proposing to mitigate.

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

The Subcontractor is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by his/her organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 14

For critical projects, the Subcontractor shall furnish a project specific Quality Control plan which identifies the personnel, procedures, controls, instructions, test, records, and forms to be used specific to this project at Fermilab. Section 014100 provides additional guidance and expectations for this plan, as well as how to determine if a project is deemed critical from a Quality perspective.

The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction. Subcontractor is responsible to respond to Non-Compliance Notices that may be issued by the Subcontractor or by FFDG. Further, the Subcontractor shall contain procedures for tracking construction deficiencies from identification through acceptable corrective action. The Subcontractor shall track and log deficiencies on form found in Attachment B or FFDG approved Subcontractor’s form.

Subcontractor shall perform periodic inspection for potential suspect counterfeit materials. The most common suspects counterfeit materials found at US Department of Energy facilities have been threaded fasteners fraudulently marked as high strength bolts. Also included are electrical circuit breakers with false certifications. If the subcontractor suspects any counterfeit material being utilized, contact the Construction Coordinator immediately. Suspect/Counterfeit Items (S/CI) should be removed from the material supply inventory, labeled as S/CI, and quarantined to prevent inadvertent use until the nature of the item has been determined.

If required by article 1.3, reference Section 014100 for additional quality requirements.

3.4 ACCEPTANCE

Authorization to Use and Possession (AUP) prior to completion: An interim inspection process used when FFDG assumes responsibility for portions of the work. The following details concern Authorization to Use and Possession:

1. The Subcontractor shall provide a 10-day notice to the FFDG Construction Coordinator before this inspection is performed;

2. The Subcontractor’s punch list with status noted shall be attached to the AUP documentation;

3. The FFDG Construction Coordinator will complete the AUP form;

4. For further information, reference (Use and Possession Prior to Completion) of

FFDG General Terms and Conditions for Construction.

Final punch list Inspection: An inspection of the uncompleted items of the subcontract documents. The following describes the punch list process:

When the Subcontractor believes the work is substantially complete, the Subcontractor shall update the deficiency list for presentation to the FFDG Construction Coordinator;

The Subcontractor shall provide a 10-day notice to the FFDG Construction Coordinator in order to make arrangements for the final inspection of the construction project with FFDG personnel;

The FFDG Construction Coordinator will arrange for a final inspection visit of FFDG stakeholders to verify the accuracy of the Subcontractor’s deficiency list and to add, as necessary, those items of work that are not complete;

The FFDG Design Coordinator will develop a comprehensive punch list and issue it to the Subcontractor after the final inspection;

GENERAL REQUIREMENTS Project No. ISD 2-1-552 010010 - 15

The Subcontractor and the FFDG Construction Coordinator will sign off on the completion of each punch list item.

Final Acceptance: This inspection will document the completion of the project scope.

The following describes this process:

The Subcontractor shall provide a five (5) day notice prior to the Final Acceptance inspection;

The Subcontractor shall submit documentation that the work associated with the punch list is complete;

The FFDG Construction Coordinator will coordinate the final inspection walkthrough with FFDG stakeholders;

The FFDG Construction Coordinator will develop and issue the final acceptance documentation when the punch list items have been completed.

END OF SECTION

010010 RFI 1

ATTACHMENT A

010010 RFI 1

REQUEST FOR INFORMATION

Date:

Project Name: RFI No.:

To: Project No.:

Subject: Submitted By:

Spec.. No.: Article/Par.: Drwg. No.: Detail:

Request:

Response:

ATTACHMENT B

010010 QA/QC 1

QA/QC Punch List Item Status

Item# Room/

Location Description

Author Initials

Subcontractor Responsible

Date Inspected

Date Due Date

Completed Subs

Initials

Closed/ Confir med By Notes

QA/QC Punch list Items Status

<Subcontractor> Assigned

Items Closed Items

Open Items

% Closed % Open

0 0 0 #DIV/0! #DIV/0!

