EXHIBIT_A_-_SCOPE_OF_WORK_(OCA_Edit).docx

February 17, 2026

EXHIBIT A

SCOPE OF SERVICES Comment by Cynthia Renfro: All 7 instances of “Scope of Work” were changed to “Scope of Services” for continuity throughout the document.

FOR

NEW CONSTRUCTION

WESTBAY PARKWAY FROM POWER LINE TO BAY COUNTY LINE

Financial Project ID: 453941-1-34-01

WALTON COUNTY

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between Walton County (hereinafter referred to as the COUNTY) and [Consultant Name (Project Specific Data)] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 453941-1-34-01

Roadway: 60000000

Project Description: WESTBAY PARKWAY FROM NORTH OF SR 30 (US 98) TO BAY COUNTY LINE

Context Classification:

1. C3R – Suburban Residential

1 PURPOSE

The purpose of this Exhibit is to describe the scope of workscope of services and the responsibilities of the CONSULTANT and the COUNTY in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

1. Major work mix includes:

· 0213 – NEW CONSTRUCTION

1. Major work groups include:

· 3.2 - Major Highway Design

1. Minor work groups include:

3. 3.1 - Minor Highway Design

3. 4.1.1 - Miscellaneous Structures

3. 4.2.1 - Major Bridge Design - Concrete

3. 4.2.2 - Major Bridge Design - Steel

3. 7.1 - Signing, Pavement Marking and Channelization

3. 7.2 - Lighting

3. 8.1 - Control Surveying

3. 8.2 - Design, Right of Way, Construction Surveying

3. 8.4 - Right of Way Mapping

3. 9.1 - Soil Exploration

3. 9.2 - Geotechnical Classification Lab Testing

3. 9.4.1 - Standard Foundation Studies

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract and also indicate which items of work will be the responsibility of the CONSULTANT and/or the COUNTY.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the COUNTY and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with FDOT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to FDOT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the COUNTY’s need to apply its own resources to assignments authorized by the COUNTY.

The COUNTY will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The COUNTY technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The COUNTY/FDOT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the COUNTY.

Financial Project ID: 453941-1-34-01 This capacity project primarily consists of constructing two (2) lanes from north of SR 30 (US 98) to the Bay County Line. The typical section will consist of two (2) 12' travel lanes with a 4’ paved shoulder with Type E curb and gutter, and 10’ flush shoulder (5’ paved) on the outside. A twelve-foot (12') shared use path shall be constructed on the flush shoulder side of the roadway. While the final bridge design is not included as part of this project, preliminary bridge design documents such as the Bridge Hydraulics Report (BHR) and Bridge Development Report (BDR) are included within this project scope of workscope of services. The roadway shall be designed to meet FDOT SIS (Strategic Intermodal System) criteria, any deviations will need to be discussed and approved by the County. Currently, the preferred alignment traverses mostly undeveloped land that has been indicated by the property owner to be dedicated to the FDOT as part of the development of the preliminary plans. Right-of-way will be required for the project.

The future 4-laning shall be considered when setting the right-of-way requirements and determining the size of the stormwater management facilities. The two lanes that are being constructed shall be built so that they are able to be utilized in the future 4-laning without requiring the cross-slopes to be reconstructed.

The CONSULTANT shall take a practical approach to all projects by identifying cost savings on any/all phases of a project (design, right-of-way acquisition, and construction). Guidance can be found in the FDOT's Complete Streets Handbook and the FDOT Design Manual.

It is the COUNTY's desire to make every effort to avoid impacts to green planting space, trees, and other vegetation within and adjacent to the project limits. The CONSULTANT shall design the limits of construction and any work activities (including staging, storage of equipment, etc.) to minimize or eliminate a threat to green planting space, existing trees, or their root systems. Any green space or tree impacts perceived to be unavoidable shall be closely reviewed with the COUNTY. When there is the potential to impact trees, the CONSULTANT shall be prepared to provide and present alternate design scenarios with corresponding cost estimates and implications (drainage, utilities, etc.) when requested. On projects where numerous impacts are expected, the CONSULTANT shall produce a tree conflict matrix to describe tree types, sizes, and locations as well as the expected impacts and suggested remedies to alleviate. If numerous tree impacts are expected, the CONSULTANT shall produce a tree conflict matrix to describe tree types, sizes, and locations as well as the expected impacts and suggested remedies to alleviate the impacts.

