Exhibit B Agency Specific Requirements.pdf

Page | 1 Revision: 2.2, March 10, 2023

Georgetown or Mt. Orab CBOC Replacement Lease Agency Specific Requirements

1. Offeror Instructions

The Offeror is required to review all sections of this exhibit to understand and provide the tenant improvements (TI) and servicing requirements of the leased space to the U.S. Department of Veterans Affairs (hereafter referred to as “VA”).

2. Location Requirements

In addition to the requirements of the Sources Sought/Request for Lease Proposal document, the offered space must meet the following additional requirements:

2.1. The offered space shall be approximately 11,241 NUSF total.

2.2. Public transportation stop shall be within 1.0 miles as shown on a trip mapping system (such as Google Maps, Expedia or MapQuest).

3. Space Planning and Function Layout

The conceptual floor plan provided in this solicitation shall be used as the basis for the planning and functional layout of the facility. The final layout, design development documents, and construction documents shall be in accordance with this solicitation and the VA Outpatient Clinic (SOC/CBOC) Design Guide which may be found at https://www.cfm.va.gov/til/dGuide/dgPACT.pdf . PACT (Patient Aligned Care Team).

Lessor shall provide accurate space layout drawings (floor plans) with offer and during design and construction document phases. Plans shall include sufficient information for the Government to compute the net area of each function (room), and to compute Building Gross Area and Net Usable Area in order to determine compliance with solicitation requirements.

4. Tenant Improvement Requirements

Section headers are organized utilizing MasterFormat 2004 (MF04). VA utilizes MF04 for construction project specifications and listing tenant improvement requirements in this manner will assist the Offeror with preparing the tenant improvement cost summary (TICS). The following link to the VA Technical Information Library (TIL), which contains Program Guide 18-1 (PG-18-1) Master Construction Specifications, is provided for further reference: https://www.cfm.va.gov/til/index.asp.

4.1. Division 00 – Special Sections

http://www.cfm.va.gov/til/dGuide/dgPACT.pdf http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/til/index.asp

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4.1.1. 00 20 00 Building Codes and Standards

For the purposes of this lease, the adopted building codes of the political jurisdiction in which the offered space is physically located shall apply to the design of the TI, unless noted below where VA requires compliance with the most recent version of VA or other Federal standards at the time of lease award.

Details on these requirements can be found in detail on the VA TIL Building Requirements for Leased Spaces [https://www.cfm.va.gov/til/leasing.asp].

Where a conflict exists between locally adopted codes and required Federal standards, the Offeror shall bring this to attention of the VA for resolution.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 1 Codes, Standards and Executive Orders [https://www.cfm.va.gov/TIL/cPro.asp] for additional information on seeking resolution.

A table listing all used codes, standards, manuals and other documents (including revision/publication date) used during TI design shall be incorporated into the drawing set.

4.1.2. 00 20 00 Accessibility

TI shall comply with the requirements of the Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities [https://www.cfm.va.gov/til/accessibility.asp and https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards]. While similar, the accessibility standards set by the Americans with Disabilities Act (ADA) only apply to the building shell and site improvements, unless local building codes are more stringent than the ADA.

4.1.3 00 20 00 Life Safety

In the absence of a State or Local fire code, TI shall comply with the requirements of NFPA 101: Life Safety Code [https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101].

The Offeror shall provide a valid building Certificate of Occupancy issued by the local jurisdiction. However, if the building Certificate of Occupancy is not available or a local jurisdiction does not issue a building Certificate of Occupancy, the Offeror must obtain the services of a licensed fire protection engineer to verify the offered space and building meets all applicable local codes and ordinances to ensure an acceptable level of safety is provided.

4.1.4. 00 20 00 Seismic Safety http://www.cfm.va.gov/til/leasing.asp http://www.cfm.va.gov/TIL/cPro.asp http://www.cfm.va.gov/til/accessibility.asp http://www.nfpa.org/codes-and-

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New construction which consists of new buildings or the construction of an addition to an existing building shall conform to the International Building Code [ https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ ].

Interagency Committee on Seismic Safety in Construction's (ICSSC) RP-8 Standards of Seismic Safety for Existing Federally Owned or Leased Building and Commentary [ https://www.nist.gov/publications/standards-seismic-safety-existing-federally-owned-and-leased-buildings-icssc ]

4.1.5. 00 20 00 Physical Security and Resiliency

TI shall comply with the requirements of both VA Real Property Policy Memorandum 2018-02 Physical Security Standards for Leased Facilities (Existing Space and Lease Construction Projects) (VAIQ 7866496) dated Feb 26, 2018 [https://www.cfm.va.gov/TIL/Leasing/ORP-PolicyMemo2018-02.pdf] and The Risk Management Process for Federal Facilities: An Interagency Security Committee (ISC) Standard [https://www.dhs.gov/interagency-security-committee] for Facility Security Level (FSL) 2 protected facilities. A summary of these baseline ISC requirements can be found on the TIL [https://www.cfm.va.gov/til/leasing/VA-Lease-AppD1-FacilityRqmts.pdf].

