Exhibit 7 Project Overview.pdf

Revision: 5/7/24 Page 1 of 4

EXHIBIT 7

PROJECT OVERVIEW

06/09/26

Oregon Department of Transportation Coos Bay Office Remodel

Project Location:

Coos Bay Office / DMV

1155 S 5th St Coos Bay, Or 97420

ODOT Contact:

The ODOT Project Manager for this project is Jose Franco Ramos.

• E-mail: jose.r.franco-ramos@odot.oregon.gov

• Cell: (503)-930-9177

• Address: 885 Airport Rd SE, Bldg. X, Salem, OR 97301 The architect for this project is Mike Schweizer.

• Email: mike.schweizer@odot.oregon.gov

• Cell: 541-602-5705

• Address: 885 Airport Rd SE, Bldg. X, Salem, OR 97301

The ODOT Project Manager may designate an additional ODOT contact person or engineer to support with inspections or questions in the field.

Project Description:

The scope of work includes, but is not limited to, the following:

The Work of the Project is defined by the Contract Documents and consists of the following:

• Demolition of existing demountable and wood framed walls

• relocation of selected demountable walls and new wood framed walls

• construction of a new ADA restroom

• addition of new electrical and data ports

• relocation of ceiling mounted lighting

• new transaction window

• coordination and installation of Lenel

• provide (1) female ADA and (1) male ADA compliant portable restroom

• Other related miscellaneous items.

Reference plans and specifications for more detailed scope and requirements.

mailto:jose.r.franco-ramos@odot.oregon.gov mailto:mike.schweizer@odot.oregon.gov

Detailed Project Specifications:

See attached drawings and specifications for details.

General Construction Notes:

• The contractor shall make a site visit and examine existing conditions prior to providing a bid.

Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.

• Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

• All work shown is to be by the contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by the contractor unless specifically noted as existing or provided by ODOT.

• Drawings are schematic in nature, major components and equipment are shown on the drawings. The contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the drawings and specifications.

• Plans and specifications call out specific makes and models of equipment in some locations.

Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Construction Project Manager.

• All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

• Clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

Submittals The Contractor shall provide the following submittals at a minimum to the ODOT Project Manager.

Submittals shall be approved by the ODOT Project Manager prior to the start of on-site construction.

• As detailed in specifications and plans

Scheduling of Contract:

• Substantial completion of the Work shall be no later than 10/06/26. Final completion shall be no later than 11/03/26.

• After award of contract, the Contractor shall contact the ODOT Project Manager to schedule the Work at least ten (10) business days prior to the start of any work/demolition.

• The Work shall be limited to 6am to 5pm Monday through Friday. Deviation from noted hours shall be with approval by ODOT Construction Project Manager.

• Other than noted below the acquisition of all required permits, and payment of all fees, inspection charges and other similar costs shall be the responsibility of the contractor. ODOT has submitted documents for plan review with the local authorities having jurisdiction, such as

City of Coos Bay Development Department. The Contractor shall be responsible for obtaining and paying for all other construction and trades permits as may be required by Federal, State and Local Officials. The Contractor shall provide copies of permits to the ODOT Project Manager prior to the start of work. The Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

• The Contractor shall submit to the ODOT Project Managers a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.

• The Contractor shall coordinate the efforts of all Suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.

Clean-Up/Conditions of Site:

• The Contractor shall be responsible for keeping the ODOT Project Manager informed of all activity throughout the Work.

• The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. The contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

• The Contractor shall protect materials subject to damage by temperature or other weather conditions.

• The location for storage of materials, debris, or dumpsters on the Premises shall be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters shall not be provided by ODOT.

• The Contractor shall notify the ODOT Project Manager at least two (2) days in advance of any major deliveries.

• Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the Premises, grounds, or adjacent State properties. Damage done by the Contractor to the Premises or surrounding area shall be repaired to existing conditions as found prior to the commencement of the Work.

• ODOT shall not be responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the Premises.

• It is the responsibility of the Contractor to ensure the Work is performed in accordance with Oregon OSHA rules and regulations.

• The Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.

BOLI:

• BOLI Prevailing Wage Rates apply to this project. Provide weekly Certified Payroll Reports for

General Contractor and all subcontractors as a prerequisite for progress payment approval.

Close Out:

• All special inspections must be complete prior to Substantial Completion.

• Inspection of the work by the ODOT Project Manager for establishment of Substantial Completion shall be made within five (5) business days after receipt of the Contractor’s email request. At this time, the ODOT Project Manager and the Contractor shall develop a punch list document of any incomplete or deficient work.

• Prior to Final Completion, the Contractor shall complete all items on the punch list.

• The Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction

• The Contractor shall maintain one set of the approved drawings for recording as-built conditions. Mark (in red) the actual location of all underground utilities and any changes. At the time of Final Completion, the Contractor shall turn over the one marked-up set of record drawings to the ODOT Project Manager.

• Prior to Final Completion, the Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the ODOT Project Manager.

• Prior to Final Completion, provide ODOT Project Manager with information for all equipment provided by the project, including but not limited to: Manufacturer, model, serial number, consumables, installation date, purchase date.

• Prior to Final Completion, and as prerequisite for final payment, provide ODOT Project Manager with signed certification that all subcontractors and suppliers have been paid in full and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.

• Prior to Final Completion, the Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

• Inspection of the work by the ODOT Project Manager for establishment of Final Completion shall be made within five (5) business days after receipt of the Contractor’s email request.

Warranty:

• Contractor shall provide a 1 year Installation warranty on all workmanship.

• Contractor shall provide all warranties for equipment applicable to this Contract