Event 212027989.pdf

Rev. 02/11/2020 1

University System of New Hampshire Event # 212027989

REQUEST FOR CONSTRUCTION MANAGEMENT QUALIFICATIONS/PROPOSAL

Project: CM Services - KSC Student Center, Mabel Brown Room Theatrical and House Lighting

Upgrades Keene State College Keene, New Hampshire

Project Site: LP. Young Student Center Mabel Brown Room

Off of Appian Way Keene, New Hampshire

Owner: Keene State College of the University System of New Hampshire

Owner's Agent: Karen Sayers, Category Specialist USNH Procurement Services Farnum College

28 College Drive Concord, NH 03301

Telephone: 603-862-6187 Email: karen.sayers@usnh.edu

Owner’s Rep.: Christopher Cormier, Project Manager

KSC Facilities Services

Design Professional: Philip Whitton, PE, LEED AP

RFS a Salas O’Brien Company 71 Water Street Laconia, NH 03246 Telephone: 603-524-4647

Health, Safety & Environmental Protocols All contractors, sub-contractors, design professionals, and other personnel performing work on USNH property shall comply with current USNH health, safety, and environmental protocols, as well as all applicable federal and State of New Hampshire requirements in effect at the time of performance. Campus specific procedures (e.g., site access requirements, screening, PPE, or jobsite practices) will be communicated by the respective campus (UNH, PSU, or KSC) and must be followed for the duration of the work.

Project Schedule

Pre-construction services will begin as soon as possible after contract execution.

The construction phase of the project is scheduled to begin as follows:

CM Pre-Construction Services Begin No later than 10/15/2026 Construction Begins 05/17/2027 Construction Complete 08/06/2027

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Solicitation Intent

The University System of New Hampshire, representing the Keene State College (KSC), is seeking construction management services to provide preconstruction and construction services for KSC Student Center, Mabel Brown Room Theatrical and House Lighting Upgrades.

PROJECT DESCRIPTION

Project Overview

The Mable Brown Room (MBR) is a multifunction space with a stage and mezzanine level located on the second floor of the Student Center at Keene State College in Keene, New Hampshire. The project area encompasses approximately 7,800 gross square feet (GSF), including the main auditorium level and stage area on the second floor and the mezzanine level on the third floor. The main objection of the project consists of replacing and upgrading the existing theatrical lighting, house lighting, and lighting control systems within the Mabel Brown Room with new LED fixtures and lighting controls. In addition to the lighting upgrades, the project includes removal and replacement of the existing ceiling systems. It is anticipated that extensive construction staging will be required to support the removal and replacement of the lighting and ceiling systems.

SCOPE OF SERVICES

Full Construction Management Services

The full range of sub-trades normally associated with a project of this type, will be required. It is expected that the construction management firm will work closely with the university/college and the architect. The Owner’s representative(s) and the design professional will assist the construction manager in identifying and selecting the appropriate qualified sub-contractors for this project.

Construction Management Services – Two Phases

CM services will be divided into two phases: preconstruction services, and bidding and construction services. The construction manager will be required to submit a proposal for the preconstruction services and the bidding and construction phase of the project.

The construction management (CM) services required include, but are not limited to, the following:

Phase I Pre-Construction Services

• Review schematic design documents (SDs), design development documents (DDs), and construction documents (CDs) for completeness, constructability, construction options and estimating purposes.

• Assist with the packaging of alternates and allowances, and phasing options for bidding purposes.

• Attend design meetings.

• Prepare construction project estimates and options for presentations to Owner’s project manager and design team. One complete CSI-formatted estimate will be required at the completion of schematic design; and one at the completion of DDs. The CM will also provide a running tabulated estimate based upon added and deleted scope of work through DDs as a means of evaluating program or design changes and their impact on the overall project budget.

• Assume responsibility for cost estimating.

• Propose and evaluate alternative systems if appropriate and provide cost saving measures if necessary.

• Provide selective demolition and investigative services as determined by the Owner, design professional and CM to assist in determining constructability issues or revealing unforeseen conditions as associated with the drawings.

Phase II Bidding and Construction Phase Services

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• Provide all services as defined in the ConsensusDocs 500 Standard Agreement and General Conditions Between Owner and Construction Manager (Where the CM is At-Risk). The document may be reviewed in the Buyer Attachments section of this Event.

• Perform services consistent with the industry-accepted role of the construction manager.

• Prepare sub-bidding packages, with firm dates and times for opening. Owner’s project manager and the design professional shall review the sub-bidding packages and bidders list prior to formal bidding.

Owner’s project manager and the design professional shall attend the sub-bid openings.

• Prepare bid summary tabulation sheets, by division, within 48 hours for analysis with Owner and design professional.

• Prepare a GMP based upon the construction documents (CDs) in concurrence with the construction budget.