The CONSULTANT shall provide a 3D design and model to facilitate Automated Machine Guidance in construction.

COORDINATION REQUIREMENTS: This project should be coordinated with all adjacent County, State or private projects.

All necessary Geotechnical efforts will be provided by the CONSULTANT.

The CONSULTANT shall incorporate the following into the design of this facility:

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement: This project will have a Community Awareness Plan (CAP) Level II, without a Public Information Meeting/Workshop.

Joint Project Agreements: Roadway Illumination Services Agreements with the area Utility Agency Owner (UAO) may be required where lighting installations are proposed. The CONSULTANT will prepare and execute these agreements. The CONSULTANT will be expected to provide input and plan sheets as necessary for the agreements. Comment by Anna Hudson: Modified per discussion with FDOT. Comment by Cynthia Renfro: Acknowledged.

Specification Package Preparation: To be negotiated and completed during the Plans Update phase.

Estimated Quantities Report Preparation: The CONSULTANT shall develop accurate quantities and the supporting documentation, including construction days when required. Quantities shall be included in an Estimated Quantities Report per FDM 902.

The CONSULTANT shall be responsible for inputting pay items and quantities into the FDOT's Project Preconstruction (PrP) System through the use of the FDOT's Designer Interface.

Phase I - The project shall be established in PrP by Phase I (30%). The District Preliminary Estimates Office will create the project(s) in the system upon receiving a copy of the Notice to Proceed for the design contract.

Phase II - A Summary of Pay Items sheet shall be prepared with Phase II and subsequent plans submittals. The Phase II (60%) submittal shall have all pay items identified with or without quantities. If quantities have not been determined at this point, the CONSULTANT shall load a quantity of "1.0".

Phases III & IV - At Phase III (90%) the CONSULTANT shall have all quantities loaded into PrP, with only minor change anticipated at subsequent submittals. Within PrP, the CONSULTANT shall run a Project Edit Report for the project at Phases III and IV just prior to submitting the plans to the FDOT for review. This program outputs invalid pay items that may be erroneously loaded for a project. The above shall be provided for each component set of plans (i.e., Roadway, Bridge, Signing and Marking, etc.).

Plan Type: The CONSULTANT shall provide only the roadway and/or structures plans and miscellaneous details necessary to construct this project. The COUNTY's intent is to minimize the design and survey effort where possible. The CONSULTANT shall develop and sign and seal the plans electronically Typical Section: The roadway shall be designed to meet FDOT SIS (Strategic Intermodal System) criteria.

Right-of-Way: The future 4-laning shall be considered when setting the right-of-way requirements and determining the size of the stormwater management facilities.

Right-of-way (R/W) dedication will be required for this project. Existing R/W lines, including stations and offset distances at breaks, will be shown on all plan sheets.

Pavement Design: The FDOT will provide the Pavement Design for this project. The CONSULTANT will coordinate and provide FDOT with information needed. A pavement design will also be required for the multi-use path within the project limits.

Pavement Type Selection Report(s): To be provided by the FDOT.

Access Management Classification: This project has a proposed Access Management Classification of 3.

Level of TTCP Plans: The CONSULTANT shall provide a TTCP Level I.

Temporary Traffic Control Plans (TTCP) will be required for this project. The FDOT Standard Plans, 102 series, should be utilized for all work being performed on or adjacent to existing roadways. A reduction in the number of lanes will require that a lane closure analysis be performed by the CONSULTANT.

Design Variations/Exceptions: The CONSULTANT should review all existing features within the project limits for a functional design that will meet FDOT design standards and make a determination whether a Design Variation or Exception is appropriate. Conditions may be identified during design that may warrant design variations or exceptions. The CONSULTANT is to submit the requests for Variations and Exceptions to the COUNTY as early as possible for approval in order to minimize potential schedule delays. The CONSULTANT is to be aware that omitting certain work items may require approval at the FDOT District Director level. The CONSULTANT will coordinate with the COUNTY to obtain this approval.

2.2 Drainage (Activities 6a and 6b)

The CONSULTANT shall prepare a Pond Siting Report for the project in accordance with the FDOT Stormwater Facilities Handbook. This will include identification of 3 alternative stormwater management facility locations per basin, estimating construction cost, comparison of alternatives and identification of a preferred alternative. The future 4-laning shall be considered when designing the stormwater management facilities.