During lease proposal negotiation, the VA and the Offeror shall complete a risk assessment of the proposed leased space, building shell and site improvements to determine what countermeasures are required in the TI design so an accurate TICS table can be developed. This checklist, once complete, shall be protected as For Official Use Only (FOUO) information and shared only with those that have a need to know to perform work related to this lease.

The VA Physical Security Design Manual for VA Life-Safety Protected Facilities [https://www.cfm.va.gov/til/spclRqmts.asp#PHS] is no longer required to be used to design TI drawings, but may be referenced for guidance if the ISC standard does not contain requirements for a specific planned item.

4.1.6. 00 40 00 Drawing Format

The Offeror has the option of providing TI drawings in the VA standard format.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 2 Drawings [https://www.cfm.va.gov/TIL/cPro.asp], VA BIM and CAD Standards [https://www.cfm.va.gov/til/projReq.asp#cad], and VA Program Guide 18-15 (PG-18-15) A/E Submission Requirements, Volume C, Minor and NRM Projects [https://www.cfm.va.gov/til/aeDesSubReq.asp] for format information.

4.1.7. 00 90 00 Record Drawings and Operations and Maintenance Manuals

In addition to other required plans, checklists and reports listed below, the Offeror shall provide to the VA at beneficial occupancy a complete set of record drawings https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nist.gov/publications/standards-seismic-safety-existing-federally-owned-and-leased-buildings-icssc https://www.nist.gov/publications/standards-seismic-safety-existing-federally-owned-and-leased-buildings-icssc http://www.cfm.va.gov/TIL/Leasing/ORP-PolicyMemo2018-02.pdf http://www.cfm.va.gov/TIL/Leasing/ORP-PolicyMemo2018-02.pdf http://www.dhs.gov/interagency-security-committee http://www.cfm.va.gov/til/leasing/VA-Lease-AppD1-FacilityRqmts.pdf http://www.cfm.va.gov/til/leasing/VA-Lease-AppD1-FacilityRqmts.pdf http://www.cfm.va.gov/til/spclRqmts.asp#PHS http://www.cfm.va.gov/TIL/cPro.asp http://www.cfm.va.gov/til/projReq.asp#cad http://www.cfm.va.gov/til/aeDesSubReq.asp

Page | 4 Revision: 2.2, March 10, 2023 and an operations and maintenance (O&M) manual for the space constructed for VA use. The drawings shall include a room schedule with the name and square footage size listed and contact information for the signage manufacture/supplier.

Electronic files (both PDF and RVT formats) shall be provided.

4.2. Division 01 – General Requirements

4.2.1. 01 81 13 Sustainable Construction Requirements

Sustainable design strives to enhance VA’s mission by incorporating sustainable design practices into the design and construction of VA facilities. Driven by numerous Federal mandates and VA policies, the program encourages design strategies that reduce energy and water consumption, integrate cost-effective renewable energy, promote healthy work environments, and protect vital natural resources.

TI shall comply with the requirements of VA Handbook 0056 VA Sustainable Buildings Program [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2], the Guiding Principles for Sustainable Federal Buildings and Associated Instructions [https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b uildings.pdf and the VA Sustainable Design Manual [https://www.cfm.va.gov/til/sustain/dmSustain.pdf].

The Offeror shall complete a VA Guiding Principles Checklist for New Construction and Modernization [https://www.cfm.va.gov/til/sustain/GPChecklist02-VA2016.xlsx]. Draft checklists shall be submitted with each TI submittal and a final checklist at the completion of TI construction before the VA takes beneficial occupancy.

4.2.2. 01 91 00 Commissioning

The Offeror shall employ commissioning tailored to the size and complexity of the lease space and its building system components in order to optimize and verify performance of building systems supporting the VA space. At a minimum, commissioning shall include a commissioning plan developed during TI design, verification of the installation and performance of systems being commissioned at the completion of TI construction, and a commissioning report that confirms identified issues were appropriately addressed.

The report shall be updated ten months into the VA’s beneficial occupancy to verify commissioned systems are operating as designed after performing throughout the heating and cooling seasons. VA staff interviews will also be conducted to ensure all potential issues are identified and corrected. The Offeror http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2 http://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b http://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b http://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b http://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b http://www.cfm.va.gov/til/sustain/dmSustain.pdf http://www.cfm.va.gov/til/sustain/GPChecklist02-VA2016.xlsx

Page | 5 Revision: 2.2, March 10, 2023 shall correct any issues identified with the systems and update O&M manuals as needed to document changes. The final report shall be submitted no later than twelve months after VA beneficial occupancy.