If the GMP exceeds the published estimates and the construction budget, the CM must, at no additional cost to the Owner or the project, work with the Owner and the architect to modify scope, purchasing packages, allowances, alternates and/or create team-approved value engineering options and re-estimate the project to achieve the approved construction budget.

• Coordinate, and be responsible for, phase management, planning, scheduling, and sequencing of all trades, including site logistics, staging and site loading plans.

• Coordinate inspections with all authorities having jurisdiction to include, but not be limited to, the State Fire Marshall, the local fire department, the State Plumbing Inspector, the State Electrical Inspector, the State Elevator Inspector and others as necessary.

• Provide supervision, safety training and quality control services.

• Provide MEP coordination throughout all phases of the project to ensure constructability and avoid coordination conflicts within the documents and in the field.

• Protect the general public from all construction related activities

• Document all modifications in work which deviate from the construction documents and provide all such recorded and dated changes to the architects for inclusion in the As-Built (Record) Documentation to be incorporated into the final As-Built (Record) documents produced by the design team and delivered to Owner.

• Produce all potential change orders (PCOs) and all change orders requests (CORs) for concurrent review by Owner and the architect.

• Provide all project accounting as required.

• Project closeout.

• Provide project warranty period—one year from substantial completion.

TERMS AND CONDITIONS – RULES REGULATIONS

Form of Contract

• The University System of New Hampshire (USNH) uses a modified form of ConsensusDocs 500 Standard Agreement and General Conditions Between Owner and Construction Manager (Where the CM is At- Risk). This document is available on the web in Buyer Attachments of the Event.

• The GMP Amendment (CD500.1) must be fully executed and funds encumbered prior to the commencement of any construction phase work.

Insurance

• Simultaneously with delivery of the fully executed CD500.1 Guaranteed Maximum Price Amendment, the successful bidder shall deliver to the Owner’s Agent the certificate of insurance required by the USNH

CD500.

o USNH Insurance Requirements for Construction Contracts, Sections 2.b. Other Liability, Contractor’s Pollution Legal Liability will not be required for this project.

o USNH Insurance Requirements for Construction Contracts, Sections 2.b. Other Liability, Owner’s Protective Liability may be required for this project. See Paragraph 4.2.

Payment and Performance Bonds: (required on all projects of $100,000 or greater)

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• Awarded firm will be expected to provide payment and performance bonds, each in the amount of one hundred (100%) of the contract sum, as security for the faithful performance of its contract and for the payment of all persons performing labor or furnishing materials in connection therewith. The bonds shall be drawn and have as surety a surety company acceptable to the Owner. The bonds shall be worded exactly like the bonds referenced in these documents.

• USNH bond documents, 00410, 00610 and 00620 are available on the web in the Buyer Attachments section of the Event. Other bid bond formats are not acceptable. Original bonds shall be delivered to:

KSC Project Manager Christopher Cormier at: ccormier@keene.edu USNH will only accept electronic bonds

EVALUATION PROCESS/CRITERIA

Evaluation Committee:

Qualifications submissions and formal proposals will be evaluated by a selection committee comprised of:

Karen Sayers, Contract and Sourcing Specialist, USNH, Procurement Christopher Cormier, Project Manager, KSC, Facilities Services Philip Whitton, PE, RFS a Salas O’Brien Company Carly Gordillo, RFS a Salas O’Brien Company Jessica Gagne Cloutier, Director of Student Involvement, KSC Trinity Nay, Audiovisual Operations Coordinator, KSC

Based upon the information presented in the qualifications submission, the committee will develop a shortlist of the most highly qualified candidates. Short-listed firms will then provide formal proposals and fee submissions and may be invited to individual interviews/oral presentations, following which the committee will identify the successful firm as that which can provide the greatest overall benefit to the university/college.

A comprehensive evaluation of the various submitting respondents’ information, in concert with the criteria stated below, shall be made. Selection of finalists, and in turn the successful respondent, will be made on the basis of the selection committee’s determination of the proposal providing the greatest overall benefit to the university/college.

Respondents’ submissions will be evaluated based on the following broad criteria:

Evaluation Criteria:

1. Relevant and successful experience with projects of a similar nature and complexity.

2. Qualifications and experience of the individuals identified in the statement of qualifications to manage and supervise the day to day work and their individual roles which will contribute to the overall success of the project.

3. Capacity and capabilities.

4. Approach to cost estimating and managing projects of this type.

5. Familiarity with regional sub-contractors and the ability to attract multiple sub-contractors in each trade to assure competition.

6. Experience with fast-track construction, issuing multiple and/or early bid packages and CM’s ability to complete these projects on time and on budget.