The Pond Siting Report shall identify all right-of-way that is needed to accomplish the required storm water treatment and attenuation, floodplain compensation that may be required for the future 4-laning. Stormwater management facilities shall be designed as aesthetic features in accordance with the FDOT Drainage Design Manual criteria.

The CONSULTANT shall develop hydraulic requirements for the proposed structure over the intercoastal waterway and any other treatment requirements for the project.

2.3 Selective Clearing and Grubbing (Activity 6c) N/A

2.4 Utilities Coordination (Activity 7)

The CONSULTANT is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The CONSULTANT should coordinate with COUNTY personnel to coordinate transmittals to utility companies and meet production schedules.

The CONSULTANT shall ensure FDOT standards, policies, procedures, practices, and design criteria are followed concerning utility coordination.

The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the COUNTY that they have the following knowledge, skills, and expertise:

1. A minimum of 4 years of experience performing utility coordination in accordance with FDOT, Federal Highway Administration (FHWA), and American Association of State Highway and Transportation Officials (AASHTO) standards, policies, and procedures.

1. A thorough knowledge of the FDOT plans production process and District utility coordination process.

1. A thorough knowledge of FDOT agreements, standards, policies, and procedures.

The Utility Coordination Manager shall be responsible for managing all utility coordination, including the following:

1. Assuring that Utility Coordination and accommodation is in accordance to the FDOT, FHWA, and AASHTO standards, policies, procedures, and design criteria.

1. Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. Assisting the Engineer of Record with resolving utility conflicts.

1. Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues.

1. Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated and documented.

1. Identifying and coordinating the completion of any COUNTY or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project.

1. Review and certify to the COUNTY that all Utility Work Schedules are correct and in accordance with the FDOT standards, policies, and procedures.

1. Prepare, review and process all utility related reimbursable paperwork inclusive of betterment and salvage determination.

The CONSULTANT's utility coordination work shall be performed and directed by the Utility Coordination Manager that was identified and approved by the COUNTY. Any proposed change of the approved Utility Coordination Manager shall be subject to review and approval by the COUNTY prior to any change being made in this contract.

The Surveyor of Record (SOR) shall communicate with the Engineer of Record (EOR) early/prior to staff hour negotiations to determine the specific survey needs required for locating utilities based on the anticipated limits of construction and the proposed scope of workscope of services.

The CONSULTANT will identify which utilities exist within the corridor during the survey phase by calling Sunshine 811. A copy of the Sunshine 811 "design" ticket listing all utility owners within the project limits shall be provided to the COUNTY within 10 business days of the Notice to Proceed (NTP) in order to obtain the current/correct utility contacts.

The CONSULTANT will be responsible for identifying showing areas that may be affected by construction. The CONSULTANT will evaluate utilities for potential impacts and prepare a Utility Conflict Matrix as directed by Section 7.7 of this document. The CONSULTANT will contact the COUNTY to obtain the most current Utility Conflict Matrix boilerplate and direction. The matrix will be required with the Phase II submittal and will be updated and submitted with every phase thereafter.

The CONSULTANT is to review the UAO marked up plans and the Utility Work Schedules as they are received and assure that they are compatible with the proposed design features in the plans. The CONSULTANT shall also verify that the schedules conform to the construction phasing and TTCP sequences.

The CONSULTANT shall provide a written review of the critical path utility relocation activities and durations, considering possible concurrent construction activities, and a recommendation of Utility Dependent Time to be added to the overall Contract Time. This "written review" will be referred to as the FDOT Utility Schedule Report and will be required at the Phase III Submittal (and subsequent submittals) with the CONSULTANT's Contract Time Estimate. The Utility Schedule Report will be revisited, updated, and resubmitted as necessary to the COUNTY as the Utility Work Schedules are finalized.

2.5 Environmental Permits and Environmental Clearances (Activity 8)

The CONSULTANT shall coordinate with appropriate agencies for all necessary permits. Potential agencies requiring coordination include, but are not limited to: United States Coast Guard, Northwest Florida Water Management District, Florida Department of Environmental Protection, and US Army Corps of Engineers.

The CONSULTANT shall be responsible for the identification, coordination and applications for all permits necessary to construct this project. All application and processing fees, including fees for any public notice required by the permit, shall be paid for by the CONSULTANT.