Follow Energy Independence and Security Act of 2007 Section 432 [https://sftool.gov/learn/about/161/energy-independence-security-act-eisa], associated Federal Energy Management Program (FEMP) commissioning guidance [https://www.energy.gov/eere/femp/eisa-federal-covered-facility-management-and-benchmarking-data] and the VA Whole Building Commissioning Process Manual [https://www.cfm.va.gov/til/spclRqmts.asp#Cx].

4.3. Division 08 – Doors and Windows

4.3.1. 08 00 00 Doors

Doors for TI shall comply with the requirements of VA Program Guide 18-14 (PG- 18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections need not be followed. Reference the Georgetown or Mt.

Orab CBOC space plan exhibit for the applicable chapter and room code for each door’s material, size and finish.

The Offeror shall submit during TI design a finishes board containing no less than three door finish samples for VA to consider and select from.

Entry/exit doors to the VA leased space are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

4.3.2. 08 00 00 Windows

Interior/exterior windows along the perimeter of the VA leased space are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

4.3.3. 08 71 00 Door Hardware

Door hardware for TI shall comply with the requirements of VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections need not be followed. Reference the PFD Hamilton CBOC document for the applicable chapter and room code for each door’s hardware requirements.

Entry/exit doors to the VA leased space are considered part of the building shell but shall be altered if required to meet identified physical security level of http://www.energy.gov/eere/femp/eisa-federal-covered-facility-http://www.cfm.va.gov/til/spclRqmts.asp#Cx http://www.cfm.va.gov/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/room/RoomFinishes.pdf

Page | 6 Revision: 2.2, March 10, 2023 protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency and 3.13.2. 28 13 00 / 28 13 16 Physical Access Control System requirements.

All locksets to come with blank cylinders and two (2) blank keys each. VA Locksmith will key each lockset upon project completion.

Locksets to be Corbin Russwin, 7 pin large format interchangeable cores (LFIC).

Key way options are 59A1, 59A2, 59B1, 59B2, 59C1, 59C2, 59D1, & 59D2.

Coordinate keyway type with VA Locksmith. Handle to be “Newport” style.

Mortised guards are now permitted on rated doors – as long as the doors are mortised at the factory. If surface mounted edge guards are specified for rated doors, they MUST go full height.

Wall stops are preferred over floor stops. All wall stops should be solid spheres, not hollow.

Use offset “Swing-away” type hinges on all high traffic doors.

If lockset with combination keypad is desired, would prefer Corbin Russwin.

When Card Readers are called for – use an electronic lockset (in lieu of electronic strike or magnetic locks).

On double doors that have astragals, specify a full height edge guard on one leaf, and a combination full height edge guard/astragal on the other leaf.

Stainless Steel door protection to be installed using the following criteria:

a) Full height stainless steel armor plates shall be installed on doors with high traffic of beds, carts, equipment, etc. Door protection shall not be installed on doors that do not meet this traffic requirement.

b) Stainless steel kickplates to be installed on doors to rooms with floors requiring machine cleaning

c) Recessed stainless steel edge guards to be installed on all doors with door protection added

d) Rated doors shall not have stainless steel door protection installed exceeding the maximum height permitted by NFPA

Door locks for the telecommunications room/IT closet shall be keyed solely under control of the VA. Closet shall also require card reader.

Door hardware for automatic doors installed to comply with accessibility requirements shall utilize touchless controls to the greatest extent possible. Use “high energy” type operators for cross corridor doors and building entrances. Use “low energy” type operators for public toilet room doors. Public restrooms and all suite/facility entry doors shall have operators with hand wave sensors.

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4.4. Division 09 – Finishes

4.4.1. 09 00 00 Flooring, Base, Walls, Paint, Wall Coverings, Wainscoting and Ceilings

Flooring, base, walls, paint, wall coverings, wainscoting and ceilings for TI shall comply with the requirements of the VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf] ]; references to VA master specification sections need not be followed. Reference the Georgetown or Mt.

Orab CBOC Space Plan document for the applicable chapter and room code for each room’s finish requirements. Additional requirements on finish colors is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmIDhonh.pdf] and the VA Architectural Design Manual [https://www.cfm.va.gov/til/dManual/dmARhosp.pdf]; references to VA master specification sections need not be followed. The Offeror shall submit during TI design a finishes board containing no less than three finish samples of each type required for VA to consider and select from.

The telecommunications room/IT closet shall be provided with finishes that comply with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces dated Feb 2020 [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference, along with the latest version of the Infrastructure Standard for Telecommunications Spaces (ISTS) dated June 2023 [OIT- ISTS.pdf (va.gov)].