7. Experience working at Higher Educational Institutions.

Formal Proposal Criteria: (Short-listed firms only)

1. Respondent’s demonstrated depth of knowledge and understanding of the project objectives and challenges

2. Proposed strategies for accomplishing this project and whether/how it can be accomplished in accordance with the schedule outlined in this RFQ/P document

3. The degree to which Owner deems the construction methodology will result in a project that can be reasonably expected to meet or exceed its schedule expectations or is convinced the schedule/construction methodology proposed is the best that can be anticipated to achieve its goals

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4. The degree to which the Owner deems the construction methodology will result in a project that meets or exceeds its expectations for enduring quality

5. Qualifications and experience of the individuals identified in the formal proposal and how their individual roles will contribute to the overall success of the project.

6. Team members experience working together in a CM project delivery environment

7. Respondent’s perceived level of candor, inclusiveness, ability to listen, follow direction, and spirit of collaboration

8. Other added value or additional stated deliverables that would be received by the university/college

This is a quality-based selection. The fee submission, which will be provided only electronically as a separate PDF attachment and will be evaluated after the selection is made. Proposed fee structure is subject to review and negotiation. In the event that agreement between the Owner and the selected CM cannot be reached regarding fee structure, negotiations will end and the university/college will evaluate whether to open discussions with the second ranked CM or re-solicit.

Informational Meeting

Finalists will be invited to attend a joint informational meeting. See the Event Timeline for time and place. The purpose of the informational meeting is to enable finalists to learn and ask questions about the Owner’s selection process, clarify and/or receive additional information and details about the proposed project and its scope, delivery process, and contractual framework, meet key players for the campus, and visit the proposed project site.

Oral Presentations and Interviews

Short-listed firms may be invited to make an oral presentation and to be interviewed by the evaluation committee.

However, the Owner reserves the right to make its decision without benefit of oral presentations/interviews.

If interviews are held, each short-listed firm will be forwarded information about their oral session sufficiently prior to the oral session to permit advance preparation, including time and location information as well as the acceptability and availability of audio-visual support. In general, the purposes for the oral presentations and interviews are as follows:

• Allow finalists to demonstrate their depth of knowledge and understanding about the project including discussions on any long lead-time items, how bid packages will be developed (e.g., what work will be grouped, etc.), firm’s overall plan to achieve substantial completion by Construction Complete date and any other pertinent items which need to be accomplished to allow the selected firm to be successful on this project.

• Permit campus personnel to meet, interact with, and assess the potential working relationship that might occur with the awarded CM’s key personnel assigned to the project.

• Permit the finalist to respond to any evaluation committee questions.

SUBMISSION REQUIREMENTS

General Requirements

All documents will be submitted as a single attachment in PDF format under Supplier Attachments. Attachments must not exceed 50 MB/each. The submission PDF document should be in the prescribed order in the Format requirements below. The information presented under each heading should confirm strictly to the information and/or issues requested.

Qualifications Submission Format

Cover Letter: Provide a cover letter indicating the name of the firm making the submission indicating your interest in being selected for the project. Include a brief description of why your firm is well suited for and can meet the needs of this project. The letter should be signed by the individual(s) authorized to bind the respondent to any statements or representations made therein and to represent the information presented as authentic.

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Relevant Experience: Submit completed Document 00420 - STATEMENT OF QUALIFICATIONS (attached separately). Submit completed Appendix A – Project Data Form (at least three (3) but no more than five (5). Provide information about renovation and/or expansion projects of similar size and complexity, in a constrained area or busy college campus and in an occupied facility; providing a cohesive and coordinated final project on budget and on schedule. Please provide at least three, but no more than five, references including contact information, construction value and project schedule. Complete a project data form for each project. Include one or more photographs of the project.

Respondent’s Key Personnel: Provide brief resumes for key personnel of the firm. Identify and describe the roles of each individual in the firm. Note relevant project experience.

Respondent’s Capabilities: Provide the following information about the firm(s) making this submission:

• Number of employees (licensed professionals, interns, technical support).

• Number of current projects and total anticipated construction value of present workload.

• Location of office where the bulk of the services solicited will be performed.

• Project management scheduling, communication and accounting software.

Other Information: Provide other detailed information, including a short discussion on your firm’s approach to cost estimating and managing projects of this type, as needed to be responsive to the selection criteria indicated in the Evaluation Process/Criteria above.

Proposal and Fees Submission Format (for short-listed firms only)

Proposal submissions and presentations should follow the format provided below. The information presented under each heading should correspond to the information and/or topics requested.

General Project Understanding

• Discuss opportunities and challenges presented by the building to be renovated.

• Include a discussion on how you would coordinate and construct this project in a short spring to summer schedule to achieve substantial completion by the construction complete date in the Project timeline.

• Present what is considered to be the most challenging construction dilemma that this project presents and how you will meet that challenge if selected.

• Include a candid discussion relative to the project schedule as presented herein.

Project Team

Team Members:

• Introduce the team for the project and provide resumes for all team members (both pre-construction and construction). Note technical expertise, relevant experience and proposed responsibilities for this project.