Totals

Fermi Forward Discovery Group, LLC ES&H Requirements April 2025

ES&H Requirements 013100 - 1

013100 – Environment, Safety, and Health Requirements Acronyms and Abbreviations

Part 1 General

1.1 Fermi Forward Discovery Group, LLC ES&H Policy

1.2 Summary

1.3 Applicable Codes and Regulations

1.4 Application and Enforcement of Tile 10 CFR Part 851 (10 CFR 851)

1.5 Application and Enforcement of Tile 10 CFR Part 835 (10 CFR 835)

1.6 Definitions

Part 2 Pre-Award and Post-Award

2.1 Submittals with Subcontract Proposal (Pre-Award)

2.2 Submittals with Subcontract (Post-Award)

Part 3 Excavation Plans, ES&H Submittals Required after Award of Subcontract and before Commencement of Work

3.1 Required Submittals

Part 4 Training

4.1 Subcontractor Training

4.2 FFDG-Provided Training

4.3 Re-Training

Part 5 Subcontractor’s ES&H Program

5.1 Incident Reporting and Occupational Medicine Program

5.2 Occupational Medicine Program

5.3 Subcontractor’s Site-Specific Safety Program

5.4 ES&H Inspections and Audits

5.5 Project Bulletin Board

5.6 Temporary Drinking Water and Sanitary Systems

Part 6 Safe Execution of the Work

6.1 Subcontractor Means and Methods

6.2 Subcontractor’s Project Team & Personnel

6.3 Job Site ES&H Inspections/Meetings

6.4 Safety Color Coding

6.5 Work Planning and Hazard Analysis

6.6 Job Site Orientation

6.7 Personal Protective Equipment (PPE)

ES&H Requirements 013100 - 2

6.8 Fall Protection

6.9 Advance Notice of Work Activities

6.10 Off-Hours High Hazard Work

6.11 Fire Protection

6.12 Lasers

6.13 Moveable Equipment

6.14 Industrial Hygiene

6.15 Jobsite Housekeeping

6.16 Hazardous Materials

6.17 Confined Space

6.18 Existing Utilities, Equipment, and Structures

6.19 Soil Erosion and Sediment Control

6.20 Lockout and Tagout (LOTO)

6.21 Ladders and Scaffolds

6.22 Blasting

6.23 Visitors to the Construction Site

Part 7 Specific Hazards and Elements of the Work

7.1 Protection of Existing Property

7.2 Waste Disposal/Recycling

7.3 Pressurized Gas and Process Piping

7.4 Oxygen Deficient Hazards (ODH)

7.5 Radiation Protection

7.6 Environmental Protection

7.7 Temporary Heating Devices

7.8 Smoking

7.9 Fuel Storage Tanks

7.10 Vehicles and Equipment

7.11 Material Handling and Storage

7.12 Critical Lifts

Part 8 Work Planning and Permits

8.1 General

8.2 Excavation Permit

8.3 Confined Space Permit

8.4 Hot Work (Burning, Welding, including Spark Producing) Permit

8.5 Electrical Work

ES&H Requirements 013100 - 3

8.6 Existing Structure/Concrete Cutting and Coring

8.7 Modification to Drinking Water, Sanitary Sewer Systems, or Industrial Cooling Water

8.8 Work with Radioactive Material or Radiation Areas

8.9 Moving Government-Owned or FFDG-Owned Property Off Site

Part 9 Emergencies, Incident Management, Investigations, and Reporting

9.1 Safety Pause/Stop Work Authority

9.2 Reporting Requirements

9.3 Fire

9.4 Emergency Egress and Severe Weather

9.5 Concern Reporting Process

9.6 Enforcement

ATTACHMENT A SILICA GUIDANCE

ATTACHMENT B SAMPLE DAILY WORK PLANNING

ATTACHMENT C CONSTRUCTION ES&H CERTIFICATION (Completed with Proposal)