The CONSULTANT shall complete the Bridge Project Questionnaire which serves as a tool to validate or disprove the navigability of the waterway and will determine whether a United States Coast Guard (USCG) permit will be required prior to construction. The blank questionnaire form can be provided by the COUNTY or FDOT. The completed questionnaire shall be provided by the CONSULTANT with the Phase I submittal. The COUNTY will coordinate with FDOT to submit the complete Bridge Project Questionnaire to the FHWA or to the USCG depending on project funding.

2.6 Structures (Activities 9 - 18) (N/A)

2.7 Signing and Pavement Markings (Activities 19 & 20)

The CONSULTANT shall be responsible for the design, details, and quantities associated with signing and pavement markings for this project.

The CONSULTANT shall coordinate with the COUNTY and refer to F.A.C. Rule 14-51 prior to addition of new Guide Signs to ensure compliance.

2.8 Signalization (Activities 21 & 22) (N/A)

2.9 Lighting (Activities 23 & 24)

A Lighting Design Analysis Report will be produced documenting all lighting design decisions and calculations.

The CONSULTANT is expected to coordinate closely with the COUNTY and the area power provider in order to maximize the use of the UAO's poles and service. The COUNTY’s preference is for the UAO to install and maintain the necessary lights as specified by the CONSULTANT.

If a determination is made that the UAO is unable to provide the needed lighting services, a Supplemental Amendment will be processed with the CONSULTANT to finalize the lighting design and plans, including the service design/voltage drop calculations.

2.10 Landscape (Activities 25 & 26) (N/A)

2.11 Survey (Activity 27)

Design Survey: All design survey requirements will be conducted by the CONSULTANT.

It is the CONSULTANT's responsibility to field review the project and review other preliminary project information to determine if additional survey is necessary. Any additional survey requests must be minimized to only what is critical in the development of the Construction Plans. It is the COUNTY's intent to reduce survey efforts as much as possible.

The CONSULTANT shall review the survey to determine if additional survey is needed. If additional survey is needed in isolated locations, the CONSULTANT shall create a .kmz showing exact locations where additional survey is needed along with justification for the requests. The COUNTY will determine if the additional survey is justifiable.

Pre-Production Survey Requirements: The CONSULTANT shall provide a basic graphic depiction (.kmz) of areas needed for topographical survey, DTM, cross sections, utilities, drainage structures, pavement markings, and wetland lines. The effort for the survey work defined will be reflected in the staff hours and included in the Basic Services of work.

Production Survey Meeting: Following the Phase I submittal, the CONSULTANT, SURVEYOR, and the COUNTY shall meet if it is determined that additional survey is required in order to provide an adequate design and accurate quantities. The CONSULTANT shall provide any necessary graphic depictions (.kmz) and/or descriptions of areas needing additional survey. Compensation for the additional survey work defined in this meeting will be made available through a Supplemental Amendment.

Subsurface Utility Exploration: The CONSULTANT will provide any subsurface utility excavations (SUE) that are required for the projects. May be required where drainage structure construction or modification is expected to be in conflict with buried utilities.

Right of Way Survey: The CONSULTANT will be required to perform a R/W Survey for this project due to the need for additional R/W (fee simple or easement).

Vegetation Survey: The CONSULTANT shall provide survey services necessary to identify significant trees within the limits of construction.

2.12 Photogrammetry (Activity 28) (N/A)

2.13 Mapping (Activity 29)

As early as possible, the CONSULTANT shall provide plan sheets accompanied by a *.kmz file reflecting the requirements for additional right-of-way. The right-of-way requirements submittal shall identify, via highlighting in varying colors (not yellow), the existing right-of-way, required right-of-way, temporary construction easements (TCEs), perpetual easements, intended license agreements (LAs), and limits of construction. In addition, this submittal will indicate in some way whether the submittal is draft or final. An updated *.kmz file is expected with each resubmittal. The requirements are not considered final until indicated by the COUNTY. Once the requirements are approved, the CONSULTANT shall designate each sheet as "final" and transmit to the COUNTY in *.pdf format (the file name shall include the FPID number).

Right of Way Map: The R/W Maps will be prepared by the CONSULTANT.

Legal Descriptions: To be prepared by the CONSULTANT.

2.14 Terrestrial Mobile LiDAR (Activity 30) (N/A)

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35)

The CONSULTANT shall be responsible for all additional geotechnical activities associated with this project. The CONSULTANT shall coordinate with the COUNTY regarding information needed.