• List what projects team members are currently working on and in what capacity. Note when these responsibilities end.

Pre-Construction Team:

• Describe your team’s organizational structure for pre-construction.

• Describe how your team will work with the design professional and the owner during the design phase of the project including providing support through the design development phase

• Describe your team’s experience with similar renovations

• Describe your team’s approach to estimating from schematic design through construction documents.

Describe your approach to real time estimating and your team’s ability to turn around accurate estimates

• Describe how your team tracks and estimates design development changes for timely evaluation and their impact on the project budget

• Describe your transition from the pre-construction team to the construction team

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Construction Team:

• Describe the team’s experience in purchasing and bidding and its general purchasing procedures

• Describe your team’s general approach to a project and its interactions with others, including MEP coordination and full system commissioning

Construction Administration:

• Describe your approach to CA services

• Describe your procedures for developing and tracking current submittals schedules and RFIs during the construction process

• Describe your team’s approach to project documentation in general

• Describe how you work with the AHJs for inspections and obtaining the project Certificate of Occupancy

• Describe your project closeout, including providing red line drawings to the architect for record drawings, final submittals, operations and maintenance manuals, warranties, samples etc.

• Describe how your firm will work with the third-party commissioning agent hired separately by Owner.

Note that all of the building’s systems will be commissioned. Also describe your firm’s procedures for project turn-over to the Owner

The proposed fee should not be included in the proposal pdf. The fee proposal shall be attached as a separate PDF document.

Fee proposals should follow the format provided below:

• Pre-construction fee as a lump sum; include a brief summary of what is included in the fee (e.g., meeting attendance, estimating services, etc.)

• Construction services as a percentage of the GMP

• Estimate, in the form of a percent, of the General Conditions. Include a brief summary of what your firm typically includes in General Conditions.

• Completed Appendix B - CM Matrix

END OF DOCUMENT

SECTION 01 1000 - GENERAL REQUIREMENTS

This document is used for all construction contracts; wherever the word “Contractor” is used, it is also meant to apply to Design/Build firms and CM firms.

The term "Day", where used throughout the Contract unless otherwise stated, shall mean "Calendar Day."

If there is no outside (third party) design professional on the project, then the word “Owner” should be substituted in any place where the term “design professional” is stated.

PART 1 - GENERAL

1.1 DESCRIPTION

These General Requirements are intended to complement the University System of New Hampshire ConsensusDocs Standard Agreement and General Conditions (the Agreement) .

The Agreement, Supplemental Conditions, if required, and Division 1 Specifications of this Contract shall apply to each and every contract and contractor or other person or persons supplying labor, material, equipment and/or services entering into this Project and/or on the premises directly or indirectly.

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Work Included in this Contract: Providing all labor, materials, equipment, and services, etc., as required to complete all Work identified in or otherwise required by the Contract Documents.

Work Excluded from this Contract: Work noted as "Not in Contract" (N.I.C.) or “By Owner”. However, the Contractor shall provide services and coordination related to items not in the Contract as required by the Contract Documents.

1.2 RULES/REGULATIONS

General: The Contractor shall fully comply with all governing Local, State and Federal Laws, Codes, Rules, Regulations and Ordinances, including but not limited to The Americans with Disabilities Act, Equal Employment Opportunity and Affirmative Action provisions, and Occupational Safety and Health Administration provisions.

Review of Employees: Owner reserves the right to request, from time to time, information relating to Contractor’s employees, agents, or other employed by or associated with the Contractor, including employees and agents of sub-contractors and sub-sub-contractors, who have access to the Owner campus, as required by USNH to comply with the provisions of the Jeanne Clery Act, as amended, 20 U.S.C. Section 1092(f) and to ensure that no such personnel represent a safety or security risk to Owner, its employees, agents, students or guests. Owner reserves the right to deny entry to the Owner campus, at its sole discretion, to any consultant, sub-consultant, sub-sub-consultant, contractor, sub-contractor and sub-sub-contractor personnel who Owner believes represents a safety or security risk to Owner, its employees, agents, students or guests.

NH RSAs 21-I:81-a, and 21-I:81-b: The Contractor shall comply with State of New Hampshire RSAs 21-I:81-a (http://www.gencourt.state.nh.us/rsa/html/I/21-I/21-I-81-a.htm) and 21-I:81-b (http://www.gencourt.state.nh.us/rsa/html/I/21-I/21-I-81-b.htm). A blank reporting form (“Subcontractor/Employee Master List” in MS Word format which may be expanded as necessary) may be accessed on the web in the Buyer Attachments section of the Event.

NH RSA277:5-a: The Contractor shall comply with State of New Hampshire RSA 277:5-a, Occupational Safety and Health Administration Certification. All on-site employees shall have completed an OSHA 10-hour construction safety program prior to beginning work. (See:

http://www.gencourt.state.nh.us/rsa/html/XXIII/277/277-5-a.htm.)