ATTACHMENT D HAZARD ANALYSIS

ES&H Requirements 013100 - 4

Acronyms and Abbreviations ACGIH American Conference of Governmental Industrial Hygienists AHJ Authority Having Jurisdiction ANSI American National Standards Institute ASME American Society of Mechanical Engineers ASTM American Society of Testing and Materials CESHC Construction, Environment, Safety, and Health Certificate CFR Code of Federal Regulation CPR Cardiopulmonary Resuscitation dBA Decibel A Scale DOE Department of Energy EPA Environmental Protection Agency ESH or ES&H Environment, Safety and Health

ESWP

FFDG

Electrical Safe Work Permit Fermi Forward Discovery Group, LLC

Fermilab Fermi National Accelerator Laboratory FNAL Fermi National Accelerator Laboratory FESHM Fermilab ES&H Manual FD Fire Department GFCI Ground Fault Circuit Interrupter GHS Globally Harmonized System GINA Genetic Information Nondiscrimination Act HEPA High Efficiency Particulate Air Filter HIPAA Health Insurance Portability Accountability Act IDLH Immediately Dangerous to Life or Health JHA or HA Job Hazard Analysis or Hazard Analysis LBNF Long-Baseline Neutrino Facility LEL Lower Explosive Limit LOTO Lock Out/Tag Out MEWP Mobile Elevated Work Platforms NFPA National Fire Protection Association NISOH National Institute for Occupational Safety and Health NRTL Nationally Recognized Testing Laboratory ODH Oxygen Deficiency Hazard OSHA Occupational Safety and Health Administration PEL Permissible Exposure Limit PFAS Personal Fall Arrest System PPE Personal Protective Equipment SDS Safety Data Sheets SOP Standard Operating Procedure SSESHP Site-Specific Environment Safety and Health Plan SSECP Site-Specific Erosion Control Plan SWPPP Storm Water Pollution Prevention Plan TLV Threshold Limit Value TWA Time Weighted Average USC United States Code VAC Volts Alternating Current WPC Work Planning Controls

ES&H Requirements 013100 - 5

Part 1 General

1.1 Fermi Forward Discovery Group, LLC ES&H Policy

A. Fermi Forward Discovery Group, LLC (FFDG) holds safety and environmental protection as one of its highest and most important values. FFDG’s policy is to protect the environment and the safety and health of all persons accessing the sites that FFDG manages, may they be facilities employees, subcontractor employees, scientific visitors, or visiting members of the public.

1.2 Summary

A. This Section describes the requirements, responsibilities, and expectations for environment, safety, and health (ES&H) aspects of Subcontractor’s work.

B. Safety, as used in this document, encompasses environment, safety, and health, including pollution prevention and waste minimization.

C. The Subcontractor shall provide all labor, materials, equipment, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the Subcontract ES&H requirements, all applicable federal, state, local regulations, and site-specific permits. In addition, the Subcontractor shall take all reasonable measures to protect the environment and the safety and health of its employees, the employees of its sub-tier subcontractors, sub-tier vendors, DOE's and FFDGs’s employees, and the public from bodily injury and damage to their property.

1.3 Applicable Codes and Regulations

The Subcontractor and sub-tier subcontractors shall comply with the following referenced codes and regulations. The codes, regulations, standards, rules, and DOE orders referenced herein are incorporated into and form a part of this Section.

A. Title 10 Code of Federal Regulations (CFR) Part 851 (10 CFR 851), Department of Energy (DOE) Worker Safety and Health Program