2.19 Project Schedule

Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed Critical Path Method (CPM) project schedule. The COUNTY and CONSULTANT scheduled activities are required to meet the current Production Date. The project schedule shall include the following: project FPID and project description, FDOT PSM standard activity codes and description for all activities, original duration, activity start date, activity finish date, activity percent complete, activity predecessor(s) and successor(s). The schedule shall be based upon the durations and schedule negotiated during the project staff hour negotiations process. For the purpose of scheduling, the CONSULTANT shall allow for a four (4) week review time for each phase review and other submittals as appropriate.

The schedule shall indicate, at a minimum, proposed dates for Phase I, II, III, and IV plans and all other appropriate milestones and required submittals.

All fees and price proposals schedules negotiated following contract award are to be based on the negotiated schedule term of 32-36 months for final construction contract documents. However, the construction contract deadline is 60 months from the Notice to Proceed. The anticipated term for the engineering design services contract resulting from this RFQ shall begin at complete execution and continue to run concurrently with the Florida Department of Transportation (FDOT) Grant Agreement No. G3210, and unless earlier terminated by the Board of County Commissioners, this agreement shall automatically extend pursuant to any extensions of FDOT Grant Agreement No. G3210. Comment by Anna Hudson: Time frame was provided by FDOT. Comment by Cynthia Renfro: Acknowledged.

Periodically, throughout the life of the contract, the project schedule shall be reviewed and, with the approval of the COUNTY, adjusted as necessary to incorporate changes in the Scope of Services and progress to date.

The approved monthly updated project schedule and schedule status report, shall be submitted with the monthly progress report to the COUNTY. The CONSULTANT will also be required to make monthly schedule updates for tasks assigned to the CONSULTANT in FDOT Project Suite Enterprise Edition (PSEE). Schedule updates are due the last Friday of each month.

Initial and revised schedules shall be submitted electronically in *.pdf, Word, or Excel format. Additional information, the PSEE link, and schedule update training can be found at http://www.fdot.gov/designsupport/Districts/D3/default.shtm .

2.20 Submittals

The CONSULTANT shall furnish construction contract documents as required by the COUNTY to adequately control, coordinate, and approve the work concepts. The CONSULTANT shall distribute submittals as directed by the COUNTY. The COUNTY will determine the specific number of copies required prior to each submittal.

The FDOT Electronic Review and Comment (ERC) system will be used for project reviews.

Phase Submittal Delivery: The delivery will include ONLY the submittal components (not the entire project directory and files). The delivery will be transmitted to the COUNTY via ftp site, FTA, or other electronic file storage media and will include all construction plans components (roadway, signing & pavement marking, signalization, etc.) in *.pdf format, as well as the other submittal components described below for each submittal. The CONSULTANT shall provide a *.kmz file of the project with each submittal. The *.kmz file needs to include the layers necessary to compare proposed construction features with the existing utilities as well as the limits of construction (LOC) and right-of-way (R/W).

PRIOR TO PHASE I SUBMITTAL:

Quality Assurance/ Quality Control (QA/QC) Plan: The CONSULTANT shall submit their QA/QC Plan that will be used during the design of this project to the COUNTY for reference within 20 (twenty) calendar days of the written Notice to Proceed. As a minimum, the QA/QC Plan shall include the details of all plan review processes to be utilized and sufficient file documentation to show that the QA/QC plan has been followed.

Alignment Submittals: Centerline/Baseline of Survey alignment submittals shall be submitted to the COUNTY for approval.

The Prime CONSULTANT shall wait for approval from the COUNTY before utilizing the alignment for design purposes.

Survey Submittals: The Survey Subconsultant shall transmit their submittals to the COUNTY as well as the Prime CONSULTANT. These survey submittals are to be made prior to the phase I, II, III, and IV plans submittals.

UAO Identification / Sunshine 811 "Design" Ticket: A copy of the Sunshine 811 "design" ticket listing all utility owners within the project limits shall be transmitted to the COUNTY at the onset of the design survey effort. The ticket shall be included with all phase submittals.

Revised Construction Cost Estimate: Within 30 (thirty) calendar days of the written Notice to Proceed, the CONSULTANT shall submit a revised construction cost estimate using the FDOT's Long Range Estimating System (L.R.E.). The revised estimate shall be based on all work items likely to be included in the project whether or not explicitly defined in this initial scope of workScope of Services, including, but not limited to, work items being analyzed for possible inclusion in the scope after COUNTY approval. This estimate is understood to be preliminary and will be used to better budget construction costs. The FDOT District 3 Preliminary Estimates Office will provide the CONSULTANT with a version of the L.R.E. in the system for their use.