4.4.2. 09 00 00 Noise Transmission Control

TI shall design for a minimum Sound Transmission Class (STC) rating of 40 for conference rooms, consultation offices, exam rooms, mental health offices, audiology areas, speech pathology areas, and an STC of 45 for all mechanical rooms, group rooms, multipurpose rooms, break rooms, waiting rooms, and team areas. Patient care rooms and VA demising walls shall have floor to deck height walls.

These conditions are taken from the VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 11 Noise Transmission Control [https://www.cfm.va.gov/TIL/cPro.asp].

4.5. Division 10 - Specialties

4.5.1. 10 14 00 Signage

Signage for TI shall comply with the requirements of the VA Signage Design Manual [dmSignage.pdf (va.gov)], VA Directive 0023 Tier 1 Graphics Standards [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2], and http://www.cfm.va.gov/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/dManual/dmIDhonh.pdf http://www.cfm.va.gov/til/dManual/dmARhosp.pdf http://www.cfm.va.gov/til/sAlert/sAlert017.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf http://www.cfm.va.gov/TIL/cPro.asp https://www.cfm.va.gov/til/dManual/dmSignage.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2

Page | 8 Revision: 2.2, March 10, 2023

VA Handbook Tier 1 Graphics Standards Guide [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2].

Individual graphics in multiple formats can be found at the VA Graphics Resource Center intranet site [https://vaww.va.gov/6102/graphics_resource_center.asp];

coordinate access of these files through the VA.

The Offeror shall submit during TI design a signage plan utilizing a background color of “New VA Blue” except for mandatory VA policy signage and regulatory/ safety signage requiring a different color. The finishes board shall also contain no less than one complete sign and color samples for each sign background color.

The main door to the VA leased space (s) shall be signed with mandatory VA policy signage visible outside the space. Directional signage to each area of the space shall be provided. Shared offices and conference rooms shall include a use indicator with their room signs.

The entry doors to the VA leased space may be signed utilizing the building shell signage scheme to maintain architectural compatibility with other signage. The VA shall also be identified on the building’s tenant directory.

4.5.2. 10 21 23 Cubicle Curtain Tracks

VA will supply, install, and maintain fabric cubicle curtains. Curtains will be suspended from cubicle curtain track attached to the acoustic ceiling system.

Cubicle curtain track to be supplied as part of TI. Cubicle curtains are required in every patient care room near each door or in each bay of a multi-patient care room.

4.5.3. 10 28 00 Toilet, Bath, and Laundry Accessories

Horizontal grab bars to be smooth satin finish, vertical to be peened satin finish.

Baby changing stations in all public restrooms.

All stalls shall have rescue-capable hardware.

4.5.4. 10 73 00 Canopies

Provide canopies over patient entrances to outpatient clinic.

4.5.5. 10 75 00 Flagpoles

If not already existing, site improvements shall include an exterior ground set flag pole no less than 25 ft [7.6 m] tall to facilitate the flying of the Flag of the United States of America. If the flag will be flown day and night, illumination of the flag shall be provided.

http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2

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4.6. Division 11 – Equipment

4.6.1. 11 00 00 Kitchen Equipment

TI shall include for the Staff Lounge the following installed equipment:

a) An EnergyStar rated, large capacity undercounter dishwasher with an operating noise level not to exceed 50 decibels, capable of using 160 F water and a stainless steel tub.

b) An under sink mounted 3/4 horsepower, continuous-feed garbage disposal with a stainless steel grinding chamber.

TI shall plan for the following VA provided equipment in the Staff Lounge and Break Rooms:

d) Two refrigerators (requiring electric and potable water connections).

e) Three microwaves (requiring electric connections).

f) One large capacity countertop coffee machine (requiring electric and potable water connections).

g) Ice Machine(requiring electric and potable water connections).

4.6.2. 11 00 00 Restroom Equipment

Restroom soap and paper product dispensers shall utilize touchless controls to the greatest extent possible. Electric hand dryers may be provided as an alternative to paper towels.

4.7. Division 12 – Furnishings

4.7.1. 12 20 00 Window Treatments

Interior/exterior windows along the perimeter of the VA leased space shall include fully retractable window treatments that allow for complete or partial blockage of light. Special attention will be given to conference rooms where video teleconferencing will occur.

4.7.2. 12 30 00 Manufactured Casework

TI shall include floor mounted casework with countertop in at a minimum of the break room and lab.

TI shall additionally include lockable personal effects storage in the locker room for 40 people.

Requirements on casework is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmIDhonh.pdf]; references to VA master specification sections need not be followed. The Offeror shall submit during TI http://www.cfm.va.gov/til/dManual/dmIDhonh.pdf

Page | 10 Revision: 2.2, March 10, 2023 design a finishes board containing no less than three finish samples of the casework and countertop required for VA to consider and select from.

4.7.3. 12 50 00 Furniture

TI shall include wall mounted coat hooks for each office.