State Building Codes and Permits: The University System of New Hampshire, falls under the jurisdiction of the statewide building code (see: http://www.nh.gov/safety/divisions/firesafety/legal/codebuilding.html).

Permitting is required in accordance with Section 105 of the International Building Code currently enforced in the state of New Hampshire. The Contractor shall comply therewith and shall cooperate with the Owner and with NH authorities having jurisdiction (and/or their agents) regarding necessary reviews, testing and inspections. Normally, such construction phase reviews, testing and inspections include review of contractor submittals for sprinkler and fire alarm systems; observation of sprinkler flow, emergency lighting, and fire alarm testing; fireproofing verification; elevator, plumbing, electrical, and health inspections; as well as certificate of occupancy permitting and inspection(s).

Local Building Codes and Permits: In general, the Owner does not fall under local jurisdiction. However, the Owner is subject to local and State water/sewer connection permitting requirements, road cut/closure permitting requirements, and noise ordinances. Therefore, the Contractor shall comply with local and State water and sewer connection details and installation requirements; apply and pay for all road cut/closure permits; provide and pay for all required bond premiums and police/traffic details; comply with all associated excavation, backfill, patching, and safety requirements, etc.; and comply with local noise ordinances.

Environmental Regulations: The Contractor shall comply with all applicable environmental laws and regulations. Particular attention shall be paid to proper erosion, sedimentation, and dust control.

Parking: Parking shall be subject to Owner parking regulations, enforcement and procedures. The Contractor shall coordinate with Owner Parking Services relative to contractor parking permits/fees and the availability of contractor parking. It shall be understood by the Contractor that parking for all contractor and subcontractor http://www.gencourt.state.nh.us/rsa/html/I/21-I/21-I-81-a.htm http://www.gencourt.state.nh.us/rsa/html/I/21-I/21-I-81-b.htm http://www.gencourt.state.nh.us/rsa/html/XXIII/277/277-5-a.htm http://www.nh.gov/safety/divisions/firesafety/legal/codebuilding.html

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1.3 SPECIAL CONDITIONS

All work associated with this project must comply with the provisions of Executive Order 11246, as amended, Section 402 of the Vietnam Era Veterans Readjustment Act of 1974, and Section 503 of the Rehabilitation Act of 1973, as well as all regulations and orders of the Secretary of Labor pursuant to these provisions. Further, all work associated with this project must comply with the equal employment and affirmative action clauses contained in 41 CFR 60-1.4, 41 CFR 60-250.4, and 41 CFR 60-741.4.

Supplemental Conditions… Not used.

Site constraints include…Not used.

Under a separate contract… Not used.

This project is subject to conditions imposed by project permits. See Specification Section 01 4100 Regulatory Requirements.

This project is funded through a grant from…. Not Used.

1.4 GENERAL RESPONSIBILITIES OF THE CONTRACTOR

Use of Local and Campus Roads: Existing roads, lanes, and required emergency access shall always remain accessible. At times when the work interferes with the normal flow of traffic (including vehicles, bicycles, and pedestrians), both on and off the site, the Contractor shall coordinate with and comply with the requirements of the local and Owner police, highway, and public works departments including but not limited to the provision of adequate personnel, flagmen, and equipment to properly regulate traffic. Roadways and driveways shall be kept free of debris resulting from construction-related traffic. Where the work results in the accumulation of dirt, dust, debris, etc. on local roads or in adjacent drainage channels or structures, the Contractor shall remedy said condition immediately and shall continue to do so in a manner, duration, and frequency appropriate to the condition and acceptable to the Owner and the authority having jurisdiction.

Hauling permits and route approvals shall be obtained from governing authorities as applicable.

Campus/Site Access: The Owner will coordinate with the Contractor to determine access to the campus and project site for construction-related vehicles, workers and the delivery or removal of construction materials and/or equipment.

Use of the Site: The Contractor shall have use of the site as indicated elsewhere in the Contract Documents.

Stockpiling of all materials shall be coordinated with the Owner and governing authorities.

Use of the Existing Building: The Contractor shall maintain the existing building in a weather tight condition throughout the construction period and shall immediately repair to its pre-construction condition or better any damage caused by construction operations. Furthermore, the Contractor shall limit storage of on-site materials to locations acceptable to the Owner and governing authorities.

Building areas outside the limits of work may be occupied for the duration of the project. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Owner reserves the right to perform maintenance in completed areas prior to Final Completion. Such partial occupancy and maintenance activities shall not constitute acceptance of the total Work.

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Document existing damage with photographs or video prior to start of on-site construction. Show existing conditions of adjoining construction and site improvements, including finish surfaces that might be misconstrued as Contractor-caused damage. Transmit copies to Design Professional and Owner prior to commencing work.