Miscellaneous Design/ Production Document Submittals: The CONSULTANT shall submit to the COUNTY for review, and receive concurrence for, the Initial Project Schedule, the Community Awareness Plan, the Typical Section Package, Pavement Design, Design Variations and/or Exceptions (if applicable), and other documents as required by the FDOT Design Manual (FDM) and the Scope of Services.

PHASE I:

The CONSULTANT shall submit to the COUNTY and FDOT’s Design Project Manager for distribution:

· one (1) electronic copy of the Plans,

· one (1) electronic copy of the QC Marked-up Plans,

· one (1) electronic copy of the Preliminary Bridge Hydraulic Report (BHR),

· one (1) electronic copy of the Preliminary Bridge Development Report (BDR),

· one (1) electronic copy of the Preliminary Pond Siting Report (PSR),

· one (1) signed electronic copy of the Bridge Project Questionnaire The submittal shall, at a minimum, include *.pdf files of the components listed above, as well as the Project-DOCUMENTATION.zip folder *.kmz file of the project, and Sunshine 811 "design" ticket.

Along with the Phase I plans submittal, the CONSULTANT shall submit the construction cost estimate using the FDOT's Long RangeLong-Range Estimating System (L.R.E.).

The CONSULTANT shall resubmit electronic copies of the BHR and BDR as required to address the COUNTY's PHASE I review comments and concerns. Approval of the BHR and BDR by the COUNTY will be required prior to making the PHASE II submittal.

Following the PHASE I review and prior to the PHASE II submittal, the COUNTY requests that the prime CONSULTANTS provide the Survey Sub Consultants with the plans and allow time for a review to check the survey/ construction layout, alignments, control information (including R/W control if applicable), curve data, layout information, etc.

As early as possible, the CONSULTANT shall provide plan sheets reflecting the requirements for additional right-of-way.

PHASE II:

The CONSULTANT shall submit to the COUNTY and FDOT’s Design Project Manager for distribution:

· one (1) electronic copy of the Plans,

· one (1) electronic copy of the QC Marked-up Plans,

· one (1) electronic copy of any Technical Special Provision (if applicable),

· one (1) electronic copy of the Preliminary Lighting Design Analysis Report,

· one (1) signed and sealed electronic copy of the Approved Bridge Hydraulic Report (BHR),

· one (1) digitally sealed electronic copy of the Approved Bridge Development Report (BDR),

· one (1) digitally sealed electronic copy of the Approved Pond Siting Report (PSR) The submittal shall, at a minimum, include *.pdf files of the components listed above, as well as the Project-DOCUMENTATION.zip folder *.kmz file of the project, Sunshine 811 "design" ticket, Utility Conflict Matrix, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project Administration Manual (CPAM)).

Along with the Phase II plans submittal, the CONSULTANT shall submit the construction cost estimate using the FDOT's Long Range Estimating System (L.R.E.).

As early as possible, the CONSULTANT shall provide the COUNTY with the Preliminary R/W Requirements for review and approval. If the CONSULTANT is responsible for preparing the R/W Maps for the project, the preliminary maps are to also be submitted at this time for review.

PHASE III:

The CONSULTANT shall submit to the County and FDOT's Design Project Manager for distribution:

· one (1) electronic copy of the Plans,

· one (1) electronic copy of the QC Marked-up Plans,

· one (1) electronic copy of any Technical Special Provision (if applicable),

· one (1) electronic copy of the Estimated Quantities Report,

· one (1) electronic copy of the CONSULTANT's Construction Cost Estimate,

· one (1) electronic copy of the CONSULTANT's Contract Time Estimate,

· one (1) electronic copy of the Revised Lighting Design Analysis Report,

· one (1) electronic copy of each completed Structure Number Request Form necessary for any new structure type (mast arms (one per intersection), high mast light poles, sign structures, and/or bridges). Along with the form, the CONSULTANT shall submit applicable plan and elevation sheets and a project location map.

· one (1) electronic copy of the CONSULTANT's Utility Schedule Report,

· one (1) electronic copy of the Geotechnical Report The submittal shall, at a minimum, include *.pdf files of the components listed above, as well as the Project-DOCUMENTATION.zip folder *.kmz file of the project, Sunshine 811 "design" ticket, Utility Conflict Matrix, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project Administration Manual (CPAM)).