TI shall include all necessary utilities and infrastructure support including provision of tech wall to ensure adequate support for furniture installation including but not limited to exam/consult rooms, and teamwork areas.

4.8. Division 21 – Fire Suppression

4.8.1. Automatic Sprinkler System

Automatic Sprinkler System meeting requirements of NFPA 13 shall be provided throughout with quick response heads. Provide a fire pump to supplement flow and pressure if required meeting NFPA 20.

4.8.2 - 21 00 00 Telecommunications Room Fire Suppression

TI shall not run fire suppression piping above the telecommunications room/IT closet and the media control room, except to provide fire suppression for these spaces only. This requirement can be found in the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], the ISTS [OIT-ISTS.pdf (va.gov)], and the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

Where allowed by State and Local codes, standard response sprinkler heads shall be used to minimize the chance of accidental discharge if struck by an object. This requirement can be found in the VA Fire Protection Design Manual [https://www.cfm.va.gov/til/dManual/dmFire.pdf].

4.9. Division 22 – Plumbing

4.9.1. 22 00 00 Telecommunications Room Moisture Protection

TI shall not permit any pipe or duct system foreign to the telecommunications room/IT closet and the media control room installation to enter or pass through that space. The Offeror shall ensure that foreign piping such as water pipes, steam pipes, gas pipes, sanitary waste pipes, roof drains, A/C ducts, and other unrelated piping systems containing liquids or gases are not installed, nor pass through, these rooms.

This requirement can be found in the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA http://www.cfm.va.gov/til/dguide/dgOIT.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf http://www.cfm.va.gov/til/dManual/dmTelecomm.pdf http://www.cfm.va.gov/til/dManual/dmTelecomm.pdf http://www.cfm.va.gov/til/dManual/dmFire.pdf http://www.cfm.va.gov/til/dguide/dgOIT.pdf

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Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

4.9.2. 22 11 00 Facility Water Distribution

Legionella Mitigation There are currently no EPA enforceable regulations governing the levels of Legionella bacteria in potable water systems; however, EPA has issued a Maximum Contaminant Level Goal (MCLG) of 0 ppm [mg/L]. Municipal water supplies and wells can carry Legionella, so it is a given that the bacteria will be introduced into the facility potable water system at some time. The challenge is to limit the amplification of the bacteria to less than lethal levels.

Legionella bacterial amplification occurs when bio-films exist in water storage tanks and dead-end piping legs which allow for growth sites, and when temperature and pH levels are optimum for growth. Infection can occur when patients inhale atomized droplets while showering, drinking or receiving respiratory treatment.

Provide means to easily remove and disinfect all outlet devices such as showerheads and faucets, etc. Utilize self-draining showerheads.

Provide a ¾" ball valve at the end of each piping section as a means to drain heated (above 140 °F [60 ˚C]) flushing hot water that will be used for initial and supplemental disinfection. Ball valve shall be within 50 feet [15.24 meters] of a floor sink, floor drain, sink, or lavatory.

Mix hot/cold water as near the fixtures as possible.

Eliminate all dead legs in the piping system.

Disinfection Methods

a) Subsequent to piping disinfection required per IPC, and as part of the commissioning process, disinfect the potable water systems against Legionella by one of the following methods:

a. Thermal Eradication: Flush 145°F water through all outlets for a period of at least 30 minutes.

b. Chlorine: Flush free chlorine at a level of 2 parts per million (PPM) or greater for a period of at least 2 hours.

4.9.3. 22 44 00 Plumbing Fixtures

Plumbing fixtures shall utilize touchless controls to the greatest extent possible.

4.10. Division 23 – Heating, Ventilating, and Air Conditioning

4.10.1. 23 00 00 HVAC Common Design Conditions http://www.cfm.va.gov/til/dManual/dmTelecomm.pdf

Page | 12 Revision: 2.2, March 10, 2023

TI shall utilize the following HVAC design conditions unless otherwise noted:

a) Temperature Range: 70 F [21 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 70 F [21 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 20% to 60% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

These conditions and additional requirements, such as minimum total air changes per hour (ACH), minimum outside air ACH, maximum room noise level/noise criteria curve (NC), room air balance pressurization, room temperature control and air flow volume can be found by room code in the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf];

references to VA master specification sections need not be followed.

4.10.2. 23 00 00 HVAC Zoning

TI shall include, at a minimum, HVAC zones for the following areas (reference the space block diagram):

a) Conference Rooms

b) Group Rooms

c) Physical Therapy

d) Reception

e) Lobby/Waiting Area

f) Shared Team Rooms

Each thermostat for individual offices shall not control more than four offices/exam/consult.