Undocumented existing damage will be construed as Contractor-caused.

Prevent false fire alarms due to generation of construction-related dust.

Erect temporary partitions to keep dust and debris contained in work areas. Temporary partitions shall be provided with self-closing doors or other means of maintaining emergency egress routes.

Work Hours: The normal working hours for this contract shall be from 7 a.m. to 5 p.m., Monday through Friday, unless otherwise authorized by Owner. Such authorization will not be unreasonably withheld.

Noise: Noise that is unnecessary or not construction-related (e.g. radios, boom boxes, headphones, excessive hollering, etc.) shall be prohibited.

Superintendent/Supervision: The Contractor shall provide competent supervision for the performance of the Work. The superintendent shall represent the Contractor, and communications given to the superintendent shall be as binding as if given to the Contractor. The Parties shall use best efforts to confirm communications in writing. Except as may be approved by the Owner for periods of minor or minimal activity, this superintendent shall always be on the job site while work is in progress, including overtime operations by the Contractor's forces or by subcontractors. The Owner shall have the right to review the qualifications of the proposed superintendent and ask for a replacement if, in the Owner’s opinion, the person proposed does not meet the qualifications that the project will demand. The same superintendent who was in charge during the general progress of the work shall oversee the completion of all punch list items.

Coordination: Except as specifically indicated otherwise, the Contractor shall be fully responsible for coordinating all construction activities, verifying dimensions and existing field conditions, establishing on-site lines of authority and communication, monitoring schedules and progress, monitoring quality and ensuring quality workmanship, maintaining records and reports and assuring the proper administration of the work.

Disruptions and inconveniences to the activities of existing facilities to remain in operation during construction shall be minimized and shall be subject to the prior approval of the Owner.

Job Meetings: The Contractor shall attend regular job meetings once every week during the construction period, at such time and place as is mutually acceptable to the Owner, Design Professional, and Contractor.

All major subcontractors shall be represented at each meeting as needed. Other trades or subcontractors may be called to job meetings, as the progress of the work requires. The Contractor shall record and distribute the minutes of each meeting.

Utilities and Roadways: Except as indicated otherwise, existing facilities, systems, and roadways shall remain in operation throughout the execution of the work of this Contract. The Contractor shall schedule and coordinate the work with the Owner and local police, highway, and public works departments as required to maintain the safe and functional use of such facilities, systems, and roadways. The Contractor shall send proper notices, make all necessary arrangements, and perform all other services required for the removal or the protection and maintenance of all existing utilities and services, assuming all responsibility and paying all costs related thereto. Existing utilities and services shall not be disrupted without the prior approval, and then only to the minimum extent required. The Owner reserves the right to require the Contractor to implement temporary measures/services rather than allowing a disruption of service, especially regarding water and sewer, where applicable.

The Contractor, through the Owner’s Representative, shall comply with the "Underground Utility Damage Prevention System" by notification to DIG SAFE SYSTEM of intent to excavate or otherwise disturb the ground surface. The Contractor shall notify the Owner’s Representative at least five days in advance of starting any such work. The Contractor shall continually maintain associated markings. Failing that, the Contractor shall provide the services of a utility locating company for re-marking efforts. Note: Dig Safe coordination at the University of New Hampshire is managed internally.

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Means and Methods: Except as specifically indicated otherwise, the Contractor shall be fully responsible for all means, methods, procedures, sequences and techniques of construction employed toward the completion of the Work.

Site Safety: The Contractor shall comply with all applicable OSHA standards.

The Contractor shall comply with all “hot work” and “confined space” safety standards and permit procedures required by the Owner’s Office of Environmental Health and Safety.

The Contractor shall take all measures required to ensure the safety of construction workers, as well as the safety of the campus community and the public. The Contractor shall make safety a top priority and ensure that all necessary barricades and fencing are provided and that they comply with applicable regulations and standards of good practice.

The construction site is near existing occupied buildings and roadways. Therefore, site safety is of the utmost importance. The Contractor shall pay all costs necessary for temporary partitioning, barricading, fencing, walks, ramps, enclosures, security and safety devices required for the maintenance of a clean and safe construction site.

Fire Protection: The Contractor shall provide and maintain in good operating condition suitable and adequate fire protection equipment and services, and shall comply with all reasonable recommendations regarding fire protection made by the representatives of the fire insurance company carrying insurance on the Work or by governing fire or building authorities. Flammable products shall be properly stored in containers acceptable to fire officials. The area within the site limits shall be kept orderly and clean, and all combustible rubbish shall be promptly removed from the site. A “Hot Work” permit shall be obtained through the Owner’s Representative for all work involving any type of flame or spark producing torch, saw, etc. At all times of “Hot Work”, the Contractor shall provide a dedicated “fire watch” person, who shall have no other responsibilities and whom the Contractor shall provide with appropriate fire protection and extinguishing equipment and training.