Phase III submittal should only occur upon receiving approval for the proposed R/W requirements.

PHASE IV:

The CONSULTANT shall submit to the County and FDOT's Design Project Manager for distribution:

· one (1) electronic copy of the Plans,

· one (1) electronic copy of the QC Marked-up Plans,

· one (1) electronic copy of the Estimated Quantities Report,

· one (1) electronic copy of the CONSULTANT's Construction Cost Estimate,

· one (1) electronic copy of the CONSULTANT's Contract Time Estimate,

· one (1) electronic copy of the Lighting Design Analysis Report,

· one (1) electronic copy of the CONSULTANT's Utility Schedule Report (see Section 7.10),

· one (1) electronic copy of the Geotechnical Report, The submittal shall, at a minimum, include *.pdf files of the components listed above, as well as the Project-DOCUMENTATION.zip folder, *.kmz file of the project, Sunshine 811 "design" ticket, Utility Conflict Matrix, BHR, BDR, and a scanned copy of the Constructability Phase Review Checklist (per the Construction Project Administration Manual (CPAM)).

SUBMITTAL FOR "THE SHELF":

The CONSULTANT must submit a FDOT District 3 Change Memo to the FDOT District 3 Preliminary Estimates Office to have Project Preconstruction (PrP) unlocked if changes are made following the PHASE IV submittal that affect the pay-items or quantities in PrP.

Upon addressing the PHASE IV review comments, the CONSULTANT shall submit to the COUNTY the following in an electronic format via ftp site, FTA, or other electronic file storage media:

· PHASE IV Plans,

· PHASE IV QC Marked-up Plans,

· Project-DOCUMENTATION.zip folder,

· Estimated Quantities Report,

· Engineer's Construction Cost Estimate,

· CONSULTANT's Contract Time Estimate,

· *.kmz file of the project,

· Sunshine 811 "design" ticket,

· Utility Conflict Matrix,

· Utility Schedule Report,

· Geotechnical Reports,

· BHR,

· BDR,

· Constructability Phase Review Checklist

PHASE IV RE-SUBMITTAL:

If the project spends one (1) year or more "on the shelf" and/or substantial changes have been made during Plans Update to the plans, pay items, or quantities after the Phase IV review, the CONSULTANT shall prepare a second Phase IV submittal. This submittal will include the requirements listed for Phase IV. This submittal will be made well in advance of the Final Submittal to the FDOT's District 3 Plans Processing Group. This will allow time to address comments in advance of the Final Submittal.

The CONSULTANT must submit a FDOT District 3 Change Memo to the District Preliminary Estimates Office to have PrP unlocked if changes are made during Plans Update that affect the pay-items or quantities in PrP. A copy of the FDOT District 3 Change Memo can be obtained from the COUNTY or the District Preliminary Estimates Office.

The CONSULTANT must submit an electronic copy of the Plans Update Memo to describe in general terms the changes made to each sheet since the project was "shelved".

Any design changes affecting utilities that occur after the PHASE IV or PHASE IV Resubmittal must be coordinated with FDOT along with updated Utility Work Schedules.

The effort for preparing a PHASE IV Re-Submittal will be negotiated as a part of the Plans Update Services.

Final Project Submittal to FDOT Project Suite Enterprise Edition (PSEE): The CONSULTANT shall submit the following to the COUNTY and FDOT’s Design Project Manager via ftp site, FTA, or other electronic file storage media to post to PSEE for the FDOT District 3 Plans Processing Group's review:

· electronic *.pdf copy of each component of the final plans. The plans must be electronically sealed using the Digital Delivery method for the second and subsequent submittals,

· electronic *.pdf copy of the Estimated Quantities Report. The Report must be electronically sealed using the Digital Delivery method for the second and subsequent submittals,

· a complete Specifications Package including any Technical Special Provisions and/or incentive/disincentive cost analyses and backup documentation (when necessary),

· the Project-DOCUMENTATION.zip folder,

· the Project-CADD.zip folder with all project design files,

· the Compliance Certification Checklist Report. This report shall be signed by the Engineer of Record to certify that all electronic deliverables are complete, in the proper format, and all plans and specifications are signed and sealed with the same program.

Any design changes affecting utilities that occur after the PHASE IV or PHASE IV Resubmittal must be coordinated with FDOT along with updated Utility Work Schedules.