4.10.3. 23 09 00 HVAC Controls

TI shall include to the greatest extent possible an energy use reduction HVAC controls strategy. Use of occupancy sensors, non-business hours setbacks, predictive analytics of heating/cooling loading and other similar tactics is highly encouraged.

http://www.cfm.va.gov/til/dManual/dmHVAC.pdf

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4.10.4. 23 74 13 Computer-Room Air-Conditioners

TI shall include dedicated, thermostatically-controlled mechanical cooling equipment for the telecommunications room/IT closet and the clean supply closet to maintain the following design criteria:

a) Temperature Range: 64 F [18 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 64 F [18 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 30% to 55% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

i) Minimum Total Air Changes Per Hour: 2.

j) Minimum Outside Air Changes Per Hour: N/A.

k) Maximum Room Noise Level/Noise Criteria Curve: 45.

l) Room Air Balance: Positive.

m) Individual Room Temperature Control: Yes.

n) Air Flow: Constant Volume.

Provide a water pan or barrier around the HVAC system to ensure water does not leak into the room as opposed to drain. Install a moisture detection system with a set of contacts in the pan to minimize water damage from condensate leaks.

These conditions are taken from the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], the ISTS [OIT- ISTS.pdf (va.gov)], and the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf]; references to VA master specification sections need not be followed.

http://www.cfm.va.gov/til/dguide/dgOIT.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf http://www.cfm.va.gov/til/dManual/dmHVAC.pdf

Page | 14 Revision: 2.2, March 10, 2023

4.11. Division 26 – Electrical

4.11.1. 26 00 00 Telecommunications Room Electrical

The telecommunications room/IT closet shall be provided with electrical infrastructure and equipment that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] and the ISTS [OIT- ISTS.pdf (va.gov)] to include all VA OIT Standards incorporated by reference.

4.11.2. 26 05 11 Requirements for Electrical Installations

TI shall include on all switches and receptacles the identification of the panelboard and circuit number it is fed by. Switches shall also identify which area/room/equipment it controls. Identification shall be printed directly on to the receptacle/switch faceplate; handwritten notes and adhesive labels are not acceptable.

4.11.3. 26 09 23 Lighting Controls

TI shall include to the greatest extent possible an energy use reduction lighting controls strategy. Use of occupancy sensors, daylight harvesting, time-specific schedules, task tuning/dimming controls and integration with the building automation/management system is highly encouraged. Light switches shall utilize touchless controls to the greatest extent possible.

4.11.4. 26 24 16 Panelboards

TI shall to the greatest extent possible separate electrically the VA leased space from the other suites of the building. Priority shall be given to circuits that VA supplied equipment and devices will be connected to (i.e. non-lighting or non-building service equipment circuits).

4.11.5. 26 27 26 Wiring Devices

TI shall include in each office one quad duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one receptacle for general and computer use.

Each workstation shall be provided two quad receptacles, or an appropriately rated receptacle to VA provided systems furniture. Underfloor raceways or tele/power poles shall be used if located away from a wall.

Each exam/consult rooms shall be provided with one quad duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

For all linear wall space 5 ft [1.5 m] and greater, provide at least one receptacle http://www.cfm.va.gov/til/sAlert/sAlert017.pdf http://www.cfm.va.gov/til/sAlert/sAlert017.pdf

Page | 15 Revision: 2.2, March 10, 2023 for general and computer use. Designated outlets to be located for workstation, exam table, and otoscope.

Each conference room shall include one quad receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor quad receptacle shall be provided in each conference room. Each presentation computer and lectern location shall be provided two quad receptacles within 5 ft [1.5 m] of its placement in the room.

Each waiting/reception space shall include one duplex receptacle every 8 ft [2.4 m]. Each copy and supply room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. Each copier shall be provided a receptacle within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

In the lounge/kitchen, coordinate receptacle requirements with 3.6.1.11 00 00 Kitchen Equipment. Provide appropriate receptacles for each cord-connected piece of kitchen equipment, as well as duplex receptacles for convenience use (both at counter and floor heights). These receptacles shall be on a dedicated circuits separate from other rooms.

In corridors and open spaces, provide one duplex receptacle for cleaning machines at no more than 50 ft [23 M] spacing. These receptacles shall be on a dedicated circuit serving only these receptacles.

Provide a recessed receptacle in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Such receptacles are not necessary where the equipment is low-voltage, powered by headend equipment, battery powered, or Power over Ethernet (PoE). Coordinate receptacles during TI design with VA supplied equipment and required equipment in 3.12. Division 27 – Communications and

3.13. Division 28 – Electronic Safety and Security.

Receptacles shall be NEMA 5-20R devices, unless a specific application requires a different device. No more than six receptacles shall be installed on a single circuit for general use. If a receptacle is on an emergency/backup/generator power circuit, the receptacle shall be colored red.