Protection of Adjoining Property: The Contractor shall restrict construction operations and provide all shoring, fencing, and other work necessary to support, protect and keep unharmed all walls, footings, floors, roofs, walks, roadways and all other parts of any existing buildings, facilities, site improvements, land forms, trees and plant materials, etc. outside the limits of the Work or otherwise shown to remain. The Contractor shall hold the Owner and Design Professional harmless from any such damage due to any operations under this Contract. Any existing work or property damaged or disrupted as a result of this Contract shall be replaced or repaired to match original existing conditions at no additional cost to the Owner.

Building and Site Security: The Contractor will be issued one copy of the key(s) needed to access the applicable work area(s), which must be returned upon completion of the Work. It shall be the Contractor’s responsibility to, ensure upon leaving the project site at any time, that all doors into areas within the Contractor’s control are locked and properly latched and that all other doors that may be used by the Contractor are properly latched. Site shall be secured with a double padlock system.

Vandalism: The Contractor shall take all reasonable precautions necessary to prevent loss or damage caused by vandalism, theft, burglary, pilferage, or unexplained disappearance of property of the Owner, whether or not forming part of the Work, located within those areas of the Project to which the Contractor has access.

Hazardous Substances: The Design Professional’s Scope of Services and responsibilities exclude the investigation, discovery, detection, identification, presence, leakage, release, use, handling, disposal, encapsulation, abatement, treatment, or removal of, or exposure of a person or persons to hazardous materials, pollutants, contaminants, or disease transmitting organisms, pre-existing or otherwise deposited in any form at the project, indoors or outdoors, at any time before, during or after construction, including but not limited to volatile organic compounds, petroleum products, bacteria, molds, fungus, asbestos or asbestos products, lead, Rev. 02/11/2020 12 radon, electro-magnetic frequency radiation or other radiation. Should any such substances be encountered, the Owner and Design Professional shall be promptly notified, in writing.

Miscellaneous:

Smoking/Chewing: The use of tobacco products, including smoking, vaping, and chewing of tobacco or similar products, is prohibited on Owner property except where expressly permitted by Owner policy. The Contractor shall strictly enforce this prohibition and shall remove repeat offenders from the project site.

Alcohol: The possession or consumption of alcoholic beverages on Owner property and in Owner buildings is prohibited. The Contractor shall strictly enforce this prohibition and shall immediately remove offenders from the project site.

Sexual Harassment/Lewdness: Lewdness and other forms of sexual harassment including, but not limited to, catcalls, vulgar sounds or actions, and the display of prurient images will not be tolerated, especially when directed toward or observable by a member or members of the campus community or the public. The Contractor shall strictly enforce this policy and shall immediately remove offenders from the project.

1.5 MEASUREMENT AND PAYMENT

Schedule of Values: Prior to submittal of the first Application for Payment, the Contractor shall submit a schedule of values in accordance with the Agreement .

Payment Requisition: Prior to the submission of the first pay application the contractor shall, for approval by the Owner and Design Professional, a draft “Application and Certificate for Payment”, including “Request for Payment Detail” in accordance with the approved schedule of values. The “Application and Certificate for Payment” shall at a minimum follow the AIA Form G702 or ConsensusDocs Form 292. The Contractor shall submit, the approved “Application and Certificate for Payment” in accordance with the Agreement for Progress Payments or Final Payment. The final “Application and Certificate for Payment” shall be fully completed, properly executed, and provided to Project Design Professional and Owner’s Representative in either electronic or written format.

Release of Lien: The Contractor shall furnish current Lien Waivers for itself and from all subcontractors and material suppliers with each Application for Payment, in accordance with the Agreement in the form of contract.

1.6 SUBMITTALS

Submittal Schedule: Within thirty (30) days of award and prior to submitting any submittal for review, the Contractor shall provide the Design Professional and Owner with a complete and acceptable submittal schedule, for all materials requiring review. The Submittal Schedule shall be organized chronologically to correspond to the sequence of construction and shall be coordinated with the Contractor’s construction schedule and schedule of values. For each submittal, schedule shall list the projected scheduled date for initial submittal, applicable specification section/paragraph, description of the work covered, name of respective subcontractor, supplier and/or manufacturer, projected scheduled date to allow for resubmittal if necessary, scheduled date for the final release/approval, type of submittal (IE: Shop Drawings, Samples, Manufacturer’s Recommendations, Product Data, Certificate of Compliance, Closeout, Warranty Operating Instructions, Record Drawings, Other) and actual submittal and review dates. Update and submit the submittal schedule at least monthly and more frequently if submittal activity warrants.

Owner Review: With the delivery of any and all submittals to the Project Design Professional, the Contractor shall deliver a copy to the Owner and designated Owner’s specialty consultants for concurrent review. All Owner and the Owner’s specialty consultant’s comments will be forwarded to the Design Professional for consideration and incorporation, as appropriate, into a consolidated submittal response.