B. 10 CFR 820, Procedural Rules for DOE Nuclear Activities

C. 10 CFR 835, Occupational Radiation Protection

D. 10 CFR 860, Trespass to Land Owned & Leased by the US Government

E. 10 CFR 708, DOE Contractor Employee Protection Program

F. 10 CFR 707, Workplace Substance Abuse Programs at DOE Sites

G. 29 CFR 1904, Record Keeping Guidelines for Occupational Injuries and Illnesses

H. 29 CFR 1910, Occupational Safety and Health General Industry Standards

I. 29 CFR 1926, Occupational Safety and Health Standards for Construction

ES&H Requirements 013100 - 6

J. 40 CFR Protection of the Environment (USA EPA)

K. 49 CFR Transportation

L. Illinois Rules of the Division of Motor Services

M. 415 ILCS 5, et seq. and Title 35 of the Illinois Administrative Code: Environmental Protection

N. DOE Order 442.1A, Department of Energy Employee Concerns Program

O. DOE Standard 1090, 2020 Hoisting and Rigging

P. National Fire Protection Association (NFPA) codes and standards

1. NFPA 70, National Electrical Code, 2017

2. NFPA 70E, Standard for Electrical Safety in the Workplace, 2015

Q. American Conference of Governmental Industrial Hygienists (ACGIH), Threshold Limit Values (TLV) for Chemical Substances and Physical Agents and Biological Exposure Indices”, 2016.

TLVs are lower than the Permissible Exposure Limits (PELs) in 29 CFR 1910 and 29 CFR 1926.

TLVs shall be used in lieu of PELs.

R. American Society of Mechanical Engineers (ASME) Codes and Standards:

1. ASME Boilers and Pressure Vessel Codes (BPVC)

2. ASME B30 Series, Crane Safety; and

3. ASME B31 Standards of Pressure Piping

S. American National Standards Institute (ANSI) Standards:

1. ANSI Z136.1 Safe Use of Lasers.

1.4 Application and Enforcement of Tile 10 CFR Part 851 (10 CFR 851)

A. Subcontractor working on Fermilab site or DOE-leased space are subject to United States of America - Department of Energy (DOE) civil penalties or Subcontract fee reductions for noncompliance, in accordance with 10 CFR 851 “Worker Safety and Health Program” and 10 CFR 835 “Occupational Radiation Protection”. Subcontractor shall also comply with 10 CFR 851 “Worker Safety and Health Program”, which defines worker safety and health requirements for the Department of Energy contractors and their subcontractors. The Worker Safety and Health Program acknowledgment is part of the Construction ES&H Certification. Additional information can be found at: http://eshq.fnal.gov/worker-safety-health-for-subcontractors/.

1.5 Application and Enforcement of Tile 10 CFR Part 835 (10 CFR 835)

A. Subcontractors shall comply with 10 CFR 835 “Occupational Radiation Protection”. This regulation defines the requirements pertinent to work where potential exposure to ionizing radiation hazards occurs. The protective measures to be taken where this hazard is present http://eshq.fnal.gov/worker-safety-health-for-subcontractors/ http://eshq.fnal.gov/worker-safety-health-for-subcontractors/

ES&H Requirements 013100 - 7 shall be communicated to the Subcontractor through the FFDG Construction Coordinator or Task Manager. FFDG has an extensive level of expertise in management of ionizing radiation hazards that will be utilized to identify the work locations where such hazards are present and establish these protective measures.

1.6 Definitions

A. ASME Owner-User: An individual or designated entity that is responsible for ensuring that the pressure equipment is maintained and operated in compliance with relevant standards and regulations.

B. Authority Having Jurisdiction (AHJ): An organization, office, or individual responsible for enforcing the requirements of the code or standard, or for approving equipment, materials, equipment installations, or procedures. In DOE, the head f the field element is the AHJ.

DOE has delegated routine AHJ authority for Electrical, Fire Safety, and Structural.

C. Building Official: The officer or other designated authority charged with the administration and enforcement of the building code, or a duly authorized representative.

D. Competent Person: One who is capable of identifying existing and predictable hazards in the surroundings or working conditions that are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate the identified hazards. Duties related to ES&H shall take precedence over other duties.

E. Construction: The combination of erection, installation, assembly, demolition, or fabrication activities involved to create a new facility or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes the alteration and repair (including dredging, excavating, and painting) of buildings, structures, or other real property, as well as any construction, demolition, and excavation activities conducted as part of environmental restoration or remediation efforts.

F. Construction Coordinator or Task Manager (CC/TM): An FFDG representative responsible for ensuring the work being performed conforms to the subcontract technical requirements and is responsible for the review and acceptance of work planning documentation,…