These requirements are based off the VA Electrical Design Manual [https://www.cfm.va.gov/til/dManual/dmElec.pdf]; references to VA master specification sections need not be followed.

http://www.cfm.va.gov/til/dManual/dmElec.pdf

Page | 16 Revision: 2.2, March 10, 2023

4.11.6. 26 41 Facility Lightning Protection

TI shall provide a complete UL master labeled listed lightning protection system.

4.11.7. 26 43 13 Surge Protective Devices

TI shall to the greatest extent possible provide an NFPA 70/NEC Type 2 Surge Protective Device on the distribution circuit(s) supporting the VA leased space.

4.11.8. 26 51 00 Interior Lighting

TI shall comply with the design parameters appropriate to the room listed in the VA Lighting Design Manual, Appendix A [https://www.cfm.va.gov/til/dManual/dmLighting.pdf]; references to VA master specification sections need not be followed. To the greatest extent possible utilize LED luminaires and illuminated signs.

4.12. Division 27 – Communications

4.12.1. 27 00 00 Telecommunications and Media Control Room Communications

The telecommunications room/IT closet shall be physically located and provided with telecommunications infrastructure and equipment (excluding VA provided network switches) that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] and the ISTS [OIT-ISTS.pdf (va.gov)] to include all VA OIT Standards incorporated by reference.

The VA shall provide and install network switches for VA local area networks (wired and wireless) prior to beneficial occupancy.

4.12.2. 27 15 00 Communications Structured Cabling

TI shall utilize plenum rated Category 6A cable and Cat 6A rated patch panels, connectors and RJ 45 jacks for structured cabling. These components shall not be manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. T568A pinout will be used for all connectors. Include on all wall outlet jacks the identification of the rack, patch panel and port number it is fed by. Identification shall be printed onto a label and inserted into an ID window in the faceplate;

handwritten and adhesive labels are not acceptable.

TI shall include in each office one wall outlet with two jacks every 10 linear ft [3 http://www.cfm.va.gov/til/dManual/dmLighting.pdf http://www.cfm.va.gov/til/sAlert/sAlert017.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf https://www.cfm.va.gov/til/telecom/OIT-ISTS.pdf http://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-http://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-

Page | 17 Revision: 2.2, March 10, 2023 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one outlet for general and computer use.

Each exam/Consult rooms shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one outlet for general and computer use. Designated outlet to be located for workstation.

Each workstation shall be provided one wall outlet with two jacks. Underfloor raceways or tele/power poles shall be used if located away from a wall.

Each conference room shall include one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor outlet with four jacks shall be provided in each conference room.

Each copy and supply room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

Each copier shall be provided an outlet within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

Provide one recessed wall outlet with two jacks in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Coordinate outlets during TI design with VA supplied equipment and required equipment in 3.13. Division 28 - Electronic Safety and Security.

4.12.3. 27 15 01.23 Audio-Video Communications Horizontal Cabling

TI shall provide in each conference room audio-video device connection ports (such as VGA, HDMI, Display Port and USB-C) in wall outlets to support connecting ceiling mounted projectors and wall mounted TV receivers to guest computers and presentation devices.

4.12.4. 27 21 29 Data Communications Switches and Hubs

The Offeror shall conduct a survey of the VA leased space to identify the number and locations of wireless internet access points (WAPs) for the VA Wireless Local Area Network (WLAN) and provide the required infrastructure to support them. The survey and infrastructure shall conform to the requirements of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf], the ISTS [OIT-ISTS.pdf (va.gov)], and Appendix A VA Leased Facility Wireless Access Point Installation Survey dated Apr 2019. The VA shall provide and install the VA WLAN WAPs http://www.cfm.va.gov/til/dManual/dmTelecomm.pdf

Page | 18 Revision: 2.2, March 10, 2023 prior to beneficial occupancy.

TI shall provide in the suite reception area(s) and each conference room a public wi-fi network separate from the VA WLAN for non-VA staff visitors (i.e. vendors, other government agency officials and official guests). All infrastructure (to include WAPs and switches) for this wi-fi network shall be provided and maintained by the Offeror, but administered by the VA.

4.12.5. 27 31 00 Voice Communications Switching and Routing Equipment

TI shall provide a single Plain Old Telephone Service (POTS) wall mounted RJ11 jack in the media control room connected to the building shell’s telephone equipment room.

4.12.6. 27 41 31 Master Antenna Television and Equipment Systems

TI shall provide all wall mounted TV receivers with a female SMA coaxial cable connection in a recessed outlet to an over-the-air digital television signal antenna. The Offeror shall provide and maintain the antenna, or a cable/satellite television signal at no additional cost to the VA.

4.12.7. 27 51 16 Public Address and Mass Notification Systems

TI shall provide a zoned overhead public address system for the VA leased space. The control station shall be located at the workstation(s) in the reception area.