Identification: Each and every submittal shall be identified with a cover sheet inclusive of the following:

Unique submittal identifier referencing respective specification section and paragraph and including revision number. For example, Submittal # 078400-1.04-Rev.0 would identify the initial submittal for firestopping at all penetrations, as specified in Spec. Section 078400, Paragraph 1.04.

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• Date

• Project name

• Name and address of Design Professional, Contractor, applicable subcontractor, supplier, and manufacturer.

• Drawing number and detail references, as appropriate

• Contractor's certification stating that information submitted complies with requirements of the Contract

Documents

• Identification of deviations from requirements of the Contract Documents, including minor variations and limitations and, for resubmittals, identification of revisions other than those requested by Design Professional on previous submittals

• Other necessary or otherwise appropriate identification

Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

• Name, address, and telephone number of entities performing subcontract or supplying products

• Number and title of related Specification Section(s) covered by subcontract

• Drawing number and detail references, as appropriate, covered by subcontract

Comprehensive Construction Schedule: The work of all trades shall be scheduled so that close coordination will be effected throughout all phases of construction. In accordance with the Agreement, the Contractor shall prepare a comprehensive "Critical Path" construction schedule for his own use and the Owner's information.

The schedule shall be submitted to the Engineer or Architect and Owner within ten (10) days after award of Contract. The Design Professional’s and/or Owner’s receipt and review of this schedule shall in no way be construed to be approval or endorsement thereof. The schedule shall show concisely the manner in which the work will be prosecuted and shall specifically identify the start and completion dates of any work or activity that may disrupt or otherwise affect ongoing activities within or about the project site.

Materials Delivery Schedule: Accompanying the comprehensive construction schedule, the Contractor shall submit a materials delivery schedule with which the comprehensive construction schedule has been coordinated. The materials delivery schedule shall identify all materials required for the work that are not readily available from local suppliers and/or that have long lead times and shall indicate when such materials will be delivered and whether said delivery is contingent upon a specific submittal review timetable.

Testing and Inspections Schedule: Prepare a schedule of inspections, tests, and similar services required by the Contract Documents and the State Fire Marshalls Office (SMFO). Submit the schedule with the Contractor's construction schedule. The schedule shall be in tabular form and shall include, without limitation, the following: spec section number and name; description of the test; applicable standards; test methods; quantity and/or frequency of tests/samples; time requirements; entity responsible for performing tests; requirements for taking samples; and any unique characteristics of each service.

Electronic Shop Drawings, Cuts and Literature Submittals:

Electronic submittal submissions are the preferred distribution method by the Owner. The Contractor shall distribute required submittals, concurrently, to the Design Professional, the Owner and the Owner’s specialty consultants as required.

Electronic Submittals

• A complete submittal package shall be assembled into a single indexed file with links enabling navigation to each item in the package.

• Name file with the submittal number or other unique identifier, including revision identifier. For example: 078400-1.04-Rev.0 Firestopping.

• The Contractor shall provide a signed and stamped transmittal for each submittal package with the information included in the Identification section above.

• Provide means for insertion to permanently record Contractor’s review and approval markings and actions by the Architect.

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Submittal Requirements:

• The Contractor shall check and correct submittals for compliance with the Contract Documents before submitting them to the Design Professional and Owner for review. Submittals shall be marked to show which products and options are applicable and annotated with the Contractor’s corrections, field dimensions, etc. Deviations from the Contract Documents shall be clearly identified.

• The submittal stamp shall state that the Contractor has reviewed the submittals and that the work shown is in accordance with the Contract requirements and has been checked for dimension, quantity, and relationship with work of all trades involved. Submittals will be returned to the Contractor without review if it is apparent that the Contractor has failed to properly review and/or stamp them prior to submittal.

• Completeness of Submittals: All shop drawings, brochures, cuts and manufacturer's literature relative to each material/item/product proposed for incorporation into the Work shall be compiled into a single submittal package. This applies also to resubmittals. That is, resubmittals shall include all documentation included in the initial submission, except as required to bring the submittal into compliance with contract requirements and/or to be responsive to the Design Professional prior review comments. Piecemeal or incomplete submittals and partial resubmittals will not be reviewed.

• The Contractor shall coordinate preparation and processing of submittals with performance of construction activities. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination. The Design Professional reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

Design Professional Review: In general, the Design Professional will complete his/her review of submittals/resubmittals and return them to the Contractor within ten (10) working days following receipt thereof.

Review of submittals by the Design Professional shall not relieve the Contractor of responsibility for compliance with the Contract Documents (unless specifically proposed as a substitution in accordance with the Agreement) and relative to verification of measurements and existing conditions, trade coordination, etc.

Among other limitations, the Design Professional’s review shall not include the calculation, coordination or verification of dimensions or…