The CONSULTANT will expeditiously address the comments received in PSEE and be prepared to resubmit the final plans package once the review period in PSEE is complete. A minimum of two (2) complete reviews using the PSEE system will occur at this juncture, followed by subsequent Final Project electronic submittals as necessary.

Upon addressing all comments received during the Final Plans Processing review, the CONSULTANT shall transmit electronic project files to the UAO’s (Utility Agency Owner) as described in the requirements above.

Original survey field books will be submitted to FDOT as well as all other applicable deliverables.

2.21 Provisions for Work

The services performed by the CONSULTANT must comply with all applicable FDOT manuals, procedure, policies, and guidelines. Specifically, the CONSULTANT must comply with DEPARMENT's Project Development and Environmental (PD&E) Manual, FDOT Design Manual (FDM), Structures Manual, and Computer Aided Design and Drafting (CADD) Manual. The FDOT manuals and guidelines incorporate, by requirement or reference, all applicable federal and state laws, regulations, and Executive Orders. The CONSULTANT will use the latest editions of the manuals, procedures, and guidelines to perform work for this project.

All work shall be prepared with English units (unless otherwise specified) in accordance with the latest editions of standards and requirements utilized by the FDOT.

2.22 Services to be Performed by the FDOT

When appropriate or available, the FDOT will provide project data including:

1. Access for the CONSULTANT to utilize the FDOT's Information Technology Resources

1. Pavement Design and Pavement Type Selection Report

1. Phase reviews of plans and engineering documents

1. PD&E Documents

1. Engineering standards review services

3 PROJECT COMMON AND PROJECT GENERAL TASKS

Project Common Tasks Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT.

Cost Estimates: The CONSULTANT is responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Prior to Phase II plans or completion of quantities, the FDOT's Long-Range Estimate (LRE) system will be used to produce a conceptual estimate, according to District policy. Once the quantities have been developed (beginning at Phase II plans and no later than Phase III plans) the CONSULTANT shall be responsible for inputting the category information, pay items, and quantities into AASHTOW are Project Preconstruction through the use of the FDOT's Designer Interface.

Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications.

A Technical Special Provision shall not modify the Standard Specifications and implemented modifications in any way.

The Technical Special Provisions shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment. Proposed Technical Special Provisions will be submitted to the COUNTY for initial review at the time of the Phase III plans review submission. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Packages. The COUNTY will forward the Technical Special Provisions to the COUNTY Legal Office and FDOT for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be digitally signed and sealed in accordance with applicable Florida Statutes.

The CONSULTANT shall contact the appropriate FDOT Office for details of the current format to be used before starting preparations of Technical Special Provisions.

Modified Special Provisions: The CONSULTANT shall provide Modified Special Provisions as required by the project. Modified Special Provisions are defined in the Specifications Handbook.

A Modified Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate COUNTY and FDOT Offices to be included in the project's specifications package.

Field Reviews: The CONSULTANT shall make as many trips to the project site as required to obtain necessary data for all elements of the project.

Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to execute the Scope of Services of this contract. This includes meetings with COUNTY and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, railroads, airports, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the COUNTY for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) working days of attending the meeting.

Quality Assurance/Quality Control: It is the intention of the COUNTY that design CONSULTANTS, including their subconsultant(s), are held responsible for their work, including plans review. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the FDOT Design Manual, that state and federal design criteria are followed with the COUNTY concept, and that the CONSULTANT submittals are complete. All subconsultant document submittals shall be submitted by the subconsultant directly to the CONSULTANT for their independent Quality Assurance/Quality Control review and subsequent submittal to the COUNTY.

It is the CONSULTANT'S responsibility to independently and continually QC their plans and other deliverables. The CONSULTANT should regularly communicate with the COUNTY to discuss and resolve issues or solicit opinions from those within designated areas of expertise.

The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications and other services furnished by the CONSULTANT and their subconsultant(s) under this contract.

The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The Quality Control Plan shall be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within twenty (20) business days of the written Notice to Proceed and it shall be signed by the CONSULTANT's Project Manager and the CONSULTANT QC Manager. The Quality Control Plan shall include the names of the CONSULTANT's staff that will perform the quality control reviews. The Quality Control reviewer shall be a Florida Licensed Professional Engineer fully prequalified under F.A.C. 14-75 in the work type being reviewed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, landscape, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required, if requested by the COUNTY, with each phase submittal.