4.12.8. 27 52 23 Nurse Call and Code Blue Systems

Provide nurse call system(s) in patient restrooms, lab, patient examination rooms and others as required. System(s) shall be as manufactured by Rauland Borg, Hill-Rom, General Electric, Simplex, or approved equivalent, as updated to most current technology or manufacturer. Annunciation shall be at main reception. Nurse Call infrastructure shall comply with the requirements of the VA Master Specification 27 52 23 Nurse Call and Code Blue Systems [https://www.cfm.va.gov/TIL/spec/275223.doc].

4.12.9. 27 53 19 Distributed Radio Antenna (Within Building) Equipment and System

TI shall provide for the VA leased suite(s) a carrier neutral cellular phone repeaters/signal booster system capable of supporting at a minimum 4G broadband cellular capabilities. The system shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart

4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart- 421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. The system additionally shall conform to the requirements http://www.cfm.va.gov/TIL/spec/275223.doc https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment

Page | 19 Revision: 2.2, March 10, 2023 of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

4.13. Division 28 – Electronic Safety and Security

4.13.1. 28 00 00 Electronic Safety and Security Systems

All systems designed and installed under this division shall comply with the requirements of 3.1.5. 00 20 00 Physical Security and Resiliency and the below mentioned standards. The systems shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. They will also be integrated with the existing systems of the Cincinnati VA Medical Center (3200 Vine St, Cincinnati, OH 45220) for remote monitoring by the United States Department of Veterans Affairs Police.

4.13.2. 28 13 00 / 28 13 16 Physical Access Control System

TI shall provide for all doors from common building shell space into the VA leased space, into the telecommunications room/IT closet and patient to staff areas that is integrated with the Federal physical access control system (PACS).

PACS infrastructure shall comply with the requirements of the VA Master Specification 28 13 16 Physical Access Control System and Database Management [https://www.cfm.va.gov/TIL/spec/281316.doc] and VA Master Specification 28 13 00 Physical Access Control System [https://www.cfm.va.gov/TIL/spec/281300.doc]. System shall be interconnected with video surveillance and intrusion detection. Johnson Controls Inc. shall be sole sourced for this equipment to allow for connection to existing Cincinnati VAMC system.

4.13.3. 28 16 00 Intrusion Detection System

TI shall provide for all doors from common building shell space into the VA leased space and into the telecommunications room/IT closet intrusion detection system (IDS) infrastructure. IDS infrastructure shall comply with the requirements of the VA Master Specification 28 16 00 Intrusion Detection System [https://www.cfm.va.gov/TIL/spec/281600.doc]. Third party central monitoring of the intrusion detection system shall be included in the rental agreement. System shall be interconnected with video surveillance and physical access control system. Johnson Controls Inc. shall be sole sourced for this equipment to allow for connection to existing Cincinnati VAMC system.

4.13.4. 28 23 00 Video Surveillance

TI shall provide near all doors from common building shell space into the VA https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf http://www.acquisition.gov/content/subpart-421-prohibition-http://www.acquisition.gov/content/subpart-421-prohibition-http://www.acquisition.gov/content/subpart-421-prohibition-http://www.cfm.va.gov/TIL/spec/281316.doc http://www.cfm.va.gov/TIL/spec/281300.doc http://www.cfm.va.gov/TIL/spec/281600.doc

Page | 20 Revision: 2.2, March 10, 2023 leased space and the telecommunications room/IT closet a video surveillance camera that observes the door from the interior of the space/room. The reception and parking area(s) shall also be provided a camera(s) to cover the entirety of the space. All structured cabling supporting cameras shall be terminated in a punch panel in the telecommunications room/IT closet separate from all other cables (i.e. wired networking wall jacks, wireless access points, etc.). Camera infrastructure shall comply with the requirements of the VA Master Specification 28 23 00 Video Surveillance [https://www.cfm.va.gov/TIL/spec/282300.doc], the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf], and the ISTS [OIT- ISTS.pdf (va.gov)]. System shall be interconnected with Intrusion Detection system and physical access control system. Johnson Controls Inc. shall be sole sourced for this equipment to allow for connection to existing Cincinnati VAMC system.

4.13.5. 28 26 00 Electronic Personal Protection System

TI shall provide a wireless capable duress alarm and emergency notification panic system with visual and audible annunciation throughout the VA space andat the main VA Reception Area which is primarily used to alert the staff and internal response team within the VA space of a duress alarm at the place where it is activated. Alarms are initiated from wireless devices under the desk mounted device. System identifies in the annunciation the alarm location. Under no circumstance shall the telephone system be used to provide duress alarm functions. Any regularly needed preventive maintenance to the system shall be the responsibility of the owner or owner’s representative and costs accounted for in the rental contract. The protection system shall comply with the requirements of the VA Master Specification 28 26 00 Electronic Personal Protection System [https://www.cfm.va.gov/TIL/spec/282600.doc]. Johnson Controls Inc.